RFQ 1436 Administration Document and Attachment A - Scope of Work 9.17.26.pdf

RFQ 1436 Administration Document & Attachment A – Scope of Work

RFQ 1436

HAZARDOUS WASTE DISPOSAL – IDAHO LABS – TWIN FALLS, ID AND BOISE, ID

ADMINISTRATION DOCUMENT

1. Purpose

Idaho State Department of Agriculture (ISDA) is requesting quotes for the removal of hazardous waste from laboratories in Twin Falls, ID and Boise, ID, as further detailed below.

The number of services and the quantity of materials in this RFQ are an estimate only; ISDA makes no guarantee of the number of services that will be required under this contract or the quantities of materials that will be disposed.

The ISDA Bureau of Labs is a very small quantity generator (VSQG) of hazardous material. The Bureau of Labs requires our chemical waste to be picked up and disposed of approximately:

1. Two to three times per year at 1180 N. Washington Street Twin Falls, ID 83301.

2. One to two times per year at 2300 Old Penitentiary Rd. Boise ID 83712

The chemicals and quantities will vary for each pick up.

2. Contact Information for this Solicitation The contact for this RFQ is:

Molly Heiss, Purchasing Agent, Idaho State Department of Agriculture

(208) 332-8641 Molly.Heiss@ISDA.Idaho.gov

3. Submission of Questions

The contact noted in Section 1 is the only contact for this RFQ. All correspondence will be in writing and must be submitted via the Q&A Board in IPRO. In the event that it becomes necessary to revise any part of this RFQ, addenda will be posted at https://sms-idaho-prd.tam.inforgov.com/fsm/SupplyManagementSupplier/page/XiSupplyManagementSupplierPag e?csk.SupplierGroup=LUMA. It will be the responsibility of the vendor intending to submit a quote to monitor https://sms-idaho-prd.tam.inforgov.com/fsm/SupplyManagementSupplier/page/XiSupplyManagementSupplierPag e?csk.SupplierGroup=LUMA for any updates or amendments. Any oral interpretations or clarifications of this RFQ shall not be relied upon.

All questions must be received in writing no later than Wednesday, September 23rd, 2026 at 11:59 PM Mountain Standard Time to be considered.

4. Time lines Quotes Due: Thursday, October 1, 2026 at 5:00 PM MST

5. Award Basis and Term In response to this RFQ, vendors will submit their fully burdened prices to dispose of the waste materials and categories listed on Attachment B of this RFQ while meeting the requirements of Attachment A – Scope of Work.

mailto:Molly.Heiss@ISDA.Idaho.gov https://sms-idaho-prd.tam.inforgov.com/fsm/SupplyManagementSupplier/page/XiSupplyManagementSupplierPage?csk.SupplierGroup=LUMA https://sms-idaho-prd.tam.inforgov.com/fsm/SupplyManagementSupplier/page/XiSupplyManagementSupplierPage?csk.SupplierGroup=LUMA https://sms-idaho-prd.tam.inforgov.com/fsm/SupplyManagementSupplier/page/XiSupplyManagementSupplierPage?csk.SupplierGroup=LUMA https://sms-idaho-prd.tam.inforgov.com/fsm/SupplyManagementSupplier/page/XiSupplyManagementSupplierPage?csk.SupplierGroup=LUMA https://sms-idaho-prd.tam.inforgov.com/fsm/SupplyManagementSupplier/page/XiSupplyManagementSupplierPage?csk.SupplierGroup=LUMA https://sms-idaho-prd.tam.inforgov.com/fsm/SupplyManagementSupplier/page/XiSupplyManagementSupplierPage?csk.SupplierGroup=LUMA

Please note the following:

• The vendor’s price for Line 1 is the price for the disposal of waste material stored in one

4-liter amber bottle.

• There is no Line 2 for this RFQ.

• The vendor’s price for Line 3 is the price for the disposal of waste material stored in four

4-liter amber bottles.

• The vendor’s prices for Lines 4 through 55 the vendor’s price must be the price to complete the Scope of Work for the given material category and the required container size.

• The mobilization fee in Lines 56 and 57 of the RFQ, is a one-time-per-pickup fee to cover transportation and fuel fees to serve that location.

The fully burdened cost for Lines 4 through 55 must include all costs associated with the removal and disposal of waste materials from ISDA facilities, including but not limited to: labor, packing supplies, identifying unknown materials, generating material profiles, lab pack services, manifesting, , energy fees, disposal of the materials, and environmental/other surcharges.

The mobilization fee in Lines 56 and 57 of the RFQ, is a one-time-per-pickup fee to cover transportation and fuel fees to serve that location.

Award will be based only on the price submitted electronically for each RFQ Line in Luma; prices submitted on Attachment B or any other document will not be considered for award.

Award will be to the responsible, responsive vendor with the Lowest Total Cost. The Lowest Total Cost will be calculated as follows, for purposes of award:

LOWEST TOTAL COST =

(Average of all prices in Table A)

(Average of all prices in Table B)

(Average of all prices in Table C)

The number of services and the quantity of materials in this RFQ are an estimate only; ISDA makes no guarantee of the number of services that will be required under this contract or the types or quantities of materials that will be disposed.

Estimated number of services per year for each location:

Twin Falls: Estimated two to three services per year.

Boise: Estimated one to two services per year.

The term of the contract is for one (1) year, with four (4) optional renewals of one (1) year each, upon mutual agreement of both parties.

6. Date of First Service

Boise: The first Boise lab waste pick up will be no sooner than October 1, 2026.

Twin Falls: There is currently a waste drum on site in Twin Falls for the collection of hazardous waste. The vendor who placed that container will pick up the drum within 14 days after the award of this contract. The awarded Vendor of this contract must deliver a new waste drum to the Twin Falls location within 14 calendar days after the award of this contract.

7. Billing Information

Within 14 days after each pickup, the vendor must prepare an invoice for the Agency.

The Vendor must provide the following information with each invoice:

a. Contract number and dates of services

b. Total amount billed

c. Detailed itemized description of service(s) provided

d. Name of authorized individual and contact information for Vendor

Invoices for both service locations are to be submitted to:

Agency Name: Idaho State Department of Agriculture Diagnostic Laboratory ATTN: Dan Salmi

Invoice Address: P.O. Box 7249 Boise, ID 83707

Email Address: Daniel.Salmi@ISDA.Idaho.gov

8. Price Adjustment Clause Prices offered must be firm for the first year of the contract. Price increases will be considered at contract renewal time. To be considered, the Vendor must provide written justification why a price increase is warranted within ninety (90) days before contract renewal date. Only costs that are not within the control of the Vendor will be considered, such as, but not limited to:

labor costs, fuel costs, unusual transportation costs, etc. Vendor must document these cost increases to the satisfaction of ISDA. The State reserves the right to verify all claims regarding increased costs. Price decreases must be passed to the State immediately as they are available to the Vendor.

9. Non-Contracted Material Occasionally, non-contracted ISDA materials may require disposal.

ISDA retains the right to request a price quote from the contracted vendor for non-contracted material.

ISDA retains the right to search for competitive quotes for non-contracted material.

If selected, the contracted vendor will provide all containers necessary to package and remove various non-contracted waste materials on an as-needed basis.

The contracted vendor will be ISDA’s first choice for pickup of non-contracted material.

10. Insurance Requirements All vendors must comply with the minimum insurance coverage stipulated in State of Idaho statutes. Please see the Insurance Requirements section under State of Idaho Standard Terms and Conditions for RFQs in IPRO. These are mandatory requirements.

In addition to the standard requirements, the awarded vendor must maintain, at its own expense, Pollution Legal Liability (PLL) or Contractors Pollution Liability (CPL) insurance with coverage for:

a. bodily injury, sickness, disease, mental anguish or shock sustained by any person, including death from a pollution condition caused by its operations or transportation of cargo;

b. property damage including physical injury to or destruction of tangible property including the resulting loss of use thereof, cleanup costs, and the loss of use of tangible property that has not been physically injured or destroyed resulting from a pollution condition caused by its operations or transportation of cargo;

c. cleanup costs resulting from a pollution condition caused by its operations or transportation of cargo

d. emergency response costs resulting from a pollution condition caused by its operations or transportation of cargo;

e. defense costs including costs, charges and expenses incurred in the investigation, adjustment or defense of claims for such compensatory damages.

Coverage shall apply to sudden and non-sudden pollution conditions including the discharge, dispersal, release or escape of smoke, vapors, soot, fumes, acids, alkalis, toxic chemicals, liquids or gases, waste materials or other irritants, contaminants or pollutants into or upon land, the atmosphere or any watercourse or body of water, which results in the BODILY INJURY or

PROPERTY DAMAGE.

PLL or CPL: $1,000,000 per pollution condition, $5,000,000 annual aggregate.

PLL or CPL policies are written on a claims made basis. The policy must be maintained for the length of the contract with the retroactive date being the date the contract is signed. Multi-year policy terms are acceptable. The Contractor warrants that continuous coverage will be maintained or an extended discovery period will be exercised for a period of two years beginning from the time the contract is terminated.

11. Regulatory Requirements The Vendor must provide their current, valid EPA ID number at the time of the Quote.

All work conducted in the performance of the contract awarded from this RFQ must be conducted in strict compliance with all applicable federal, state, and local laws, rules, and regulations. The Contractor agrees to indemnify and hold harmless the State of Idaho and ISDA from any and all damages assessed against ISDA as a result of the Contractor’s failure to comply with the laws, rules, and regulations, which include but are not limited to the following:

• The Resource Conservation and Recovery Act of 1976 (RCRA);

• The 1984 Hazardous and Solid Waste Amendments(HSWA) to RCRA;

• The Universal Waste Management provisions of 40 CFR 273;

• The Idaho Hazardous Waste Management Act of 1983 and all subsequent additions or amendments to the Act;

• The Comprehensive Environmental Response, Compensation, and Liability Act of 1980

(CERCLA);

• The Occupational Safety and Health Act (OSHA) of 1970, including the specific requirements for Hazardous Waste Operations promulgated at 29 CFR 1910.120; and

• All Federal Department of Transportation Regulations contained in 49 CFR.

12. Indemnification Upon removal of hazardous wastes from the collection site, the Contractor assumes full accountability and physical custody for collected wastes. ISDA assumes no liability for: any damage to the property of the Contractor; any damage to the property of any person or public property; for personal injuries, illness, disabilities or death to the Contractor, the Contractor’s employees, and/or any other person subject to the Contractor’s control or any other person, including members of the general public, caused, in whole or in part, by (a) Contractor’s breach of any term or provision of the contract; or (b) any negligent or willful act or omission of the Contractor, its employees, or subcontractors.

The Contractor agrees to indemnify, hold harmless and defend the State of Idaho and ISDA from and against any and all liabilities, claims, penalties, forfeitures, suits, and the costs and expenses incident thereto (including costs of defense, settlement and reasonable attorney’s fees), which it may incur, become responsible for, or pay out as a result of acts or omissions by (a) the Contractor’s breach of any term or provision of this contract; or (b) any negligent or willful act or omission of the Contractor, its employees or subcontractors.

13. Reporting After disposal, the contracted Vendor must submit a disposal report or manifest to ISDA for the purposes of record-keeping. Either paper or digital records are acceptable to ISDA.

14. Response ISDA will not accept manual submissions for this Solicitation. Only electronic submissions through the State of Idaho’s IPRO e-procurement system will be accepted.

15. Electronic Submission All vendors participating in a solicitation issued through IPRO must establish an account in the IPRO system. It is free to establish an account and only takes a few minutes of your time.

IPRO – Enter your pricing in IPRO (https://sms-idaho-prd.tam.inforgov.com/fsm/SupplyManagementSupplier/page/XiSupplyManagementSupplierPag e?csk.SupplierGroup=LUMA) and respond to all mandatory Prerequisites and Questions prior to the deadline established in IPRO.

https://sms-idaho-prd.tam.inforgov.com/fsm/SupplyManagementSupplier/page/XiSupplyManagementSupplierPage?csk.SupplierGroup=LUMA https://sms-idaho-prd.tam.inforgov.com/fsm/SupplyManagementSupplier/page/XiSupplyManagementSupplierPage?csk.SupplierGroup=LUMA https://sms-idaho-prd.tam.inforgov.com/fsm/SupplyManagementSupplier/page/XiSupplyManagementSupplierPage?csk.SupplierGroup=LUMA

All quotes must be accompanied by a signed State of Idaho Signature Page. Be advised that the Vendor name/entity entered on the State of Idaho Signature Page must match the Vendor name/entity registered in IPRO. If the Vendor name/entity identified on the state supplied Signature Page differs from the Vendor name/entity under which you register in IPRO, the information provided on the Signature Page prevails.

ISDA Hazardous Waste Disposal Idaho Labs – Twin Falls, ID and Boise, ID

RFQ 1436, ATTACHMENT A – SCOPE OF WORK

SERVICE LOCATIONS AND CONTACT INFORMATION

ISDA Diagnostic Lab 2300 Old Penitentiary Rd.

Boise, ID 83712 Point of Contact: Caroline Melle, 208-332-8568, caroline.melle@isda.idaho.gov

Idaho Food Quality Assurance Laboratory (IFQAL) 1180 N. Washington Street Twin Falls, ID 83301 Point of Contact: Jen Holtzen, 208-732-5325, jennifer.holtzen@isda.idaho.gov

OPERATING PROCEDURES

Both Laboratories

1. Pickup must occur within thirty (30) calendar days of ISDA request for pickup.

2. The contracted Vendor must inventory, pack, manifest, remove, transport, and dispose of all the materials identified by the ISDA for disposal. The contracted Vendor is responsible for compliance with 40 CFR part 263.

3. After each pickup, the contracted vendor must prepare and submit an itemized invoice for payment, as detailed in Section 7 of the RFQ Administration Document, and based on the vendor’s quoted prices in response to this RFQ.

4. After disposal, the contracted vendor must submit a disposal report or manifest to

ISDA for the purposes of record-keeping. Either paper or digital records are acceptable to ISDA.

Twin Falls Laboratory

5. The Vendor must deliver one (1) thirty-gallon (30-gallon) flammable waste container to the site of the Twin Falls lab (IFQAL) at the beginning of the contract (within fourteen (14) calendar days after award).

6. Over the course of several months, this container will be filled by the Twin Falls lab.

Once filled, the lab Point of Contact will schedule a pickup with the contracted Vendor.

7. At the time of the pickup, one (1) clean, undamaged thirty-gallon (30-gallon) container must be delivered to the IFQAL facility to collect flammable materials for the next disposal.

mailto:caroline.melle@isda.idaho.gov mailto:jennifer.holtzen@isda.idaho.gov

MATERIAL TYPES AND QUANTITIES ARE ESTIMATES

The materials to be disposed will be an assortment of items. For informational purposes, a list of previously disposed items is included in this RFQ as Attachment C. ISDA makes no guarantee of the types or quantities of materials that will be disposed under this contract. The list may vary for each pickup.

ESTIMATED NUMBER OF PICKUPS

BOISE: Estimate of two (2) loads of hazardous waste materials per year located at the ISDA Diagnostic Lab in Boise, ID.

TWIN FALLS: Estimate of four (4) thirty-gallon (30-gallon) loads of flammable waste materials per year located at the IFQAL facility in Twin Falls, ID.

15. Electronic Submission