RFQ 17A 260507-0286 Trimble R980 Model 50 ROW_Alloy GNSS Reference Receiver.pdf.crdownload

This Request for Quotation (RFQ 17A 260507-0286) is issued by the State of Maine Department of Administrative and Financial Services, Office of State Procurement Services, on behalf of the Department of Transportation (MaineDOT), for the one-time purchase of GNSS reference receiver equipment. The solicitation requests quotations for four units of Trimble R980 Model 50 ROW base and rover systems, each equipped with two rechargeable batteries and hard cover cases, along with three units of the Alloy GNSS Reference Receiver. Quotations must be submitted electronically through the State of Maine's Advantage Vendor Self Service (VSS) system no later than 4:00 p.m. Eastern Standard Time on May 28, 2026, with questions accepted up to 48 hours prior to closure. The equipment is needed immediately with delivery expected after receipt of order (ARO) to MaineDOT Maintenance & Operations at Child Street SHS #16, Augusta, Maine. No specific bidder's conference or site visit is identified in the solicitation materials.

All bid prices must be quoted with Free on Board (FOB) Destination shipping terms, and quoted prices must be guaranteed for a minimum of one year from the initial contract period. Payment terms are established at net 30 upon receipt of an accurate and acceptable invoice, with the State reserving the right to pay by check, electronic funds transfer, or procurement card. The State is exempt from Federal, State, and local taxes and will provide a tax exemption certificate upon application. Evaluation will be conducted on a best value basis, with award anticipated for the lowest-priced qualified bidder meeting all specifications. Bidders may submit equivalent items if accompanied by comprehensive documentation proving equivalency, with final determination of acceptability made by the requesting department. No specific set-aside designations, incumbent vendors, or budget ranges are detailed in the solicitation materials. The State reserves the right not to make an award or to negotiate the purchase of additional units at the bid price for six months following the official award.