RFQ #165 - Attachment 1 - Admin Info - Concrete Vault Restroom.docx

IDAHO DEPARTMENT OF FISH & GAME

ATTACHMENT 1 – SECTION 1

Doug.Peterson@idfg.idaho.gov 208.287.2816

A. Purpose The Idaho Department of Fish & Game (IDFG) is requesting Quotes from qualified vendors for the purchase and delivery of a single user concrete vault restroom (Restroom) as further detailed below.

B. General Information & Solicitation Instructions This Solicitation is issued by IDFG via IPRO - https://sms-idaho-prd.tam.inforgov.com/fsm/SupplyManagementSupplier/page/XiSupplyManagementSupplierPage?csk.SupplierGroup=LUMA. The RFQ Lead is the only contact for this Solicitation. All correspondence regarding this RFQ must be in writing. In the event that it becomes necessary to revise any part of this RFQ, amendments will be posted at IPRO. It is the responsibility of the Bidder to monitor IPRO for any updates or amendments. Any oral interpretations or clarifications of this RFQ will not be relied upon. All changes to this RFQ must be in writing and posted in IPRO to be valid. Alternate Bids are not allowed.

C. Submission Requirements Your response to this RFQ may be submitted electronically via IPRO or email (see below for additional details). IDFG will not be accepting manual submissions for this solicitation. Your submission must include the Required Submittals listed below and be received prior to the deadline established in IPRO. Failure to provide any of the documents or submission on a form different from those provided, may cause your submission to be found as non-responsive.

Electronic Submission:

IPRO – Enter your pricing in IPRO (https://purchasing.idaho.gov/information-for-vendors/) and upload all Required Submittals.

Email:

Send an email to the Solicitation Contact (listed above) and attach all Required Submittals.

D. Required Submittals As part of your response to this RFQ, the following documents are required.

Attachment 2 – Price Sheet Attachment 3 – Signature Page Attachment 4 – Insurance

E. Resulting Contract If IDFG awards a contract from this Solicitation, it will do so by issuing a Purchase Order (PO) document from the State’s eProcurement system (IPRO), which will be an acceptance of the successful bid. The PO will be comprised of the following documents; this RFQ, including any incorporated documents; the successful bid, including any clarifications requested by IDFG; and an artifact formalizing any requirements agreed upon through Contract discussions or negotiations, if applicable.

The following documents are incorporated into this RFQ as if set out in their entirety, whether or not they are attached in IPRO:

If not attached in IPRO, the documents may be found on the “Information for Vendors” page of the State’s Division of Purchasing (DOP) website (www.purchasing.idaho.gov ). If multiple versions of any of these documents are available on the website, the version in effect on the day the RFQ is issued shall apply.

ATTACHMENT 1 – SECTION 2

The following special terms and conditions are incorporated into the resulting Contract to supplement or add to the State of Idaho Standard Contract Terms and Conditions.

A. Delivery Contractor must provide estimated delivery timeline on Attachment 2 – Price Sheet.

Freight FOB destination, prepaid and allowed.

Delivery must be made Monday through Thursday, 8:00 am to 4:00 pm local time excluding state of Idaho recognized holidays (https://www.idaho.gov/government/holidays.html), unless otherwise approved in writing by IDFG. Contractor must notify IDFG delivery contact no less than five (5) business days prior to delivery. Contact information will be provided upon Award.

Delivery Location: Blackfoot River WMA 4002 Blackfoot River Road, Soda Springs, Id 83276. Delivered to the main parking lot on Blackfoot River Road.

B. Acceptance Upon receipt of the Restroom, per the delivery location, the Restroom will be inspected by the delivery contact (or approved designee) to ensure the requirements and specifications are met. The Acceptance period will be for thirty (30) calendar days from the date the Restroom is delivered and installed.

In the event the specifications are not met, the Contractor must correct any discrepancies within thirty (30) calendar days after notification from IDFG, at no additional cost to IDFG. If the discrepancies that are not fixed by the Contractor during the allotted time, IDFG reserves the right to reject the Restrooms via official notification.

If approved by IDFG, the Contractor may correct discrepancies on-site at IDFG’s location in lieu of pick-up and return shipping. The Contractor will be responsible for providing all labor; tools, parts, supplies, and work-site clean up to make any necessary corrections. The timeframe for corrective action will still be as identified above.

C. Warranty Warranty for materials and workmanship must be for a minimum period of twenty (20) years after Acceptance. Warranty for hardware such as doors, hinges, toilet, etc., must be for a minimum of one (1) year after Acceptance. All Warranty documents must be provided to IDFG at the time of Delivery. Warranty documents must be hard copy, PDF, or web link.

Warranty must include all tools, parts, equipment, labor, and freight to repair or replace a defective warranted item, which may also include the entire Restroom. All warranty work must be complete within thirty (30) calendars days after receipt of written notice from IDFG. If approved by IDFG, the Contractor may perform warranty work on-site, at the Delivery location, in lieu of pick-up and return shipping.

The Contractor will be responsible for all travel costs and work-site clean-up associated with any necessary repairs. The timeframe for corrective action will still be as identified above. If the Contractor is unable to repair the Restrooms on-site within thirty (30) calendars days, or if the Restroom continuously malfunctions and causes it to be out of service on multiple occasions, IDFG reserves the right to require the Contractor to take corrective action, at no additional cost to IDFG.

Contractor is responsible for all warranty requirements. No third-party warranties will be allowed.

D. Invoicing & Payments Invoices – Invoices must be submitted as further detailed below. Invoices submitted prior to Acceptance, or without the required information listed below, will be returned to the Contractor for correction and resubmission.

Invoices must include the following information:

· Contractor Company Name & Contact Information

· Contract Name & Number (PO #)

· Invoice Number & Date

· Itemization of the purchased goods to include: description matching the contract, quantity, unit of measure, unit price, extended price, and total invoiced amount.

Initial Prepayment The Vendor may, at their discretion, request a prepayment of up to fifty (50) percent of the total contract value. Such prepayment request must be submitted in the form of an invoice and be delivered to IDFG. The invoice and subsequent payment are subject to all terms within this agreement. If a prepayment is made by IDFG, the vendor will still be obligated to adhere to the delivery schedule submitted on Attachment 2, Price Sheet. If the delivery schedule cannot be met, IDFG has the right to terminate the contract and receive a full refund of the prepaid funds.

Remaining Balance The remaining balance due on this contract will be paid upon meeting the conditions in Attachment 1,Section 2 B and submittal of invoice.

Payments – Payment for correctly submitted invoices will be made in accordance with Idaho Code 67-2302: https://legislature.idaho.gov/statutesrules/idstat/title67/t67ch23/sect67-2302/

E. Remedial Action In addition to any remedies available to the State under law or equity, the State may it its sole discretion require one (1) or more of the following remedial actions if any of the service does not conform to the Contract requirements: 1) require the Contractor to take corrective action to ensure that performance conforms to the Contract requirements, 2) require the Contractor to subcontract all or part of the Contract at no additional cost to IDFG, 3) withhold payment or require payment of actual damages caused by the Discrepancy, 4) terminate the Contract pursuant to Section 2.F, Termination of Contract, in addition to any remedies imposed by the State.

If IDFG must perform or hire a separate contractor to perform any of the Contract’s requirements, which is the responsibility of the Contractor under the terms of the Contract, IDFG may withhold the actual cost to IDFG from the Contractor’s payment(s).

F. Termination of Contract For Cause - See Section 2, Termination, of the State of Idaho Standard Contract Terms and Conditions – May 2021.

For Fiscal Necessity – See Section 27, Termination for Fiscal Necessity, of the State of Idaho Standard Contract Terms and Conditions – May 2021.

For Convenience – Either party may terminate this Contract for its convenience at any time upon providing its written notification at least ninety (90) calendar days prior to the desired termination date.

ATTACHMENT 1 – SECTION 3

A. Requirements The Restroom must meet all of the following standards. Contractor must submit documentation as part of their response to this RFQ, showing that the Restroom meets the standards listed below. Failure to adhere to the requirement may cause the response to this RFQ to be found as non-responsive, and no further consideration of the response will be given.

1. American Society for Testing and Materials (ASTM).

2. American Concrete Institute (ACI).

3. Manual for Quality Control for Plants and Production of Structural Precast Concrete Products (PCI MNL).

4. Contractor must be International Organization for Standardization (ISO) 9001 Certified at time of bid.

5. Contractor must not have defaulted on any contract within the last five (5) years.

6. Restroom must be designed to meet the sweet-smelling technology (SST) ventilation standards developed by the United States Forrest Service (USFS).

B. Specifications The following are the minimum specifications that the Restroom must meet. Contractor must provide drawings of the proposed Restroom, in addition to the documents listed in Attachment 1, Section 1, D. Required Submittals.

1. Restroom Design

a. Snow load – capable of withstanding a minimum snow load of two hundred fifty (250) pounds per square foot (PSF).

b. Floor load – capable of withstanding a minimum floor load of two hundred fifty (250) PSF.

c. Wind load – capable of withstanding sustained wind speeds of one hundred twenty (120) miles per hour (MPH), as well as being capable of withstanding wind gusts of up to one hundred eighty (180) MPH (Exposure C).

d. Earthquakes – capable of withstanding the effects of seismic activity associated to a Category E earthquake as defined by the International Building Code (IBC).

e. Floor plan – six (6) feet six (6) inches x fourteen (14) feet, eight (8) inches and must be Americans with Disabilities Act (ADA) compliant.

f. Walls – minimum thickness of four (4) inches with steel reinforcement. Interior walls and ceiling to be painted in a white semi-gloss followed by an anti-graffiti sealer.

g. Floor – minimum thickness of five (5) inches with steel reinforcement. Interior floors to be painted in a two-part water-based epoxy, grey in color.

h. Roof – must have a 3/12 (fourteen (14) Degree) roof pitch.

i. Vent stack – HDPE pipe, twelve (12) inch diameter, extended a minimum of three (3) feet above the highest point of the roof. Must extend straight up from the vault and must have a cover.

j. Concrete reinforcement – all steel must be new, free from contaminants and significant rust when placed. Steel reinforcement must be centered in the cross-section area of the walls with a minimum one (1) inch cover under the surface of the floor and roof. Full length steel to be used when applicable. Diagonal reinforcement must be placed around all openings.

k. Sealers and curing compounds – curing compounds must be odorless. Weatherproofing sealer for exterior must be water based, clear and low gloss. Weatherproofing sealer must be followed by an anti-graffiti sealer.

l. Toilet riser - must be eighteen (18) inches high, white cross-linked polyethylene, with a heavy-duty seat and lid.

m. Grab bars - must be stainless steel and able to withstand a minimum of three hundred (300) pounds of load.

n. Toilet paper dispenser - must be stainless steel and have a minimum capacity of three (3) standard rolls of tissue.

o. Steel door - must be heavy duty flush panel type, one and three-quarter (1-3/4) inch minimum thickness, constructed of sixteen (16) gauge primer coated steel.

p. Door hinge - must have three (3) hinges per door, four and a half x four and a half (4 ½ x 4 ½) inch size with adjustable tension and automatic closing.

q. Lockset - must have lever handle both inside and out with inside lever always active. Either handle will operate as a latch unless inside push button is locked. Push button to automatically disengage when the inside handle is turned. Must have exterior emergency slot for door to be unlocked from the outside. Must meet ANSI AI 56.2 Series 4000 spec.

r. Doorstop - must have a cast metal base with grey rubber bumper and one (1) inch projection.

s. Deadbolt – grade-1 heavy duty tamper resistant with two and three quarters (2¾) inch backset. Must meet ANSI/BHMA A156.5-2001 Grade 1 spec.

t. Door or wall louvers - door louver must be fixed, non-vision, constructed of eighteen (18) gauge primer coated steel. Wall louver must be constructed from heavy duty kick proof fourteen (14) gauge stainless steel painted and anchored into the concrete wall with anti-rust tap-con fasteners.

u. Door sweep - must be provided (adjustable brush type).

v. Double coat hook - constructed out of brass with brushed chrome finish. Hooks must be side by side with minimum projection for safety. Coat hooks must be installed at no higher than forty-eight (48) inches above finished floor (AFF) to be ADA compliant

w. Windows and vault clean out cove - windows and cleanout cover frames must be constructed from steel. Window glazing must be constructed from one-quarter (0.25) inch thick polycarbonate. Plate for vault must be constructed out of one-quarter (0.25) inch thick diamond plate steel and configured to be locked with a padlock. A gasket must be provided around perimeter of lid to provide a watertight seal.

x. Vault liner and seal - must include a minimum point one eight seven (.187) inch thick LDPE plastic liner with a seven (7) year warranty or vault must be coated with a cement based waterproofing treatment warranted against leaks for a period of fourteen (14) years.

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