RFQ - 19P05026Q0007 - Manor House_Water bypass drainage.pdf

OMB APPROVAL NO. 2700-0042

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

1. SOLICITATION NO.

19P05026Q0007

2. TYPE OF SOLICITATION

SEALED BID (IFB)

[x] NEGOTIATED (RFP)

3. DATE ISSUED

07/15/2026

PAGE OF PAGES

1/ 61

IMPORTANT - The “offer” section on the reverse must be fully completed by offeror.

4. CONTRACT NO.

5. REQUISITION/PURCHASE REQUEST NO.

1611528

6. PROJECT NO.

7. ISSUED BY CODE 8. ADDRESS OFFER TO

AMERICAN EMBASSY LISBON

AV. DAS FORCAS

ARMADAS, ATTN:

GSO/PROCUREMENT

LISBOA 1649-044

PORTUGAL

LisbonProcure@state.gov

9. FOR INFORMATION

CALL:

A. NAME

Ana Paula Saint Aubyn

B. TELEPHONE NO. (Include area code) (NO COLLECT CALLS) +351 917 764 863

SOLICITATION

NOTE: In sealed bid solicitations “offer” and “offeror” mean “bid” and “bidder.”

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE

DOCUMENTS (Title, identifying no., date):

RFQ19P05026Q0007, dated 07/15/2026 - Manor House_ Water bypass and drainage

11. The Contractor shall begin performance within 10 calendar days and complete it within 60 calendar days after receiving award, X notice to proceed. This performance period is mandatory, x negotiable.

12A. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If “YES,” indicate within how many calendar days after award in Item 12B.)

YES, X NO

12B. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

A. Offers are due at the place specified in Item 10 by COB, July 27, 2026.

B. An offer guarantee is, X is not required.

C. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

D. Offers providing less than 90 calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

NSN 7540-01-155-3212 1442-101 STANDARD FORM 1442 (REV. 4-

85) Computer Generated Prescribed by GSA FAR (48 CFR) 53.236-1(e)

SBU - CONTRACTING AND ACQUISITIONS

mailto:LisbonProcure@state.gov

OFFER (Must be fully completed by offeror)

14. NAME AND ADDRESS OF OFFEROR (Include ZIP Code)

15. TELEPHONE NO. (Include area code)

16. REMITTANCE ADDRESS (Include only if different than Item 14)

CODE FACILITY CODE

17. The offeror agrees to perform the work at the prices specified below in strict accordance with the terms of this solicitation, if this offer is accepted by the Government within _____ calendar days after the date offers are due. (Insert any number equal to or greater than the minimum requirement stated in Item 13D. Failure to insert any number means the offeror accepts the minimum in Item 13D.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each

AMENDMENT NO.

DATE

20A. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER

(Type or print)

20B. SIGNATURE

20C. OFFER DATE

AWARD (To be completed by Government)

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( ) 41 U.S.C. 253(c)( )

26. ADMINISTERED BY CODE 27. PAYMENT WILL BE MADE BY

EFT

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

28. NEGOTIATED AGREEMENT (Contractor is required to sign this document and return ____ copies to issuing office.) Contractor agrees to furnish and deliver all items or perform all work, requisitions identified on this form and any continuation sheets for the consideration slated in this contract. The rights and obligations of the parties to this contract shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications or incorporated by reference in or attached to this contract.

29. AWARD (Contractor is not required to sign this document.) Your offer on this solicitation is hereby accepted as to the items listed. This award consummates the contract, which consists of (a) the Government solicitation and your offer, and (b) this contracts award. No further contractual document is necessary.

30A. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED

TO SIGN (Type or print)

31A. NAME OF CONTRACTING OFFICER (Type or print)

Jonathan Nwosu

30B. SIGNATURE

30C. DATE

31B. UNITED STATES OF AMERICA

BY

31C. AWARD DATE

Computer Generated STANDARD FORM 1442 BACK (REV. 4-85)

07/15/2026 07:31 GMT

Nwosu, Jonathan (NwosuJ@state.gov)

STATEMENT OF WORK Page 1 of 59 Water bypass and drainage for manor house

TABLE OF CONTENTS

SF-1442 COVER SHEET

A. PRICING

B. STATEMENT OF WORK

C. PACKAGING AND MARKING

D. INSPECTION AND ACCEPTANCE

E. DELIVERIES AND PERFORMANCE

F. CONTRACT ADMINISTRATION DATA

G. SPECIAL TERMS AND CONDITIONS

H. CLAUSES

J. INSTRUCTIONS ON HOW TO SUBMIT A QUOTATION

K. EVALUATION CRITERIA

L. REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS

STATEMENT OF WORK Page 2 of 59

SECTION A - PRICING

A. PRICE

The Contractor shall complete all work, including furnishing all labor, material, equipment, and services required under this purchase order for the following firm fixed price and within the time specified. This price shall include all labor, materials, all insurance, overhead and profit.

Total Price (including all labor, materials, overhead and profit) Euro

A.1 VALUE ADDED TAX

The Government will not reimburse the Contractor for VAT under this contract. The Contractor shall include a line for VAT on Invoices.

STATEMENT OF WORK Page 3 of 59

SECTION B - STATEMENT OF WORK

WATER BYPASS AND DRAINAGE FOR MANOR HOUSE

Facility Management

U.S. Embassy

LISBON, PORTUGAL

STATEMENT OF WORK Page 4 of 59

The U.S. Embassy in Lisbon makes public its intention to hire a specialized and certified company to perform the necessary work to have the implementation of the water bypass and drainage for Manor House according to this Scope of Work. The US Embassy Campus is located at Forças Armadas 1600, in Lisbon. All site visits shall be requested through the Embassy’s Facility Manager [FM], Contracting Officer Representative [COR], or Procurement office.

Work shall be completed as expeditiously as possible. Contractor shall coordinate with Contracting Officer Representative for work phasing and job sequencing with work commencing and completing in each part in a sequential manner. Contractor must submit a construction schedule for review and approval by COR prior to commencement of work at the site.

1- Summary of Existing Deficiencies and Project Goals

- Deficiency: Temporary Water Bypass

The U.S. Embassy in Lisbon has a unique water reservoir responsible to provide potable water for the fire sprinkler system and water potable system. The water potable system is responsible to provide water for all Compound’s buildings respecting the following diagram:

The current distribution system doesn’t have an option or bypass from the city water source to the buildings, and in case of water reservoir maintenance or failure of the water treatment system, the Compound site will not have potable water in any area, due this reason, it was implemented a temporary water bypass as the following pictures shows:

STATEMENT OF WORK Page 5 of 59

- Project Goals

The goal of this project is to have a specialized and certified Company capable to perform the definitive installation of the water bypass following the current standards and the requirements of this Scope of Work.

2- Service Summary

The Water bypass and drainage for Manor House project is divided in 3 phases: phase 1- Kickoff meeting and walkthrough, phase 2 – Work field performance, phase 3 - Final Report containing the final results and the performed work.

2.1 Kickoff Meeting – Phase 1

- Kickoff Meeting - FAC / Contractor

Preparation for the Water bypass and drainage for Manor House project, including discussions regarding specific efforts, review of the existing documentation and prospective schedule for field activities on site according to this SOW.

STATEMENT OF WORK Page 6 of 59

- Walkthrough at Compound

A survey on the existing onsite conditions has already been done internally, and the small strip of dirt between the pavers and the wall (Picture 1), cannot be used to bury the water bypass pipe. There are already too many layers of conduits in that area, (e.g., electricity, telecommunication and drainage). The best solution is therefore removing the pavers and bury the pipe underneath. Moreover, some electrical conduits (identified by the red plastic signaling mesh) are just about 22cm (8.6”) below ground (Picture 2)

Survey:

Pic. 2 Pic. 1

STATEMENT OF WORK Page 7 of 59

Best route for the water pipe in red.

The best path to follow for the water bypass it therefore the one identified in image 3, which implies removing the pavers, burring pipe in compliance with standards and putting everything back in place.

2.2 Field work performance – Phase 2

The contractor is responsible for providing all materials, certified labor, and tools to implement this project.

Contractor shall install the underground water pipes as outlined in this drawing package and replace the current drain as requested on this SOW.

Contractor shall always have a registered/certified/licensed civil engineer or graduate architect on site or a qualified construction supervisor, who should have at least two years’ experience in similar work and can speak, write and read English at a moderate or higher level. Below are the required tasks to implement this project:

2.2.1 Water Bypass Installation:

The Contractor is responsible to perform all work to have water pipes installed underground according to the following requirements:

- Excavation:

The Contractor shall remove all stones / soil from the area where the ditch will be performed.

The Contractor is responsible for keeping the stones to be re-used when the ditch is done, in case of missing stones, the Contractor is responsible to provide the necessary stones according to the existing models to close the opened areas. Also, the Contractor is responsible to re-do the grass in areas where it was removed due the excavation for the new ditch. All areas worked must be in similar conditions as the prior beginning of this project.

The Contractor shall verify existing utilities and provide as-built drawings prior to excavating of the ditch. If the excavation work interferes with drain or piping, the local contractor shall inform the COR and provide suitable

Manhole with Electrical, Telecom and Other cables

Pic. 3

STATEMENT OF WORK Page 8 of 59 protection for these structures prior to proceeding with the work. If excavation cannot proceed due to existing obstacles, then the COR will provide a new route for the pipe’s installation.

The contractor must keep all debris and excavated material clear of service network drains, covers and sumps near the diches, to prevent clogs or damage.

The Contractor shall Install warning and safety signs to alert pedestrians and vehicle traffic of construction of trench. The Contractor shall limit the site disturbance to a maximum 6 feet (1829 mm) on each side of trench.

Excavated material will be placed next to the excavated area to be used as select backfill.

The excavation work zone must be clearly marked with warning signs and yellow plastic safety tape fixed to wood posts or PVC cones.

The contractor is responsible for providing the dumpster to allocate the excavated material that will not be used to backfill trench, also, the contractor is responsible for the disposal of this material according to the local standards and laws.

The following picture shows the information about the ditch’s locations:

- The new ditches are indicated by black lines and must connect the pump house entrance to the water reservoir.

- The ditches shall be 0.70m wide by 1.50m deep at minimum. The Contractor is responsible to double check the measurements to confirm if the ditches have enough size to lay down the hoses and to connect it to mentioned points.

- The Contractor is responsible to provide all machinery to perform the excavation.

- The Contractor is responsible for the openings on the concrete walls from the Water reservoir / pump house entrance and to bring it to the original condition after to perform the excavation.

STATEMENT OF WORK Page 9 of 59

Water pipes installation:

The Contractor is responsible to provide all material and labor to perform the water pipe installation following the requirements below:

- The Contractor is responsible to disassemble the current water pipe and the temporary connections.

- Water pipe specification: The Contractor shall provide 40 meters of HDPE,diameter size of 63mm made from a PE 3408 high density polyethylene resin compound meeting cell classification 345434C per ASTM D3350; and meeting Type lll, Class C, Category 5, Grade P34 per ASTM D1238.

- Floor preparation and padding: Bedding material for trenches should be made from free-flowing material like sand or gravel that is free from rocks over ½” in size. If large rocks are found and removed during construction, the space left needs to be padded with 4-6” of tamped bedding material.

- Pipe embedment: Pipe embedment materials need to provide enough strength and stability to minimize deflection, which is a change to the diameter of the pipe due to pressure. See ASTM D-2321 embedment classifications for details. Embedment materials can be course grained soil like gravel, sand or soil containing silty or clayey sand, or crushed rock. Embedment should be compacted to 85% density or 95% density if under streets.

Embedment particle size for embedment material depends on the pipe size.

2-4” pipe: ½” max 6-8” pipe: 3/4” max > 8” pipe: 1” max

- Pipe must be laid, and NOT dropped, rolled or pushed into the ditch, If the pipe is less than 8” OD.

- Backfilling and compacting:

- Backfill materials should be free from any large particles, clumps or rocks. The excavated soil can be used or fill from off-site can be used. Backfill should also be compacted to 95% under roadways and 85% for all other applications.

- High Density Polyethylene (HDPE) Pipe shall be installed in accordance with the instruction of the manufacturer, as shown on the Drawings and as specified herein. A factory qualified joining technician as designated by the pipe manufacturer shall perform all heat fusion joints.

STATEMENT OF WORK Page 10 of 59

- Mechanical connections of the polyethylene pipe to auxiliary equipment such as valves, pumps and tanks shall be through flanged connections which shall consist of the following:

• A polyethylene flange shall be thermally butt-fused to the stub end of the pipe.

• A 316 stainless steel back up ring shall mate with a 316 stainless steel flange.

• A 316 stainless steel bolts and nuts shall be used.

• Flange connections should be provided with a full-faced neoprene gasket.

• At the tap point, a Check valve shall be installed to avoid any backflow.

- The contractor is responsible for providing a ball valve at the end of the water pipe (water reservoir / pump house entrance) following the mentioned specification above. Before the valve’s installation at pump house, the contractor shall modify the current connection on the Y filter and install the required ball valve.

Follow below the current condition that shall be modified:

- All transitions from HDPE pipes to ductile iron or PVC shall be made per the approval of the COR and per the HDPE pipe manufacturer’s recommendations and specifications. A molded flange connector adapter within a carbon steel back-up ring assembly shall be used for pipe type transitions. Ductile iron back-

STATEMENT OF WORK Page 11 of 59 up rings shall mate with cast iron flanges per ANSI B16.1. A 316 stainless steel back-up ring shall mate with a 316 stainless steel flange per ANSI.

- If a defective pipe is discovered after it has been installed, it shall be removed and replaced with a sound pipe in a satisfactory manner at no additional cost to the Owner. All pipe and fittings shall be thoroughly cleaned before installation, shall be kept clean until they are used in the work and when laid, shall conform to the lines and grades required. kinked or otherwise damaged.

STATEMENT OF WORK Page 12 of 59

2.2.3 Safety requirements:

- The contractor must provide a safety plan prior to starting the project. The project plan will be submitted to the U.S. Embassy POSHO for approval.

- The contractor must develop the Activity Hazard analyses (AHA ) as necessary to address hazards during the pre-award phase.

- The contractor must keep safety control measures.

- The contractor must have a Safety Technician or Safety Engineer on site during the project performance.

- The contractor must have a daily report related to safety inspections during the project performance.

- The contractor must provide all pertinent employees’ training certifications related to their activities.

- The contractor will receive an electronic copy of the EM 385 1-1 that contains all safety requirements that must be followed during a project performance.

The contactor must apply only the items related to the required activities. The Activity Hazard Analyses form will be provided by the A-POSHO to the contractor during the site visit.

- The contractor must follow the Department of State acquisition Regulation (DOSAR) , clause 652-236-70 as described below:

In addition to the safety/accident prevention requirements of FAR 52.236-13, Accident Prevention Alternate I, the contractor shall comply with the following additional safety measures.

(a) High risk activities. If the project contains any of the following high-risk activities, the contractor shall follow the section in the latest edition, as of the date of the solicitation, of the U.S. Army Corps of Engineers Safety and Health manual, EM 385-1-1, that corresponds to the high-risk activity. Before work may proceed, the contractor must obtain approval from the COR of the written safety plan required by FAR 52.236-13, Accident Prevention Alternate I (see paragraph (f) of this clause), containing specific hazard mitigation and control techniques.

(1) Scaffolding;

(2) Work at heights above 1.8 meters;

(3) Trenching or other excavation greater than one (1) meter in depth;

(4) Earth-moving equipment and other large vehicles;

(5) Cranes and rigging;

(6) Welding or cutting and other hot work;

(7) Partial or total demolition of a structure;

STATEMENT OF WORK Page 13 of 59

(8) Temporary wiring, use of portable electric tools, or other recognized electrical hazards.

Temporary wiring and portable electric tools require the use of a ground fault circuit interrupter (GFCI) in the affected circuits; other electrical hazards may also require the use of a GFCI;

(9) Work in confined spaces (limited exits, potential for oxygen less than 19.5 percent or combustible atmosphere, potential for solid or liquid engulfment, or other hazards considered to be immediately dangerous to life or health such as water tanks, transformer vaults, sewers, cisterns, etc.);

(10) Hazardous materials - a material with a physical or health hazard including but not limited to, flammable, explosive, corrosive, toxic, reactive or unstable, or any operations, which creates any kind of contamination inside an occupied building such as dust from demolition activities, paints, solvents, etc.; or

(11) Hazardous noise levels as required in EM 385-1 Section 5B or local standards if more restrictive.

(b) Safety and health requirements. The contractor and all subcontractors shall comply with the latest edition of the U.S. Army Corps of Engineers Safety and Health manual EM 385-1-1, or OSHA 29 CFR part 1910 or 1926 if no EM 385-1-1 requirements are applicable, and the accepted contractor's written safety program.

(c) Mishap reporting. The contractor is required to report immediately all mishaps to the COR and the contracting officer. A “mishap” is any event causing injury, disease or illness, death, material loss or property damage, or incident causing environmental contamination. The mishap reporting requirement shall include fires, explosions, hazardous materials contamination, and other similar incidents that may threaten people, property, and equipment.

(d) Records. The contractor shall maintain an accurate record on all mishaps incident to work performed under this contract resulting in death, traumatic injury, occupational disease, or damage to or theft of property, materials, supplies, or equipment. The contractor shall report this data in the manner prescribed by the contracting officer.

(e) Subcontracts. The contractor shall insert this clause, including this paragraph (e), with appropriate changes in the designation of the parties, in subcontracts.

(f) Written program. The plan required by paragraph (f)

(1) of the clause entitled “Accident Prevention Alternate I” shall be known as the Site Safety and Health Plan (SSHP) and shall address any activities listed in paragraph (a) of this clause, or as otherwise required by the contracting officer/COR.

(1) The SSHP shall be submitted at least 10 working days prior to commencing any activity at the site.

(2) The plan must address developing activity hazard analyses (AHAs) for specific tasks. The AHAs shall define the activities being performed and identify the work sequences, the specific anticipated hazards, site conditions, equipment, materials, and the control measures to be implemented to eliminate or reduce each hazard to an acceptable level of risk. Work shall not begin until the AHA for the work activity has been accepted by the COR and discussed with all engaged in the activity, including the Contractor, subcontractor(s), and Government on-site representatives.

(3) The names of the Competent/Qualified Person(s) required for a particular activity (for example, excavations, scaffolding, fall protection, other activities as specified by EM 385-1-1) shall be

STATEMENT OF WORK Page 14 of 59 identified and included in the AHA. Proof of their competency/qualification shall be submitted to the contracting officer or COR for acceptance prior to the start of that work activity. The AHA shall be reviewed and modified as necessary to address changing site conditions, operations, or change of competent/qualified person(s).

2.2.4 General tasks

- The contractor is responsible for providing all necessary labor, material and tools to perform this project, including PPEs.

- The contractor is responsible for the cleanup of the project area at the end of the day and keep the material and tools organized.

- The contractor is responsible for implementing a quality control plan during the project period to ensure the work is in compliance with the standards and SOW. Follow below the required procedures to be performed:

• Keep the updated drawings in the project area

• Perform the update of the project chronogram according to the performed tasks.

• Perform inspections and daily checklists according to the project tasks.

• Inform any unexpected situation to the project COR

• Keep the COR informed about the project progress

• Document the activities during the project period

• Perform a report about the performed tests

- All material that will be used on the project must be approved by the COR before the work performance.

2.3 Final Report – Phase 3

Prepare the Final Report and provide a folder with all project documentation, including:

• Documentation of all activities including performance data sheets and results of all functional performance testing.

• The daily activities report.

• The final Study / Project attending all requirements of this SOW.

• All Required drawings in DWG / PDF.

• Technical Responsibility term (ART) for the project.

• Warranty term for the work performed (minimum of 1 year)

• The certification of the Engineer responsible for the project

- Final Meeting to present the results

Final meeting to discuss the work performed and to present the results. The contractor shall deliver all documentation and the final report containing the requested items mentioned above.

STATEMENT OF WORK Page 15 of 59

3.0 RESPONSIBILITY OF THE CONTRACTOR

- The Contractor must be responsible for the professional quality, technical accuracy, and the coordination of all construction and other services furnished under this contract. The Contractor shall, without additional compensation, correct or revise any errors or deficiencies in its construction and other services.

- The Contractor will identify a Project Site Manager who will be responsible for the overall management of the project and represent the Contractor on the site during construction. The Project Site Manager will be approved by the COR.

- The Project Site Manager must attend all project meetings, prepare Status Reports on the project and submit them to the COR as requested. Status Reports will contain meeting minutes, accomplishments, raising concerns and proposed solutions, any proposed changed orders, and any other pertinent information required to report the progress of performance.

All documentation produced for this project will become the ownership of the Embassy at the completion of this project.

- The Contractor must verify that all materials, equipment, and systems provide operational dependability. The Contractor assures the completed construction shall be easily maintained or replaced with readily available materials and services

- Any cost associated with services subcontracted by the Contractor must be borne by and be the complete responsibility of the Contractor under the fixed price of this contract.

- The Contractor is responsible for safety and is his obligation complies with all local labor laws, regulations, customs and practices pertaining to labor, safety and similar matters. The Contractor will promptly report all accidents resulting in lost time, disabling, or fatal injuries to the COR. Work site will be inspected by COR, Assistant Post Safety and Health Officer daily to ensure safety of work environment.

- The Contractor must be and remain liable to the Embassy in accordance with applicable law for all damages to the Embassy caused by the Contractor's negligent performance of any of the services furnished under this contract. The rights and remedies for the Embassy provided for under this contract are in addition to any other rights and remedies provided by law.

4.0 PRE-CONSTRUCTION REQUIREMENTS

- It’s a contractor’s responsibility to examine all the documents and visit the site to fully inform them of all the conditions and limitations applied to the work and submit a firm fixed price cost proposal for all the work. No subsequent cost allowance will be made to the Contractor for neglect of the existing conditions.

- Provide a statement that the Contractor’s company and all personnel are experienced in installation and capable of fulfilling all of the requirements as specified in Section 4.

- The Contractor must prepare and submit a Quality Control Schedule [QCS] and Project Safety Plan [PSP] to address the project. The QCS and PSP are intended to document the entire project from beginning to end.

Submit a copy of a Contractor’s Installation Guarantee covering the work, labor and equipment for a period of 1 year at no cost to the Embassy signed by the Contractor.

Submit a Bill of Materials [BOM], product literature, samples and standard specification submittals of all materials to be used in the project provided by the contractor. The BOM's shall list the equipment and materials in sufficient detail that a purchase order for the materials and equipment can be executed without further elaboration or specifications. These documents will be used by the Embassy to approve all equipment and materials.

Contractor will provide proof of insurance which is legally necessary. The Contractor shall, at its own expense, provide and maintain during the entire performance period the following insurance amounts:

General Liability (includes premises/operations, collapse hazard, products, completed operations, contractual, independent contractors, broad form property damage, personal injury) .

5.0 CONSTRUCTION REQUIREMENTS

- No construction shall begin until approvals of the Pre-Construction Submittals are accepted by the CO and COR. If any type of necessary, work to be performed by contractor shall interfere in the Embassy normal work (as example power interruption) it must be scheduled and it must be advised. It’s Contractor responsibility to get all approval before starting the work.

- The Contractor will be responsible for all required materials not provided by the Embassy, equipment, and personnel to manage, administer, and supervise the project. All workmanship must be of good quality and performed in a skillful manner as determined by the CO and dictated by standards in Section 9.

- The Contractor will be provided with a storage and staging area as determined by the COR, and arranged at the Post award visit. The Contractor shall be responsible for restoring the area to its original condition at the completion of the work. The Contractor shall be responsible for repair of any damage incurred to buildings or pavement as a result of storage activities. The Contractor is responsible for obtaining any additional off compound storage areas as required.

- The Contractor shall at all times keep the work area free from accumulation of waste materials.

Upon completing construction, the Contractor has to remove all temporary facilities and leave the project site in a clean and orderly condition acceptable to the COR.

The Contractor shall perform the work at the site during the Embassy's normal workday hours, unless agreed upon with the COR. Construction Schedule will take this into account.

- The Contractor shall be responsible for connection of temporary utilities to existing utilities including water and power lines (if necessary for the work). All temporary connections to local water and power lines have been coordinated with the COR. The Contractor must pay all costs incurred in connecting, converting, and transferring the utilities to the work. The Contractor will be responsible for making connections including providing back flow preventer devices on connections to domestic water lines, providing transformers, and for disconnections.

- Cleanup - The Contractor must keep the work area, including storage areas, free from accumulations of waste materials on a daily basis and comply with all federal, state and local regulations pertaining to the storage, transport and disposal of wastes. The Contractor will not use Embassy waste disposal facilities including garbage cans, trash piles or dumpsters.

- Landscape Restoration - The surfaces of all unpaved areas disturbed by construction activities must be sodded with an approved grass native to the sodded area as approved by the COR. These shall include areas which existing pavement is removed, areas where excavation takes place, and areas where existing sod is damaged or compacted by construction activities. Landscape features and plants damaged by construction activities will be replaced with same species and size.

6.0 DELIVERABLE SCHEDULE

- The Contractor should execute the work diligently and achieve final completion and acceptance;

including final cleanup of the premises in accordance with the construction schedule. The Contractor shall submit the schedule for COR approval. The schedule should consider only working days, 8 hours per day (08:00am to 05:00pm).

- Project Completion: Furnish one copy of maintenance and operating information, Contractor’s one year workmanship guarantee, and product literature of all items installed.

7.0 PROJECT SECURITY

The work to be performed under this contract requires that the Contractor, its employees and sub-contractors submit personnel information to the USG. Information submitted by the Contractor will not be disclosed beyond the need to ensure the security and safety of USG personnel assigned to the US Embassy of Lisbon.

- The Contractor will submit this information including construction vehicle requirements within 10 days of the Notice to Proceed. During construction all new names and vehicles information must be submitted to the COR with at least 24 hours (1 working day) in advance of the date needed for access.

- COR will notify the Contractor of the approved list of employees as soon as possible;

contractor will not be penalized for any delays due to clearing of his personnel.

- Contractors will be required to submit the following information to the COR for each employee that will be required to enter the US Embassy Compound- Employees Full Legal Name

• Clear and legible copy of the persons ID Card

- Contractor will be required to submit the following information to the COR for each vehicle that will be required to enter the US Embassy Compound

• Vehicle Number Plate

• Color

• Manufacture

• Model

• Driver:

- Full Legal Name

- Driver’s License Number

- Drivers National ID Number

SECTION C - PACKAGING AND MARKING

RESERVED

SECTION D - INSPECTION AND ACCEPTANCE

The COR, or his/her authorized representatives, will inspect from time to time the services being performed and the supplies furnished to determine whether work is being performed in a satisfactory manner, and that all supplies are of acceptable quality and standards.

The Contractor shall be responsible for any countermeasures or corrective action, within the scope of this contract, which may be required by the Contracting Officer as a result of such inspection.

D.1 SUBSTANTIAL COMPLETION

(a) "Substantial Completion" means the stage in the progress of the work as determined and certified by the Contracting Officer in writing to the Contractor, on which the work (or a portion designated by the Government) is sufficiently complete and satisfactory. Substantial completion means that the property may be occupied or used for the purpose for which it is intended, and only minor items such as touch-up, adjustments, and minor replacements or installations remain to be completed or corrected which:

(1) do not interfere with the intended occupancy or utilization of the work, and

(2) can be completed or corrected within the time period required for final completion.

(b) The "date of substantial completion" means the date determined by the Contracting Officer or authorized Government representative as of which substantial completion of the work has been achieved.

Use and Possession upon Substantial Completion - The Government shall have the right to take possession of and use the work upon substantial completion. Upon notice by the Contractor that the work is substantially complete (a Request for Substantial Completion) and an inspection by the Contracting Officer or an authorized Government representative (including any required tests), the Contracting Officer shall furnish the Contractor a Certificate of Substantial Completion. The certificate will be accompanied by a Schedule of Defects listing items of work remaining to be performed, completed, or corrected before final completion and acceptance. Failure of the Contracting Officer to list any item of work shall not relieve the Contractor of responsibility for complying with the terms of the contract. The Government's possession or use upon substantial completion shall not be deemed an acceptance of any work under the contract.

D.2 FINAL COMPLETION AND ACCEPTANCE

D.2.1 "Final completion and acceptance" means the stage in the progress of the work as determined by the Contracting Officer and confirmed in writing to the Contractor, at which all work required under the contract has been completed in a satisfactory manner, subject to the discovery of defects after final completion, and except for items specifically excluded in the notice of final acceptance.

D.2.2 The "date of final completion and acceptance" means the date determined by the Contracting Officer when final completion of the work has been achieved, as indicated by written notice to the Contractor.

D.2.3 FINAL INSPECTION AND TESTS. The Contractor shall give the Contracting Officer at least five (5) days advance written notice of the date when the work will be fully completed and ready for final inspection and tests. Final inspection and tests will be started not later than the date specified in the notice unless the Contracting Officer determines that the work is not ready for final inspection and so informs the Contractor.

D.2.4 FINAL ACCEPTANCE. If the Contracting Officer is satisfied that the work under the contract is complete (with the exception of continuing obligations), the Contracting Officer shall issue to the Contractor a notice of final acceptance and make final payment upon:

• Satisfactory completion of all required tests,

• A final inspection that all items by the Contracting Officer listed in the Schedule of Defects have been completed or corrected and that the work is finally complete (subject to the discovery of defects after final completion), and

• Submittal by the Contractor of all documents and other items required upon completion of the work, including a final request for payment (Request for Final Acceptance).

SECTION E - DELIVERIES AND PERFORMANCE

COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK

The Contractor shall be required to:

(a) commence work under this contract within ten (10) calendar days after the date the Contractor receives the notice to proceed,

(b) prosecute the work diligently, and,

(c) complete the entire work ready for use not later than twenty-five (60) calendar days after the date the Contractor receives the notice to proceed.

The time stated for completion shall include final cleanup of the premises.

52.211-12 LIQUIDATED DAMAGES - CONSTRUCTION (SEPT 2000)

(a) If the Contractor fails to complete the work within the time specified in the contract, or any extension, the Contractor shall pay liquidated damages to the Government in the amount of Euro 100.00 for each calendar day of delay until the work is completed or accepted.

(b) If the Government terminates the Contractor’s right to proceed, liquidated damages will continue to accrue until the work is completed. These liquidated damages are in addition to excess costs of repurchase under the Default clause.

CONTRACTOR'S SUBMISSION OF CONSTRUCTION SCHEDULES

(a) The time for submission of the schedules referenced in FAR 52.236-15, "Schedules for Construction Contracts", paragraph (a), is hereby modified to reflect the due date for submission as " seven” calendar days after receipt of an executed contract".

(b) These schedules shall include the time by which shop drawings, product data, samples and other submittals required by the contract will be submitted for approval.

(c) The Contractor shall revise such schedules (1) to account for the actual progress of the work, (2) to reflect approved adjustments in the performance schedule, and

(3) as required by the Contracting Officer to achieve coordination with work by the Government and any separate contractors used by the Government. The Contractor shall submit a schedule, which sequences work so as to minimize disruption at the job site.

(d) All deliverables shall be in the English language and any system of dimensions (English or metric) shown shall be consistent with that used in the contract. No extension of time shall be allowed due to delay by the Government in approving such deliverables if the Contractor has failed to act promptly and responsively in submitting its deliverables. The Contractor shall identify each deliverable as required by the contract.

(e) Acceptance of Schedule: When the Government has accepted any time schedule; it shall be binding upon the Contractor. The completion date is fixed and may be extended only by a written contract modification signed by the Contracting Officer.

Acceptance or approval of any schedule or revision thereof by the Government shall not:

(1) Extend the completion date or obligate the Government to do so,

(2) Constitute acceptance or approval of any delay, or

(3) Excuse the Contractor from or relieve the Contractor of its obligation to maintain the progress of the work and achieve final completion by the established completion date.

NOTICE OF DELAY

If the Contractor receives a notice of any change in the work, or if any other conditions arise which are likely to cause or are actually causing delays which the Contractor believes may result in late completion of the project, the Contractor shall notify the Contracting Officer.

The Contractor’s notice shall state the effect, if any, of such change or other conditions upon the approved schedule, and shall state in what respects, if any, the relevant schedule, or the completion date should be revised. The Contractor shall give such notice promptly, not more than three (3) days after the first event giving rise to the delay or prospective delay. Only the Contracting Officer may revise the approved time schedule.

NOTICE TO PROCEED

(a) After receiving and accepting any bonds or evidence of insurance, the Contracting Officer will provide the Contractor a Notice to Proceed. The Contractor must then prosecute the work, commencing and completing performance not later than the time period established in the contract.

(b) It is possible that the Contracting Officer may elect to issue the Notice to Proceed before receipt and acceptance of any bonds or evidence of insurance. Issuance of a Notice to Proceed by the Government before receipt of the required bonds or insurance certificates or policies shall not be a waiver of the requirement to furnish these documents.

WORKING HOURS

All work shall be performed from 8:00 a.m. to 5:00 p.m., Monday through Friday, except for the Portuguese and American holidays, unless requested by the Contracting Officer's Representative (COR). Other hours, if requested by the Contractor, may be approved by the Contracting Officer's Representative (COR). The Contractor shall give 24 hours in advance to COR who will consider any deviation from the hours identified above. Changes in work hours, initiated by the Contractor, will not be a cause for a price increase.

PRECONSTRUCTION CONFERENCE

A preconstruction conference will be held 5 days after contract award to discuss the schedule, submittals, notice to proceed, mobilization and other important issues that affect construction progress.

DELIVERABLES - The following items shall be delivered under this contract:

Description Quantity Deliver Date Deliver To

Section G. Securities/Insurance 1 10 days after award CO

Section E. Construction Schedule 1 5 days after award COR Section E. Preconstruction Conference 1 5 days after award COR Section G. Personnel Biographies 1 5 days after award COR

Section F. Payment Request 1 Last calendar day of each month COR/CO

Section D. Request for Final Acceptance 1 5 days before inspection COR

SECTION F – CONTRACT ADMINISTRATION DATA

652.242-70 CONTRACTING OFFICER'S REPRESENTATIVE (COR) (AUG 1999)

(a) The Contracting Officer may designate in writing one or more Government employees, by name or position title, to take action for the Contracting Officer under this contract. Each designee shall be identified as a Contracting Officer’s Representative (COR).

Such designation(s) shall specify the scope and limitations of the authority so delegated;

provided, that the designee shall not change the terms or conditions of the contract, unless the COR is a warranted Contracting Officer, and this authority is delegated in the designation.

(b) The COR for this contract is the Facilities Manager Representative of the U.S. Embassy.

Payment: The Contractor's attention is directed to Section H, 52.232-5, "Payments Under Fixed-Price Construction Contracts". The following elaborates on the information contained in that clause.

Requests for payment may be made no more frequently than monthly. Payment requests shall cover the value of labor and materials completed and in place, including a prorated portion of overhead and profit.

After receipt of the Contractor's request for payment, and on the basis of an inspection of the work, the Contracting Officer shall make a determination as to the amount, which is then due.

If the Contracting Officer does not approve payment of the full amount applied for, less the retainage allowed by in 52.232-5, the Contracting Officer shall advise the Contractor as to the reasons.

Under the authority of 52.232-27(a), the 14-day period identified in FAR 52.232- 27(a)(1)(i)(A) is hereby changed to 30 days.

Invoices shall be submitted electronically (PDF. format) to invoicelisbon@state.gov and one copy to the Contracting' Officer's Representative (COR) referencing the applicable U.S.

Government Contract number.

mailto:invoicelisbon@state.gov

SECTION G - SPECIAL TERMS AND CONDITIONS

G.1.0 PERFORMANCE/PAYMENT PROTECTION - The Contractor shall furnish some form of payment protection as described in 52.228-13 in the amount of 0% of the contract price.

G.1.1 The Contractor shall provide the information required by the paragraph above within ten (10) calendar days after award. Failure to submit the required security may result in rescinding or termination of the contract by the Government. If the contract is terminated, the Contractor will be liable for those costs as described in FAR 52.249-10, Default (Fixed- Price Construction), which is included in this purchase order.

G.1.2 The bonds or alternate performance security shall guarantee the Contractor's execution and completion of the work within the contract time. This security shall also guarantee the correction of any defects after completion, the payment of all wages and other amounts payable by the Contractor under its subcontracts or for labor and materials, and the satisfaction or removal of any liens or encumbrances placed on the work.

G.1.3 The required securities shall remain in effect in the full amount required until final acceptance of the project by the Government. Upon final acceptance, the penal sum of the performance security shall be reduced to 10% of the contract price. The security shall remain in effect for one year after the date of final completion and acceptance, and the Contractor shall pay any premium required for the entire period of coverage. The required payment securities shall remain in effect in the full amount required for one year after the date of final completion and acceptance, and the Contractor shall pay any premium required for the entire period of coverage.

G.2.0 INSURANCE - The Contractor is required by FAR 52.228-5, "Insurance - Work on a Government Installation" to provide whatever insurance is legally necessary. The Contractor shall at its own expense provide and maintain during the entire performance period the following insurance amounts:

G.2.1 GENERAL LIABILITY (includes premises/operations, collapse hazard, products, completed operations, contractual, independent contractors, broad form property damage, personal injury):

(1) BODILY INJURY, ON OR OFF THE SITE, IN EUROS

Per Occurrence Euro 1.500,00

Cumulative Euro 10.000,00

(2) PROPERTY DAMAGE, ON OR OFF THE SITE, IN EUROS

Per Occurrence Euro 50.000,00

Cumulative Euro 100.000.00

G.2.2 The foregoing types and amounts of insurance are the minimums required. The Contractor shall obtain any other types of insurance required by local law or that are ordinarily or customarily obtained in the location of the work. The limit of such insurance shall be as provided by law or sufficient to meet normal and customary claims.

G.2.3 The Contractor agrees that the Government shall not be responsible for personal injuries or for damages to any property of the Contractor, its officers, agents, servants, and employees, or any other person, arising from and incident to the Contractor's performance of this contract. The Contractor shall hold harmless and indemnify the Government from any and all claims arising therefrom, except in the instance of gross negligence on the part of the Government.

G.2.4 The Contractor shall obtain adequate insurance for damage to, or theft of, materials and equipment in insurance coverage for loose transit to the site or in storage on or off the site.

G.2.5 The general liability policy required of the Contractor shall name "the United States of America, acting by and through the Department of State", as an additional insured with respect to operations performed under this contract.

G.3.0 DOCUMENT DESCRIPTIONS

G.3.1 SUPPLEMENTAL DOCUMENTS: The Contracting Officer shall furnish from time to time such detailed drawings and other information as is considered necessary, in the opinion of the Contracting Officer, to interpret, clarify, supplement, or correct inconsistencies, errors or omissions in the Contract documents, or to describe minor changes in the work not involving an increase in the contract price or extension of the contract time.

The Contractor shall comply with the requirements of the supplemental documents, and unless prompt objection is made by the Contractor within 20 days, their issuance shall not provide for any claim for an increase in the Contract price or an extension of contract time.

G.3.1.1. RECORD DOCUMENTS. The Contractor shall maintain at the project site:

(1) a current marked set of Contract drawings and specifications indicating all interpretations and clarification, contract modifications, change orders, or any other departure from the contract requirements approved by the Contracting Officer; and,

(2) a complete set of record shop drawings, product data, samples and other submittals as approved by the Contracting Officer.

G.3.1.2 . "As-Built" Documents: After final completion of the work, but before final acceptance thereof, the Contractor shall provide:

(1) a complete set of "as-built" drawings, based upon the record set of drawings, marked to show the details of construction as actually accomplished; and,

(2) record shop drawings and other submittals, in the number and form as required by the specifications.

G.4.0 LAWS AND REGULATIONS - The Contractor shall, without additional expense to the Government, be responsible for complying with all laws, codes, ordinances, and regulations applicable to the performance of the work, including those of the host country, and with the lawful orders of any governmental authority having jurisdiction.