RFQ 19MX5326Q0054.pdf

STANDARD FORM 18 (REV. 6/1995)

Prescribed by GSA-FAR (48 CFR) 53.215-1(a)

REQUEST FOR QUOTATIONS

(THIS IS NOT AN ORDER)

THIS RFQ ☐ IS ☒ IS NOT A SMALL BUSINESS-

SMALL PURCHASE SET-ASIDE (52.219-4)

PAGE

OF

PAGE

S

1. REQUEST NO.

19MX5326Q0054

2. DATE ISSUED

08/19/2026

3. REQUISITION/PURCHASE

REQUEST NO.

4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG. 1

RATING

5A. ISSUED BY

U.S. Embassy Mexico City General Services Office / Procurement Paseo de la Reforma No. 305 Cuauhtemoc 06500 Ciudad de Mexico

6. DELIVER BY (Date) September 30, 2026.

5B. FOR INFORMATION CALL: (Name and telephone no.) (No collect calls) 7. DELIVERY ☐ FOB DESTINATION ☒OTHER (See Schedule) NAME

Mark C. Konold

TELEPHONE NUMBER

AREA

CODE

+52 (55)

NUMBER

5080-2000

9. DESTINATION

8. TO: a. NAME OF CONSIGNEE

U.S. EMBASSY MEXICO

CITY/GSO/PROCUREMENT

a. NAME b. COMPANY b. STREET ADDRESS

PASEO DE LA REFORMA NO. 305

COLONIA CUAUHTÉMOC

c. STREET ADDRESS c. CITY Mexico City

d. CITY e. STATE f. ZIP CODE d. STATE

CDMX

e. ZIP CODE 06500

10. PLEASE FURNISH QUOTATIONS

TO THE ISSUING OFFICE IN

BLOCK 5A ON OR BEFORE CLOSE

OF BUSINESS (Date)

September 1, 2026, 12:00 pm Local Time (Mexico City)

IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5A. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotations must be completed by the quoter

11. SCHEDULE (Include applicable Federal, State and local taxes)

ITEM NO.

(a)

SUPPLIES/SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

CONTROLLERS:

001 QP3-1PL-100-240 1 Each

002 QSN-2ECO-S 1 Each

003 EC-DIR-WH 1 Each

004 LOS-CDT-1000-WH 2 Each

005 QSWS2-5BRLI-WH 5 Each

006 PHPM-WBX-120-WH 1 Each

007 QSE-CI-NWK-E 2 Each

008 C5-BMJ-16A 1 Each

009 GRX-12VDC 1 Each

010 QSE-IO 1 Each

011 GRX-IRPS-WH 1 Each

012 QSWS2-3BDI-WH 1 Each

013 GRX-CESO-277PKG 1 Each

014 QSE-CI-DMX 1 Each

015 QSN-4T16-S 7 Each

016 QS-A-CMP-SBO-0 1 Each

017 QSN-1ECO-S 1 Each

018 QSMX-4W-C 7 Each

019 FLIPCVR-1G-CPN5738 1 Each

020 QSWS2-2BI-WH 1 Each

021 QSWS2-2BRLI-WH 12 Each

022 QSWS2-3BRLI-WH 1 Each

023 QSWS2-KS13MOC-WH 3 Each

024 LOS-CDT-2000-WH 17 Each

025 LOS-CIR-1500-WH 3 Each

026 BCI-0-10 1 Each

027 C5-XPJ-16A 1 Each

028 GRX-TVI 1 Each

029 PHPM-WBX-277DV 1 Each

030 PHPM-WBX-DB-WH 1 Each

031 QSPS-DH-1-75 1 Each

032 NT-R3R3-FB-WH 2 Each

DRIVERS:

001 HI LUME LED DRIVER 100 W 1 Each

002 HI LUME LED DRIVER 26.6 W 2 Each

003 HI LUME LED DRIVER 26.6 W 2 Each

004 HI LUME LED DRIVER 40 W 2 Each

005 HI LUME LED DRIVER 40 W 5 Each

006 HI LUME LED DRIVER 40 W 1 Each

007 HI LUME LED DRIVER 40 W 3 Each

008 HI LUME LED DRIVER 40 W 2 Each

009 HI LUME LED DRIVER 40 W 1 Each

010 HI LUME LED DRIVER 40 W 5 Each

011 HI LUME LED DRIVER 40 W 2 Each

012 HI LUME LED DRIVER 40 W 1 Each

013 HI LUME LED DRIVER 40 W 3 Each

014 HI LUME LED DRIVER 40 W 1 Each

015 HI LUME LED DRIVER 40 W 1 Each

016 HI LUME LED DRIVER 26.6 W 1 Each

017 HI LUME LED DRIVER 40 W 1 Each

018 HI LUME LED DRIVER 53 W 5 Each

019 HI LUME LED DRIVER 100 W 2 Each

020 HI LUME LED DRIVER 53 W 3 Each

021 HI LUME LED DRIVER 26.6 W 5 Each

022 HI LUME LED DRIVER 26.6 W 1 Each

023 HI LUME LED DRIVER 150 W 1 Each

024 HI LUME LED DRIVER 53 W 3 Each

025 HI LUME LED DRIVER 53 W 1 Each

026 HI LUME LED DRIVER 150 W 1 Each

027 HI LUME LED DRIVER 53 W 1 Each

028 HI LUME LED DRIVER 53 W 1 Each

029 HI LUME LED DRIVER 53 W 1 Each

12 DISCOUNT FOR PROMPT

PAYMENT

a. 10 CALENDAR

DAYS

b. 20 CALENDAR

DAYS

c. 30 CALENDAR

DAYS

d. CALENDAR DAYS

NUMBER %

NOTE: Additional provisions and representations [ x] are [ ] are not attached.

13 NAME AND ADDRESS OF QUOTER SIGNATURE OF PERSON

AUTHORIZED TO SIGN

QUOTATION

15 DATE OF QUOTATION

a. NAME OF QUOTER

b. STREET ADDRESS

. SIGNER

c. COUNTY NAME (Type or print)

b. TELEPHONE

d. CITY e. STATE f. ZIP CODE TIITLE (Type or print) REA CODE

UMBER

SECTION 1

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

I. Scope of Services

A. This Statement of Work establishes the requirements for the acquisition of Spare Parts Lutron Controllers Drivers for the New Embassy Compound Facilities located at Mexico City.

B. This is a firm-fixed price type of purchase order.

C. The prices listed below shall include all labor, tools, materials and all the necessary to deliver the required final results on the agreed date and location specified in Section A of this document.

D. Local (Mexican) offerors shall submit pricing in Mexican Pesos, as payment will be made in Mexican Pesos at a Mexican bank. U.S.

firms are eligible to be paid in U.S. Dollars and must submit their offers in U.S. Dollars. A U.S. firm is defined as a company incorporated under the laws of a state within the United States and its Territories.

Local companies may also be paid in U.S. Dollars, provided they maintain a U.S. Dollar bank account at a Mexican bank. All offerors must ensure their pricing submissions align with these requirements to facilitate accurate payment processing.

E. Value Added Tax (VAT) for offers submitted by local (Mexican) offerors, either in U.S. Dollars or in Mexican Pesos, is not included in line-item rates. Instead, it will be priced as a separate amount in the contract and on the invoices. Local law dictates the portion of the contract price that is subject to VAT; this percentage is multiplied only against that portion.

For U.S. firms, this rate is not applicable; therefore, it shall not be included in U.S. firms rates or invoices.

Pricing (☐ Mexican Pesos / ☐ U.S. Dollars

Controllers

Line Item Description Unit Unit

Price Quantity Total Price

001 QP3-1PL-100-240 Each 1 $ 002 QSN-2ECO-S Each 1 $ 003 EC-DIR-WH Each 1 $ 004 LOS-CDT-1000-WH Each 2 $ 005 QSWS2-5BRLI-WH Each 5 $ 006 PHPM-WBX-120-WH Each 1 $ 007 QSE-CI-NWK-E Each 2 $ 008 C5-BMJ-16A Each 1 $ 009 GRX-12VDC Each 1 $ 010 QSE-IO Each 1 $

011 GRX-IRPS-WH Each 1 $ 012 QSWS2-3BDI-WH Each 1 $ 013 GRX-CESO-277PKG Each 1 $ 014 QSE-CI-DMX Each 1 $ 015 QSN-4T16-S Each 7 $ 016 QS-A-CMP-SBO-0 Each 1 $ 017 QSN-1ECO-S Each 1 $ 018 QSMX-4W-C Each 7 $ 019 FLIPCVR-1G-CPN5738 Each 1 $ 020 QSWS2-2BI-WH Each 1 $ 021 QSWS2-2BRLI-WH Each 12 $ 022 QSWS2-3BRLI-WH Each 1 $ 023 QSWS2-KS13MOC-WH Each 3 $ 024 LOS-CDT-2000-WH Each 17 $ 025 LOS-CIR-1500-WH Each 3 $ 026 BCI-0-10 Each 1 $ 027 C5-XPJ-16A Each 1 $ 028 GRX-TVI Each 1 $ 029 PHPM-WBX-277DV Each 1 $ 030 PHPM-WBX-DB-WH Each 1 $

031 QSPS-DH-1-75 Each 1 $ NT-R3R3-FB-WH Each 2 $

Sub-Total $ VAT (only applicable to MEX local vendors/local invoices) $ -

Grand Total $

Drivers

Line Item Description Unit Unit

Price Quantity Total Price

001 HI LUME LED DRIVER 100 W Each 1 $ 002 HI LUME LED DRIVER 26.6 W Each 2 $ 003 HI LUME LED DRIVER 26.6 W Each 2 $ 004 HI LUME LED DRIVER 40 W Each 2 $ 005 HI LUME LED DRIVER 40 W Each 5 $ 006 HI LUME LED DRIVER 40 W Each 1 $ 007 HI LUME LED DRIVER 40 W Each 3 $ 008 HI LUME LED DRIVER 40 W Each 2 $ 009 HI LUME LED DRIVER 40 W Each 1 $ 010 HI LUME LED DRIVER 40 W Each 5 $

011 HI LUME LED DRIVER 40 W Each 2 $ 012 HI LUME LED DRIVER 40 W Each 1 $ 013 HI LUME LED DRIVER 40 W Each 3 $ 014 HI LUME LED DRIVER 40 W Each 1 $ 015 HI LUME LED DRIVER 40 W Each 1 $ 016 HI LUME LED DRIVER 26.6 W Each 1 $ 017 HI LUME LED DRIVER 40 W Each 1 $ 018 HI LUME LED DRIVER 53 W Each 5 $ 019 HI LUME LED DRIVER 100 W Each 2 $ 020 HI LUME LED DRIVER 53 W Each 3 $ 021 HI LUME LED DRIVER 26.6 W Each 5 $ 022 HI LUME LED DRIVER 26.6 W Each 1 $ 023 HI LUME LED DRIVER 150 W Each 1 $ 024 HI LUME LED DRIVER 53 W Each 3 $ 025 HI LUME LED DRIVER 53 W Each 1 $

026 HI LUME LED DRIVER 150 W Each 1 $ 027 HI LUME LED DRIVER 53 W Each 1 $ 028 HI LUME LED DRIVER 53 W Each 1 $ 029 HI LUME LED DRIVER 53 W Each 1 $

Sub-Total $ VAT (only applicable to MEX local vendors/local invoices) $ -

Grand Total $

II . Description of Items and Service – General Specifications.

A. Background

These OEM items are essential for the proper operation, timely repair, and overall reliability of the lighting control system. Each device has been specifically selected to meet the system’s engineered light requirements, power saving capabilities, workers ergonomic necessities, and networking protocols.

Substituting different brands or models would jeopardize system integrity, void warranties, introduce significant costs and delays, and potentially compromise workers’ safety and regulatory compliance.

Given the scale and investment of this capital project, maintaining full warranty compliance is critical. Using the specified Lutron brand and models ensures seamless integration, preserves the project’s long-term value, and protects against avoidable financial and operational risks.

II. Requirements

A. Technical Requirements / Specific Requirements

The requirement is to provide Original Equipment Manufacturer Lutron spare parts, at the New Embassy Compound in Mexico City.

This list has been determined and approved by OBO and FAC personnel to be funded under the allocated budget. As indicated by OBO, purchases should be limited to the specific brand and model they have specified.

These supplies require that all replacement parts match the brand and model specifications of the originally installed equipment to ensure compatibility with the existing system, maintain critical safety functions, and preserve manufacturer warranties. This will allow FAC and OBO to accomplish the safe, reliable, and uninterrupted operation of the Embassy operations.

Crontrollers:

Item Model Brand Description Quantity to Purchase

1 QP3-1PL-100-

240 Lutron LIGHT MANAGEMENT HUB 1

2 QSN-2ECO-S Lutron ENERGY SAVR NODE QS (ECOSYSTEM) 1

3 EC-DIR-WH Lutron FIXTURE MOUNTABLE DAYLIGHT SENSOR

W / IR RECEIVER 1

4 LOS-CDT-

1000-WH Lutron CEILING MOUNT DUAL TECHNOLOGY

SELF ADAPTIVE SENSOR 1000 SQ.FT 2

5 QSWS2-

5BRLI-WH Lutron SEETOUCH QS - INSERT 5 BUTTON

RISE/LOWER 5

6 PHPM-WBX-

120-WH Lutron PHASE ADAPTIVE POWER MODULO 1

7 QSE-CI-

NWK-E Lutron ETHERNET TCP/IP 2

8 C5-BMJ-16A Lutron ECOSYSTEM DIMMING POWER MODULE 1

9 GRX-12VDC Lutron POWER SUPPLY 1

10 QSE-IO Lutron CONTACT-CLOSURE INTERFACE 1

11 GRX-IRPS-

WH Lutron GRAFICK EYE CELING MOUNT PARTITION

SENSORS 1

12 QSWS2-3BDI-

WH Lutron 3-BUTTON SCENE SELECT WITH

WALLPLATE 1

13 GRX-CESO-

277PKG Lutron CCO DAYLIGHT CONTROL PACKAGE

UNCLUDING CES 1

14 QSE-CI-DMX Lutron DMX CONTROL INTERFACE 1

15 QSN-4T16-S Lutron ENERGY SAVR NODE QS (ESN) (0 - 10 V) 7

16 QS-A-CMP-

SBO-0 Lutron STANDARD SERVER FOR QUANTUM/VIVE

PC 1

17 QSN-1ECO-S Lutron ECOSYSTEM ENERGY SAVR NODE 1 1

18 QSMX-4W-C Lutron WIRED ONLY QSM 7

19 FLIPCVR-1G-

CPN5738 Lutron WEATHERPROOF COVER 1

20 QSWS2-2BI-

WH Lutron SEETOUCH QS INSERT 2 BUTTON 1

21 QSWS2-

2BRLI-WH Lutron SEETOUCH QS INSERT 2 BUTTON

RISE/LOWER 12

22 QSWS2-

3BRLI-WH Lutron SEETOUCH QS INSERT 3 BUTTON

RISE/LOWER 1

QSWS2-

KS13MOC-

WH

Lutron INSERT KEYSWITCH 3 POSITION CENTER

KEY REMOVAL 3

24 LOS-CDT-

2000-WH Lutron CEILING MOUNT DUAL TECHNOLOGY

SELF ADAPTIVE SENSOR 2000 SQ.FT 17

25 LOS-CIR-

1500-WH Lutron CEILING MOUNT PASSIVE INFRARED SELF

ADAPTIVE SENSOR 1500 SQ.FT 3

26 BCI-0-10 Lutron 0- 10 V INTERFACE FOR 3 - WIRE CONTROL 1

27 C5-XPJ-16A Lutron ECOSYSTEM SWITCHING POWER MODULE 1

28 GRX-TVI Lutron GRX-TVI CONTROL INTERFACE (PHASE

CONTROL 0-10V) 1

29 PHPM-WBX-

277DV Lutron PHASE ADAPTIVE POWER MODULO 1

30 PHPM-WBX-

DB-WH Lutron PHASE ADAPTIVE POWER MODULO 1

31 QSPS-DH-1-

75 Lutron DIN RAIL POWER SUPPLY 1

32 NT-R3R3-FB-

WH Lutron ARCHITECTURAL FACEPLATE KIT 2

Drivers:

Item Model Brand Voltage (V)

Power

(W) Description Quantity to

Purchase

1 HI LUME LED

DRIVER 100 W LUTRON 277 77 LED

ECOSYSTEM 1

2 HI LUME LED

DRIVER 26.6 W LUTRON 277 23 LED

ECOSYSTEM 2

3 HI LUME LED

DRIVER 26.6 W LUTRON 277 23 LED

ECOSYSTEM 2

4 HI LUME LED

DRIVER 40 W LUTRON 277 40 LED

ECOSYSTEM 2

5 HI LUME LED

DRIVER 40 W LUTRON 277 23 LED

ECOSYSTEM 5

6 HI LUME LED

DRIVER 40 W LUTRON 277 33 LED

ECOSYSTEM 1

7 HI LUME LED

DRIVER 40 W LUTRON 277 21 LED

ECOSYSTEM 3

8 HI LUME LED

DRIVER 40 W LUTRON 277 21 LED

ECOSYSTEM 2

9 HI LUME LED

DRIVER 40 W LUTRON 277 18 LED

ECOSYSTEM 1

10 HI LUME LED

DRIVER 40 W LUTRON 277 18 LED

ECOSYSTEM 5

11 HI LUME LED

DRIVER 40 W LUTRON 277 15 LED

ECOSYSTEM 2

12 HI LUME LED

DRIVER 40 W LUTRON 277 15 LED

ECOSYSTEM 1

13 HI LUME LED

DRIVER 40 W LUTRON 277 15 LED

ECOSYSTEM 3

14 HI LUME LED

DRIVER 40 W LUTRON 277 28 LED

ECOSYSTEM 1

15 HI LUME LED

DRIVER 40 W LUTRON 277 36 LED

ECOSYSTEM 1

16 HI LUME LED

DRIVER 26.6 W LUTRON 277 22 LED

ECOSYSTEM 1

17 HI LUME LED

DRIVER 40 W LUTRON 277 35 LED

ECOSYSTEM 1

18 HI LUME LED

DRIVER 53 W LUTRON 277 49 LED

ECOSYSTEM 5

19 HI LUME LED

DRIVER 100 W LUTRON 277 98 LED

ECOSYSTEM 2

20 HI LUME LED

DRIVER 53 W LUTRON 277 48 LED

ECOSYSTEM 3

21 HI LUME LED

DRIVER 26.6 W LUTRON 277 15 LED

ECOSYSTEM 5

22 HI LUME LED

DRIVER 26.6 W LUTRON 277 15 LED

ECOSYSTEM 1

23 HI LUME LED

DRIVER 150 W LUTRON 277 135 LED

24 HI LUME LED

DRIVER 53 W LUTRON 277 50 LED

ECOSYSTEM 3

25 HI LUME LED

DRIVER 53 W LUTRON 277 50 LED

ECOSYSTEM 1

26 HI LUME LED

DRIVER 150 W LUTRON 277 112 LED

ECOSYSTEM 1

27 HI LUME LED

DRIVER 53 W LUTRON 277 50 LED

ECOSYSTEM 1

28 HI LUME LED

DRIVER 53 W LUTRON 277 50 LED

ECOSYSTEM 1

29 HI LUME LED

DRIVER 53 W LUTRON 277 50 LED

The equipment shall meet the following compatibility requirements:

• These supplies require that all replacement parts match the brand and model of the originally installed equipment to ensure compatibility with existing Lighting Control System maintain critical safety functions, and preserve manufacturer warranties. This will allow the FAC and OBO to accomplish the safe, reliable, and uninterrupted operation of the lighting system essential to Facility Operations.

III. Delivery Time and Locations

For Local (Mexican) offerors the delivery will be at the U.S. Embassy in Mexico City located at Presa Angostura 225, Col. Irrigación, Miguel Hidalgo, 11500, Ciudad de México, CDMX.

International and U.S. suppliers shall send all the spare parts into one single consolidated shipment to U.S. logistics Center, located at 225 South Vermillion Ave. Unit 90, Brownsville, Texas 78521.

General Services Office (GSO) should coordinate with U.S. Logistics Center to ensure all the spare parts are sent to the New Embassy Compound in a single shipment.

IV. Applicable Standards

The items shall be specifically the ones listed and shall be delivered undamaged, correctly packaged and properly identified. All items shall be brand new. No substitution for similar items will be accepted. Supplier shall send all the spare parts into one single consolidated shipment to Brownsville distribution center. Partial deliveries will not be accepted. GSO should coordinate with Brownsville distribution center to ensure all the spare parts are sent to the NEC in a single shipment.

V. Warranty

Acceptance is contingent upon physical inspection and verification against the packing list and SOW specifications. Supplier shall replace any defective or non-conforming item(s) within 10 business days of notice.

VI. Proposals Deadline

Prospective offerors should send their proposals at MexicoCityGSOSolicitations@groups.state.gov no later than September 3th at 12:00 p.m. Local Time (Mexico City).

mailto:MexicoCityGSOSolicitations@groups.state.gov

SECTION 2

PURCHASE ORDER CLAUSES

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This purchase order or BPA incorporates the following clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: Acquisition.gov this address is subject to change.

DOSAR clauses may be accessed at: https://acquisition.gov/dosar

FEDERAL ACQUISTION REGULATION (48 CFR CHAPTER 1)

CLAUSES:

NUMBER TITLE DATE

52.204-7 SYSTEM FOR AWARD MANAGEMENT—

REGISTRATION NOV 2025

52.204-9 PERSONAL IDENTITY VERIFICATION OF

CONTRACTOR PERSONNEL JAN 2011

52.204-13 SYSTEM FOR AWARD MANAGEMENT—

MAINTENANCE NOV 2025

52.212-4 CONTRACT TERMS AND CONDITIONS—

COMMERCIAL ITEMS NOV 2025

52.225-19

CONTRACTOR PERSONNEL IN A DIPLOMATIC OR

CONSULAR MISSION OUTSIDE THE UNITED

STATES

MAY 2020

52.228-3 WORKERS’COMPENSATION INSURANCE JUL 2014

52.228-4 WORKERS’ COMPENSATION AND WAR-HAZARD

INSURANCE APR 1984

52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL

BUSINESS SUBCONTRACTORS MAR 2023

52.244-6 SUBCONTRACTS FOR COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES NOV 2025

52.246-26 REPORTING NONCONFORMING ITEMS AUG 2024

https://acquisition.gov/browse/index/far https://acquisition.gov/dosar

NUMBER TITLE DATE

52.240-90 SECURITY PROHIBITIONS AND EXCLUSIONS

REPRESENTATIONS AND CERTIFICATIONS NOV 2025

52.240-91 SECURITY PROHIBITIONS AND EXCLUSIONS NOV 2025

(End of clause)

DEPARTMENT OF STATE ACQUISITION REGULATION (48 CFR

Chapter 6) CLAUSES

NUMBER TITLE DATE

652.225-71

SECTION 8(A) OF THE EXPORT ADMINISTRATION ACT

OF 1979, AS AMENDED (IF ORDER EXCEEDS SIMPLIFIED

ACQUISITION THRESHOLD)

AUG 1999

652.229-70

EXCISE TAX EXCEPTION STATEMENT FOR

CONTRACTORS WITHIN THE UNITED STATES. (FOR

SUPPLIES TO BE DELIVERED TO AN OVERSEAS POST)

JUL 1988

652.229-71 PERSONAL PROPERTY DISPOSITION A POSTS ABROAD AUG 1999

652.237-72 OBSERVANCE OF LEGAL HOLIDAYS AND

ADMINISTRATIVE LEAVE FEB 2015

652.239-71 SECURITY REQUIREMENTS FOR UNCLASSIFIED

RESOURCES SEP 2007

652.242-70

CONTRACTING OFFICER’S REPRESENTATIVE (COR)

FILL-IN FOR PARAGRAPH B: “THE COR IS

AUG 1999

652.242-73 AUTHORIZATION AND PERFORMANCE AUG 1999

652.243-70 NOTICES AUG 1999

652.247-71 SHIPPING INSTRUCTIONS FEB 2015

The following clause is provided in full text, and is applicable for orders for services that will require contractor employees to perform on-site at a DOS location and/or that require contractor employees to have access to DOS information systems:

652.204-70 DEPARTMENT OF STATE PERSONAL IDENTIFICATION

CARD POLICY

AND PROCEDURES (FEB 2015)

(a) The Contractor shall comply with the Department of State (DOS) Personal Identification Card Policy and Procedures for all employees performing under this contract who require frequent and continuing access to DOS facilities, or information systems. The Contractor shall insert the substance of this clause in all subcontracts when the subcontractor's employees will require frequent and continuing access to DOS facilities, or information systems.

(b) The DOS Personal Identification Card Policy and Procedures may be accessed at:

http://www.state.gov/m/ds/rls/rpt/c21664.htm.

(End of clause) http://www.state.gov/m/ds/rls/rpt/c21664.htm

652.215-70 EXAMINATION OF RECORDS

(a) With respect to matters related to this contract or a subcontract hereunder, the Department of State Office of the Inspector General, or an authorized representative, shall have upon request:

(1) Complete, prompt, and free access to all Contractor and Subcontractor files (in any format), documents, records, data, premises, and employees, except as limited by law; and

(2) The right to interview any current Contractor and Subcontractor personnel, individually and directly, with respect to such matters.

(b) This clause may not be construed to require the contractor or any subcontractor to create or maintain any record that the contractor or subcontractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(c) The Contractor shall insert a clause containing all the terms of this clause, including this paragraph (c), in all subcontracts under this contract other than acquisitions described in Federal Acquisition Regulation 15.209(b)(1).

(End of clause) https://www.ecfr.gov/current/title-48/section-652.215-70#p-652.215-70(c)

SECTION 3

52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (NOV 2025)

(a) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. As a minimum, offers shall include—

(1) The solicitation number;

(2) The name, address, telephone number of the Offeror;

(3) The Offeror’s Unique Entity Identifier (UEI) and, if applicable, Electronic Funds Transfer (EFT) indicator;

(4) Information necessary to evaluate the factors contained in the provision at 52.212-2 or as described in the solicitation;

(5) Responses to provisions that require Offeror completion of information, representations, and certifications (other than those collected via the System for Award Management (SAM)); and

(6) A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and any solicitation amendments.

(b) Period for acceptance of offers. The Offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(c) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers and any modifications or revisions to the Government office designated in the solicitation by the time specified in the solicitation.

(2) Any offer, modification, or revision received after the time specified for receipt of offers is “late” and will not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition. However, a late modification of an otherwise successful offer that makes its terms more favorable to the Government will be considered at any time it is received and may be accepted.

(3) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(4) Offerors may withdraw their offers by written notice to the Government received at any time before award.

(d) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with Offerors.

Therefore, the Offeror’s initial offer should contain the Offeror’s best terms.

However, the Government reserves the right to conduct discussions, if necessary.

The Government may reject any or all offers if such action is in the public interest, accept other than the lowest offer, and waive informalities and minor irregularities in offers received.

(e) Debriefings. If a post-award debriefing is given to requesting Offerors, the Government will disclose the following information, if applicable:

(1) The agency’s evaluation of the significant weak or deficient factors in the debriefed Offeror’s offer.

(2) The overall evaluated cost or price and technical rating of the successful Offeror and the debriefed Offeror and past performance information on the debriefed Offeror.

(3) The overall ranking of all Offerors when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award.

(5) For acquisitions of commercial products, the make and model of the product to be delivered by the successful Offeror.

(6) Reasonable responses to relevant questions posed by the debriefed Offeror as to whether the agency followed source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities.

(End of provision)

SECTION 4

EVALUATION FACTORS

52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (NOV 2025)

(a) Evaluation factors. The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

The following factors will be used to evaluate offers:

1. Technically Acceptable Quote to include:

• Standard Form (SF-18)

• Pricing table in section 1

• A completed Section 4 – Representations and Certifications:

Information demonstrating the offeror’s/quoter’s ability to perform, including:

(1) Name of a Project Manager (or other liaison to the U.S.

Embassy/Consulate) who understands written and spoken English;

(2) Evidence that the offeror/quoter operates an established business with a permanent address and telephone listing;

(3) Quotation must be valid and spaces granted for 30 days (after the due date of the announcement).

(4) Manufacturer technical data, assembly instructions, load capacity information and safety documentation.

The Government will use past performance information primarily to assess an offeror’s capability to meet the solicitation performance requirements, including the relevance and successful performance of the offeror’s work experience. The Government may also use this data to evaluate the credibility of the offeror’s proposal. In addition, the Contracting Officer may use past performance information in making a determination of responsibility.

• Vendor Registration form – Attachment C / Attachment D /Attachment E.

• SAM Registration – Attachment F.

• All proposals and documents must be in English.

2. Price

(b) Options (if applicable). The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. The evaluation of options does not obligate the Government to exercise the option(s).

(c) Notice of award. A written notice of award or acceptance of an offer furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

Attachment C - Payment Registration Form – Pesos

Company Information

New Registration of Account Change of Account

Fiscal Name of the account holder RFC (for Mexican Companies) Name - Point of Contact Telephone Number(s) E-mail Address Company Address

Bank information needed for EFT transfers in Pesos, Mexican Currency.

BANK INFORMATION

Bank Name CLABE Interbancaria (18 digits) Currency of Account MXN

If it is a collection account, please include the reference number:

Numeric reference:

Alphanumeric reference:

Signature Date

FMC approval

Note to Offeror: This form has to be signed and attached in PDF format.

Attachment D - Payment Registration– USD to a bank in the United States

New Registration of Account Change of Account

Name of the account holder Name - Point of Contact Telephone Number E-mail Address Address

UEI

Contractor US Tax ID

Bank information needed for EFT transfers in U.S. Dollars to a Bank in the United States

BANK INFORMATION

Bank Name Bank Routing Number (must be 9 digits beginning with a 0,1,2 or 3)

Account Number Currency of Account USD

Attachment E - Payment Registration– USD to a bank in Mexico

New Registration of Account Change of Account

Name of the account holder RFC (for Mexican Companies) Name - Point of Contact Telephone Number E-mail Address Address

UEI

Bank information needed for EFT transfers in U.S. Dollars to a U.S. Dollar Bank Account in Mexico.

BANK INFORMATION

Bank Name SWIFT Bank Mexico (Different from SWIFT Intermediate Bank)

CLABE Interbancaria (18 digits) Currency of Account USD

INTERMEDIATE BANK

INFORMATION

Bank Name SWIFT Intermediate Bank (Different from SWIFT Bank Mexico)

Attachment F – Vendor Portal Registration

Attachments are included as separate files as part of the Solicitation Package.