Trimble R980 Model 50 ROW, ALLLOY GNSS Reference Receiver

The State of Maine Department of Administrative and Financial Services, Office of State Procurement Services, acting on behalf of the Department of Transportation (MaineDOT), has issued Request for Quotation (RFQ) 17A 260507-0286 for the one-time purchase of GNSS reference receiver equipment. The procurement seeks quotations for four units of the Trimble R980 Model 50 ROW base and rover systems, each equipped with two rechargeable batteries and hard cover cases, along with three units of the Alloy GNSS Reference Receiver. Quotations must be submitted electronically through the State of Maine's Advantage Vendor Self Service (VSS) system no later than 4:00 p.m. Eastern Standard Time on May 28, 2026, with questions accepted up to 48 hours prior to closure. The requested equipment is needed immediately, with delivery expected after receipt of order (ARO) to MaineDOT Maintenance & Operations at Child Street SHS #16, Augusta, Maine. Evaluation will be conducted on a best value basis, assessing compliance with specifications, required purposes, delivery timelines, and overall State interests, with award anticipated for the lowest-priced qualified bidder meeting all specifications. All bid prices must be quoted with Free on Board (FOB) Destination shipping terms, and quoted prices must be guaranteed for a minimum of one year from the initial contract period, with any approved price adjustments requiring 60 days' notice and supporting manufacturer documentation.

No specific set-aside designations or restrictions on bidder eligibility are detailed in the solicitation materials. The State has indicated that bidders may submit equivalent items if accompanied by comprehensive documentation proving equivalency, with final determination of acceptability made by the requesting department. The State of Maine is exempt from Federal, State, and local taxes on articles not for resale and will provide a tax exemption certificate upon application. Payment terms are established at net 30 upon receipt of an accurate and acceptable invoice, with the State reserving the right to pay by check, electronic funds transfer, or procurement card. The solicitation does not identify any incumbent vendors or specify budget ranges; however, the State reserves the right not to make an award or to negotiate the purchase of additional units at the bid price for six months following the official award.