RFQ 13319_AWOS_ATCT Equip Svcs_dpc.pdf

REQUEST FOR QUOTES (RFQ) 13319

DEPARTMENT OF PUBLIC WORKS FOR

AUTOMATED WEATHER OBSERVING SYSTEMS (AWOS) AND AIR TRAFFIC CONTROL TOWER

(ATCT) EQUIPMENT SERVICES

August 10, 2026

A. KEY INFORMATION

1. The County of San Diego is seeking quotes from firms interested in providing Automated Weather Observing Systems (AWOS) and Air Traffic Control Tower (ATCT) Equipment Services (“Offerors”).

2. The County anticipates a contract term of an initial (base) period of one (1) year(s), with four (4) one-year option periods.

3. The County has posted this solicitation on its official BuyNet website at https://sdbuynet.sandiegocounty.gov/ . To see all information related to this RFQ, to submit Questions, and to receive notifications of updates, Offerors must select “Participate in RFx” for this solicitation in BuyNet.

4. The Contracting Officer for this solicitation is Julie Searight, Procurement Contracting Officer, ( Julie.Searight@sdcounty.ca.gov )

5. Schedule: This timeline is subject to change at any time, at the County’s sole discretion. The County will issue an addendum for changes to the Questions due date, or Quote due date.

Event Description Date and Time (San Diego Time) Questions due August 20, 2026 prior to 5:00 p.m.

Quotes due September 4, 2026 prior to 5:00 p.m.

6. Questions:

6.1. Offerors should submit all Questions, including requests for clarification related to definition or interpretation of this RFQ, in writing by the Date and Time specified in the Schedule. Offerors should submit Questions via BuyNet, by sending a message to the Contracting Officer through the “Discussions” functionality.

6.2. Non-Offerors should direct inquiries regarding this solicitation to the Contracting Officer.

7. Table of Contents:

A. Key Information B. RFQ Instructions and Rules C. Submittal Items D. Required Forms E. Statement of Work F. Payment Schedule G. Draft Agreement

MAGGIE RAMSBERGER

INTERIM DIRECTOR

DEPARTMENT OF PURCHASING AND CONTRACTING

5560 OVERLAND AVENUE, SUITE 270, SAN DIEGO, CALIFORNIA 92123-1204

PHONE (858) 505-6367 FAX (858) 715-6452

BRENDA G. MILLER

ASSISTANT DIRECTOR

https://sdbuynet.sandiegocounty.gov/

COUNTY OF SAN DIEGO – REQUEST FOR QUOTATIONS (RFQ) 13319

AUTOMATED WEATHER OBSERVING SYSTEMS (AWOS) AND AIR TRAFFIC CONTROL TOWER (ATCT)

EQUIPMENT SERVICES

B. RFQ INSTRUCTIONS AND RULES

1. INSTRUCTIONS FOR SUBMITTING A QUOTE

1.1. It is Offeror’s responsibility to submit a quote based on the most current RFQ, addenda thereto, County’s responses to Questions, any other information posted on BuyNet, and any diligence material made available by the County. Offerors are advised to regularly check BuyNet for information. The County has no obligation to contact Offerors directly with any such RFQ-related information.

1.1.1. To see all information related to this RFQ, to submit Questions, and to receive notifications of updates, Offerors must select “Participate in RFx” for this solicitation in BuyNet.

1.1.2. If an Offeror is unable to download this document, an Offeror may request a hard copy from

Department of Purchasing and Contracting’s front desk or contact clerical support at (858) 505-6367.

1.2. Forms required to be submitted with Offerors response to this RFQ are included in this RFQ or posted on the

County’s web site at: https://www.sandiegocounty.gov/content/sdc/purchasing/purchasing-forms.html.

1.2.1. The County may update posted forms from time to time. Unless otherwise specified, Offerors may submit the version of a form in place as of the date of the posting of this RFQ or any later version thereof.

1.3. Offeror must submit a complete original quote in accordance with the format provided in this solicitation to the County of San Diego, Department of Purchasing and Contracting, through electronic upload to BuyNet before the Date and Time listed in Schedule.

1.3.1. If Offeror is unable to submit via BuyNet for any reason, Offeror may submit its quote via email to the

Contracting Officer listed in this document or provide the Purchasing and Contracting front desk with either (i) electronic files on CD/DVD; or, (ii) a printed quote. Offeror must prominently mark such submissions with the RFQ number on the outside of the packaging. Please use this method only if unable to submit through BuyNet.

2. QUESTIONS

2.1. Offerors shall direct requests for explanation regarding the RFQ or related documents to the Contracting

Officer, in writing, as a question (“Question”). Offerors may submit Questions by sending a message to the Contracting Officer through the “Discussions” functionality in BuyNet.

2.2. The County may choose not to respond to Questions received after the date and time stated in the Schedule for Question submission. Offeror is responsible for ensuring that Questions are received by the County.

3. QUOTE FORMAT

3.1. Submit electronic quotes as files in .pdf format, except where specified otherwise. For pages other than signature pages, converted and searchable formats are preferred.

3.2. All quotes shall be signed with a handwritten signature by an authorized officer or employee of Offeror.

4. QUOTE ORGANIZATION

4.1. Your quote should be organized in accordance with the Submittal Items in this RFQ.

4.1.1. Offerors shall organize content to correspond to the applicable exhibit and question or item within each exhibit.

4.1.2. Offerors shall separate each exhibit into one or more files, clearly named as to the exhibit and order.

4.1.3. Pages shall be consecutively numbered within each exhibit at the bottom or top margin of each page.

4.1.4. Cost/Price information:

4.1.4.1. Offerors must place all cost and pricing information within the Cost/Price exhibit. Price shall be inclusive of all proposed compensation.

4.2. Confidential/Proprietary information:

4.2.1. The County is a public agency subject to the California Public Records Act, Government Code §

7920.000, et seq. Some or all of the documents submitted in response to this RFQ may be subject to disclosure, and the County intends to publish any resulting contracts to its public website.

https://www.sandiegocounty.gov/content/sdc/purchasing/purchasing-forms.html

4.2.2. It is Offeror’s responsibility to identify and separate into a “CONFIDENTIAL/PROPRIETARY” exhibit and to provide a signed Nondisclosure Indemnification Agreement for:

4.2.2.1. All confidential information that Offeror represents, with legal basis, is exempt from disclosure pursuant to the California Public Records Act, including PI (Personal Information), PII (Personally Identifiable Information), or PHI (Protected Health Information);

4.2.2.2. Any proprietary or other information Offeror represents, with legal basis, is exempt from disclosure under the California Public Records Act and wishes to protect from disclosure.

4.2.3. The “CONFIDENTIAL/PROPRIETARY” exhibit must be clearly labeled with all pages marked as

“CONFIDENTIAL/PROPRIETARY.”

4.2.4. Offeror should reference material in the “CONFIDENTIAL/PROPRIETARY” exhibit where it is needed to respond to a Submittal Item through citation to the “CONFIDENTIAL/PROPRIETARY” exhibit (for example “See response 1 contained within the ‘CONFIDENTIAL/PROPRIETARY’ exhibit for staff Social Security numbers”).

4.2.5. If the County determines that a submission improperly designates information as confidential or proprietary, the County may, at its sole discretion: (i) deem the information releasable; (ii) declare the submission non-conforming/non-responsive; (iii) remove such information, or (iv) take any other appropriate action. (Note: Pricing and Terms and Conditions are generally not confidential under the California Public Records Act).

5. QUOTE EVALUATION

5.1. Evaluations may consider factors such as technical merit, experience, capacity, history of Offeror compliance, availability, price, and more to determine the quote(s) that provide the best value to the County.

5.2. During evaluation, the County may appropriately consider the sustainability and social, human health, environmental, and economic impact of Offeror’s proposed products and/or approach to providing goods and/or services, in accordance with Board Policy B-67. Therefore, Offerors are encouraged to include relevant information in their quotes, to the degree related to the goods or services sought.

5.3. During evaluation, the County may appropriately evaluate the cultural competency of Offeror and Offeror’s proposed approach to providing goods and services. Therefore, Offerors are encouraged to include relevant information in their quotes, to the degree related to the goods or services sought.

5.4. When evaluating an Offeror’s cost or pricing, the County may also consider the effect of the quote on the overall total cost to the County.

6. COUNTY COMMITMENT

6.1. This RFQ does not commit the County to award a contract, nor does it commit the County to pay any of

Offeror’s costs incurred in the preparation or submission of the quote. Further, Offeror shall not incur any reimbursable cost in anticipation of a contract award.

6.2. Neither Offeror nor any of its representatives shall have any claims whatsoever against the County or any of its respective officials, agents, or employees arising out of or relating to this RFQ or these procedures (other than those arising under a definitive contract with Offeror in accordance with the terms thereof).

6.3. The County reserves the right to separately procure the same or similar goods or services.

6.4. The County may withhold all information regarding this procurement until after negotiations are complete, including, but not limited to: the number of quotes received; the identity of Offeror(s); the content of quotes;

the County’s evaluation and results thereof. Information releasable after the conclusion of negotiations is subject to the disclosure requirements and withholding exemptions of the California Public Records Act.

6.5. Pursuant to County Charter §§ 703.10 and 916, award of a contract resulting from this RFQ may be subject to the County’s requirement to determine that the services can be provided more economically and efficiently by an independent contractor than by persons employed in the Classified Service.

6.6. In the event that an Offeror is involved in a merger, acquisition, or other change in control, the County reserves the right to award a contract to a resulting entity.

7. DILIGENCE AND DUTY TO INQUIRE

7.1. Should Offeror find discrepancies in or omissions from, or be in doubt as to the meaning of, the RFQ or related documents, Offeror shall have a duty to submit a Question to the County.

7.2. Offerors are expected to perform reasonable due diligence with regard to this RFQ and the work required, including, but not limited to, information that is publicly or otherwise reasonably available and, if applicable, information that can be obtained during a site visit (including verification of measurements, conditions, and other attributes). Neither the selected Offeror(s), nor any Offerors, shall be entitled to any price adjustment or other relief based upon information that was discovered or should have been discovered through due diligence.

7.3. The County makes no representation or warranty, express or implied, as to the accuracy or completeness of any diligence material or other information provided by the County or any of its agents, representatives, contractors, or consultants. Such information may reflect good faith assumptions, estimates, or projections, which may or may not prove to be correct.

7.4. Offeror should not rely upon oral statements made or explanations given by the County, including any oral responses to Questions or other inquiries. No prior, current, or post award communication(s) with any officer, agent, or employee of the County shall affect or modify any terms or requirements of this RFQ, except as explicitly provided for in this RFQ.

8. OFFEROR COMMUNICATIONS

8.1. All communications from Offeror (including its employees, agents, and representatives) to the County or its officers and employees (including consultants working on or assisting with this procurement), related to this RFQ or Offeror’s quote, must be directed in writing exclusively to the Contracting Officer, unless otherwise authorized in writing by the Contracting Officer. Offerors shall not communicate with or attempt to contact any other County personnel about this solicitation, except as otherwise allowed for in this RFQ or by law. Any improper contact may, at the County’s sole discretion, cause Offeror to be removed from consideration for contract award.

8.2. If Offeror issues any public announcement or otherwise engages in communication that, in the County’s sole determination, compromises the integrity of this RFQ process or attempts to restrain competition, Offeror may be removed from consideration for award.

8.3. Audio and/or video recording of presentations, discussions, negotiations, , or other communications with the County regarding this RFQ are prohibited, unless specifically authorized in writing by the Contracting Officer.

9. SOLICITING EMPLOYEES

9.1. Until contract award, Offerors shall not, directly or indirectly, solicit any employee of the County to leave the

County’s employ in order to accept employment with Offeror, its affiliates, actual or prospective contractors, or any person acting in concert with Offeror without prior written approval of the County’s Contracting Officer.

This paragraph does not prevent the employment by Offeror of a County employee who has initiated contact with Offeror.

10. PROHIBITED CONTRACTS AND SUBCONTRACTS

10.1. In accordance with Section 67 of the San Diego County Administrative Code, the County shall not contract with, and shall reject any quote submitted by, the person or entities specified below, unless the Board of Supervisors finds that special circumstances exist which justify the approval of such contract:

10.1.1. Persons employed by the County or of public agencies for which the Board of Supervisors is the governing body;

10.1.2. Profit-making firms or businesses in which employees described in subsection 11.1.1 serve as officers, principals, partners, or major shareholders;

10.1.3. Persons who, within the immediately preceding twelve (12) months, came within the provisions of subsection 11.1.1 and who (i) were employed in positions of substantial responsibility in the area of service to be performed by the contract; or, (ii) participated in any way in developing the contract or its service specifications; and

10.1.4. Profit-making firms or businesses in which the former employees described in subsection 11.1.3 serve as officers, principals, partners, or major shareholders.

10.2. Per Board Policy A-79, a successful Offeror that is a non-profit corporation shall not subcontract any work under the agreement with a related for-profit subcontractor where an interlocking directorate, management, or ownership relationship exists, unless specifically authorized by the Board of Supervisors.

10.3. Offeror certifies that, if awarded a contract under this RFQ, such contract will be in compliance with Sections

11.1 and 11.2 above. Offeror shall promptly notify the County of any change in circumstance affecting these provisions.

11. CALIFORNIA REVENUE & TAXATION CODE § 18662

11.1. In compliance with California Revenue and Taxation Code § 18662, if Offeror is a non-resident of California

(out-of-state invoices) that receives California source income and has not completed Franchise Tax Board Form 590, there may be a backup withholding on all payments. Fifteen (15) business days prior to the first payment from the County, new suppliers or suppliers with expired forms or forms with incorrect information must submit new forms to the County (forms are available from the Franchise Tax Board website listed below).

11.2. Under certain circumstances, Offerors may be eligible for reduced or waived nonresident withholding. If Offeror has already received a waiver or a reduced withholding response from the State of California and the response remains valid, Offeror should submit the response to the County in lieu of the forms. Failure to submit the required forms will result in withholding of payments. Offerors should access the Franchise Tax Board websites, listed below, for tax forms and relevant information regarding non-resident withholding, including waivers or reductions. The County will not give Offerors any tax advice. It is recommended that Offerors speak with their tax advisers and/or the State of California for guidance.

Franchise Tax Board Websites:

https://www.ftb.ca.gov https://www.ftb.ca.gov/forms/search/

11.3. If selected for award, Offeror must submit applicable forms to the Auditor & Controller via fax, at (858) 694- 2060, or mail originals to: County of San Diego, 5530 Overland Avenue, Suite 410, San Diego, CA 92123. The P.O. Number or Contract Number (if available) and “California Revenue and Taxation Code § 18662” must appear on fax cover sheet and/or the outside of the mailing envelope.

12. W-9 FORM

12.1. If selected for award, Offeror must complete and submit a W-9 form if a current form is not on file with the

County.

13. PREVAILING WAGE

13.1. The County’s public works projects are subject to compliance monitoring and enforcement by the California

Department of Industrial Relations (DIR), in accordance with Labor Code § 1771.4(a)(1). A contractor or subcontractor shall not be qualified to bid (or otherwise submit an offer) on, be listed in an offer subject to the requirements of Section 4104 of the Public Contract Code, or engage in the performance of any contract for public work, as defined in Labor Code § 1720, et seq., unless currently registered and qualified to perform public work pursuant to Labor Code § 1725.5, all as more particularly described in Labor Code § 1771.1(a).

An Offeror who is ultimately selected shall post all notices required by and pursuant to Labor Code § 1771.4(a)(2) at the job site, whether or not the County also posts these notices.

https://www.ftb.ca.gov/ https://www.ftb.ca.gov/forms/search/

C. SUBMITTAL ITEMS

1. EXHIBIT 1 - REQUIRED FORMS

1.1 Submit a completed and signed Offeror’s Cover Page (PC600) form

• Required for all Offerors

• located at:

https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC600_dpc_Offerors_Cover_Page.pdf

1.2 Submit a completed and signed Representations and Certifications form (PC601)

• Required for all Offerors

• located at:

https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC601_dpc_Reps_and_Certs.pdf

1.3 Submit a completed and signed Small-Local Business Self-Certification Form (PC610)

• All Offerors are encouraged to complete this form to support County data collection.

• located at:

https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC610_dpc_Small_Local_Self_Cert.pdf

1.4 Submit a completed and signed Nondisclosure Indemnification Agreement (PC620) (if applicable).

• Required if submitting Confidential/Proprietary Information (see RFQ Instructions and Rules section 4.2)

• located at:

https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC620_dpc_Nondisclosure_Indemnity.pdf

2. EXHIBIT 2 - PROGRAM/TECHNICAL EXHIBIT

2.1 Does your company have a valid FCC Issued Radio Telephone License?

Yes ☐ No ☐ If the answer is “Yes”, provide a copy of the valid FCC Issued Radio Telephone License.

2.2. Does your company have a certificate of training for the Harris VCCS-CE with TEDs system, issued by Harris?

If the answer is “Yes”, provide a copy of the certificate of training for the Harris VCCS-CE with TEDs system, issued by Harris.

2.3. Does your company have a certificate of training for CM-200 Radios issued by the FAA of General Dynamics Corporation?

Yes ☐ No ☐ If the answer is “Yes”, provide a copy of the certificate of training for CM-200 Radios issued by the FAA of General Dynamics Corporation.

2.4. Identify all the certificates of training your company has from the list below.

All Weather, Inc. Series 3000 AWOS IIIP or similar Vaisala Inc. Model V-C AWOS III or similar

Provide a copy of the certificate of training for all those marked above.

2.5. Does your company have FAA verification authority for All Weather, Inc. and Vaisala Inc. Aviation

Weather Observation Systems (with same or equivalent equipment) ?

Yes ☐ No ☐

If the answer is “Yes”, provide copies of the letter(s) of verification authority for facilities similar to those https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC600_dpc_Offerors_Cover_Page.pdf https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC601_dpc_Reps_and_Certs.pdf https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC610_dpc_Small_Local_Self_Cert.pdf https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC620_dpc_Nondisclosure_Indemnity.pdf listed in the Scope of Work.

2.6. Can your company meet each requirement in the Scope of Work or provide all of the services specified?

If yes, please explain how your company will provide them.

Address each item in the Scope of Work and affirm that your firm will meet each requirement or provide all of the services specified and how your firm will provide them.

3. EXHIBIT 3 - COST/PRICE EXHIBIT

3.1 Submit a completed Payment Schedule

4. EXHIBIT 4 – ACCEPTANCE OF TERMS AND CONDITIONS

4.1 Confirm acceptance “YES/NO” of the County of San Diego’s Draft Agreement (including insurance requirements):

YES ☐ NO ☐

4.1.1 If “NO,” provide a detailed list of exceptions to the terms and conditions, the nature of its concern, and what terms the Offeror is willing to accept.

Note: The Offeror will be deemed to have accepted any terms and conditions of the Contract to which it does not take exception to. The County may, as part of its evaluation process, conclude that exceptions are so numerous and/or material as to make Offeror’s response to the solicitation unacceptable.

5. EXHIBIT 5 – CONFIDENTIAL PROPRIETARY

5.1 Include any Confidential/Proprietary Information in this exhibit, in accordance with RFQ Instructions and Rules section 4.2

D. REQUIRED FORMS

(RESERVED)

E. STATEMENT OF WORK

1. Scope of Work/Purpose

1.1. Contractor shall provide inspection and maintenance of the Ramona Airport (Ramona) Air Traffic Control Tower

(ATCT) equipment.

1.2. Contractor shall provide inspection, verification, and maintenance of Automated Weather Observing Systems

(AWOS) located at Borrego Valley Airport, Fallbrook Community Airpark, and Gillespie Field.

1.3. Contractor shall ensure all systems remain operational, compliant with Federal Aviation Administration requirements, and capable of supporting safe airport operations.

2. Background Information

The County of County of San Diego owns and operates seven public-use airports that support general aviation and regional transportation. Three of these airports, Borrego Valley Airport, Fallbrook Community Airpark, and Gillespie Field, are equipped with AWOS that provide real-time weather data to the Weather Message Switching Center. In addition, the County owns and operates an ATCT at Ramona Airport, along with the equipment necessary to support air traffic control functions.

These systems are critical for safe and efficient airport operations and must be maintained in accordance with applicable Federal Aviation Administration requirements and require services to support the ongoing operation, inspections, and maintenance of AWOS and ATCT equipment. Services will include routine maintenance, inspection, calibration, troubleshooting, repair, parts replacement, and technical support as needed to ensure all systems remain operational, reliable, and compliant with regulatory standards.

3. Goals: Contractor shall provide the services described herein to accomplish the following goals:

3.1. Contractor shall provide the services described herein to ensure all ATCT and AWOS systems are fully functional, compliant with FAA standards, and capable of providing accurate and reliable operational data.

3.2. One hundred percent of required annual ATCT equipment inspections at Ramona Airport shall be completed and documented within each contract year.

3.3. One hundred percent of required FAA annual verifications and semi-annual inspections of AWOS systems shall be completed at each airport.

3.4. All AWOS systems shall maintain operational status with minimal downtime, with corrective actions initiated within twenty-four hours of notification.

3.5. All inspection and maintenance activities shall meet current FAA Advisory Circular 150/5220-16 and FAA Order 6700.2 requirements.

4. Objectives: Contractor shall achieve the following process objectives:

4.1. Contractor shall perform one annual inspection of all listed ATCT equipment at Ramona Airport.

4.2. Contractor shall perform one annual FAA verification and two semi-annual inspections for each AWOS system at Gillespie Field, Borrego Valley Airport, and Fallbrook Community Airpark.

4.3. Contractor shall provide a response within 24 hours for as-needed repair and maintenance services for all sites.

4.3.1. Contractor shall maintain complete service logs, FAA logbook entries, and job tickets for all work performed.

5. Target Population and Geographic Area

5.1. Target Population: Contractor shall provide services supporting County-operated airport facilities, including air traffic control personnel, airport operations staff, and aviation users relying on ATCT and AWOS systems.

5.2. Geographical/Regional Service Area(s) - Services shall be provided at the following locations:

5.2.1.1 Ramona Airport

2926 Montecito Road Ramona, CA 92065

5.2.1.2 Gillespie Field

1960 Joe Crosson Drive El Cajon, CA 92020

5.2.1.3 Borrego Valley Airport

1820 Palm Canyon Drive Borrego Springs, CA 92004

5.2.1.4 Fallbrook Community Airpark

2155 South Mission Road Fallbrook, CA 92028

5.2.1.5. Contractor shall coordinate all site visits with the appropriate Airport Manager and comply with all access and operational requirements.

6. Definitions

6.1. ATCT - Air Traffic Control Tower equipment located at Ramona Airport.

6.2. AWOS - Automated Weather Observing System providing meteorological data.

6.3. FAA - Federal Aviation Administration.

6.4. COR - Contracting Officer’s Representative.

7. General Requirements for Service Delivery

7.1. Contractor shall provide all inspections, maintenance, and certification services for equipment identified in this Statement of Work.

7.2. Contractor shall maintain required certifications for All Weather Inc. Series 3000 AWOS systems, Vaisala AWOS 3P systems, or equivalent brand name.

7.3. Contractor shall adhere to current FAA Advisory Circular 150/5220-16 and FAA Order 6700.20C, as amended.

7.4. Contractor shall provide service for dissemination of AWOS observations to the FAA Weather Message

Switching Center via the NADIN network.

7.5. Contractor shall operate vehicles in Air Operations Areas in compliance with FAA AC 150/5210-5 and maintain proper communication capabilities.

7.6. Contractor shall coordinate inspection schedules with County personnel.

7.7. Contractor shall maintain the following licenses and certifications:

7.7.1. FCC Issued Radio Telephone License

7.7.2. Training certification for Harris VCCS-CE systems with TEDs issued by L3Harris Technologies, Inc.

7.7.3. Training certification for CM-200 radios issued by the FAA or General Dynamics Corporation

7.7.4. Certificate of Training: Contractor shall have one of the following certificates of training:

7.7.4.1. All Weather, Inc. Series 3000 AWOS issued by All Weather, Inc. and Certificate of Training for Vaisala Inc. Model V-C AWOS 3P or similar and/or

7.7.4.2. AWOS Certificate of Training issued by the FAA from an FAA academy course.

7.7.5. Proper FAA verification authority: The contractor must provide letter(s) of verification authority issued by the FAA for other All Weather, Inc. and Vaisala Inc. AWOS's (with same or equivalent equipment).

8. Specific Requirements for Service Delivery

8.1. Ramona Airport (RNM)

Contractor must perform one (1) annual inspection of the following existing equipment and/or similar installed equipment:

8.1.1. VHF Transmitters – JOTRON PSU-7006 (3)

8.1.2. VHF Receivers - JOTRON PSU-7006 (3)

8.1.3. VHF Antennas - Taco Communications D-4076 (4)

8.1.4. Console Positions/ Voice Switch - Harris VCCS-CE with TEDs (3)

8.1.5. Digital Voice Announcer - Interalia SMU-8RAB ATISR (1)

8.1.6. Master Time Code Generator/ Display - True Time GPS-60S (1)

8.1.7. Talking Clock - Spectracom 8189 Net Clock (1)

8.1.8. Digital Altimeter Setting Indicator System (1) - setra 370

8.1.8.1. Programmable Translator - RM Young OS1 03 (2)

8.1.8.2. Barometric Pressure Sensor - RM Young 61201 (2)

8.1.9. Wind Sensor System (4)

8.1.9.1. Wind Monitor - RM Young OSl 03 (2)

8.1.9.2. Wind Tracker - RM Young 06201 (2)

8.1.10. Temperature/ Dew Point System (3)

8.1.10.1. Temp Tracker - RM Young 46203 (1)

8.1.10.2. Gill Multi-Plate Radiation Shield - RM Young 41002 (1)

8.1.10.3. Relative Humidity/ Temp Probe - RM Young 41372 (1)

8.1.11. Street Door Intercom System - Aiphone LEF-5/LE-D (1)

8.1.12. Light Signal Gun - ATI Avionics, Inc. 951C (1)

8.1.13. UPS - Wilmore Series 1766 (1)

8.1.14. Eventide Nexlog 740 - 16 Channel Analog Digital Recorder (DVRS)

8.1.15. VHF Backup Transceiver ICOM IC-A110

8.2. Gillespie Field Airport (SEE)

8.2.1. Contractor shall perform one (1) FAA annual verification and two (2) semi-annual inspections and verification on the following existing equipment or similar installed equipment:

8.2.1.1. AWOS III-P All Weather Inc. Series 3000.

8.3. Borrego Airport (L08)

8.3.1. Contractor must perform one (1) FAA annual verification and two (2) semi-annual inspections and

8.3.1.1. AWOS IIIP All Weather Inc. Series 3000.

8.4. Fallbrook Airport (L18)

8.4.1. Contractor must perform one (1) FAA annual verification and two (2) semi-annual inspections and

8.4.1.1. AWOS III-P Vaisala Inc. Model V-C.

8.5. As-Needed Services

8.5.1. The County may request additional repair and maintenance services, on an as-needed basis, with prior Contracting Officer’s Representative (COR) approval. Contractor shall be available to respond to requests within twenty-four (24) hours of notification. As-Needed services are considered Non-routine services.

8.5.2. As-needed services are services that are not included in routine services. As-needed services will be billed on a time and materials basis. Hours shall be based on arrival and departure times, billed in quarter-hour increments. The as-needed rate is the rate while on the worksite.

8.5.3 Materials will be reimbursed at Contractor’s cost at a fair and reasonable price, as determined by the County.

8.5.3.1. A job ticket or FAA Logbook Entry shall be left at the work site indicating date of work, start and stop times, brief description of services performed, and materials used.

8.5.3.2. Shall any of the equipment listed above be replaced with a different manufacturer and or type of equipment, the Contractor will have to familiarize themselves and train Airport or Air traffic control staff (if necessary) with the new equipment to continue to provide the same level of service.

9. Security Clearance Requirements

9.1. Contractor shall be required to undergo a County conducted background investigation.

9.1.1. Associated fees are determined by the Sheriff’s Department, State of California, and Department of General Services.

9.1.2. All fees are subject to change without notice.

9.1.3. Contractor should allow for 4-6 weeks of processing time.

9.1.4. Incomplete packages will not be accepted.

9.2. Contractor shall submit a complete background check package for each employee, including sub-contractors, accessing County sites. A complete background package shall include:

9.2.1. A complete, signed Security Clearance Request Form;

9.2.2. A clean, valid, and legible copy of Social Security Card or Social Security Administration abstract;

9.2.3. A clean, valid, and legible copy of a Driver’s license, or State-issued Identification Card;

9.2.4. A Resident Alien Card or valid government issued form of picture identification; non-United States citizens.

9.3. Contractor is required to submit one check covering the cost of the background check process for all employees.

The check should be made payable to: Sheriff, County of San Diego. Questions regarding associated costs should be directed to the DGS Security Office.

9.4. In addition to the background package, Contractors must complete a LiveScan application. Contractors shall obtain a LiveScan application from the DGS Security Office. Contractor shall be provided with information on various LiveScan locations and fees. A fee is required by the Department of Justice and collected by the LiveScan operator

9.5. Background checks for contract employees will be valid for the duration of the respective contract and must be renewed prior to the initiation of subsequent or follow-on contracts. "As Required" contractor support staff must renew their respective background checks, at a minimum, every four (4) years.

9.6. Contractor shall complete all security clearance requirements within thirty (30) calendar days of contract execution. Failure to submit all required documents and fees within thirty (30) calendar days may result in contract non-compliance.

9.7. ID badges will only be issued to applicants successfully completing the background investigation process. ID badges will be issued when the employee's photo is taken. If a contract employee is scheduled to receive electronic access to any County facility, activation of the badge may take an additional 48 hours to complete.

9.8. Contractors shall submit payment for each employee ID badge via one check, covering the cost for all employees, and payable to: Department of General Services, County of San Diego. Questions regarding associated costs should be directed to the DGS Security Office.

9.9. All ID badges will remain the property of the County and are returnable upon demand or upon the expiration of the contract. Contractor is responsible for collecting the ID badges and turning them in to the County project manager or the DGS Security Office when a contract ends. Contractor assumes all responsibility for their employee's use and the return of the County-issued ID badges. Contractor shall be assessed one hundred dollars ($100.00) for each badge not returned. At the expiration and/or termination of an associated contract, final payment shall be withheld until all ID badges are accounted for.

9.10. ID badges will only be issued to the specific individual cleared via the required background screening process.

The cleared individual will need to present themselves in person with a valid copy of a Driver's license or State-issued ID Card to receive their ID badge.

10. Identification Requirements

10.1. Contractor employees shall visibly identify themselves as Contractor employees by clearly displaying/wearing their County issued identification card at all times while onsite at any County facility.

10.1. County issued I.D. cards are for the exclusive use of the individual named and pictured on the card.

10.2. County issued I.D. cards shall remain the property of the County and shall be returned upon request and/or termination of employees or contracted services.

11. Data Collection and Reporting Requirements

11.1. Contractor shall maintain complete maintenance logs and FAA logbook entries for all inspections and repairs.

11.2. Contractor shall provide documentation of all inspections, verifications, and corrective actions.

12. Automation

12.1. Contractor shall ensure AWOS systems remain connected and operational for automated transmission of weather observations to the FAA Weather Message Switching Center through the NADIN network at all times.

13. Invoices

13.1. Contractor shall submit invoices to include the following: services dates, description of services, number of hours worked, hourly rates that apply, materials used, and site identification.

13.2. Contractor shall ensure all records are available for County review upon request.

EXHIBIT A – STATEMENT OF WORK

ATTACHMENT 1 – TASK ORDER PROCESS

1. Task Order Process

1.1 All service and repair work shall be initiated through individual task orders issued after contract award. No work shall commence without written authorization from the County.

1.2 Firm Fixed Price (FFP) Task Orders. For tasks with a defined scope, the Contractor shall submit a Firm Fixed Price (FFP) proposal. The proposal shall include:

1.2.1 A detailed Statement of Work (SOW)

1.2.2 A description of all required services and deliverables

1.2.3 Supporting documentation sufficient to determine that the proposed price is fair and reasonable and in accordance with the contract terms and pricing structure

1.3 Time and Materials Not-to-Exceed (T&M NTE) Task Orders. For tasks where the scope cannot be reasonably and accurately defined in advance, the County may issue a Time and Materials Not-to-Exceed (T&M NTE) task order. The Contractor shall:

1.3.1 Submit a proposal with a clearly defined NTE ceiling, including labor categories, rates, estimated hours, and material cost assumptions supporting the proposed amount

1.3.2 Upon completion of the task, submit documentation sufficient to verify compliance with contract terms and pricing structure, including but not limited to actual labor hours worked and material costs incurred.

1.4 Contractor shall provide a price an itemized (Labor and Materials) proposal for any maintenance or repair service within two (2) business days from request from COR. The rates in the Contractor’s price proposal shall be in accordance with Exhibit C - Pricing Schedule. The cost proposal shall be inclusive of all labor, parts, materials, equipment, tools, transportation (travel) and incidentals for accomplishing the service.

1.4.1 Replacement parts for break/fix repairs and rented equipment not normally owned by Contractors will be paid to Contractor at-cost. Documentation (itemized receipt) of actual parts cost must be submitted with invoice.

1.4.2 In the event of a dispute, the County may survey prices for the same make/model or part to determine the fair market price for that item/part, and reimbursement will be made based on the survey results.

1.4.2.1 The County reserves the right to furnish any or all fixtures and parts for a particular task. In these situations, the Contractor will still be required to guarantee workmanship and installation for a period of 90 days.

1.4.2.2 Expensable materials including, but not limited to, Teflon/electrical tape, gloves, plastic sheeting, wire nuts, etc., are considered normal and customary operating costs (overhead) for the Contractor and will not be paid separately by the County.

1.5 If the requested work complies with the contract terms and pricing structure and is determined to be fair and reasonable, COR will prepare a Task Order and will send it to the Contractor for signature. A Task Order signed only by the Contractor is not a Notice to Proceed; the Task Order is fully executed only when signed by the County.

1.6 The Contractor returns the signed Task Order to the COR, then the COR obtains the required signatures.

1.7 The COR will send a copy of the fully executed Task Order to the Contractor. Once all required signatures are obtained, the COR will provide the Contractor with a Notice to Proceed with instructions on how to coordinate the work.

1.8 Any individual Task Order that includes installation or labor and is determined to be Public Works cannot exceed $50,000.

1.9 Task Orders cannot be combined with other contracts or Task Orders for materials, labor, service, etc. that are determined to be Public Works when the combined total project cost will exceed $50,000.

1.10 Task Orders in excess of $6,500 for new construction or any subsequent alterations or repair thereto in excess of $50,000 may not be a part of this contract and would have to be bid separately (see California Public Contract Code Sections 20390- 20397). Per PCC Section 20123.5, it is unlawful to split or separate into smaller work orders or projects any public work project for the purpose of evading the provisions of this article requiring public work to be done by contract after competitive bidding.

1.11 Any Task Order issued for repairs between $25,000 and $50,000 will require a Payment and Performance Bond equal to 100% of the total Task Order prior to commencement of work.

1.12 Task Order projects will need to be registered with DIR.

1.13 Task Orders are subject to audit by the Department of Purchasing & Contracting, which may be conducted at any time during the duration of the contract.

1.14 Contractor shall submit the Task Order invoice within five (5) business days of after completion of work.

EXHIBIT A – STATEMENT OF WORK

ATTACHMENT 2 – SAMPLE TASK ORDER FORM

DEPARTMENT OF PUBLIC WORKS

CONTRACTOR: CONTRACT NO:

TASK ORDER DATE: AMENDMENT DATE

TASK ORDER NO: AMENDMENT NO:

Description of the Complete Scope of Services:

Check One: Standard Priority High Priority

Board Policy B-53a requires Small Local Business participation of 3% for all Service procurements that are not exempt from the SLB requirement and are estimated (by the County) to exceed one million dollars annually. In the case of indefinite delivery/indefinite quantity Service contracts (also referred to as As- Needed Services Contracts), the 3% SLB participation will be applied to the value of each individual task order. SLB documentation shall be submitted with the response to each individual task order. SLB participation is always encouraged, but not required for task orders less than one million.

Total Cost of Task Order Services: $ Check One: Firm Price Not to Exceed Estimate

Other services required to complete this project:

Contractor shall provide all equipment, furnish all materials, except as may otherwise be noted above, and perform all services described in this Task Order. Contractor shall accept $ as full payment for the provision of these services and shall complete these services by .

CONTRACTOR:

By: Date:

Printed Name & Title:

PROJECT MANAGEMENT

Chief, Project Management Division (or other appropriate title)

By: Date:

Printed Name & Title:

FISCAL

Release:

By:

Printed Name & Title:

COR. Contracting Officer’s Representative

By: Date:

Printed Name & Title:

Date of Encumbrance:

DISTRIBUTION: COR (Original) Contractor Project Manager Fiscal Unit

F. PAYMENT SCHEDULE

THIS FORM CAN BE FOUND ON BUYNET

(EXCEL SPREADSHEET WITH FORMULAS)

G. DRAFT AGREEMENT

The County’s contract with the successful Offeror(s) will be based upon the following Draft Agreement, structured as follows:

Draft Agreement

Exhibit A – Statement of Work Exhibit B – Insurance Requirements Exhibit C – Payment Schedule

Exhibits A (Statement of Work) and C (Payment Schedule) will be added during contract finalization. Offerors will be deemed to have accepted the Draft Agreement and Statement of Work, except where Offeror has taken clear exception in its quote in accordance with and when provided for in the Submittal Items.

COUNTY CONTRACT NUMBER [#Insert Number]

AGREEMENT WITH [#CONTRACTOR’S NAME] FOR AUTOMATED WEATHER OBSERVING

SYSTEMS (AWOS) AND AIR TRAFFIC CONTROL TOWER (ATCT) EQUIPMENT SERVICES

Contract: ###### Page 19 of 45 Services Template: rev 4/15/2026 v6.3

This agreement (“Agreement”) is made and entered into effective as of the date of the last signature on the signature page by and between the County of San Diego, a political subdivision of the State of California (“County”) and [# enter full corporate title, business structure (obtain from contractor - e.g. “a California corporation,” “a California limited liability company,” “a California public benefit corporation”), located at (complete address)] (“Contractor”), with reference to the following facts:

RECITALS

A. Pursuant to the San Diego County Administrative Code section 401, the County’s Director of the Department of Purchasing and Contracting is authorized to award a contract for Automated Weather Observing Systems (AWOS) and Air Traffic Control Tower (ATCT) Equipment Services.

B. Contractor is specially trained and possesses certain skills, experience, education, and competency to perform these services.

C. The Chief Administrative Officer made a determination that Contractor can perform the services more economically and efficiently than the County, pursuant to section 703.10 of the County Charter.

D. The Agreement shall consist of:

• This document,

• Exhibit A Statement of Work,

• Exhibit A-1, A-2,

• Exhibit B Insurance Requirements, and

• Exhibit C Payment.

E. In the event of a conflict between any provisions of this Agreement, the following order of precedence shall govern: First (1st) this document; Second (2nd) Exhibit B; Third (3rd) Exhibit A; Fourth (4th) Exhibit C; and [# remove if not used] fifth (5th) Exhibit A-1.

NOW THEREFORE, for valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties agree as follows:

ARTICLE 1

KEY PROVISIONS

1.1 CONTRACTOR: _____

1.2 SERVICES: Automated Weather Observing Systems (AWOS) and Air Traffic Control Tower (ATCT) Equipment Services

1.3 AGREEMENT TERM: The initial term of this Agreement shall begin on December 1, 2026 and end on November 30, 2027 (“Initial Term”).

1.4 OPTION TO EXTEND: The County shall have the option to extend the term of this Agreement for four (4) increments of One (1) year(s) (each an “Option Period”), for a total of four (4) years beyond the expiration of the Initial Term, not to exceed November 30, 2031. This option shall be automatically exercised unless County notifies Contractor in writing not less than thirty (30) days prior to an Option Period that the County does not intend to extend the Agreement.

1.4.1 Options to Extend for One to Six Additional Months at End of Agreement. County shall also have the option to extend the term of this Agreement, in one or more increments, for a total of no less than one (1) and no more than six (6) calendar months (“Incremental Options”). The County may exercise each Incremental Option by providing written notice to Contractor no fewer than fifteen (15) calendar days prior to expiration of this Agreement. The rates in effect at the time an Incremental Option is exercised shall apply during the term of the Incremental Option.

1.5 COMPENSATION: Pursuant to Exhibit C, Article 4, and other applicable provisions of this Agreement, County agrees to pay Contractor a sum not to exceed [# write out amount] ($######) (“Maximum Agreement Amount”).

1.6 COR: The County designates the following individual as the Contracting Officer’s Representative (“COR”).

#Name and Title

#Address #Address

#Phone and email

1.7 CONTRACTOR’S REPRESENTATIVE: Contractor designates the following individual as the Contractor’s Representative.

#Name and Title #Address #Address

Contract: ###### Page 20 of 45 Services Template: rev 4/15/2026 v6.3

#Phone and email

ARTICLE 2

PERFORMANCE OF WORK

2.1 Statement of Work. Contractor shall perform the work described in the “Statement of Work” attached as Exhibit A to this Agreement, and by this reference incorporated herein, except for any work therein designated to be performed by County.

2.1.1 Evaluation Studies. Contractor shall participate as requested by the County in research and/or evaluative studies designed to show the effectiveness and/or efficiency of Contractor services or to provide information about Contractor’s project.

2.2 Standard of Performance. Contractor shall, in good and workmanlike manner and in accordance with the highest professional standards, at its own cost and expense, furnish all of the labor, technical, administrative, professional and all other personnel, all supplies and materials, equipment, printing, transportation, training, facilities, and all other means whatsoever, except as herein otherwise expressly specified to be furnished by County, necessary or proper to perform and complete the work and provide the services required of Contractor by this Agreement.

2.3 Contractor as Independent Contractor. Contractor is, for all purposes of this Agreement, an independent contractor. Neither Contractor nor any person engaged by Contractor to accomplish the work under this Agreement, including, without limitation, Contractor’s and its subcontractors’ employees, volunteers, officers, agents, consultants, and subcontractors (“Workforce”) shall be deemed to be employees of the County. Contractor shall perform its obligations under this Agreement according to the Contractor’s own means and methods of work, which shall be in the exclusive charge and under the control of the Contractor, and which shall not be subject to control or supervision by County except as to the results of the work. County hereby delegates to Contractor any and all responsibility for the safety of Contractor’s Workforce, which shall include inspection of property to identify potential hazards. Neither Contractor nor Contractor’s Workforce shall be entitled to any benefits to which County employees are entitled, including without limitation, overtime, retirement benefits, workers’ compensation benefits and injury leave.

2.4 Contractor’s Agents and Employees or Subcontractors. Contractor shall obtain, at Contractor’s expense, all Workforce required for Contractor to perform its duties under this Agreement, and all such services shall be performed by Contractor’s Representative, or under Contractor’s Representatives’ supervision, by persons authorized by law to perform such services.

Retention by Contractor of any Workforce member shall be at Contractor’s sole cost and expense, and County shall have no obligation to pay Contractor’s Workforce to support any such person’s or entity’s claim against the Contractor; or to defend Contractor against any such claim.

In the event any subcontractor or consultant is utilized by Contractor for any portion of the project, Contractor retains the prime responsibility for carrying out all the terms of this Agreement, including the responsibility for performance and ensuring the availability and retention of records of subcontractors and consultants in accordance with this Agreement.

2.4.1 “Related Subcontract” means an agreement to furnish, or the furnishing of, supplies, materials, equipment, or services of any kind to Contractor or any higher tier…