RFQ 19MJ1924Q0010.pdf

Request for Quotations: 19MJ1924Q0010 - INL_IT EQUIPMENT Printers and Copier for Bijelo Polje Date of issuance: May 15, 2024 Deadline for quotes: June 5, 2024, 4:00 PM (CEST)

Contracting Office Address: U.S. Embassy Podgorica, Dzona Dzeksona 2, 81000 Podgorica

The U.S. Embassy in Podgorica has a requirement for:

19MJ1924Q0010 - INL_IT EQUIPMENT Printers and Copier for Bijelo Polje

Please note that this is a combined synopsis/solicitation for a commercial item, prepared in accordance with the format FAR 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; offers are being requested and a written solicitation will not be issued.

The solicitation number is 19MJ1924Q0010 and is issued as a Request for Quotation. The solicitation/contract will include all applicable provisions and clauses in effect and are attached as a separate document to this solicitation.

The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable quotation at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in competitive range if there is a need to do so. You are encouraged to make your quotation competitive. You are also cautioned against any collusion with other potential offerors regarding price quotations to be submitted. The RFQ does not commit the American

Embassy to make any award. The Embassy may cancel this RFQ or any part of it.

I SCOPE OF WORK

1.1. General

A. Subsequent purchase order/contract will be a firm-fixed price type.

B. The price listed below shall include all labor, materials, overhead, profit, transportation, and installation on site necessary to deliver the required items to Bijelo Polje, Montenegro. Exact delivery addresses (two locations) are to be coordinated with INL Montenegro.

C. The price shall not include any duties, taxes, levies, or VAT (PDV).

D. Offers must be valid for 45 days.

E. Items should be supplied with relevant manuals, necessary certifications, warranty, and technical documentation. If the items need to be assembled or installed after delivery, the assembly and installation service must be included in the final price.

F. Maintenance and servicing of equipment with the authorized company in Montenegro is required. The offeror must provide proof authorized maintenance availability.

1.2. Specifications

Requested items must meet or exceed the below minimum technical specifications, warranty and other terms as stated. The quoted items must be New Equipment ONLY; NO used/previously owned, remanufactured or "gray market" items.

Increases in quantities deviating from those specified in the Scope of Work are not permitted and any changes will be solely at the expense and responsibility of the contractor.

No.

Minimum technical specifications Qty

#1

Multifunctional Printer

3-in-1 functionality

Laser printer

A4 format supported

Duplex printing

Processor speed: 1GHz or higher

Number of Cores: 2

Minimum 1GB memory

Print Speed: Minimum 35 pages per minute (ppm) single-sided, 30 ppm double-sided

Print resolution: Minimum 1200 x 1200 dpi

Copy resolution: Minimum 600 x 600 dpi

First Page Out Time: ≤ 8 seconds

Scanning from a computer: TWAIN

Scanner type: Flatbed, ADF

Scan type: color

Output format: JPEG, TIFF, PDF

Scan resolution: 600 x 600 dpi

Double-sided scanning: Yes

Scan to USB: Yes

Copy Speed: 35 ppm single-sided, 30 ppm double-sided

Color touch screen LCD Display

Interfaces: USB, Gigabit Ethernet, Wi-Fi

Network Protocols: TCP, UDP, HTTP, HTTPS, IPv4, IPv6, IPsec, SSL/TLS

WLAN Security: WEP 64 bit, WEP 128 bit, WPA PSK (TKIP), WPA2 PSK (AES), WPA2 Enterprise (AES)

PIN Code Secure Print

VAC 220 - 240, 50 - 60 Hz power supply

Warranty: 2-year manufacturer's warranty.

#2

Network Printer

Laser printer

A4 format supported

Duplex printing

Processor speed 800MHz or higher

Minimum 1Gb memory

Print Speed: Minimum 32 ppm single-sided, 28 ppm double-sided

Print resolution: minimum 600 x 600 dpi

First Page Out Time: ≤ 8 seconds

Output format: JPEG, TIFF, PDF

Display: Color touch screen LCD

Interfaces: USB, Gigabit Ethernet, Wi-Fi

Network Protocols: TCP, UDP, HTTP, HTTPS, IPv4, IPv6, IPsec, SSL/TLS

WLAN Security: WEP 64 bit, WEP 128 bit, WPA PSK (TKIP), WPA2 PSK (AES), WPA2 Enterprise (AES)

PIN Code Secure Print

Warranty: 2-year manufacturer's warranty

#3

Mobile Printer

A4 format supported minimal resolution 300 dpi Wi-Fi & USB connectivity

Minimum 4 pages per minute

Warranty: 2-year manufacturer's warranty.

#4

Photocopier

Laser photocopier printer

Supported Formats: A4, A3

Print Speed: ≥60 ppm (A4), ≥30 ppm (A3) or faster

Format: A4-A3

Duplex Printing Speed: ≥ 35 pages per minute (ppm) for A4

Cartridge Yield: ≥ 36,000 pages (black)

First print: ≤ 7 seconds

Print resolution: 1200 x 1200 DPI

Printing from USB, Network printing, from mobile device

Paper Tray Capacity: ≥ 1200 sheets (Multi-purpose tray with Upper and Lower cassette)

Scanner type: Flatbed, ADF

ADF: Yes

Type of automatic feeder: bilaterally reversible (RADF)

Scan type: color

Scan speed: 1-sided Scanning: 135/135 (300 x 300 dpi, send), 80/80 (600 x 600 dpi, copy), 2-sided

Scanning: 270/270 (300 x 300 dpi, send), 160/90 (600 x 600 dpi, copy)

Scanning area: 297 x 431 mm

Scan resolution: 300x300, 600 x 600 DPI

Double-sided scanning: Yes

Scan to USB: Yes

Scanning from a computer: TWAIN; WIA

Output format: JPEG, TIFF, PDF

Memory: 4 GB RAM or higher

HDD: Yes

Hard Disk: Minimum 265 GB (max. capacity 1 TB), SSD

CPU Speed: 1.8 GHz or higher

Number of cores: 2

Color touch screen LCD Display 10”

Copy speed: ≥60 pages per minute (A4); ≥30 pages per minute (A3)

Copy resolution 600 x 600 dpi

Zoom in/out: 25% - 400%

USB; Gigabit Ethernet; Wi-Fi Connection

Network Protocols: TCP, UDP, HTTP, HTTPS, IPv4, IPv6, IPsec, SSL/TLS, HTTPS, SNMPv3

WLAN Security: WEP 64 bit, WEP 128 bit, WPA PSK (TKIP), WPA2 PSK (AES), WPA2 Enterprise (AES)

PIN Code Secure Print

VAC 220 - 240, 50 - 60 Hz power supply

Warranty: 2 years or 70,000 copies, whichever comes first

Service and Supplies to be able to provide when needed.

#5

Delivery to two locations in Bijelo Polje

1.3. Delivery:

A. The contractor shall deliver items F.O.B. destination to Bijelo Polje, Montenegro. The exact delivery addresses (two) will be provided upon award of the Purchase order.

B. Delivery time shall be no later than 120 days from award date.

C. Any Contractor personnel involved with the delivery of the items shall comply with standard U.S. Embassy regulations for receiving supplies. The designated order contact will be responsible for instructing contractor personnel at the time deliveries are made. Prior notice of at least 5 working days will be required.

1.4. Warranty:

Offeror shall provide at least 24-month warranty on the product and post-sale service. If any of the items is received damaged, contractor shall provide a replacement.

Offeror shall ensure that there is authorized maintenance available in Montenegro for the offered models and provide the authorized maintenance location and contact.

1.5. Value Added Tax (VAT)

Value Added Tax (VAT / PDV) is not applicable to this contract and shall not be included in the

CLIN rates or invoices because the U.S. Embassy has a VAT exemption certificate from the host government.

II REQUIRED DOCUMENTATION

For a quotation to be considered, you must complete and submit the following:

1. Completed SF-18 (blocks 8, 11 and 13-16 as appropriate)

2. Price proposal (please note warranty period, authorized maintenance, and delivery plan/deadline)

3. Technical proposal (photos and exact specifications of the offered models)

4. SAM.gov registration

5. List of clients over the past 2 years, demonstrating prior experience with relevant past performance information and references

6. Evidence that the offeror/quoter operates established business with permanent address and telephone listing (CRPS excerpt for Montenegro based companies)

III EVALUATION FACTORS

Award will be made to the lowest priced, technically acceptable, responsible quoter. The Government reserves the right to reject proposals that are unreasonably low or high in price.

The lowest price will be determined by multiplying the offered prices times the quantities in “Prices - Continuation of SF-18, block 11”, and arriving at a grand total, including all options, if any.

The Government will determine quoter acceptability by assessing the quoter's compliance with the terms of the RFQ.

The Government will determine quoter responsibility by analyzing whether the apparent successful quoter complies with the requirements of FAR 9.1, including:

• adequate financial resources or the ability to obtain them;

• ability to comply with the required performance period, taking into consideration all existing commercial and governmental business commitments;

• satisfactory record of integrity and business ethics;

• necessary organization, experience, and skills or the ability to obtain them;

• necessary equipment and facilities or the ability to obtain them; and

• be otherwise qualified and eligible to receive an award under applicable laws and regulations.

Offers are due by: June 5, 2024, 4:00 PM (CEST) Proposals/Quotations should be submitted in electronic format and must be submitted via email only to PodgoricaSolicitations@state.gov. Quotes submitted to any other email address will not be considered.

FAR 52.212-1, Instructions to Offerors-Commercial Items, applies to this acquisition. Award will be made to the lowest priced, technically acceptable offeror. Provide certificates and information about origin as well as a warranty terms, as a part of your offer. Technical characteristic of items offered are required.

FAR clause 52.212-4, Contract Terms and Conditions-Commercial items, applies to this acquisition.

The following (attached in the full text) FAR clauses in paragraph (b) of FAR 52.212-5, Contract Terms and Conditions to Implement Statutes or Executive Orders – Commercial Items, will apply to the resultant contract.

Please find attached Clauses for Purchase Orders which will apply to resultant contract.

mailto:PodgoricaSolicitations@state.gov