RFQ 19MX5724Q0005 Fuel System MS.docx

RFQ 19MX5724 Q 0005 FUEL UNDERGROUND AND DAY TANKS INCLUDING FUEL PUMPS AND CONTROLLERS’ MAINTENANCE SERVICES

TABLE OF CONTENTS

SECTION 1 - THE SCHEDULE

· SF 1449 cover sheet

· Continuation To SF-1449, RFQ Number 19MX5724 Q 0005, Prices, Block 23

· Continuation To SF-1449, RFQ Number 19MX5724 Q 0005, Block 20 Description/Specifications/Work Statement

· Attachment 1 -5

SECTION 2 - CONTRACT CLAUSES

· Contract Clauses

· Addendum to Contract Clauses - FAR and DOSAR Clauses not Prescribed in Part 12

SECTION 3 - SOLICITATION PROVISIONS

· Solicitation Provisions

· Addendum to Solicitation Provisions - FAR and DOSAR Provisions not Prescribed in Part 12

SECTION 4 - EVALUATION FACTORS

· Evaluation Factors

· Addendum to Evaluation Factors - FAR and DOSAR Provisions not Prescribed in Part 12

SECTION 5 - REPRESENTATIONS AND CERTIFICATIONS

· Offeror Representations and Certifications

· Addendum to Offeror Representations and Certifications - FAR and DOSAR Provisions not Prescribed in Part 12

SECTION 1

COVER PAGE

See SF-1449 in attached file.

THE SCHEDULE

CONTINUATION TO SF-1449

RFQ NUMBER 19MX5724 Q 0005

PRICES, BLOCK 23

JAMES ZADROGA 9/11 VICTIMS HEALTH AND COMPENSATION ACT OF 2010 NOTICE: UNLESS A WAIVER OR EXCEPTION APPLIES, PAYMENTS SUBSEQUENT TO THIS PROCUREMENT ARE SUBJECT TO AN EXCISE TAX OF 2% PERSUANT TO 26 U.S.C. 5000C.

GENERAL

The contractor shall furnish and deliver preventive maintenance services of the fuel underground and day tanks, including fuel pumps and controllers for the US Consulate General Hermosillo as requested and approved by the Contracting Officer in accordance with the specifications, terms and conditions set forth herein.

CONTRACT TYPE

This is a firm-fixed price Contract.

PERIOD OF PERFORMANCE

The performance period under this contract will commence on the date listed in the Award Letter and continue for twelve (12) months, with four (4), one-year options to renew.

The Contracting Officer may also extend this contract for an additional six (6) months, if required by the Government, in accordance with the FAR clause 52.217-8 Option to Extend Services, in Section 2 of this contract

NOTICE TO PROCEED

After contract award and submission of acceptable insurance certificates, the Contracting Officer shall issue a Notice to Proceed. The Notice to Proceed will establish a date (a minimum of ten (10) days from start date listed in Notice to Proceed unless the Contractor agrees to an earlier date) on which performance shall start.

LOCATION OF SERVICES

U.S. Consulate General Hermosillo’s NNC located in Boulevard Juan Navarrete #291, Col. Raquet Club, Hermosillo, Sonora, Mexico

THE SCHEDULE

CURRENCY

Offerors and payments in U.S. Dollars U.S. firms are eligible to be paid in U.S. dollars. U.S. firms desiring to be paid in U.S. dollars should submit their offer in U.S. dollars. A U.S. firm is defined as a company which operates as a corporation under the laws of the state within the United States. Local companies are eligible to be paid in U.S. dollars provided that such company has a bank account in U.S. dollars at a Local Bank.

Offerors and payments in Pesos, Mexican Currency Any firm that is not U.S. firm is a foreign firm. Any local or foreign firm that does not meet the definition of a U.S. firm shall submit its prices and receive payment in local currency unless the foreign or local firm has a U.S. dollar bank account in Mexico.

VALUE ADD TAX

U.S. Firms Value Added Tax (VAT) is not applicable to U.S. firms; therefore, it shall not be included in U.S. firms’ rates or invoices.

Local Companies Value Added Tax (VAT) for offers submitted by local companies, either in U.S. Dollars or in Pesos, Mexican currency, is not included in line-item rates. Instead, it will be priced as a separate amount in the contract and on the Invoices. Local law dictates the portion of the contract price that is subject to VAT; this percentage is multiplied only against that portion.

PRICING

This is a fixed-price contract with four (4) one-year options.

(a) The Contractor shall provide the supplies or services for the base period of the contract at the rates shown below and any option years exercised by the Government.

(b) The Government will pay the Contractor the fixed price per service described after they has been delivered and received by the Contracting Officer (CO) or the Contracting Officer Representative (COR), along with required reports and paperwork including proper invoice.

(c) The prices listed below shall include all labor, materials, overhead, and profit. The Government will not pay any additional expenses.

PRICING

BASE YEAR PRICES

The contractor shall provide the services stated below for the Base Period of the contract, starting on the effective date in the Notice to proceed and continuing for a period of 12 months.

The firm fixed price for this Base Year shall be a fully loaded rate.

As per paragraph above (Currency), Base Year Prices are in _________ (insert currency).

Base Year, Prices

FIRST OPTION YEAR PRICES

The contractor shall provide the services stated below for the First Option Year of the contract.

The firm fixed price for this First Option Year shall be a fully loaded rate.

As per paragraph above (Currency), First Option Year Prices are in _________ (insert currency).

First Option Year, Prices

SECOND OPTION YEAR PRICES

The contractor shall provide the services stated below for the Second Option Year of the contract.

The firm fixed-price for this Second Option Year shall be a fully loaded rate.

As per paragraph above (Currency), Second Option Year Prices are in _________ (insert currency).

Second Option Year, Prices

THIRD OPTION YEAR PRICES

The contractor shall provide the services stated below for the Third Option Year of the contract.

The firm fixed-price for this Third Option Year shall be a fully loaded rate.

As per paragraph above (Currency), Third Option Year Prices are in _________ (insert currency).

Third Option Year, Prices

FOURTH OPTION YEAR PRICES

The contractor shall provide the services stated below for the Fourth Option Year of the contract.

The firm fixed-price for this Fourth Option Year shall be a fully loaded rate.

As per paragraph above (Currency), Fourth Option Year Prices are in _________(insert currency).

Fourth Option Year, Prices

GRAND TOTAL

Grand total Contract Price, Including all Option Years

PERFORMANCE WORK STATEMENT

CONTINUATION TO SF-1449

RFQ NUMBER 19MX5724 Q 0005

PRICES, BLOCK 20

1 GENERAL INFORMATION

The United States Consulate in Hermosillo requires professional services and contractor cost proposals to perform preventive maintenance services of the facility’s fuel underground and day tanks, including fuel pumps, controllers, and the polisher system.

The Contractor shall plan, estimate, and schedule all work to assure material, labor, and equipment are available to complete work requirements within the specified time limits and in conformance with the quality standards established herein.

Consulate staff have service manuals for fuel pumps and fuels storage tanks. The Contractor shall provide the Contracting Officer’s Representative (COR) a listing of any missing or out of date manuals. The contractor’s technician shall sign off on every task specified in the SOW and will provide a typewritten copy of their report to the COR or the COR's designate representative within five business days of each maintenance visit.

1.1 DESCRIPTION OF EQUIPMENT

1- UNDERGROUND DIESEL/FUEL TANKS, Qty 4 Manufacturer: Containment Solutions Model: DWT-6 Type ii (8’) -1000 Cap. 10,000 Gallons Serial Number: UL 63937507, UL 63937512, UL63937513, UL63937514

2- DAY TANKS for power generators, Qty 3 Manufacturer: Containment Solutions Model: L-D-P 375P Cap: 375 Gallons Serial Number: D73-334153, D73-334154, D73-334155

3- DAY TANK for boilers, Qty 1 Manufacturer: Containment Solutions Model: D378 Cap: 280 Gallons Serial Number: 24785

4- DAY TANK for power generator B, Qty 1 Manufacturer: Containment Solutions Model:C610 Cap: 280 Gallons Serial Number: 57638

5- FUEL PUMPS for underground tanks, Qty 12 Manufacturer: Franklin Fueling System Model: STP75-VL 2-17 Serial Number: 20B502400431S, 20B502400436S, 20B502400429S, 20B502400426S, 20B502400427S, 20B502400425S, 20B502400435S, 20B502400433S, 20B502400432S, 20B502400430S, 20B502400434S, 20B502400438S

6- FUEL PUMP for boilers day tank, Qty 1 Manufacturer: Franklin Fueling System Model: STP75-VL 2-19 Serial Number: 20J501000676S

7- FUEL PUMPS for power generators day tanks, Qty 3 Manufacturer: Franklin Fueling System Model: STP75-VL 1-00 Serial Number: 20G502700450S,20G502700452S,20G502700451S

8- FUEL PUMP for power generator (B) day tank, Qty 1 Manufacturer: Franklin Fueling System Model: STP75-VL1-00 Serial Number: 20G502700453S

9- FUEL SYSTEM CONTROL, Qty 2 Manufacturer: Franklin Fueling System Model: PC-12, PTCSSR Serial Number: 200007

10- FUEL POLISHER SYSTEM, Qty 1 Manufacturer: Franklin Fueling System Model: EF-40 Serial Number: 200007 Filters: (2) FPE70-03N, (2) FPE70-10W, (2) FPE70-100M, (1) DC-7-20-2, (2) RCI-IBC-30

See 2 attached PDF documents with details about equipment.

1.2 QUALIFIED STAFF

This statement of work requires the awarded Contractor to provide trained, qualified and licensed technicians as stated in the following stipulations.

1.3 SAFETY

Safety is the highest priority on this and all OBO/CFSM/FAC projects. The Contractor shall direct all of those under his charge to work safely. A Work Hazard Assessment shall be performed at each location prior to any work being performed. All safety concerns shall be brought to the attention of the Post Safety and Health Officer (POSHO) and/or the COR.

1.4 SAFETY & SPECIAL INSTRUCTIONS:

1. Use appropriate personal protective equipment (PPE) when performing work.

2. Check all work areas, tools, and equipment to ensure unsafe conditions are eliminated or guarded against.

3. Follow site safety procedures.

4. Entries into confined spaces are subject to OSHA regulations. Any task requiring entry into a confined space must be approved by the Post Occupational Safety and Health Officer (POSHO) PRIOR TO BEGINNING WORK.

5. Follow approved lockout/tag out procedures.

6. Review and follow the manufacturer’s instructions.

7. Report all incidents and near miss incidents to COR and assist as requested in the investigation and corrective action.

Notes:

· Contractor shall submit to the COR for review, work sheet/checklist that will be used for performing maintenance service.

· A discrepancy report shall be submitted to the COR immediately upon discovery of any condition that could result in equipment failure.

· Laboratory report for all chemicals (fuel analysis) shall be submitted to the COR within 30 days from date of service.

2 STATEMENTS OF WORK (SOW)

The purpose of this SOW is to ensure the entire fuel management system for this facility is maintained according to manufacturer’s recommendations to ensure the readiness and proper operation.

Preventive maintenance under this contract will be performed annually with additional service every two years.

2.1 FUEL UNDERGROUND AND DAY TANKS, PUMPS AND CONTROLS

The contractor shall provide all materials, supervision, labor, tools, and equipment to perform preventive maintenance. All personnel working in the vicinity shall wear and /or use appropriate safety protection equipment while work is being performed. Any concerns or injuries shall be brought to the attention of the COR and Occupation Safety and Health Officer (POSHO). Safety Data Sheets (SDS) shall be provided by the contractor for all applicable materials. Copies will be provided to the COR for approval.

SECTION 1

PERFORMANCE WORK STATEMENT

The systems and components to be maintained include fuel pumps, fuel storage tanks, start and transfer systems, fuel scrubbers, as well as control and monitoring systems. The attached equipment list provides details of the various pieces of equipment.

1. The contractor shall provide the COR with a list of necessary parts and materials.

2. Fuel, oil, fluids, filters, and preventive maintenance parts shall be provided at the expense of the U.S. Government.

a. Only fluids which meet or exceed manufacturer’s specifications shall be used.

b. All fluids shall be delivered in original sealed containers.

3. The contractor shall provide emergency assistance for fuel system support, priced at an hourly rate, within 24 hours of being contacted by the COR.

If any discrepancies are found with the fuel management system that are not covered under this scope of work, the contractor shall provide the following:

1. Detailed report noting the discrepancy found.

2. Bill of Materials (BOM) to include component name, quantity, part #, and price for any repair material required and material lead time.

3. Price quote for repair labor.

2.1.1 ANNUALLY PREVENTIVE MAINTENANCE SERVICE:

· No need to empty the tank.

· Inspect for presence of corrosion.

· Check for signs of tank leakage.

· Inspect all piping runs for damage and leakage.

· Sample fuel and test quality, according to following instructions.

· Obtain sample with specific ISO clean and sealed containers, as well as hand vacuum pump with new piece of hose; this will help to avoid contamination. Here is an example: https://tienda.noria.mx/products/kit-para-analisis-de-aceite/2215429000000076261

· Sample must not be taken from a drain.

· Close well and identify the container.

· Perform analysis with a certified lab, attaching lab certificate, and send results to the COR.

· Report must include following parameters/methods and recommendations: water & sediment ASTM D1796, and particle count ISO 4406

· Check floats and leveling devices in tank. Check float adjustment with depth level indicators.

· Inspect fuel tank fire protection devices.

· Clean breather vents, conservation vents, vacuum vents, pressure vents, non-freeze draw valves and flame arrestors where appropriate.

· Inspect vapor recovery line for deterioration

· Inspect the main manifold valves for proper operation. Check the pressure gauges readings.

· Verify all locking devices are in place.

· Remove pump and inspect for damages on the pump filter and check valve.

· Run pump and check operation. Record value readings and note any discrepancy.

· Test operating pump and check for excessive noise or vibration.

· Calibrate and adjust fuel pressure.

· Inspect fuel strainers and clean as needed.

· Inspect tank electrical grounds for breaks and loose fittings. Run a grounding test in the nearest handhole.

· Inspect electrical wiring for damage.

· Validate operation of automatic controls including leak and level detection.

· Check the control panel whole operation. This includes push buttons, selectors, pilot lights, etc.

· Adjust all connections inside the panel, clean and vacuum the control cabinet, and zip tie any loose.

· Run pump and check operation. Record value readings and note any discrepancy.

· Test operating pump and check for excessive noise or vibration.

· Calibrate and adjust fuel pressure.

· Inspect fuel strainers and clean as needed.

· Inspect tank electrical grounds for breaks and loose fittings. Run a grounding test in the nearest handhole.

· Inspect electrical wiring for damage.

· Validate operation of automatic controls including leak and level detection.

· Check the control panel whole operation. This includes push buttons, selectors, pilot lights, etc.

· Adjust all connections inside the panel, clean and vacuum the control cabinet, and zip tie any loose

2.1.2 EVERY 2 YEARS PREVENTIVE MAINTENANCE SERVICE:

· Perform the same procedures as the annual maintenance.

· Pump out tank to within 6-10 inches of the bottom of the tank. Contractor shall bring a deep-cleaned container of required capacity to conserve the fuel here while works are being performed in the corresponding tank. Pumping from underground and day tank, is Contractor’s responsibility.

· In case of fuel spillage, contractor is responsible for containing the site, procure and use adequately spill kit and dispose any fuel, material or contaminated trash following local regulations.

· Site pumps of the system may be used if applicable.

· Test all alarms in each underground tank:

· Critical low-level alarm- 20% (all USTs) and 20% (all day tanks)

· Day tank low level alarm- 45%

· Day tank fill start- 50%

· Day tank Fill stop- 85%

· Day tank High level alarm- 90%

· Pump out or otherwise remove sludge from the bottom of the tank and flush.

SECTION 1

PERFORMANCE WORK STATEMENT

· Check that Fuel Pump Controller levels match those of the Leak and Level Monitoring System.

· Megger the fuel pump motor and record results. Use instrument with valid calibration certificate.

· Inspect tank, pipes, and all connections for signs of leaks.

· Clean all sensors and transducers if possible.

· Clean and adjust fuel transfer pumps.

· Verify pump is pumping at capacity by measuring the time required to transfer a specific volume of fuel.

· Measure and record voltage at the pump and actual current draw and compare to nameplate readings.

· Examine, clean, and check for proper operation of the strainers, traps, control valves, flow meters, temperature, and pressure gauges.

· Inspect floats and leveling devices in tank for proper operation.

· Refill the tank, from the Contractor’s portable container.

2.2 FUEL POLISHER SYSTEM

The objective of scheduled preventive maintenance is to eliminate system malfunction, breakdown, and deterioration when units are activated/running.

The contractor shall provide the labor and materials required to carry out all preventive maintenance as outlined in this SOW. Consulate staff have service manuals for fuel polisher unit. The contractor shall confirm on-site manuals are complete and current and provide the Contracting Officer’s Representative (COR) a listing of any missing or out of date manuals. The technician shall sign off on every task specified in the Statement of Work and will provide a typewritten copy of their report to the COR or the COR's designate within five business days of each maintenance visit.

All personnel working in the vicinity shall wear and /or use appropriate safety protection while work is performed. Any questions or injuries shall be brought to the attention of the Post COR and Occupation Safety and Health Officer (POSHO). Safety Data Sheets (SDS) shall be provided by the contractor for all applicable materials. Copies will be provided to the COR for approval The systems and components to be maintained include fuel polisher unit and associated monitoring. The attached equipment list provides details.

a. Only fluids which meet or exceed manufacturer’s specifications shall be used.

b. All fluids shall be delivered in original sealed containers.

3. The contractor shall provide emergency assistance for fuel system support, priced at an hourly rate, within 24 hours of being contacted by the COR.

If any discrepancies are found with the fuel management system that are not covered under this scope of work, the contractor shall provide the following:

1. Detailed report noting the discrepancy found.

2. Bill of Materials (BOM) to include component name, quantity, part #, and price for any repair material required and material lead time.

3. Price quote for repair labor.

2.2.1 ANNUALLY PREVENTIVE MAINTENANCE SERVICE:

· Power down unit.

· Check the status of the filters and replace if needed.

· Purge the tank reservoir and clean it, purge all filters housing of water inside the system.

· Check all control valves for proper operation and adjust if necessary.

· Check the pump inside the polisher system, take value readings and compare with label parameters.

· Inspect panel components and relays for damaged wires, frayed insulation, or signs of overheating.

· Tighten loose connections as required.

· Clean out dust and debris from inside the control panel and reassemble.

· Test all sensors. Clean all sensors.

· Pull probes and inspect for damage.

· Clean probe shaft.

· Test and recalibrate probes as necessary in comparison with manual gauging on the tank with the tank calibration chart.

· Check that Fuel Pump Controller levels match those of the Leak and Level Monitoring System.

· Perform operational test of control panel functions.

· Test remote alarm panels at remote fill.

· Ensure proper operation of remote displays.

· Test operation of all inputs and outputs.

· Verify system configuration and test battery backup, if applicable.

· Verify that all alarm, control, and communication circuits operate correctly.

· Record all results.

· If the control system needs an update, this should be presented in a different proposal.

3 CONTRACTOR’S PERSONNEL

All personnel assigned by the contractor for the performance of the respective services shall be supervised by the Contractor. There shall be no employer-employee relationship between the USG and the contractor’s personnel.

The Contractor shall maintain discipline at the site and shall take all reasonable precautions to prevent any unlawful, riotous, or disorderly conduct by Contractor employees at the site. The Contractor shall preserve peace and protect persons and property on site. The Government reserves the right to direct the Contractor to remove an employee from the worksite for failure to comply with the standards of conduct. The Contractor

SECTION 1

PERFORMANCE WORK STATEMENT

shall immediately replace such an employee to maintain continuity of services at no additional costs to the Government

4 PERSONAL INJURY, PROPERTY LOSS OR DAMAGE (LIABILITY)

The Contractor hereby assumes absolute responsibility and liability for any and all personal injuries or death and/or property damage or losses suffered due to negligence or misconduct of the Contractor's personnel in the performance of the services under this contract.

5 INSURANCE

5.1 Amount of Insurance. The contractor is required to provide whatever insurance is legally necessary. The contractor shall, at its own expense, provide and maintain during the entire performance period the following insurance amounts:

5.2 General Liability (includes premises/operations, collapse hazard, products, completed operations, contractual, independent contractors, broad form property damage, personal injury)

I. Bodily injury on or off the site (stated in U.S. dollars):

II. Property Damage on or off the site (stated in U.S. dollars):

5.3 The types and amounts of insurance are the minimums required. The Contractor shall obtain any other types of insurance required by local law or that are ordinarily or customarily obtained in the location of the work. The limit of such insurance shall be as provided by law or sufficient to meet normal and customary claims.

5.4 For those Contractor employees assigned to this contract who are either United States citizens or direct hire in the United States or its possessions, the Contractor shall provide workers’ compensation insurance in accordance with FAR 52.228-3.

5.5 The Contractor agrees that the Government shall not be responsible for personal injuries or for damages to:

a) any property of the Contractor,

b) its officers,

c) agents,

d) servants,

e) employees, or

f) any other person, Arising from and incident to the Contractor's performance of this contract. The Contractor shall hold harmless and indemnify the Government from any and all claims arising, except in the instance of gross negligence on the part of the Government.

SECTION 1

PERFORMANCE WORK STATEMENT

5.6 The Contractor shall obtain adequate insurance for damage to, or theft of, materials and equipment in insurance coverage for loose transit to the site or in storage on or off the site.

5.7 Government as Additional Insured. The general liability policy required of the Contractor shall name "the United States of America, acting by and through the Department of State", as an additional insured with respect to operations performed under this contract.

5.8 Time for Submission of Evidence of Insurance. The Contractor shall provide evidence of the insurance required under this contract within ten (10) calendar days after contract award. The Government may rescind or terminate the contract if the Contractor fails to timely submit insurance certificates identified above.

6 LAWS AND REGULATIONS

6.1 Without additional expense to the Government, the Contractor shall comply with all laws, codes, ordinances, and regulations required to perform this work. In the event of a conflict among the contract and requirements of local law, the Contractor shall promptly advise the Contracting Officer of the conflict and of the Contractor's proposed course of action for resolution by the Contracting Officer.

6.2 The Contractor shall comply with all local labor laws, regulations, customs and practices pertaining to labor, safety, and similar matters, to the extent that such compliance is not inconsistent with the requirements of this contract.

7 SPECIAL CONTRACT REQUIREMENTS

7.1 Security

7.1.1 General. The Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual. The Government will run background checks on all proposed Contractor employees. Within 5 days of the award of the contract, the Contractor provide the following list of data on each employee who will be working under the contract. The Contractor shall include a list of workers and supervisors assigned to this project. It is anticipated that security checks will take four (4) weeks to perform.

For each individual the list shall include:

· Full name

· Place and date of birth

· Current address

· Copy of an official Identification (INE, Passport)

· Completed RSO Contractor security questionnaire.

7.1.2 A U.S. Government employee is to be always with the contractor’s workers while there are on site. No worker/employee/equipment/material/vehicle will be allowed to enter the compound or any building without written approval from the Regional Security Office (RSO).

8 DISCLOSURE OF INFORMATION

Any information made available to the contractor by the US Government shall be used only for the purpose of carrying out the provisions of this contract and shall not be divulged or made known in any manner to any person except as may be necessary in the performance of the contract. The information might include names, positions, sections, agencies and any other proprietary information as applicable.

9 AUTHORIZATION AND APPROVAL

9.1 Officer authorized to sign and approve

Only any warranted Contracting Officer assigned to the General Services Office at the U.S. Consulate General in Hermosillo is authorized to sign and approve task orders as well as to provide Notice to Proceed.

All authority to change or modify the basic contract, including the exercising of any options, remains with the Contracting Officer assigned to the General Services Office at the U.S. Consulate General Hermosillo.

9.2 Authorization to give instructions and directions

No person or agency other than the Contracting Officer (CO) is authorized to give instruction, orders or directions on behalf of the Government to the Contractor or his employees, unless such person or agency is authorized in writing by the CO to so act. The authority of such person or agency is strictly limited to the written authorization provided by the CO. The duty is upon the Contractor to determine the authority of such person or agency. Any questions regarding the authority of such person or agency should be directed to the CO in writing.

9.3 Delegation of authority

The CO may designate and authorize a representative(s) to act on his/her behalf under this contract. Such representative(s) as may be appointed shall be designated by a letter from the CO and a copy of the letter shall be given to the Contractor. The COR shall represent the CO as specified in his/her delegation of authority letter. The COR shall not be authorized to issue change orders or adjustments. Changes in the Scope of Work/Specifications or any increase or decrease in the work called for by this contract shall be made by the CO by an executed modification to this contract.

9.4 Contracting Officer Representative (COR)

652.242-70 Contracting Officer’s Representative (COR) (AUG 1999)

(c) The Contracting Officer may designate in writing one or more Government employees, by name or position title, to take action for the Contracting Officer under this contract. Each designee shall be identified as a Contracting Officer’s Representative (COR). Such designation(s) shall specify the scope and limitations of the authority so delegated; provided, that the designee shall not change the terms or conditions of the contract, unless the COR is a warranted Contracting Officer, and this authority is delegated in the designation.

The COR for this contract is the Building Automation System Engineering Technician.

SECTION 1

PERFORMANCE WORK STATEMENT

10 INVOICING AND PAYMENT

Upon completion and acceptance of the work. The contractor shall submit its electronic Invoice clearly stating the services provided as described in the respective purchase order. This invoice shall be submitted to the following email address:

hermoinvoices@state.gov

10.1 Invoice Revision

The COR will review each summary invoice and approve invoices for payment. It shall be the COR who will interact with the Contractor on any invoice problems.

10.2 Payment

Payment shall be made in local currency by Electronic Funds Transfer (EFT) within 30 days after receipt of the proper invoice.

11 OPTION PERIODS

This Contract includes four (4) one-year option periods. Therefore, the U.S. Government may extend this contract under FAR 52.217-9, “Option to Extend the Term of the Contract” and 52.217-8, “Option to Extend Services”.

These option periods are priced in paragraphs section 1, First Option Year Prices, Second Option Year Prices, Third Option Year Prices and Fourth Option Year Prices if exercised, the option period shall commence at the expiration of the previous period of performance and will continue for 12 months.

12 DELIVERABLES

The following items shall be delivered under this contract:

Description Quantity Delivery To Date

13 QUALITY ASSURANCE AND SURVEILLANCE PLAN (QASP)

This plan provides an effective method to promote satisfactory contractor performance. The QASP provides a method for the Contracting Officer's Representative (COR) to monitor Contractor performance, advise the Contractor of unsatisfactory performance, and notify the Contracting Officer of continued unsatisfactory performance. The Contractor, not the Government, is responsible for management and quality control to meet the terms of the contract. The role of the Government is to monitor quality to ensure that contract standards are achieved.

Performance Objective

Scope of Work Paragraphs

Performance Threshold

Services.

Performs all preventive maintenance services set forth in the performance work statement (PWS)

1 thru 9

All required services are performed and no more than one (1) customer complaints are received per month.

13.1 Surveillance. The COR will receive and document all complaints from Government personnel regarding the services provided. If appropriate, the COR will send the complaints to the Contractor for corrective action.

13.2. Standard. The performance standard is that the Government receives no more than two (2) customer complaint per month. The COR shall notify the Contracting Officer of the complaints so that the

Contracting Officer may take appropriate action to enforce the inspection clause (FAR 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services (Dec 2022), if any of the services exceed the standard.

13.3. Procedures.

a. If any Government personnel observe unacceptable services, either incomplete work or required services not being performed they should immediately contact the COR.

b. The COR will complete appropriate documentation to record the complaint.

c. If the COR determines the complaint is invalid, the COR will advise the complainant. The COR will retain the annotated copy of the written complaint for his/her files.

d. If the COR determines the complaint is valid, the COR will inform the Contractor and give the Contractor additional time to correct the defect, if additional time is available. The COR shall determine how much time is reasonable.

e. The COR shall, as a minimum, orally notify the Contractor of any valid complaints.

f. If the Contractor disagrees with the complaint after investigation of the site and challenges the validity of the complaint, the Contractor will notify the COR. The COR will review the matter to determine the validity of the complaint.

g. The COR will consider complaints as resolved unless notified otherwise by the complainant.

h. Repeat customer complaints are not permitted for any services. If a repeat customer complaint is received for the same deficiency during the service period, the COR will contact the Contracting Officer for appropriate action under the Inspection clause.

ATTACHMENTS

Attachment 1 – Payment Registration Form – PESOS

Attachment 2- Payment Registration Form – USD to a bank in the United States

Attachment 3- Payment Registration Form – USD TO A BANK IN MEXICO

Attachment 4 - SAM Registration Instructions

Attachment 5- NDAA Compliance Letter

Attachment 6- Equipment details 1

Attachment 7 Equipment details 2

ATTACHMENT 1

PAYMENT REGISTRATION PESOS

Company Information

RFC (for Mexican Companies)

Name - Point of Contact

Telephone Number(s)

E-mail Address

Company Address

UEI

Bank information needed for EFT transfers in Pesos, Mexican Currency.

BANK INFORMATION

Bank Name

CLABE Interbancaria (18 digits)

If it is a collection account, please include the reference number:

Numeric reference:

Alphanumeric reference:

Signature

Date

FMC approval

Note to Offeror: This form has to be signed and attached in PDF form

ATTACHMENT 2

PAYMENT REGISTRATION USD TO BANK IN THE UNITED STATES

New Registration of Account |_| Change of Account |_|

Name of the account holder

Name - Point of Contact

Telephone Number

E-mail Address

Address

UEI

Contractor US Tax ID

Bank information needed for EFT transfers in U.S. Dollars to a Bank in the United States

BANK INFORMATION

Bank Name

Bank Routing Number (must be 9 digits beginning with a 0,1,2 or 3)

Account Number

Signature

Date

FMC approval

Note to Offeror: This form has to be signed and attached in PDF format.

ATTACHMENT 3

PAYMENT REGISTRATION USD TO BANK IN MEXICO

RFC (for Mexican Companies)

Name - Point of Contact

Telephone Number

E-mail Address

Address

UEI

Bank information needed for EFT transfers in U.S. Dollars to a U.S. Dollar Bank Account in Mexico.

BANK INFORMATION

Bank Name

SWIFT Bank Mexico (Different from SWIFT Intermediate Bank)

CLABE Interbancaria (18 digits)

INTERMEDIATE BANK INFORMATION

Bank Name

SWIFT Intermediate Bank (Different from SWIFT Bank Mexico)

Signature

Date

FMC approval

Note to Offeror: This form has to be signed and attached in PDF format.

ATTACHMENT 4

GUIDE FOR NCAGE AND SAM REGISTRATION

1. Background To be eligible for an award, all prospective Offerors shall have a SAM Unique Entity ID; a Commercial and Government Entity (Cage)/North Atlantic Treaty Organization (NATO) = (NCAGE) Code; and an active registration in System for Award Management (SAM). Refer to FAR 4.605(b).

Vendors have experienced difficulty registering in SAM. One of the most common issues is inaccurate address validation. SAM first validates that addresses entered when requesting NATO Commercial and Government Entities (NCAGE) and unique entity ID match. If SAM.gov cannot validate your entity, you can create a help ticket with the Federal Service Desk at www.fsd.gov.

NOTE: it is very important that each company/entity register with their fiscal company name and address in NCAGE as well as in SAM and without misspelling/typos. The information shall match and be exactly the same on all registrations, if not, the process will take much longer.

2. NATO Commercial and Government Entity (NCAGE) Code:

Foreign entities shall obtain a NCAGE code for each Unique Entity ID they plan to register in SAM, before starting the registration process. Make sure the name and address information provided to obtain the NCAGE code matches that of the Unique Entity ID. Allow up to three (3) business days to receive the NCAGE code.

The direct link NCAGE Request Tool is:

NATO Codification System - AC135

3. Unique Entity ID On April 4, 2022, the federal government stopped using the DUNS number to uniquely identify entities. This transition allows the government to streamline the entity identification and validation process, making it easier and less burdensome for entities to do business with the federal government. the unique entity identifier used across the federal government changed from the DUNS Number to the Unique Entity ID (generated by SAM.gov).

The Unique Entity ID is a 12-character alphanumeric ID assigned to an entity by SAM.gov.

Therefore,

0. Any entity (contractor, corporation, partnership, organization, or individual) wishing to do business with the federal government under a Federal Acquisition Regulation (FAR) based contract, or anyone applying for federal grants, cooperative agreements, or other forms of federal financial assistance through Grants.gov, must be registered in SAM.gov. Overseas federal acquisition awards up to $30,000 are granted an exception.

0. Current SAM.gov registrants have already been assigned their Unique Entity Identifier and can view it within SAM.gov; there is no further action required. Existing registered entities can find their Unique Entity ID by following the steps here.

0. After April 4, 2022, entities registering in SAM.gov will no longer have to go to Dun & Bradstreet and acquire a DUNS number.

4. System for Award Management (SAM) Offerors must register the entity in SAM at – SAM.gov | Entity Registrations Please allow plenty of time before the contract application deadline. Allow up to 10 business days after submission before the registration is active in SAM.

See SAM Entity Registration Checklist to know more about the information that will be requested during your registration.

Note to Offerors: Opening an account at sam.gov does not mean that you are registered. You need to click on and follow the system guidance to complete the registration.

If you completed or started your registration before May 2021, please note that sam.gov has changed. Please see the main changes description in the following link:

https://www.fsd.gov/gsafsd_sp?id=kb_article&sys_id=1cb691e91bfaa8d02fe5ed7ae54bcb0d

5. Federal Service Desk For further guidance and help please contact the Federal Service Desk at https://www.fsd.gov

· Live Chat

· Web Form

· Call

ATTACHMENT 5

NDAA COMPLIANCE LETTER

Section 889 of the National Defense Authorization Act (NDAA) prohibits the use or procurement of service or telecommunications equipment manufactured by ZTE, Huawei, and Xiamoi (or any subsidiary or affiliate of such entities) in support of public safety, security of government facilities, physical security surveillance of critical infrastructure, and other national security purposes.

Such branded products are defined as any information security product, solutions, and services supplied, directly or indirectly, by said manufactures to include video surveillance and telecommunications equipment produced by Hytera Communication Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities).

IN COMPLIANCE WITH THE NDAA, we declare that:

(a) Our network does not employ any device or equipment from the manufacturers stated above.

(b) All products and services provided to the U.S. EMBASSY will not employ any device or equipment from the manufacturers stated above.

Vendor Information

SECTION 2

CONTRACT CLAUSES

2.1 FAR 52.212-4 CONTRACT TERMS AND CONDITIONS – COMMERCIAL ITEMS (NOV 2023)

FAR 52.212-4, CONTRACT TERMS AND CONDITIONS – COMMERCIAL ITEMS (NOV 2023) IS INCORPORATED BY REFERENCE. (SEE SF-1449, BLOCK 27A)

2.2 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (MAY 2024)

SECTION 2

CONTRACT CLAUSES

SECTION 2

CONTRACT CLAUSES

SECTION 2

CONTRACT CLAUSES