RFQ 17A 190805-032WC.pdf

This Request for Quotation (RFQ #17A 190805-032WC) is issued by the State of Maine Department of Administrative and Financial Services, Division of Procurement Services, for custodial and trash removal services at the ferry service crew quarters on Vinalhaven Island. The scope of work covers approximately 600 square feet and includes daily hygienic restroom cleaning, floor maintenance, kitchen sanitization, and laundry of bed linens performed weekly on Tuesdays, along with monthly deep-cleaning tasks such as floor scrubbing and hood degreasing. Semi-annual tasks including light fixture cleaning, high-level dusting, appliance interior cleaning, exterior window washing, and curtain laundering are charged separately per occurrence. Quotations are due August 15, 2019 at 4:00 p.m. EST, with a mandatory facility walk-through scheduled for August 12, 2019 at 1:00 p.m. The contract term runs October 1, 2019 through September 30, 2020, with three optional one-year renewal periods extending through September 30, 2023.

This procurement is restricted to certified Work Centers as defined in 5 MRSA 1826-B.2. The previous contractor, Julia Haley, received an annual calculated amount of $7,800. Bidders must provide monthly pricing for recurring "Each Day of Service" tasks, separate per-occurrence pricing for March/September and April/October tasks, and an hourly labor rate for supplemental services. The contractor must furnish all equipment and provide transportation for employees to and from the island, while the state supplies all cleaning materials and supplies. All personnel must pass Department-approved background checks and wear identification nametags. No more than 15 percent of contract work may be subcontracted. The contractor must maintain comprehensive liability insurance, including Workers' Compensation and Commercial General Liability with minimum coverage of $300,000 per occurrence, with the Department of Transportation and facility address listed as certificate holders.