RFQ 19GT5026Q0058 - Guatemala - Master Bathroom Remodel.pdf

Guatemala, August 13, 2026

Dear Prospective Offeror:

Subject: Request for Quotes 19GT5026Q0058

Enclosed is a Request for Quotes (RFQ) for the Master Bedroom Remodeling at the Official Residence.

If you would like to submit a quotation, follow the instructions in Section J of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form that follows this letter.

The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

A site visit has been scheduled for Wednesday, August 20, 2026, at 10:00 am local time. Participants will meet at 20 Calle 4-30, Zona 10. If you would like to attend, please contact Ingrid Cifuentes at CifuentesIG@state.gov no later than August 18th by 10:00 am to arrange access to the building.

Quotations are due by Monday, September 7, 2026, at 1700 hours local time. No quotations will be accepted after this time. Quotations must be in English and incomplete quotations will not be accepted.

Your quotation must be submitted electronically to GuatemalaBids@state.gov It is important to make sure the submission is made in Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.

For a quotation to be considered, you must also complete and submit the following:

1. SF-1442

2. Section A, Pricing

3. Section L Representations and Certifications

4. Additional information as required in Section J

5. Proof of SAM Registration

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.

Sincerely, Beau P. Garrett Contracting Officer mailto:CifuentesIG@state.gov mailto:GuatemalaBids@state.gov https://www.sam.gov/

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

1. SOLICITATION NUMBER

19GT5026Q0058

2. TYPE OF SOLICITATION

SEALED BID (IFB)

NEGOTIATED (RFP)

3. DATE ISSUED

08/13/2026

PAGES

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

4. CONTRACT NUMBER 5. REQUISITION/PURCHASE REQUEST NUMBER

PR16120430

6. PROJECT NUMBER

7. ISSUED BY CODE GT500

AMERICAN EMBASSY GUATEMALA CITY

Boulevard Austriaco 11-51, Zona 16, ATTN: GSO - PROCUREMENT SECTION Guatemala

GUATEMALA

8. ADDRESS OFFER TO

AMERICAN EMBASSY GUATEMALA CITY

Boulevard Austriaco 11-51 Zona 16, ATTN: GSO

GUATEMALA CITY

GUATEMALA

9. FOR INFORMATION

CALL:

a. NAME Ingrid G Cifuentes

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS) +502 3071-9635

SOLICITATION

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid and "bidder".

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date)

Statement of work

11. The contractor shall begin performance within 10 calendar days and complete it within 45 calendar days after receiving award, x notice to proceed. This performance period is x mandatory negotiable. (See ).

13. ADDITIONAL SOLICITATION REQUIREMENTS:

a. Sealed offers in original and copies to perform the work required are due at the place specified in Item 8 by 17:00 (hour) local time 09/07/2026 (date). If this is a sealed bid solicitation, offers will be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, and the date and time offers are due.

b. An offer guarantee is, x is not required.

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d. Offers providing less than calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

STANDARD FORM 1442 (REV. 8/2014)

Prescribed by GSA - FAR (48 CFR) 53.236-1(d)

12A. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If “YES,” indicate within how many calendar days after award in Item 12B.)

YES x NO

12B. CALENDAR DAYS

AMOUNTS

OFFER (Must be fully completed by offeror)

15. TELEPHONE NUMBER (Include area code)14. NAME AND ADDRESS OF OFFEROR (Include ZIP Code)

CODE FACILITY CODE

16. REMITTANCE ADDRESS (Include only if different than Item 14.)

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of this solicitation, if this offer is accepted by the Government in writing within calendar days after the date offers are due. (Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER (Type or print) 20b. SIGNATURE 20c. OFFER DATE

STANDARD FORM 1442 (REV. 8/2014) BACK

AWARD (To be completed by Government)

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( ) 41 U.S.C. 253(c)( )

26. ADMINISTERED BY CODE 27. PAYMENT WILL BE MADE BY

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

28. NEGOTIATED AGREEMENT (Contractor is required to sign this document and return copies to issuing office.) Contractor agrees to furnish and deliver all items or perform all work, requisitions identified on this form and any continuation sheets for the consideration slated in this contract. The rights and obligations of the parties to this contract shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications or incorporated by reference in or attached to this contract.

29. AWARD (Contractor is not required to sign this document.) Your offer on this solicitation is hereby accepted as to the items listed. This award consummates the contract, which consists of (a) the Government solicitation and your offer, and (b) this contract award. No further contractual document is necessary.

30A. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED

TO SIGN (Type or print)

31A. NAME OF CONTRACTING OFFICER (Type or print)

30B. SIGNATURE 30C. DATE 31B. UNITED STATES OF AMERICA, BY 31C. AWARD DATE

TABLE OF CONTENTS

SF-1442 COVER SHEET

A. PRICING

B. STATEMENT OF WORK

C. PACKAGING AND MARKING

D. INSPECTION AND ACCEPTANCE

E. DELIVERIES AND PERFORMANCE

F. CONTRACT ADMINISTRATION DATA

G. SPECIAL TERMS AND CONDITIONS

H. CLAUSES

I. LIST OF ATTACHMENTS

Attachment 1: Bill of Quantities for Quotation Attachment 2: A01 Existing Conditions Drawing Attachment 3: A02 Reconfiguration Option A Drawing Attachment 4: 20260421 – Master Bathroom Report Attachment 5: 20260714 – Bathroom Drawings Cuts Attachment 6: CMR Structural Assessment MB

J. INSTRUCTIONS ON HOW TO SUBMIT A QUOTATION

K. EVALUATION CRITERIA

L. REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS

SECTION A - PRICING

A. PRICE

The Contractor shall furnish all labor, materials, equipment, and supervision necessary to:

(1) Field-verifying existing conditions,

(2) Prepare installation and coordination drawings based on the Government-furnished layout and structural assessment,

(3) Submit proposed materials and finishes for Government/Bureau of Overseas Buildings

Operations (OBO) review and approval, and

(4) Construct the complete renovation of the Master Bathroom at the Official Residence of the

U.S. Embassy Guatemala.

All in strict accordance with the approved layout, structural assessment, and approved installation drawings.

Total Price (including all labor, materials, overhead and profit)

This shall be a firm-fixed-price construction contract with a limited pre-construction design, installation-coordination component. This is not a Design-Build contract.

A.1 Pricing Structure

The Contractor shall submit a single firm-fixed price covering all pre-construction coordination and construction activities described in this statement of work. Conceptual reference drawings and the Government-furnished layout (Attachment 3) are provided to establish the Government's design intent, scope, and functionality for pricing and execution purposes.

Pricing Instructions

a. Fixed rates shall include all direct and indirect costs, including overhead and profit.

b. Reasonable plumbing modifications necessary to implement the approved layout and achieve proper functionality (B.6 Existing Plumbing and Functional Improvements) shall be included in the base price.

c. Pricing shall be itemized by work item to facilitate Government review (Attachment 1:

Bill of Quantities).

Priced Line items

Item No. Quantity Type Item Description 1 1 LOT Field Verification of Existing Conditions 2 1 LOT Plumbing Installation Drawings 3 1 LOT Electrical and Lighting Installation Drawings 4 1 LOT Architectural/Construction Drawings 5 1 LOT Coordination Drawings

6 1 LOT Proposed Materials/Finish Submittals 7 1 LOT Mobilization and Site Protection 8 1 LOT Demolition and Debris Disposal 9 1 LOT Shower Enlargement and Partition/Wall Construction 10 1 LOT Plumbing – Rough-in, Modifications, and Fixtures 11 1 LOT Electrical – Rough-in, Modifications, and Fixtures 12 1 LOT Waterproofing Systems 13 1 LOT Tile Installation (Floor and Wall) 14 1 LOT Ceiling Replacement 15 1 LOT Painting and Trim 16 1 LOT Cabinetry and Countertops 17 1 LOT Mirrors, Lighting, and Accessories 18 1 LOT Shower Enclosure/Glass 19 1 LOT Fixture Installation 20 1 LOT Testing and Commissioning 21 — LOT Monthly Progress Reports 22 1 LOT Punch-List Correction and Final Cleaning 23 1 LOT General Conditions

A.1 VALUE ADDED TAX

The Contractor shall include VAT as a separate charge on the Invoice and as a separate line item in Section B.

SECTION B - STATEMENT OF WORK

The Master Bathroom at the Official Residence is an official Government-owned residential facility used for representational and operational purposes. The Facility Management (FAC) Section is responsible for the operation, maintenance, and upkeep of all building systems, utilities, architectural finishes, and site infrastructure associated with this property.

Recent inspections have identified significant deterioration across all major components of the bathroom, requiring comprehensive renovation. The Government has developed a layout representing its desired improvements and functionality (see Attachment 3) and has commissioned a structural assessment addressing the proposed demolition and shower enlargement.

B.1 General Information

The character and scope of the work are set forth herein. The Contractor shall furnish and install all required materials.

This project consists of a construction contract with a limited pre-construction design/installation-coordination component for the renovation of the Master Bathroom at the Official Residence, U.S.

Embassy Guatemala. The Contractor shall field-verify existing conditions, prepare installation and coordination drawings consistent with the Government-furnished layout and structural assessment, submit proposed materials for Government/Bureau of Overseas Buildings Operations (OBO) review, and build the approved work.

In case of differences between small- and large-scale drawings, the larger scale shall govern.

Where a portion of the work is drawn in detail and the remainder is indicated in outline, the parts drawn in detail shall apply to all other portions of similar character.

B.2 Project Objectives

The renovation shall:

1. Implement the Government-furnished layout, modernizing the bathroom with a timeless, elegant, and functional design appropriate to a representational Official facility.

2. Significantly enlarge the shower area, including the required new partition/wall, consistent with the Government-furnished layout and structural assessment.

3. Replace all bathroom fixtures — toilet, lavatory, faucets, shower system, bathtub, bidet (if applicable), mirrors, lighting, accessories, hardware, and cabinetry — with Government/Bureau of Overseas Buildings Operations (OBO) - approved Type A materials.

4. Replace all finishes — floor and wall tile, countertops, ceilings, paint, and trim — with Government/Bureau of Overseas Buildings Operations (OBO) - approved Type A materials.

5. Improve plumbing, waterproofing, drainage, lighting, ventilation, and overall functionality, including plumbing modifications necessary to support the approved layout.

6. Field-verify existing conditions and coordinate all disciplines prior to construction.

7. Prepare installation drawings sufficient to execute the work without assuming architectural or engineering design authority.

8. Submit proposed materials with replacement parts readily available in Guatemala City for

Government/Bureau of Overseas Buildings Operations (OBO) review and approval.

9. Execute construction that balances durability, maintainability, and long-term performance within the design intent established by the Government.

B.3 Description of Project

This project consists of a construction contract, inclusive of limited pre-construction installation/coordination drawings, for the full renovation of the Official Residence Master Bathroom.

The Contractor's efforts shall encompass:

a. Field verification of existing conditions.

b. Development of plumbing, electrical, architectural/construction, and coordination

(installation) drawings consistent with the Government-furnished layout and structural assessment.

c. Submission of proposed materials and finishes for Government/Bureau of Overseas Buildings Operations (OBO) review and approval.

d. Complete construction of all disciplines.

e. Testing and commissioning.

f. Quality control throughout installation-drawing preparation and construction.

g. Final acceptance and warranty.

B.4 Government-Furnished Design Basis

B.4.1 Government-Furnished Layout

The Government will provide a layout of the proposed bathroom improvements. This layout depicts the Government's design intent, including:

a. Enlargement/extension of the existing shower area

b. General fixture locations

c. Proposed bathroom configuration

d. Intended architectural arrangement and functionality

The Contractor shall use this layout as the basis for developing installation drawings and executing construction. The layout does not constitute complete construction documents; the Contractor is responsible for translating this design intent into installation drawings sufficient to execute the work (see B.5).

B.4.2 Government-Furnished Structural Assessment

The Government will provide an existing structural assessment/structural report addressing:

a. The proposed demolition

b. Existing structural conditions affected by the demolition

c. Structural implications of the proposed shower enlargement

d. Construction of the new partition/wall required for the shower enlargement

e. Any structural limitations or requirements associated with the proposed work

The Contractor shall review and coordinate its installation drawings and construction activities with this structural assessment.

B.4.3 Limitations on Structural Modifications

The Contractor shall not modify, remove, cut, drill, or otherwise alter structural elements beyond what is identified and permitted in the Government-furnished structural documentation without prior written Government authorization.

B.5 Limited Pre-Construction Design / Installation Drawings

Before demolition or construction begins, the Contractor shall develop the technical drawings necessary to properly execute the work. This is not intended to transfer complete architectural or engineering design responsibility to the Contractor. The Contractor's role is limited to translating the Government-furnished layout and structural assessment into installation and coordination drawings sufficient for construction execution.

At a minimum, the Contractor shall prepare:

B.5.1 Plumbing Installation Drawings

• Domestic cold-water piping

• Hot-water piping

• Sanitary drainage

• Venting

• Floor drains

• Shower drains

• Fixture connections

• Valves and required accessories

• Proposed relocation or modification of existing piping

B.5.2 Electrical and Lighting Installation Drawings

• Lighting fixtures

• Switches

• Electrical connections

• Circuits

• Outlets/receptacles as applicable

• GFCI protection

• Required Electrical Modifications

B.5.3 Architectural/Construction Drawings

• Proposed shower enlargement

• New partition/wall construction

• Fixture locations

• Elevations and sections where necessary

• Tile layout

• Waterproofing areas

• Construction details

• Other details necessary to execute the work

B.5.4 Coordination Drawings

The Contractor shall coordinate architectural, plumbing, electrical, waterproofing, structural, and finish requirements before construction begins, and shall identify and resolve conflicts among disciplines prior to submittal.

All installation drawings shall be submitted to the COR for review before demolition or concealed construction work begins (B.11 Project Sequencing).

B.6 Existing Plumbing and Functional Improvements

The Contractor shall field-verify existing conditions, including plumbing configuration, before demolition begins. The Contractor shall evaluate the existing plumbing and identify whether pipes need to be relocated, modified, or reconfigured to accommodate the proposed layout and improve:

• Functionality

• Proper drainage

• Appropriate fixture locations

• Accessibility

• Maintainability

• Proper operation of the enlarged shower and other fixtures

Any proposed plumbing modifications shall be shown on the installation drawings and submitted for Government review before the affected work is performed. Reasonable plumbing modifications necessary to implement the approved layout and achieve proper functionality are within the Contractor's construction scope and shall be included in the Contractor's firm-fixed price proposal.

B.7 Government/Bureau of Overseas Buildings Operations (OBO) Review and Finish Selection

The Contractor shall submit proposed materials and finishes for Government review and coordination with the Office of Overseas Buildings Operations (OBO). Submittals shall include, as applicable:

• Product data

• Manufacturer information

• Technical specifications

• Product photographs

• Samples when requested

• Warranty information

• Availability information

Bureau of Overseas Buildings Operations (OBO) will ultimately determine which proposed finish types/materials are acceptable for installation. The Contractor shall not procure or install final finish materials until the applicable Government/Bureau of Overseas Buildings Operations (OBO) review and approval is complete. This requirement applies especially to:

• Floor tile

• Wall tile

• Lighting fixtures

• Shower fixtures

• Lavatory

• Toilet

• Bathtub

• Bidet

• Faucets

• Vanity/cabinetry

• Countertops

• Mirrors

• Other visible architectural finishes and accessories

B.8 Type A / Class A Materials

All bathroom fixtures, finishes, and visible materials shall be Type A / Class A, high-quality materials appropriate for an Official Residence. This applies, at a minimum, to:

• Shower system and shower fixtures

• Lavatory

• Toilet

• Bathtub

• Bidet

• Faucets

• Lighting fixtures

• Floor tile

• Wall tile

• Vanity/cabinetry

• Countertops

• Mirrors and visible accessories

The Contractor shall not independently select final finishes. The Contractor shall propose compliant Type A/Class A products and submit them for Government/Bureau of Overseas Buildings Operations (OBO) review and approval under Section B.7 before procurement or installation.

B.9 Construction Scope

The Contractor shall perform the following construction activities in strict accordance with the approved layout, structural assessment, and approved installation drawings:

1. Mobilization and site preparation

2. Protection of existing property and adjacent finished areas

3. Demolition of existing fixtures, tile, ceiling, and finishes

4. Disposal of demolition debris

5. Construction of the shower enlargement

6. Construction of the required partition/wall

7. Plumbing modifications and rough-in

8. Electrical modifications and rough-in

9. Lighting installation

10. Waterproofing membrane installation beneath all wet-area finishes

11. Floor and wall tile installation

12. Ceiling replacement

13. Painting and trim

14. Vanity/cabinetry installation

15. Countertop fabrication and installation

16. Shower enclosure/glass installation

17. Installation of plumbing fixtures (toilet, lavatory, faucets, shower system)

18. Installation of accessories (mirrors, towel bars, hardware)

19. Testing (plumbing, electrical, waterproofing)

20. Commissioning

21. Punch-list correction

22. Final cleaning and site restoration

23. Closeout documentation

B.10 Protection of Adjacent Areas — Critical Project Requirement

The Official Residence Master Bathroom is adjacent to rooms finished with hardwood flooring and other sensitive architectural finishes. Protection of these adjacent areas is a critical project requirement. The Contractor shall protect:

• Hardwood floors

• Adjacent walls

• Ceilings

• Doors

• Millwork

• Existing finishes

• Plumbing and electrical systems not included in the work

The Contractor shall implement appropriate dust, debris, moisture, and water protection measures (e.g., temporary barriers, floor coverings, moisture monitoring) throughout construction. Any damage to adjacent hardwood flooring, walls, ceilings, or finishes resulting from the Contractor's work shall be repaired or replaced at no additional cost to the Government.

B.11 Project Sequencing

1. Field verification of existing conditions

2. Review of Government-furnished layout

3. Review of Government-furnished structural assessment

4. Preparation of installation/coordination drawings (plumbing, electrical, architectural, coordination)

5. Submission of proposed materials and finishes

6. Government/Bureau of Overseas Buildings Operations (OBO) review and approval of drawings and materials

7. Final coordination

8. Mobilization and protection

9. Demolition

10. Plumbing/electrical rough-in and modifications

11. Shower enlargement and partition construction

12. Waterproofing

13. Tile and finishes

14. Fixture and lighting installation

15. Testing and commissioning

16. Punch list

17. Final cleaning

18. Final acceptance and closeout

The Contractor shall not begin demolition or concealed construction work until the required installation drawings and material submittals have been reviewed and approved by the Government/Bureau of Overseas Buildings Operations (OBO), as applicable.

B.12 Quality Control and Testing

The Contractor shall maintain a Quality Assurance /Quality Control program covering the preparation of installation drawings and all construction activities, subject to COR approval, including:

• Inspection of concealed work prior to closing walls/floors

• Plumbing testing

• Electrical testing

• Waterproofing verification/testing

• Drainage verification

• Fixture operation testing

• Final inspection

• Punch-list development (jointly with the COR) and correction

Final acceptance shall be granted by the COR only after satisfactory completion of testing, commissioning, and punch-list items.

B.13 Change Control

The Contractor shall not, without prior written Government authorization:

• Substitute materials

• Change the approved layout

• Modify structural elements

• Omit work

• Add work

• Relocate major systems outside the approved installation approach

The Contractor shall promptly notify the COR of any discrepancies between existing field conditions, the Government-furnished layout, the structural assessment, and the installation drawings, and shall flag such discrepancies within five (5) business days of discovery, with proposed resolutions.

B.14 Design Responsibility — Division of Responsibilities

To avoid ambiguity, the following responsibilities are clearly outlined:

Government/Bureau of Overseas Buildings Operations (OBO) Responsibilities:

• Provide the proposed improvement layout

• Provide structural assessment

• Review of the Contractor's proposed installation drawings

• Review the Contractor's proposed materials

• Coordination between the Government and the Bureau of Overseas Buildings Operations

(OBO)

• Approve/select allowable finishes

Contractor Responsibilities:

• Field-verifying existing conditions

• Develop installation drawings (plumbing, electrical, architectural/construction, coordination)

• Coordinate plumbing, electrical, architectural, waterproofing, structural, and finish work

• Identify necessary plumbing modifications for functionality

• Submit proposed materials for Government/Bureau of Overseas Buildings Operations

(OBO) review

• Execute the approved construction

• Provide proper workmanship, testing, protection, and closeout

The Contractor's limited design responsibility is strictly for construction coordination, installation drawings, and constructability. It shall not be interpreted as a full Design-Build obligation. The Contractor is not the single point of responsibility for architectural or engineering design; that responsibility remains with the Government/Bureau of Overseas Buildings Operations (OBO).

B.15 Qualification Requirements — Portfolio and References

To be considered for this contract, the Contractor must submit:

1. Professional Portfolio — A minimum of three (3) completed bathroom or interior renovation construction projects of similar scope and complexity, including photographs and project descriptions.

2. Professional References — A minimum of three (3) client references, including contact information, project description and value, and year of completion.

3. Professional/Trade Licenses — Valid licenses for all construction disciplines to be performed (plumbing, electrical, general construction), issued by relevant local authorities or professional associations.

Failure to submit a complete portfolio and references will result in disqualification from evaluation.

B.16 Warranty

1. Installation-Drawing Warranty: The Contractor warrants that its installation and coordination drawings accurately reflect the Government-furnished layout and structural assessment and are free from errors that would impede proper construction.

2. Construction Warranty: The Contractor warrants all workmanship and materials for a period of twelve (12) months from the date of final acceptance.

3. Obligations During Warranty Period: The Contractor shall promptly repair, at no additional cost, any defects in materials or workmanship discovered during the warranty period, including consequential damage to adjacent finishes caused by such defects.

B.17 Material and installation specifications (Bureau of Overseas Buildings Operations (OBO) standards compliance)

B.17.1 General Requirement

All materials, fixtures, and installation methods shall comply with the Bureau of Overseas Buildings Operations (OBO) Design Standards, applicable International Building Code (IBC)/local building code requirements, and life-safety/accessibility standards referenced in 15 FAM 954 and coordinated with Bureau of Overseas Buildings Operations (OBO)'s Office of Residential Design and Furnishings (Bureau of Overseas Buildings Operations (OBO) /OPS/RDF) per 15 FAM 733.2. Where a conflict exists between this statement of work and the Bureau of Overseas Buildings Operations (OBO) Design Standards, the Contractor shall notify the COR in writing before proceeding.

B.17.2 Submittal Requirement

Consistent with 15 FAM 686.3, the Contractor shall submit, for each specified material and piece of equipment:

• A written description of the material/equipment

• Manufacturer's catalog cuts (technical data sheets), which will generally satisfy the specification requirement

• Product photographs and, when requested, physical samples

• Warranty and local parts-availability information

No specified material shall be procured or installed until the COR has confirmed, in coordination with Bureau of Overseas Buildings Operations (OBO), that the submittal satisfies Bureau of Overseas Buildings Operations (OBO) Design Standards.

B.17.3 Plumbing Fixtures

• Toilet, bidet, lavatory, bathtub, and shower system shall be Type A, high-quality, water-efficient fixtures suitable for a representational Official Residence facility.

• Fixtures shall be code-compliant, ADA-considerate where feasible within the existing footprint, and have manufacturer support/replacement parts available in Guatemala City.

• Faucets and valves shall be corrosion-resistant, rated for continuous residential use, with accessible shutoffs.

B.17.4 Electrical and Lighting Fixtures

• All fixtures shall be GFCI-protected in wet locations by applicable electrical code.

• Lighting shall include ambience, task, and accent layers as approved in the Government-furnished layout, using fixtures rated for bathroom/humid environments.

• All electrical work shall comply with local code and any applicable New Embassy Compound

(NEC)-equivalent safety standard referenced in Bureau of Overseas Buildings Operations (OBO) Design Standards.

B.17.5 Tile, Waterproofing, and Wall/Floor Finishes

• Floor and wall tile shall be Type A, slip-resistant (floor), and suitable for high-humidity environments.

• A continuous waterproofing membrane system shall be installed beneath all wet-area finishes, tested prior to tile installation.

• Grout and sealants shall be mold/mildew-resistant and rated for wet environments.

B.17.6 Cabinetry, Countertops, and Millwork

• Vanity/cabinetry and countertops shall be Type A, moisture-resistant materials appropriate for representational use, with finishes coordinated to match the Government-furnished layout's design intent.

B.17.7 Mirrors, Accessories, and Hardware

• Mirrors, towel bars, hardware, and other visible accessories shall be Type A and coordinated as a unified finish package, subject to Bureau of Overseas Buildings Operations (OBO) approval.

B.17.8 Accessibility and Life-Safety Coordination

• The Contractor shall coordinate fixture heights, clearances, and grab-bar blocking (if required) consistent with accessibility guidance referenced in 15 FAM 733.2 and applicable life-safety standards under 15 FAM 954.

B.17.9 Non-Delegation of Final Selection Authority

Nothing in this section authorizes the Contractor to make final material or finish selections independently. The Contractor's role is limited to proposing Type A/Class A compliant products; Bureau of Overseas Buildings Operations (OBO) retains final selection and approval authority for all visible finishes and fixtures, consistent with Section B.7 of this statement of work.

SECTION C - PACKAGING AND MARKING

Mark materials delivered to the site as follows:

US EMBASSY GUATEMALA

CONTRACT 19GT5026CXXX

SECTION D - INSPECTION AND ACCEPTANCE

The COR, or his/her authorized representatives, will inspect from time to time the services being performed and the supplies furnished to determine whether work is being performed in a satisfactory manner, and that all supplies are of acceptable quality and standards.

The Contractor shall be responsible for any countermeasures or corrective action, within the scope of this contract, which may be required by the Contracting Officer because of such inspection.

The Contractor shall maintain a system of quality assurance and quality control for both the installation-drawing preparation and construction phases. The Government reserves the right to inspect the Contractor's work and QA/QC system at any time.

D.1 SUBSTANTIAL COMPLETION

(a) "Substantial Completion" means the stage in the progress of the work as determined and certified by the Contracting Officer in writing to the Contractor, on which the work (or a portion designated by the Government) is sufficiently complete and satisfactory. Substantial completion means that the property may be occupied or used for the purpose for which it is intended, and only minor items such as touch-up, adjustments, and minor replacements or installations remain to be completed or corrected which:

(1) do not interfere with the intended occupancy or utilization of the work, and

(2) can be completed or corrected within the period required for final completion.

(b) The "date of substantial completion" means the date determined by the Contracting Officer or authorized Government representative as of which substantial completion of the work has been achieved.

Use and Possession upon Substantial Completion - The Government shall have the right to take possession of and use the work upon substantial completion. Upon notice by the Contractor that the work is substantially complete (a Request for Substantial Completion) and an inspection by the Contracting Officer or an authorized Government representative (including any required tests), the Contracting Officer shall furnish the Contractor a Certificate of Substantial Completion. The certificate will be accompanied by a Schedule of Defects listing items of work remaining to be performed, completed, or corrected before final completion and acceptance. Failure of the Contracting Officer to list any item of work shall not relieve the Contractor of responsibility for complying with the terms of the contract. The Government's possession or use upon substantial completion shall not be deemed an acceptance of any work under the contract.

D.2 FINAL COMPLETION AND ACCEPTANCE

D.2.1 "Final completion and acceptance" means the stage in the progress of the work as determined by the Contracting Officer and confirmed in writing to the Contractor, at which all work required under the contract has been completed in a satisfactory manner, subject to the discovery of defects after final completion, and except for items specifically excluded in the notice of final acceptance.

D.2.2 The "date of final completion and acceptance" means the date determined by the Contracting Officer when final completion of the work has been achieved, as indicated by written notice to the Contractor.

D.2.3 FINAL INSPECTION AND TESTS. The Contractor shall give the Contracting Officer at least five (5) days advance written notice of the date when the work will be fully completed and ready for final inspection and tests. Final inspection and tests will be started not later than the date specified in the notice unless the Contracting Officer determines that the work is not ready for final inspection and so informs the Contractor.

D.2.4 FINAL ACCEPTANCE. If the Contracting Officer is satisfied that the work under the contract is complete (with the exception of continuing obligations), the Contracting Officer shall issue to the Contractor a notice of final acceptance and make final payment upon:

• Satisfactory completion of all required tests,

• A final inspection that all items by the Contracting Officer listed in the Schedule of Defects have been completed or corrected and that the work is finally complete (subject to the discovery of defects after final completion), and

• Submittal by the Contractor of all documents and other items required upon completion of the work, including a final request for payment (Request for Final Acceptance).

SECTION E - DELIVERIES AND PERFORMANCE

52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK

(APR 1984)

The Contractor shall be required to:

(a) commence work under this contract within 2 weeks after the date the Contractor receives the notice to proceed,

(b) prosecute the work diligently, and,

(c) complete the entire work ready for use not later than 45 calendar days.

The time stated for completion shall include final cleanup of the premises.

52.211-12 LIQUIDATED DAMAGES - CONSTRUCTION (SEPT 2000)

(a) If the Contractor fails to complete the work within the time specified in the contract, or any extension, the Contractor shall pay liquidated damages to the Government in the amount of US$250.00 for each calendar day of delay until the work is completed or accepted.

(b) If the Government terminates the Contractor’s right to proceed, liquidated damages will continue to accrue until the work is completed. These liquidated damages are in addition to excess costs of repurchase under the Default clause.

CONTRACTOR'S SUBMISSION OF CONSTRUCTION SCHEDULES

(a) The time for submission of the schedules referenced in FAR 52.236-15, "Schedules for Construction Contracts", paragraph (a), is hereby modified to reflect the due date for submission as " five calendar days after receipt of an executed contract".

(b) These schedules shall include the time by which shop drawings, product data, samples and other submittals required by the contract will be submitted for approval.

(c) The Contractor shall revise such schedules (1) to account for the actual progress of the work, (2) to reflect approved adjustments in the performance schedule, and (3) as required by the Contracting Officer to achieve coordination with work by the Government and any separate contractors used by the Government. The Contractor shall submit a schedule, which sequences work so as to minimize disruption at the job site.

(d) All deliverables shall be in the English language and any system of dimensions (English or metric) shown shall be consistent with that used in the contract. No extension of time shall be allowed due to delay by the Government in approving such deliverables if the Contractor has failed to act promptly and responsively in submitting its deliverables. The Contractor shall identify each deliverable as required by the contract.

(e) Acceptance of Schedule: When the Government has accepted any time schedule;

it shall be binding upon the Contractor. The completion date is fixed and may be extended only by a written contract modification signed by the Contracting Officer. Acceptance or approval of any schedule or revision thereof by the Government shall not:

(1) Extend the completion date or obligate the Government to do so,

(2) Constitute acceptance or approval of any delay, or

(3) Excuse the Contractor from or relieve the Contractor of its obligation to maintain the progress of the work and achieve final completion by the established completion date.

NOTICE OF DELAY

If the Contractor receives a notice of any change in the work, or if any other conditions arise which are likely to cause or are actually causing delays which the Contractor believes may result in late completion of the project, the Contractor shall notify the Contracting Officer. The Contractor’s notice shall state the effect, if any, of such change or other conditions upon the approved schedule, and shall state in what respects, if any, the relevant schedule, or the completion date should be revised. The Contractor shall give such notice promptly, not more than ten (10) days after the first event giving rise to the delay or prospective delay. Only the Contracting Officer may revise the approved time schedule.

NOTICE TO PROCEED

(a) After receiving and accepting any evidence of insurance, the Contracting Officer will provide the Contractor a Notice to Proceed. The Contractor must then prosecute the work, commencing and completing performance not later than the time period established in the contract.

(b) It is possible that the Contracting Officer may elect to issue the Notice to Proceed before receipt and acceptance of any evidence of insurance. Issuance of a Notice to Proceed by the Government before receipt of the required insurance certificates or policies shall not be a waiver of the requirement to furnish these documents.

WORKING HOURS

All work shall be performed from Monday to Friday from 7:00 am to 5:00 pm. Other hours, if requested by the Contractor, may be approved by the Contracting Officer's Representative (COR).

The Contractor shall give 24 hours in advance to COR who will consider any deviation from the hours identified above. Changes in work hours, initiated by the Contractor, will not be a cause for a price increase.

PRECONSTRUCTION CONFERENCE

A preconstruction conference will be held 10 days after contract award to discuss the schedule, submittals, notice to proceed, mobilization and other important issues that affect construction progress. See FAR 52.236-26, Preconstruction Conference.

DELIVERABLES - The following items shall be delivered under this contract:

Description Quantity Deliver Date Deliver To

Section G. Insurance 1 10 days after award CO Section E. Construction Schedule 1 5 days after award COR Section E. Preconstruction Conference 1 10 days after award COR Section G. Personnel Biographies 1 10 days after award COR

Section F. Payment Request 1 Last calendar day of each month COR

Section D. Request for Substantial Completion 1 15 days before inspection COR

Section D. Request for Final Acceptance 1 5 days before inspection COR

Delivery/Milestone Schedule

No. Item Calendar Days 1 Field Verification of Existing Conditions 2 days after award

2 Preparation and Submission of Installation Drawings (Plumbing, Electrical, Architectural, Coordination) 7 days after award

3 Government Review of Installation Drawings 3 days

4 Submission of Proposed Materials/Finishes Concurrent with Item 2

5 Government/Bureau of Overseas Buildings Operations (OBO) Review and Approval of Materials 5 days

6 Procurement / Material Lead Time 15 days after approval

7 Mobilization and Protection 1 day after NTP

8 Demolition 5 days after mobilization

9 Plumbing/Electrical Rough-in and Modifications 5 days after demolition

10 Shower Enlargement and Partition Construction 5 days 11 Waterproofing 3 days 12 Tile and Finishes 5 days 13 Fixture and Lighting Installation 3 days 14 Testing and Commissioning 2 days 15 Punch List 1 day 16 Final Cleaning and Final Acceptance 1 day

17 Monthly Progress Reports By the 10th of each month

Government review periods are not counted toward the Contractor's delivery schedule. The Contractor shall cease affected work during review periods and update the schedule whenever requested by the COR.

Monthly Progress Reports The Contractor shall submit monthly progress reports by the tenth (10th) calendar day of each month, addressing accomplishments, anticipated next-month activities, pending problems, Government direction needed, outstanding review comments, proposed change orders, and material quantities.

Contractor Delays The Contractor shall document and justify any delays to the Contracting Officer. The Government will require adequate consideration for schedule slippage absent an excusable delay.

SECTION G – SPECIAL CONTRACT REQUIREMENTS

G.1 Ownership

All installation drawings and documents delivered to the Government are Government property.

Acceptance or use does not relieve the Contractor of responsibility for constructability of the completed work.

G.2 Security

• All documents shall be checked on a need-to-know basis.

• Photographs of any public areas of the Official Residence must be approved in advance by the

Regional Security Officer (RSO)/Site Security Manager (SSM).

• All installation drawings and construction documents shall be marked with the standard

Government property warning notice.

G.3 Budget Compliance

The Government has established a budget for this construction contract. The Contractor shall confirm, prior to finalizing installation drawings and material selections, that the work can be executed within this budget, and shall promptly advise the Contracting Officer if costs are trending above budget.

G.4 Reimbursable Expenses

There shall be no reimbursable expenses under this contract.

G.5 Release of Information

All project data is privileged. Public announcements are the sole prerogative of the Contracting Officer.

G.6 Notification of Changes

The Contractor shall notify the Contracting Officer in writing within ten (10) days of identifying any Government conduct regarded as a change to contract terms, following standard notice and equitable adjustment procedures.

G.7 Minimizing Change Orders

To minimize change orders, the Contractor shall:

• Conduct a thorough field verification of existing conditions prior to preparing installation drawings.

• Ensure full interdisciplinary coordination of installation drawings before submittal.

• Confirm material availability and lead times prior to submitting proposed materials.

• Flag field discrepancies with the Government-furnished layout or structural assessment to the

COR within five (5) business days of discovery, with proposed resolutions.

SECTION F – CONTRACT ADMINISTRATION DATA

652.242-70 CONTRACTING OFFICER'S REPRESENTATIVE (COR) (AUG 1999)

(a) The Contracting Officer may designate in writing one or more Government employees, by name or position title, to take action for the Contracting Officer under this contract.

Each designee shall be identified as a Contracting Officer’s Representative (COR). Such designation(s) shall specify the scope and limitations of the authority so delegated; provided, that the designee shall not change the terms or conditions of the contract, unless the COR is a warranted Contracting Officer, and this authority is delegated in the designation.

(b) The COR for this contract is the Residential Building Engineer and Project Coordinator

Payment: The Contractor's attention is directed to Section H, 52.232-5, "Payments Under Fixed-Price Construction Contracts". The following elaborates on the information contained in that clause.

Requests for payment, may be made no more frequently than monthly. Payment requests shall cover the value of labor and materials completed and in place, including a prorated portion of overhead and profit.

After receipt of the Contractor's request for payment, and on the basis of an inspection of the work, the Contracting Officer shall make a determination as to the amount, which is then due. If the Contracting Officer does not approve payment of the full amount applied for, less the retainage allowed by in 52.232-5, the Contracting Officer shall advise the Contractor as to the reasons.

Under the authority of 52.232-27(a), the 14-day period identified in FAR 52.232-27(a)(1)(i)(A) is hereby changed to 30 days.

*Invoice must include VAT. A VAT Exemption form will be provided as payment for the 12% tax.

*Payment processing will begin after services have been rendered and/or items have been delivered and a correct invoice has been received.

*Payment terms: Net 30 days after receipt of valid invoice in the finance office.

*Invoice cannot include any services and/or items beyond what is included in this Purchase Order.

*Performance (services) will be coordinated by the requesting office, if applicable.

*Payments will be made only via Electronic Funds Transfer (EFT).

INVOICE AND PAYMENT PROCESS:

Bill to:

Embajada Americana Boulevard Austriaco 11-51, Zona 16 Nit 347497-6

INVOICE MUST BE SUBMITTED THROUGH THE PAYMENT PORTAL.

*You must attach in PDF format the EFT form to verify that your bank information for payment process is correct.

*Access to the portal can be requested at: https://mygrants.servicenowservices.com/mygrants to create an account.

*Click the Create an Account button to open the Choose your Account Type pop-up.

*Click the Create a mylLMS Vendor Account button to open the Account Request Form.

*Click the Please Select Your Language drop-down to choose a language for the account. Users can update their preferred language at any time. Click Next.

*Fill out the “Account Request Form”. On the Embassy field you must select GUATEMALA.

Click the Submit button.

*The U.S. Embassy Guatemala will approve the account, and you will receive a confirmation email.

*The vendor will search their inbox for an email from noreply@seicam.state.gov for the Welcome to Department of State ICAM (SE-ICAM), Activate Your Account! email and follow the steps to create their Okta accounts.

*Scroll to the bottom of the email and click on the Activate SE-ICAM Account button in the activation email to open the Set Up Security Methods page. Click on the Set-Up button under the Password section to create a password for the Okta. Create a password that meets the password requirements (12 characters that do not include the name of the provider, neither the username, nor the name of the person making the registration) and re-enter the password.

*Click the Set-Up button under the Okta Verify section to open instructions to download and set up the Okta Verify app. You must configure Okta Verify, sync the telephone number and select a security question.

*Click on the MyGrants button to sign into the Okta account and access the system.

*Review the Rules of Behavior and click the Agree button to go to the homepage.

*Attachments shall be legible and in PDF format only.

*The name of the file shall not have more than 40 characters.

*Invoice must include clear and complete description of items and/or services as described in this Purchase Order, including period of service, if applicable.

*Please make sure that the registered email in your account has the capacity to receive notifications.

*All notifications related to the invoice acceptance or any payment notifications, Will be sent to the registered email in your account.

*In chase of specific questions to create your account, you can submit an email to GTMDBO@state.gov

The Contractor shall show Value Added Tax (VAT) as a separate item on invoices submitted for payment.

mailto:GTMDBO@state.gov

SECTION G - SPECIAL TERMS AND CONDITIONS

G.1.0 INSURANCE - The Contractor is required by FAR 52.228-5, "Insurance - Work on a Government Installation" to provide whatever insurance is legally necessary. The Contractor shall at its own expense provide and maintain during the entire performance period the following insurance amounts:

G.1.1…