July 6, 2026

Dear Prospective Offeror:

Subject: Request for Quotes 19GT5026Q0047

Enclosed is a Request for Quotes (RFQ) for the design and delivery of one (1) hybrid photovoltaic solar system in an existing office located in Valle Nuevo, Jutiapa. If you would like to submit a quotation, follow the instructions in Section L of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form that follows this letter.

The U.S. Government intends to award a contract to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

Quotations are due August 4, 2026 by 1700 hours. No quotations will be accepted after this time.

Quotations must be in English and incomplete quotations will not be accepted.

Your quotation must be submitted electronically to GuatemalaBids@state.gov. It is important to make sure the submission is made in Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.

For a quotation to be considered, you must also complete and submit the following:

1. SF-1442

2. Section B, Pricing

3. Section K Representations and Certifications

4. Additional information as required in Section L

5. Proof of SAM Registration

6. W-14 form

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.

Sincerely, Beau P. Garrett Contracting Officer mailto:GuatemalaBids@state.gov https://www.sam.gov/

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

1. SOLICITATION NUMBER

19GT5026Q0047

2. TYPE OF SOLICITATION

SEALED BID (IFB)

NEGOTIATED (RFP)

3. DATE ISSUED

07/06/2026

PAGES

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

PR16081746

6. PROJECT NUMBER

7. ISSUED BY CODE GT500

AMERICAN EMBASSY GUATEMALA CITY

Boulevard Austriaco 11-51, Zona 16, ATTN: GSO - PROCUREMENT SECTION Guatemala

GUATEMALA

8. ADDRESS OFFER TO

AMERICAN EMBASSY GUATEMALA CITY

Boulevard Austriaco 11-51 Zona 16, ATTN: GSO

GUATEMALA CITY

GUATEMALA

9. FOR INFORMATION

CALL:

a. NAME Ingrid G Cifuentes

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS) +502 3071-9635

SOLICITATION

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid and "bidder".

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date)

Statement of work

11. The contractor shall begin performance within 5 calendar days and complete it within 60 calendar days after receiving award, x notice to proceed. This performance period is x mandatory negotiable. (See ).

13. ADDITIONAL SOLICITATION REQUIREMENTS:

a. Sealed offers in original and copies to perform the work required are due at the place specified in Item 8 by 17:00 (hour) local time 08/04/2026 (date). If this is a sealed bid solicitation, offers will be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, and the date and time offers are due.

b. An offer guarantee is, x is not required.

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d. Offers providing less than calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

STANDARD FORM 1442 (REV. 8/2014)

Prescribed by GSA - FAR (48 CFR) 53.236-1(d)

12A. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If “YES,” indicate within how many calendar days after award in Item 12B.)

YES x NO

12B. CALENDAR DAYS

AMOUNTS

OFFER (Must be fully completed by offeror)

15. TELEPHONE NUMBER (Include area code)14. NAME AND ADDRESS OF OFFEROR (Include ZIP Code)

CODE FACILITY CODE

16. REMITTANCE ADDRESS (Include only if different than Item 14.)

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of this solicitation, if this offer is accepted by the Government in writing within calendar days after the date offers are due. (Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER (Type or print) 20b. SIGNATURE 20c. OFFER DATE

STANDARD FORM 1442 (REV. 8/2014) BACK

AWARD (To be completed by Government)

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( ) 41 U.S.C. 253(c)( )

26. ADMINISTERED BY CODE 27. PAYMENT WILL BE MADE BY

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

28. NEGOTIATED AGREEMENT (Contractor is required to sign this document and return copies to issuing office.) Contractor agrees to furnish and deliver all items or perform all work, requisitions identified on this form and any continuation sheets for the consideration slated in this contract. The rights and obligations of the parties to this contract shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications or incorporated by reference in or attached to this contract.

29. AWARD (Contractor is not required to sign this document.) Your offer on this solicitation is hereby accepted as to the items listed. This award consummates the contract, which consists of (a) the Government solicitation and your offer, and (b) this contract award. No further contractual document is necessary.

30A. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED

TO SIGN (Type or print)

31A. NAME OF CONTRACTING OFFICER (Type or print)

30B. SIGNATURE 30C. DATE 31B. UNITED STATES OF AMERICA, BY 31C. AWARD DATE

PART 1 – THE SCHEDULE

SECTION B - SERVICES AND PRICES/COSTS

B.1 CONTRACT PRICE

The Contractor shall complete all work (including furnishing all labor, material, equipment and services) required under this contract for the following firm-fixed price and within the time specified. This price shall include all labor, materials, overhead (including insurance required by FAR 52.228-3, Workers’ Compensation), and profit.

Item # Description Total 1 Design 2 Materials 3 Installation 4 Maintenance/operation training 5 Liability insurance

Sub Total

VAT

Grand Total

B.2 VALUE ADDED TAX

The Contractor shall include VAT as a separate charge on the Invoice and as a separate line item in Section B.

B.3 TYPE OF CONTRACT

This is a firm-fixed price contract payable entirely in the currency indicated in SF-1442. No additional sums will be payable for any escalation in the cost of materials, equipment or labor, or because of the Contractor's failure to properly estimate or accurately predict the cost or difficulty of achieving the results required. The Government will not adjust the contract price due to fluctuations in currency exchange rates. The Government will only make changes in the contract price or time to complete due to changes made by the Government in the work to be performed, or by delays caused by the Government.

The Government will make payments based on quantities and unit prices only to the extent specifically provided in the contract.

The firm-fixed price shall include the equipment, pre-delivery inspection, certificates of origin, operator’s manuals, warranty certificates and any other documentation mandated by the destination country. All manuals shall be furnished in English and Spanish.

Any quantities indicated in the specifications and drawings are for reference only and the Contractor is responsible for providing quantities needed to complete the work, without any price adjustment after award.

SECTION C - DESCRIPTION/SPECIFICATIONS

STATEMENT OF WORK

C.1 CHARACTER AND SCOPE OF WORK

The central aim of this acquisition initiative is the design and implementation of a hybrid solar system in the Office of Immigration Assistance located on the border of Valle Nuevo, Jutiapa, to guarantee operational continuity, energy efficiency and institutional sustainability in a strategic installation of the Government of Guatemala, that fulfill or exceed the requirements of the statement of work (SOW) detailed in this document.

The office has an energy demand of approximately 3,000 kWh per month, mainly derived from computer systems, servers, lighting and administrative support equipment essential for immigration care and border control.

Due to the critical nature of the operations carried out in this facility, it is essential to have a reliable energy system that allows services to be kept running during power outages, voltage variations or failures in the public grid.

Border facilities are usually located in areas where the following may occur voltage variations, power outages, or instability of supply.

The responsibility of the Contractor is to provide and install the previously described system according to the detailed project provided in C.2.

C.2 PROVISION OF PHOTOVOLTAIC SOLAR SYSTEM

For a thorough understanding of the requirements, the Contractor must design and deliver one

(1) hybrid photovoltaic solar system that includes: photovoltaic generation, lithium battery bank, three-phase hybrid inverter, and connection to the existing electricity grid.

The Contractor will be responsible for confirming the power requirements and providing shop drawings (blueprints) for the US Embassy - INL approval that incorporate all design elements and technical specifications.

If the Contractor would like to offer his/her standard that meets the specifications, the Contractor shall present these technical alternatives in his offer, and no substantial changes will be accepted after the contract is awarded. In such cases, the Contractor must incorporate these proposed technical designs into his/her offer, and will make any adjustment to the different systems to provide all the required services and utilities, all these adjustments shall be performed during the manufacturing process and shall be similar or exceed to the services and utilities detailed in this

SOW.

The Contractor is required to design and supply one hybrid photovoltaic system, meeting the specifications detailed and the basic requirements outlined below:

A. Solar panels:

1. Main technical specifications:

Feature Specification Technology Monocrystalline HPBC / TOPCon Rated Power 550–580 W Recommended power 550 W Efficiency 21.3% – 23% Module Type Monofacial / Bifacial Number of cells 144 Half-Cell Maximum System Voltage 1500 V DC Power Tolerance 0 ~ +3% Glass Type Tempered glass 3.2 mm Junction box IP68 Connector MC4 compatible Framework Anodized aluminum Operating Temperature -40°C a +85°C

2. Electrical characteristics:

Parámetro Approximate value Maximum power (Pmax) 550 W Open circuit voltage (Voc) 49–50 V Short Circuit Current (Isc) 13–14 A Maximum Power Voltage (Vmp) 42–43 V Maximum power current (Imp) 12.8–13.9 A Temperature coefficient Pmax -0.29 %/°C

3. Certifications:

Certifications Function IEC 61215 Photovoltaic quality IEC 61730 Safety CE European Compliance TUV Quality Testing ISO Manufacturing

4. Service life and warranties:

Warranty Time Product Warranty 12–25 years Production guarantee 25–30 years Annual degradation ≈ 0.4%

B. Metal structure for solar panels

1. Support system

Item Recommended Specification Type Fixed triangular structure Tilt 15° Orientation Geographic South Material ASTM A36 hot-dip galvanized steel or anodized aluminum Protection Galvanized minimum 85 microns Screws A2/A4 stainless steel or galvanized Bottom panel separation 15–30 cm on slab Row spacing 1.00 m aprox.

2. Anchoring to concrete slab

Item Specification Anchor Type Chemical Bolt Minimum diameter M12 Recessed depth 10–15 cm Base plate 150 × 150 × 6 mm minimum Bolts by plate 2 a 4 Units Chemical mortar Structural epoxy

Sealing Polyurethane / waterproof membrane

C. Batteries technical specifications

LiFePO₄ type lithium batteries for institutional hybrid solar system, with total rated capacity of 80 kWh, voltage compatible with three-phase hybrid inverter, minimum depth of discharge of 80%, efficiency greater than 95%, minimum lifespan of 6,000 cycles, integrated BMS, remote monitoring, overload, over-discharge and temperature protection, expandable modular system, rack mount or metal cabinet, including DC protections, wiring, grounding and hybrid inverter communication configuration.

1. Electrical characteristics:

Characteristics Specification Technology LiFePO₄ Rated capacity 5-10 kWh Nominal Voltage 48V–51.2V Capacity in Ah 200 Ah approx.

Useful energy 8–9 kWh Depth of discharge (DoD) 80–95% Efficiency >95% Life cycles 6,000–8,000 Lifetime 10–15 years

2. BMS system

Batteries must include:

• Overload protection

• Deep discharge.

• Short circuit.

• Temperature.

• Cell balancing.

• Remote Monitoring.

• Voltage

• Charge and discharge current

• Temperature

• State of charge (SOC)

• Health

• Communication with inverter.

3. Configuration

• 48V or high modular voltage.

4. Estimated autonomy

Load Estimated support Servers + computers + lighting

8–12 hours

Mixed loads 4–6 hours

D. Inverter technical specifications

Supply and installation of three-phase string solar inverter for institutional hybrid photovoltaic system, with minimum rated power of 50 kW, minimum efficiency of 98%, maximum DC input voltage of 1100V, minimum 4 independent MPPT, IP66 protection, integrated AC/DC type II protections, AFCI, remote monitoring via Ethernet/WLAN/4G, compatibility with LiFePO₄ batteries and intelligent monitoring system, including configuration, commissioning and programming of the hybrid system.

1. General specifications

Type Three-phase string inverter Application Commercial / institutional AC Power Rating 50,000 W Maximum AC power 55,000 VA Phases 3 phases Technology Transformerless Maximum efficiency 98.5% European efficiency 98% Protection IP66

2. DC Input Specifications

Parameter Value Maximum DC Voltage 1100 V DC Rated Voltage 600 V MPPT Range 200–1000 V Starting voltage 200 V Maximum current per MPPT 30 A MPPT Number 4 String inputs 8

3. AC Output Specifications

Parameter Value AC Power Rating 50 kW Maximum AC power 55 kVA Rated Voltage Output 400 Vac Rated Current 72.2 A Maximum Current 79.8 A Frequency 50/60 Hz Power Factor 0.8 Forward/Late

THD <3%

4. Efficiency and performance

Maximum efficiency: 98.5%

5. ACI protection

This detects:

• Arc flashes,

• Fire risk,

• Failures in solar strings.

Response time: approximately 0.5 seconds.

6. Battery compatibility

• HV Banks,

• ESS Systems,

• LiFePO₄ batteries.

E. Battery Cabinets Technical Specifications

Supply and installation of modular metal rack-type cabinet for LiFePO₄ battery bank of institutional hybrid solar system, made of galvanized steel or steel with electrostatic paint, floor-mount configuration, compatible with high-voltage rack batteries, with integrated ventilation, internal copper bars, front and side access, security lock, minimum capacity of 20 kWh per cabinet, minimum IP20 protection for technical interior, CAN Bus and RS485 compatibility, including fixing accessories, DC wiring, protections, grounding and hybrid inverter communication configuration.

Type Metal Rack Type Cabinet Aplicación Comercial / institucional Material Galvanized steel or electrostatic painted steel Settings Floor Mount Protection Technical interior Compatibility LiFePO₄ Rack Batteries Expansion Modular Access Front and side Security Lockable door

1. Thermal control

Cabinets must include:

• Forced ventilation

• Intelligent cooling system

C.3 DESIGN REQUIREMENTS

• Design calculations verifying actual power load.

• PVsyst simulation

• Single line plan

• Structural frame calculation

• Warranties

• Estimated annual production

• Actual, critical backup

• Runtime

• Exact make/model

• Technical response time

C.4 DRAWINGS

The Contractor shall furnish and install all materials required by this contract. The contract drawings are set forth in Section J as Attachment 1.

In case of differences between small and large-scale drawings, the latter will govern. Where a portion of the work is drawn in detail and the remainder of the work is indicated in outline, the parts drawn in detail shall apply also to all other portions of the work.

C.5 WORK EXECUTION

All work shall be carried out in strict compliance with all contract clauses and these technical specifications. If the Contractor discovers discrepancies contained in the various designs and technical documents, Contractor must immediately notify the Contracting Officer Representative (COR) and INL’s Construction Engineering Specialist (INL-CES) before taking any other action.

The different items to be delivered by the Contractor for the different buildings shall be carried out in a gradual and progressive manner, without initiating work that could later be affected by other items that have not been concluded or that lack an adequate support or safety, taking care that work that has been finished is not affected by weather or other elements.

Contractor shall be responsible for maintaining quality of work by following proper operation procedures in the manufacturing of the buildings. For this purpose, for each required specialized area, the Contractor shall provide qualified labor with experience of minimum 3 years, and the respective engineering professionals with verifiable experience.

The Contractor will perform the required work in accordance with the established schedule, and with due safety in all manufacturing stages. Contractors may work on as many different sites within the project as they consider necessary. The work program proposed by Contractor shall be subject to the approval of the COR and Contractor shall not start work without the COR’s authorization.

C.6 QUALITY CONTROL

The Contractor should carry out strict quality control of the materials to be used in work and should include an operation plan in its offer which is subject to review and approval by the COR. The value of these works must be assumed by the Contractor within its offer.

Upon completion of work the Contractor shall perform tests on all equipment, general distribution boards, circuit breakers, and grounding per national and international accepted codes. The Contractor shall notify the COR two weeks prior to the test to allow the COR to witness the test.

C.7 SAFETY AND WORK PROVISIONS

The Contractor shall be responsible for the safety of both public and private property, contiguous and/or adjacent to the work site.

The COR shall make sure that the Contractor carries out all safety protection work including bracing, scaffolding and supports, and the strategic erection and/or posting of signs and signals with preventive warnings to guarantee work safety.

The Contractor should take care not to place construction tools and equipment, materials, pipes and supplies in places beyond those authorized by the COR, to avoid interference with traffic or create nuisances for the public.

The Contractor will be responsible for the safety of all its staff, subcontractors, and visitors. The Contractor is responsible for adopting all the necessary security and safety measures.

The Contractor will be responsible for protecting public and private properties from damage caused by the effects of the construction work. This refers to the properties located within the adjacent areas. If any service, public or private, will be affected by the construction, the Contractor will provide an equal or greater alternative service of, and which will be approved by the COR and the owner of such service.

C.8 WARNING SIGNALS

The Contractor shall provide in the workplace all the necessary signs and announcements to prevent accidents according to the safety plan (that include signals for restricted areas, electric risk, flammable materials, construction zone, danger for general risk) which shall have the approval of the COR.

C.9 RESPONSIBILITY FOR WORK, MATERIALS AND EQUIPMENT

Contractor shall be responsible for all its work, as well as for all materials and equipment, which must satisfy the requirements of the contract. The COR will inspect all work before providing issuance of final acceptance.

Equipment: At all times, the Contractor shall use equipment, machinery, personnel and methods specified for the correct and prompt execution of the contract. During construction, the Contractor shall keep at the site work all the equipment described in his offer.

Without prior authorization in writing from the COR, the Contractor shall not make changes, modifications or reductions to the above-mentioned equipment. The Contractor may not withdraw equipment from the work site without the COR’s prior consent.

Contractor’s Labor and Personnel: Contractor is obligated to use qualified labor for the performance of all work. Contractor shall be responsible for planning, programming, inspection and execution of the work entrusted to him. The acceptance of work by COR, shall not relieve Contractor from responsibility related to deficient work.

Contractor shall employ technical personnel in an adequate number for the timely execution of work. Contractor shall be able to establish extra shifts, night shifts or work during holidays, at its convenience, but shall provide prior notice to COR of such additional shifts. No price increases will be accepted for these reasons.

Materials: All materials, installations, supplies and other elements that are used during the execution of this contract shall meet all the requirements noted in the technical specifications, and in the absence of these, in instructions provided by the COR.

Materials supplied by Contractor shall be new, and of the highest quality. The Contractor shall transport these materials to the work site at its own cost and under its own responsibility and shall properly store them until their use. COR may, when necessary, and only for those materials that require special treatment or handling, require that they be placed on platforms or firm surfaces or under cover or that they be placed in covered sites or warehouses, without an increase in contract price and/or contract terms. Even though previously accepted, stored materials will be inspected at the time of their use to verify conformity with the purpose specified in the contract.

C.10 FAULTY OR NON-AUTHORIZED WORK

When inspection by the COR determines that any work performed, has been, is or will be faulty, whether due to carelessness or negligence attributable to Contractor, due to the use of bad quality or unapproved materials that do not comply with the contract or to the instructions given by the COR, the COR shall order the necessary corrections and/or modifications and report the noncompliance to the CO. The COR can order the undoing and replacement of such work, with all costs being borne by the Contractor.

The Contractor will bear the cost and time required for rectification or replacement for unauthorized work performed by the Contractor before receiving the plans for such work, or that is executed against the orders of the COR. The Contractor will only be entitled to receive payment for work performed in accordance with the contract and accepted by the COR. The Contractor shall not be entitled to payment for materials, equipment, labor and other expenses for faulty or non-authorized work. Neither will the Contractor receive payment for the removal of left-over construction materials.

All expenses incurred and additional work done by the Contractor for repair of defects shall be the Contractor’s responsibility for the costs incurred if the COR has evidence that such defects are due to bad quality materials, lack of compliance with specifications, or negligence attributable to the Contractor in lack of compliance with any expressed or implicit contract obligation.

C.11 CLEANING OF THE WORK SITE:

The Contractor shall keep all work areas, installations, and/or services free of accumulation of waste or garbage. Upon concluding the work under this contract, and as a necessary condition for the final approval of work performed, the Contractor shall remove from the project areas all equipment, materials not used, garbage and waste, as well as all its own property used during the work.

C.12 COST OF THE PROJECT

The Contractor in its offer will provide its estimate of the quantities needed to complete the work. This will be deemed as the final quantities, since this is a fixed price contract.

The Contractor should include all the costs of the materials, labor, transportation, equipment, and materials testing that will be needed to complete the project and comply with all the specifications stated in this document.

C.13 OTHER REQUIREMENTS

The specifications detailed in this document are for a reference, the Contractor can use other different brands that also have to meet the specifications, therefore, the Contractor before the acquisition of any element part of the project shall request the COR’s approval.

Since it is expected to have not only the referenced brands, the project may have some small variations, therefore the Contractor has to verify all the dimensions of the products, as well take in consideration all the characteristics of the products and in order to make the pertinent work so the products can be installed without any issue, this will not mean an additional cost. Also, if it is needed disassemble and / or redo any work to install in a proper manner certain element because the Contractor didn’t interpret a required need, the Contractor shall perform all the work to make all the required corrections without additional payment.

The Contractor shall deliver the AS-BUILT drawings, to have a record of all the systems. The drawings shall be in AutoCAD and in PDF format. The Contractor must also provide catalogs, warranties and operations and maintenance manuals for all equipment installed by the Contractor and shall deliver two sets of this documentation. The catalogs and manuals shall be in English and Spanish.

Finally, to transmit the knowledge of how the equipment is delivered, the Contractor shall provide training to personnel in how all the systems work and the respective instructions for maintenance. This training must be video recorded. Copies of the recordings shall be distributed to the US Embassy - INL.

C.14 WARRANTY

In accordance, the subject modules shall be covered by the manufacturer’s standard warranty of at least 15 years in all systems.

The Contractor shall be registered to do business in the host country or an existing partner with a host country registered business, this is required to provide maintenance, repairs, and spare parts for this type of equipment.

The Contractor shall have a valid international warranty on the products offered which shall be utilized to coordinate replacement parts and services for the end user to avoid incurring additional expenses.

C.15 CUSTOMS CLEARANCE AND TAX EXEMPTIONS

The Contractor is the importer of record and will be responsible for the clearance of goods and the exoneration of duties (if applicable).

The U.S. Government will be not responsible for the customs clearance.

C.16 INSPECTION AND ACCEPTANCE

The Contractor shall provide to the U.S. Government the new products as described in the specifications. Further, the Contractor shall properly perform the pre-delivery inspection on the products and deliver them to the location set forth under place of delivery, of this Statement of Work.

All periodic reports and task deliverables shall be inspected, tested (where applicable), reviewed, and accepted by the Government within a reasonable period.

The final inspection and acceptance of ALL systems shall be performed by the U.S. Government upon their finalization at the established location. If INL Guatemala officials find an incomplete or defective item, they should immediately refrain from receiving it and notify the Contractor.

The Contractor upon notification shall replace lost or damaged items during the assemble. If the Contractor fails to meet the performance standard, the U.S. Government reserves the right to act, including a deduction from any invoice. The payment(s) to the Contractor shall be made following satisfactory inspection and acceptance of products and installation. All equipment delivered shall conform exactly to the standard described in the technical specification sheet.

If the items or some item does not fulfill requested technical specifications, INL shall return the items to vendor with no cost to INL Guatemala. The vendor shall evaluate and replace returned items with no transportation cost to INL.

INL Guatemala will have ten (10) business days to inspect and accept all items after delivery. The designated representative of the US Embassy in Guatemala will be responsible for carrying out acceptance criteria as follows:

i. Quantities

ii. Compliance with the offered technical specifications: compliance with the requested technical specifications

iii. Compliance with delivery date

iv. Correct operation of the required elements

SECTION D - PACKAGING AND MARKING - RESERVED

SECTION E - INSPECTION AND ACCEPTANCE

E.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. In addition, the full text of a clause may be accessed electronically at:

Acquisition.gov this address is subject to change.

THE FOLLOWING FEDERAL ACQUISITION REGULATION CLAUSE(S) IS/ARE

INCORPORATED BY REFERENCE (48 CFR CH. 1):

CLAUSE TITLE AND DATE

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE

(AUG 2020)

52.204-19 INCORPORATION BY REFERENCE OF REPRESENTATIONS AND

CERTIFICATIONS (DEC 2014)

52.232-27 PROMPT PAYMENT FOR CONSTRUCTION CONTRACTS (JAN 2017)

52.246-12 INSPECTION OF CONSTRUCTION (AUG 1996)

52.246-26 REPORTING NONFORMING ITEMS (AUG 2024)

E.2 QUALITY ASSURANCE

The Contractor shall institute an appropriate inspection system set forth in a Quality Assurance Plan. The plan shall include checklists of duties to be carried out, ensuring these duties are carried out by the supervisory staff and senior employees, and carrying out weekly inspections to determine whether the various services are being performed according to the contract. The Contractor shall provide copies of the weekly inspection reports to the COR.

https://acquisition.gov/browse/index/far

The Contractor shall correct and improve promptly any shortcomings and substandard conditions noted during inspections. The Contractor shall bring any conditions beyond the responsibility of the Contractor to the attention of the Contracting Officer or COR.

E.2.1 MONTHLY REPORT: The Contractor shall submit to the COR a monthly progress report, along with the monthly invoice, summing up observations resulting from the inspections, progress, difficulties or irregularities encountered, resolution of problems, measures taken to improve conditions, recommendations, and other matters related to this contract.

E.2.2. INSPECTION BY GOVERNMENT: The COR, or his/her authorized representatives, will inspect from time to time the services being performed and the supplies furnished to determine whether work is being performed in a satisfactory manner, and that all supplies are of acceptable quality and standards.

The Contractor shall be responsible for any countermeasures or corrective action, within the scope of this contract, which may be required by the Contracting Officer because of such inspection.

E.3 SUBSTANTIAL COMPLETION

E.3.1 DEFINITIONS

(a) "Substantial Completion" means the stage in the progress of the work as determined and certified by the Contracting Officer in writing to the Contractor, on which the work (or a portion designated by the Government) is sufficiently complete and satisfactory. Substantial completion means that the property may be occupied or used for the purpose for which it is intended, and only minor items such as touch-up, adjustments, and minor replacements or installations remain to be completed or corrected which:

1. do not interfere with the intended occupancy or utilization of the work, and

2. can be completed or corrected within the time period required for final completion.

(b) The "date of substantial completion" means the date determined by the

Contracting Officer or authorized Government representative as of which substantial completion of the work has been achieved.

E.3.2 USE AND POSSESSION UPON SUBSTANTIAL COMPLETION

The Government shall have the right to take possession of and use the work upon substantial completion. Upon notice by the Contractor that the work is substantially complete (a Request for Substantial Completion) and an inspection by the Contracting Officer or an authorized Government representative (including any required tests), the Contracting Officer shall furnish the Contractor a Certificate of Substantial Completion.

The certificate shall be accompanied by a Schedule of Defects listing items of work remaining to be performed, completed or corrected before final completion and acceptance. Failure of the Contracting Officer to list any item of work shall not relieve the Contractor of responsibility for complying with the terms of the contract. The Government's possession or use upon substantial completion shall not be deemed an acceptance of any work under the contract.

E.4 FINAL COMPLETION AND ACCEPTANCE

E.4.1 DEFINITIONS

(a) "Final completion and acceptance" means the stage in the progress of the work as determined by the Contracting Officer and confirmed in writing to the Contractor, at which all work required under the contract has been completed in a satisfactory manner, subject to the discovery of defects after final completion, and except for items specifically excluded in the notice of final acceptance.

(b) The "date of final completion and acceptance" means the date determined by the Contracting Officer when final completion of the work has been achieved, as indicated by written notice to the Contractor.

E.4.2 FINAL INSPECTION AND TESTS

The Contractor shall give the Contracting Officer at least five (5) days advance written notice of the date when the work will be fully completed and ready for final inspection and tests. Final inspection and tests will be started not later than the date specified in the notice unless the Contracting Officer determines that the work is not ready for final inspection and so informs the Contractor.

E.4.3 FINAL ACCEPTANCE

If the Contracting Officer is satisfied that the work under the contract is complete (except for continuing obligations), the Contracting Officer shall issue to the Contractor a notice of final acceptance and make final payment upon:

(a) satisfactory completion of all required tests,

(b) a final inspection that all items by the Contracting Officer listed in the Schedule of Defects have been completed or corrected and that the work is finally complete (subject to the discovery of defects after final completion), and

(c) submittal by the Contractor of all documents and other items required upon completion of the work, including a final request for payment (Request for Final Acceptance).

SECTION F - DELIVERIES OR PERFORMANCE

F.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. In addition, the full text of a clause may be accessed electronically at:

Acquisition.gov this address is subject to change.

THE FOLLOWING FEDERAL ACQUISITION REGULATION CLAUSES ARE

CLAUSE TITLE AND DATE

52.242-14 SUSPENSION OF WORK (APR 1984)

F.2 52.211-10 COMMENCEMENT, PROSECUTION AND COMPLETION OF

WORK (APR 1984)

The Contractor shall be required to:

(a) commence work under this contract within 5 days after the date the Contractor receives the notice to proceed,

(b) prosecute the work diligently, and

(c) complete the entire work ready for use not later than 60 days. The time stated for completion shall include final cleanup of the premises and completion of “punch list” items.

F.3 LIQUIDATED DAMAGES

F.3.1 52.211-12 LIQUIDATED DAMAGES - CONSTRUCTION (SEP 2000)

(a) If the Contractor fails to complete the work within the time specified in the contract, or any extension, the Contractor shall pay liquidated damages to the Government in the amount of $500.00 for each day of delay until the work is completed or accepted.

(b) If the Government terminates the Contractor’s right to proceed, liquidated damages will continue to accrue until the work is completed. These liquidated damages are in addition to excess costs of repurchase under the Default clause.

F.3.2. ASSESSMENT AND APPORTIONMENT OF LIQUIDATED DAMAGES

Liquidated damages will be assessed from the completion date indicated in the contract or extensions thereof to the date of substantial completion as actually achieved by the Contractor, as determined by the Contracting Officer.

F.4 CONTRACTOR'S SUBMISSION OF CONSTRUCTION SCHEDULES

(a) The time for submission of the schedules referenced in Section I, 52.236-15, "Schedules for Construction Contracts", paragraph (a), is hereby modified to reflect the due date for submission as "ten (10) days after receipt of an executed contract".

(b) These schedules shall include the time by which shop drawings, product data, samples and other submittals required by the contract will be submitted for approval.

(c) The Contractor shall revise such schedules (1) to account for the actual progress of the work, (2) to reflect approved adjustments in the performance schedule, and (3) as required by the Contracting Officer to achieve coordination with work by the Government and any separate contractors used by the Government. The Contractor shall submit a schedule which sequences work so as to minimize disruption at the job site.

(d) All schedules shall be in the English language and any system of dimensions (English or metric) shown shall be consistent with that used in the contract. No extension of time shall be allowed due to a delay by the Government in approving such deliverables if the Contractor has failed to act promptly and responsively in submitting its deliverables. The Contractor shall identify each deliverable as required by the contract.

F.5 ACCEPTANCE OF SCHEDULE

When the Government has accepted any time schedule, it shall be binding upon the Contractor. The completion date is fixed and may be extended only by a written contract modification signed by the Contracting Officer. Acceptance or approval of any schedule or revision thereof by the Government shall not (1) extend the completion date or obligate the Government to do so, (2) constitute acceptance or approval of any delay, or (3) excuse the Contractor from or relieve the Contractor of its obligation to maintain the progress of the work and achieve final completion by the established completion date.

F.6 NOTICE OF DELAY

If the Contractor receives a notice of any change in the work, or if any other conditions arise which are likely to cause or are actually causing delays which the Contractor believes may result in late completion of the project, the Contractor shall notify the Contracting Officer. The Contractor’s notice shall state the effect, if any, of such change or other conditions upon the approved schedule, and shall state in what respects, if any, the relevant schedule or the completion date should be revised. The Contractor shall give this notice not more than five (5) days after the first event-giving rise to the delay or prospective delay. Only the Contracting Officer may make revisions to the approved time schedule.

F.7 NOTICE TO PROCEED

After receiving and accepting any bonds or evidence of insurance, the Contracting Officer will issue the Contractor a Notice to Proceed. The Contractor shall then prosecute the work commencing and completing performance not later than the period established in the contract. No partial deliveries will be accepted.

F.8 WORKING HOURS

All work shall be performed during hours agreed with US Embassy – INL except for the holidays identified below. Other hours, if requested by the Contractor, may be approved by the Contracting Officer's Representative. The Contractor shall give 24 hours in advance to COR who will consider any deviation from the hours identified above. Changes in work hours will not be a cause for a price increase.

(a) The Department of State observes the following days* as holidays:

New Year's Day Martin Luther King's Birthday Washington’s Birthday Holy Thursday Good Friday Guatemalan Labor Day Memorial Day Juneteenth

Guatemala Army Day US Independence Day US Labor Day

Guatemala Independence Day Columbus Day Guatemala Revolution Day Veterans Day Thanksgiving Day Christmas Eve (half day) Christmas Day New Years Eve (half day)

*Any other day designated by Federal law, Executive Order or Presidential Proclamation.

When any such day falls on a Saturday, the preceding Friday is observed; when any such day falls on a Sunday, the following Monday is observed. Observance of such days by Government personnel shall not be cause for additional period of performance or entitlement to compensation except as set forth in the contract. If the Contractor's personnel work on a holiday, no form of holiday or other premium compensation will be reimbursed either as a direct or indirect cost, unless authorized pursuant to an overtime clause elsewhere in this contract.

F.9 EXCUSABLE DELAYS

The Contractor will be allowed time, not money, for excusable delays as defined in FAR 52.249-10, Default. Examples of such cases include:

(l) acts of God or of the public enemy,

(2) acts of the United States Government in either its sovereign or contractual capacity,

(3) acts of the government of the host country in its sovereign capacity,

(4) acts of another contractor in the performance of a contract with the Government,

(5) fires,

(6) floods,

(7) epidemics,

(8) quarantine restrictions,

(9) strikes, (l0) freight embargoes,

(11) delays in delivery of Government furnished equipment, and

(12) unusually severe weather.

In each instance, the failure to perform must be beyond the control and without the fault or negligence of the Contractor, and the failure to perform. Furthermore, the failure:

(1) must be one that the Contractor could not have reasonably anticipated and taken adequate measures to protect against,

(2) cannot be overcome by reasonable efforts to reschedule the work, and

(3) directly and materially affects the date of final completion of the project.

F.10 PRE-CONSTRUCTION CONFERENCE

A preconstruction conference will be held 5 days after contract award to discuss the schedule, submittals, notice to proceed, mobilization and other important issues that affect construction progress. See FAR 52.236-26, Pre-Construction Conference in Section I.

F.11 DELIVERABLES

The following items shall be delivered under this contract:

Description Quantity Delivery Date Deliver To:

H.1.2. Insurance 1 5 days after award CO H.11.1. Safety Plan 1 5 days after award COR E.2. Quality Assurance Plan 1 5 days after award COR F.4. Construction Schedule 1 10 days after award COR H.14.1. Submittal Register 1 10 days after award COR F.10. Pre-Construction Conference 1 5 days after award COR H.13.2. Biographic Data on Personnel 1 10 days after award COR E.2.2. Inspection Reports 1 3 days after end of weekly period

COR

G.3.2 Payment Request 1 Last day of each COR month E.2.1. Monthly Progress Report 1 7th day of the following month

COR

F.4.(c). Updates to Construction Schedule

1 Last day of each month

COR

E.3.2. Request for Substantial Completion

1 5 days before inspection

COR

H.4.4. As-built Drawings and Warranties

1 After final completion but before final acceptance

COR

E.4.2. Request for Final Acceptance 1 5 days before inspection

COR

F.6 Notice of Delay 1 Within 5 days after event

CO

F.8 Additional Hours 1 No later than 24 hours in advance of need

COR

H.2.4 Evidence of Insurance 1 5 days after award CO H.17.2 Differing Site Condition 1 Within 10 days of occurrence

CO

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 AUTHORITY OF CONTRACTING OFFICER

All work shall be performed under the general direction of the Contracting Officer, who alone shall have the power to bind the Government and to exercise the rights, responsibilities, authorities and functions vested by the contract.

G.2 MONITORING OF THE CONTRACTOR

G.2.1. 652.242-70 CONTRACTING OFFICER'S REPRESENTATIVE (COR)

(AUG 1999)

(a) The Contracting Officer may designate in writing one or more Government employees, by position title, to take action for the Contracting Officer under this contract.

Each designee shall be identified as a Contracting Officer’s Representative (COR). Such designation(s) shall specify the scope and limitations of the authority so delegated;

provided, that the designee shall not change the terms or conditions of the contract, unless the COR is a warranted Contracting Officer and this authority is delegated in the designation.

(b) The COR for this contract will be appointed upon contract award.

G.2.2 DUTIES

The COR is responsible for inspection and acceptance of services. These duties include review of Contractor invoices, including the supporting documentation required by the contract. The COR may provide technical advice, substantive guidance, inspections, invoice approval, and other purposes as deemed necessary under the contract. The COR is designated as the authority to act for the Contracting Officer in matters concerning technical clarification, random inspection of Contractor performance to ensure compliance with contract specifications and acceptance of the Contractor's performance under this contract. The COR will coordinate all work with the Contractor during the term of this contract. The COR is not authorized to alter the contract's terms, or conditions, including the design to budget parameter. Such changes must be authorized by the Contracting Officer in a written modification to the contract. Reference to the project architect within documents incorporated into this contract shall be read to mean COR.

G.3 PAYMENT

G.3.1 GENERAL

Payments are subject to FAR 52.232-5, "Payments Under Fixed-Price Construction Contracts".

G.3.2 DETAIL OF PAYMENT REQUESTS

Each application for payment shall cover the value of labor and materials completed and in place, including a prorated portion of overhead and profit. The Government will make payments no more frequently than monthly, unless otherwise provided in this contract. The Contractor shall address invoices through the payment platform:

*The price in the purchase order does not include VAT.

* The invoice must include VAT and should be downloaded from your Virtual Agency

SAT.

*Payment processing will begin after services have been rendered and/or items have been delivered and a correct invoice has been received.

*Payment terms: Net 30 days after receipt of valid invoice in the finance office.

*Invoice cannot include any services and/or items beyond what is included in this Purchase Order.

*Performance (services) will be coordinated by the requesting office, if applicable.

*Payments will be made only via Electronic Funds Transfer (EFT).

INVOICE AND PAYMENT PROCESS:

Bill to:

Sección de Asuntos Narcóticos de la Embajada de los Estados Unidos de América Boulevard Austriaco 11-51, Zona 16

NIT: 6358562-6

INVOICE MUST BE SUBMITTED THROUGH THE PAYMENT PORTAL.

*You must attach in PDF format the EFT form to verify that your bank information for payment process is correct. Please make sure it is a checking account only; we do not perform transfers to savings accounts

*Access to the portal can be requested at:

https://mygrants.servicenowservices.com/mygrants to create an account.

*Click the Create an Account button to open the Choose your Account Type pop-up.

*Click the Create a mylLMS Vendor Account button to open the Account Request Form.

*Click the Please Select Your Language drop-down to choose a language for the account. Users can update their preferred language at any time. Click Next.

*Fill out the “Account Request Form”. On the Embassy field you must select GUATEMALA. Click the Submit button.

*The U.S. Embassy Guatemala will approve the account and you will receive a confirmation email.

*The vendor will search the inbox for an email from noreply@seicam.state.gov for the Welcome to Department of State ICAM (SE-ICAM), Activate Your Account! email and follow the steps to create their Okta accounts.

*Scroll to the bottom of the email and click on the Activate SE-ICAM Account button in the activation email to open the Set Up Security Methods page. Click on the Set-Up button under the Password section to create a password for the Okta. Create a password that meets the password requirements (12 characters that do not include the name of the provider, neither the username, nor the name of the person making the registration) and re-enter the password.

*Click the Set-Up button under the Okta Verify section to open instructions to download and set up the Okta Verify app.