RFQ_10195411_-_4-19-24_-_Final.pdf

RFQ No. 10195411

Division of Engineering

Architectural and Engineering Contract Program

715 P Street 4th Floor

Sacramento, CA 95814

REQUEST FOR QUALIFICATIONS NO. RFQ No. 10195411 Geotechnical Engineering Services

TO ALL PROSPECTIVE APPLICANTS

April 19, 2024

The Department of Water Resources (DWR), Division of Engineering, Geotechnical Services Branch invites qualified firms to submit a Statement of Qualifications (SOQ). The services to be provided will be geotechnical engineering expertise on an as needed as directed basis focused on canals, levees, dams, and other DWR facilities (including embankments and foundations) with particular emphasis in safety. Contractor will be required to review, evaluate, and analyze geotechnical engineering parameters; develop engineering documents; prepare geotechnical engineering reports related to facilities owned or under the responsibility of DWR, including State Water Project (SWP) facilities.

The specific work and deliverables are identified in Exhibit A, Description of Services, and will support the Division of Engineering’s Geotechnical Services Branch.

This package contains Request for Qualifications (RFQ) No. 10195411. In submitting your SOQ you will comply with the instructions found herein. The SOQ must be received by 2:00 p.m. on Thursday, May 9, 2024, at the address indicated in Section X, Submission of SOQs of the enclosed RFQ.

The services to be provided may require that work be done independently or partnered with other DWR employees but always at the direction of the DWR.

The estimated length of the term for this agreement is three years with the option of up to two one-year amendments (see Exhibit E, Multiple Years Option(s), paragraph 22). This solicitation may result in the award of up to three contracts. See Section VII, Evaluation Process and Exhibit E, Contractor Work Assignments, paragraph 24.

DWR reserves the right to cancel or modify this RFQ up to the date and time the SOQ is due and to waive immaterial deviations with any of the SOQs. Additionally, DWR is not responsible for any preparation costs incurred by firms submitting an SOQ.

A copy of the State of California’s (State) General Terms and Conditions, Special Terms and Conditions for Department of Water Resources (Architectural and Engineering), and Additional Provisions (Exhibits C, D and E) are provided in this RFQ. These terms and conditions are NON-NEGOTIABLE. Any questions regarding these, or any other, terms and conditions MUST be addressed in writing during the question-and-answer period.

The Contractor Certification Clauses (available at:

https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List- Folder/Standard-Contract-Language#@ViewBag.JumpTo), contain terms and conditions that may apply to person(s) doing business with the State, and that may apply to your agreement. If awarded the contract, you must sign and return Page One of the CCC 04/2017 prior to award.

STATE OF CALIFORNIA – CALIFORNIA NATURAL RESOURCES AGENCY GAVIN NEWSOM, Governor

DEPARTMENT OF WATER RESOURCES

https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language#@ViewBag.JumpTo https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language#@ViewBag.JumpTo

The Certification must be renewed every three years and will be updated when the State makes revisions to the clauses.

ATTENTION: SIGNIFICANT UPDATES TO THE REQUEST FOR QUALIFICATIONS (RFQ)

PROCESS ARE IDENTIFIED ON THIS COVER LETTER AND DESCRIBED FURTHER IN

THE ATTACHED RFQ. THIS RFQ CONTAINS REVISED LANGUAGE AND A NEW FORMAT.

PLEASE READ IN ITS ENTIRETY.

DUE TO NEW NEGOTIATION REQUIREMENTS, PARTICIPATION IN THIS SOLICITATION

REQUIRES MANDATORY ATTENDANCE AT THE PRE-SOQ CONFERENCE.

PLEASE NOTE THE FOLLOWING CHANGES:

1. A mandatory virtual Pre-SOQ conference specific to the new negotiations process will be held as stated in Section IV, Mandatory Pre-SOQ Conference. Also, in the RFQ Section IV, directions are given for the Question and Answer period for non-negotiation related RFQ questions.

2. RFQ Section VIII, Negotiation Process is a new section, which describes the updated negotiations process for DWR Architectural & Engineering (A&E) contracts.

a. Negotiations will be based on a Firm’s (including subcontractor(s)) true and actual cost.

b. Negotiations will now require submission of company policies on how they compensate their employees.

3. Exhibit E, Substitution or Addition of Personnel, paragraph 12, contains revisions.

4. The following Exhibit E clauses are now published as part of the RFQ and are no longer negotiable items:

a. Exhibit E, Travel and Per Diem Reimbursement Clause, paragraph 2.

b. Exhibit, E, Profit, paragraph 19 (identifies published profit that will be calculated into fully loaded hourly rates).

c. Exhibit E, Escalation, paragraph 20 (identifies how escalation will be addressed).

d. Exhibit E, Mark-up, paragraph 21 (for subcontractor and other direct costs).

e. Exhibit E, Multiple year option(s), paragraph 22 (identifies options to amend for additional years)

5. The following Exhibit E clauses are new:

a. Exhibit E, Other Contracts with Similar Services, paragraph 23.

TABLE OF CONTENTS

1. Request for Qualifications

Section I - Authority Section II - Definitions for Purposes of this Solicitation Section III - Background Section IV - Mandatory Pre-SOQ Conference Section V - Statement of Qualification (SOQ) Requirements Section VI - Selection Criteria Section VII - Evaluation Process Section VIII - Negotiation Process Section IX - Other Conditions and Information Section X - Submission of SOQs Section XI - Time Schedule Section XII - Contract Obligations Section XIII - Disabled Veterans Business Enterprise Requirement Section XIV - Small Business Program Section XV - Department of Industrial Relations Registration of Contractors and Prevailing Wage Monitoring and Enforcement

2. Payee Data Record (Std. 204)

3. SOQ Checklist

4. Potential Qualified Firms Certification Sheet

5. Explanation of Items on Potential Qualified Firms Certification Sheet

6. References

7. Sample Standard Agreement (Std. 213)

8. Exhibit A

Scope of Work Attachment 1 – Sample Task Order…… ........ …………………………………………………………31 Attachment 2 – Sample Task Order Budget Cost Detail Attachment 3 – Work Assignment Matrix

9. Exhibit B

Budget Detail and Payment Provisions Attachment 1 – Rate Sheet Attachment 2 – Additional Payment Provisions

10. Exhibit C

General Terms and Conditions

11. Exhibit D

Special Terms and Conditions – Department of Water Resources Attachment 1 – Recycled Content Certification

12. Exhibit E

Additional Provisions Attachment 1 – Standard Contract Provisions Regarding Political Reform Act Compliance Attachment 2 – Protection of Confidential and Sensitive Information Attachment 3 – Non-Disclosure Certificate

13. Exhibit FEMA

Certificate Regarding Lobbying

I. Authority

The Department of Water Resources (DWR) is authorized pursuant to:

A. Government Code Section 4525 et seq.

B. California Public Contract Code § 6106

C. California Code of Regulations Title 23, Division 2, Chapter 1.7, Sections 380 through 391

II. Definitions For Purposes of this Solicitation

A. “DWR” means the Department of Water Resources.

B. The term “architectural and engineering (hereafter “A&E”) services” shall include all architectural, landscape architectural, environmental, engineering, land surveying, and construction project management services, as well as incidental services that members of these professions and those in their employ may logically or justifiably perform, including permitting and environmental studies, rights-of-way services, design phase services, construction phase services, public outreach and meeting facilitation related to the foregoing. “A&E services” shall not include legal services rendered to the Department, provided that nothing in these regulations shall prevent an A&E contractor from consulting legal counsel and including the fees as part of its reasonable overhead. (23 CCR § 381)

C. “Firm” means any individual, firm, partnership, corporation, association, or other legal entity permitted by law to practice the professions of architecture, landscape architecture, engineering, environmental services, land surveying, or construction project management. (23 CCR § 381)

D. For information regarding “subcontractors” or “subcontracting”, please reference Exhibit D, paragraphs 5 and 6.

E. Key Personnel are individual(s) who are expected to perform key roles to meet contract requirements, including subcontractors. The Key Personnel composition shall be representative of the categories identified in Section VI, Selection Criteria. Key Personnel are expected to be utilized throughout the life of the contract(s) that result(s) from the RFQ. The Firm is required to identify the key personnel in their organization chart (see Section V, Statement of Qualifications (SOQ) Requirements) with a symbol (i.e. such as a star or picture of a key).

F. Agreement also means Contract.

https://leginfo.legislature.ca.gov/faces/codes_displayText.xhtml?division=5.&chapter=10.&lawCode=GOV&title=1.

https://leginfo.legislature.ca.gov/faces/codes_displayText.xhtml?division=5.&chapter=10.&lawCode=GOV&title=1.

https://leginfo.legislature.ca.gov/faces/codes_displaySection.xhtml?lawCode=PCC&sectionNum=6106.

https://govt.westlaw.com/calregs/Browse/Home/California/CaliforniaCodeofRegulations?guid=IB819C6F05B6E11EC9451000D3A7C4BC3&originationContext=documenttoc&transitionType=Default&contextData=(sc.Default) https://govt.westlaw.com/calregs/Browse/Home/California/CaliforniaCodeofRegulations?guid=IB819C6F05B6E11EC9451000D3A7C4BC3&originationContext=documenttoc&transitionType=Default&contextData=(sc.Default)

G. “RFQ” is an acronym for Request for Qualifications, the solicitation document used to request a Statement of Qualifications of firms that perform A&E services (23 CCR § 381).

H. “SOQ” is an acronym for Statement of Qualifications, the response to an RFQ or annual announcement submitted by firms that perform A&E services (23

CCR § 381).

III. Background

The Division of Engineering (DOE) has specialized expertise in engineering and in constructing a wide variety of water resources projects. DOE serves a variety of clients that include, but are not limited to, the public, State Water Contractors, State and federal agencies, and other California Department of Water Resources (DWR) divisions. DOE analyzes, designs, and constructs dams and appurtenant structures, canals, tunnels, bridges, pipelines, pumping and power plants, buildings, non-building structures, flood protection facilities, fish enhancement projects, recreational facilities, and facilities to improve water quality.

These services are needed to provide Geotechnical Services Branch (GSB) of the DOE, with geotechnical engineering expertise on an as directed as needed as directed basis focused on canals, levees, dams, and other DWR facilities (including embankments and foundations) with particular emphasis in safety. Contractor will be required to review, evaluate, and analyze geotechnical engineering parameters; develop engineering documents; prepare geotechnical engineering reports related to facilities owned or under the responsibility of DWR, including State Water Project (SWP) facilities.

Please see Exhibit A, Scope of Work, for a complete Description of Services.

IV. Mandatory Pre-SOQ Conference:

Virtual Meeting Information Thursday, April 25, 2024, 10:00 AM

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Prospective firms attending this Mandatory Pre-SOQ Conference will receive information specific to the new negotiations process. At the time of selection, the most qualified firm will be instructed to submit their financial documents and rate sheet per Section VIII, Negotiations. The negotiations process will be discussed in further detail during the Mandatory Pre-SOQ Submittal Conference.

https://aka.ms/JoinTeamsMeeting?omkt=en-US https://teams.microsoft.com/l/meetup-join/19%3ameeting_NmU2YjUxOWYtZjIxNS00NWJhLTlkNzMtMmYyNzAxMmM3NTRm%40thread.v2/0?context=%7b%22Tid%22%3a%22b71d5652-4b83-4257-afcd-7fd177884564%22%2c%22Oid%22%3a%22480744d5-e2d3-482a-9fb5-443249dd715f%22%7d tel:+19165732034,,794085800 https://dialin.teams.microsoft.com/464bff6b-35d5-4089-a809-0d998fd161ce?id=794085800 https://teams.microsoft.com/meetingOptions/?organizerId=480744d5-e2d3-482a-9fb5-443249dd715f&tenantId=b71d5652-4b83-4257-afcd-7fd177884564&threadId=19_meeting_NmU2YjUxOWYtZjIxNS00NWJhLTlkNzMtMmYyNzAxMmM3NTRm@thread.v2&messageId=0&language=en-US https://dialin.teams.microsoft.com/usp/pstnconferencing

In the event a prospective firm is unable to attend the Mandatory Pre-SOQ Conference, an authorized representative may attend on the prospective firm’s behalf. The representative may sign-in for only one (1) firm.

Two Phase Question and Answer Period

General RFQ Questions and Answers

Questions must be submitted in writing via email by 2:00 PM on Wednesday, April 24, 2024 to James Tedeschi at james.tedeschi@water.ca.gov

Answers regarding general RFQ questions will be provided via information letter/addendum on Tuesday, April 30, 2024.

Mandatory Pre-SOQ Conference

There will be a mandatory, virtual, negotiation question and answer meeting held on Thursday, April 25, 2024 at 10:00 AM. Negotiation follow-up questions must be submitted in writing via email by 5:00 PM on Thursday, April 25, 2024 to James Tedeschi at james.tedeschi@water.ca.gov

No SOQ will be accepted unless Firm attends the mandatory Pre-SOQ Conferencemeeting.

At the Mandatory Pre-SOQ Conference all attendees will be required to identify their name, name of firm they represent, telephone number and email address.

Answers regarding Negotiations, Scope of Work and general RFQ questions will be provided via information letter/addendum on Tuesday, April 30, 2024.

Please note this Mandatory Pre-SOQ Conference may not be recorded.

V. Statement of Qualification (SOQ) Requirements

The SOQ package is comprised of sections 1 through 7 below (tabbed or divided in sequential order). Items 1 through 6 are non-scoring items, and the SOQ may be considered non-responsive if all items are not submitted. If Item 7 is not included, the SOQ will be considered non-responsive.

1. SOQ Checklist

2. Team and Organization:

a. Firm Name and address, including subcontractor(s) names and addresses. If a firm has branch offices, indicate each individual branch that will have a key role on the team.

b. Organizational Chart. Identify key personnel, including subcontractor(s), in the organizational chart with a symbol (e.g. such as a star or a key).

Limit to 11”x17” (folded to 8-½ ” x 11”).

c. An Organizational Matrix listing all key personnel, including subcontractor(s), and which of the Selection Criteria Sections A.1a – A.1x each will perform.

mailto:james.tedeschi@water.ca.gov mailto:james.tedeschi@water.ca.gov

d. Staff Availability. The Firm will provide a table or a graph (bar chart, pie chart, etc.) showing the percentage of staff availability of the team proposed to work on the contract.

e. Provide California Department of Industrial Relations (DIR) registration numbers for the Firm and all subcontractor(s) (if applicable).

f. A copy of Organization Record Form(s) filed with the State of California

Board for Professional Engineers, Land Surveyors, and Geologists.

(Refer to https://www.bpelsg.ca.gov/licensees/or_form_info.shtml).

g. Provide copies of current, valid California professional Civil Engineer, Geotechnical Engineer, and Certified Engineering Geologist licenses for the Firm and subcontractor(s). An image of the current licensee status as provided by the license lookup feature at www.bpelsg.ca.gov will suffice to meet this requirement. The key personnel and those in responsible charge of work must have California licenses. Also include copies of other pertinent certifications.

h. Contact information for a representative of the firm that DWR can contact for additional information. Include Name, Title, Telephone Number and E-mail Address.

3. Resumes

a. Provide resumes of all Key Personnel listed on the Organizational Matrix and others that are expected to be utilized. Resumes shall include education (degree obtained, field of study, school name (location), date completed), professional licenses (state and license #), certificates, training, and project experience as it relates to the Exhibit A, Scope of

Work, not to exceed 1 page each. Include years of professional experience and the length of time spent on each project (month/year to month/year).

b. All proposed personnel to be utilized will be grouped by Firm. Personnel resumes shall be arranged by classification and numbered for each individual firm.

4. References

a. Provide references and brief project descriptions for five projects within the last 10 years that best illustrate similar services described in Exhibit

A, Scope of Work. The projects should include the individuals identified on the Organizational Chart and Matrix. At least two of the five references should be non-DWR.

https://www.bpelsg.ca.gov/licensees/or_form_info.shtml

5. Certification Sheets

a. Provide the Potential Qualifying Firms Certification Sheet (see page 21) signed by an individual who is authorized to bind the firm contractually.

The signature must indicate the title or position that the individual holds in the firm. The Certification Sheet must be returned in the SOQ package. A

SOQ will be rejected if the certification sheet is unsigned or omitted.

b. The Certificate Regarding Lobbying (see Exhibit FEMA, page 5 of 7) must be signed by the Contractor’s authorized official. The name and title of the Contractor’s authorized official signing the Certification must be identified. The Certification must be returned in the SOQ package. An

SOQ will be rejected if the certification is unsigned or omitted.

6. Conflict of Interest Statement

a. Identify any of the conditions listed in and state their ability to meet the terms and conditions addressed in Exhibit D – Conflict of Interest, and

Exhibit E, Political Reform Act.

7. Qualifications

a. Experience related to each item as described in Selection Criteria

Sections A.1a – A.1x. Describe the team’s key personnel and their competencies that clearly delineate how their experience fulfills the requirements of each item in Selection Criteria Sections A.1a-A.1x.

Please also identify the Geotechnical Asset Type(s) which your firm are interested in being considered. The Geotechnical Asset Types are: 1)

State Water Project Assets; 2) Flood Control System Assets; and, 3)

Environmental Stewardship Assets. If this information is not provided, DWR will consider your submission for all three Geotechnical Asset

Types. Please ensure those same Geotechnical Asset Types are identified in the SOQ Checklist (page 20). This section is limited to 30 pages double sided (15 sheets) maximum and will be used as the basis to score each SOQ.

VI. Selection Criteria

A. Each SOQ for this proposed contract service will be evaluated and scored in accordance with the following Selection Criteria and for each Geotechnical Asset

Type as follows: 1) State Water Project Assets; 2) Flood Control System Assets;

and, 3) Environmental Stewardship Assets. These criteria will also be used during the interview process. This solicitation may result in the award of up to three contracts. See Section VII, Evaluation Process.

Professional experience of the firm’s key personnel in relation to the following work items. Each SOQ should clearly delineate and address the firm’s relevant experience and how that experience fulfills the requirements of the services listed below.

1. Demonstrated knowledge, competency, and relevant professional experience to:

a. Solve geotechnical engineering problems and develop design solutions related to levees, dams, canals, and their appurtenances, including fish screens, fish ladders, fish handling facilities, radial gates, pipelines, tunnels, trash racks, embankments, inlet works, outlet works, spillways, bridges, access roads, and other associated structures.

b. Provide engineering geology (including geophysical and seismological), review and consultation; evaluate rock excavation characteristics and evaluate controlled blasting near critical structures.

c. Provide analysis and interpretation of soil and foundation logging, soil collection and testing, and geologic interpretation.

d. Provide Geographic Information System (GIS) services and support related to geotechnical and geological investigations such as: layers and metadata, historic data, structural features, contract drawings, geologic information, and instrumentation data and measurements. Data delivered under this contract will comply with the current version of the DWR Spatial Data Standards.

e. Evaluate project risks associated with geotechnical engineering and provide recommendations for assessing and managing those risks including experience in Potential Failure Mode Analysis (PFMA) workshops as a Subject

Matter Expert, as described in FERC Engineering Guidelines, Chapter 14 -

Dam Safety Performance Monitoring Program. This includes researching engineering documents, leading workshops, performing failure mode analyses, and providing engineering findings in memorandums and reports and participate in Semi-Quantitative Risk Analyses (SQRAs) and Quantitative Risk

Analyses (QRAs).

f. Provide value engineering for recommended engineering solutions as related to geotechnical engineering.

g. Perform static and dynamic stability analyses of dams and appurtenances;

perform deformation analyses.

h. Evaluate instrumentation data and performance of dams, embankments, and levees.

i. Perform dam breach analyses.

j. Evaluate foundation for structures.

k. Provide high and low mobility grouting mix design and execution guidance for embankments, foundations, and equipment.

l. Perform seepage estimates and analyses, groundwater modeling and flow net analyses.

m. Perform filter compatibility, internal erosion, continuing erosion, and piping analyses.

n. Perform seismic hazard and develop ground motions.

o. Evaluate potential for liquefaction and other types of ground failure.

p. Evaluate actual and potential ground surface subsidence from groundwater extraction.

q. Perform general concrete design services for aqueduct liners, boat ramps, parking lots, and slabs on grade.

r. Provide coffer dam design services for water conveyance facilities.

s. Prepare documents in support of construction contracts including drafting full, complete, and accurate sets of plans, specifications, and cost estimates.

Provide engineering support services during contract bidding and construction phases, including reviewing contractor submittals and requests for information (RFI), periodic site visits for engineering analysis and design to address emergent construction issues.

t. Review detailed engineering and geology reports, documents, analyses, calculations, plans, specifications, and provide recommendations and comments.

u. Provide support to obtain permits necessary to carry out assigned tasks, including field work, site reviews and other activities related to the work such as:

I. Provide engineering support to address Right of Way (ROW) for appraisal and acquisition services by DWR, including preparing data, graphics, and other documentation to describe project-based ROW requirements, and to assist with securing temporary entry permits.

Work closely with DWR's Real Estate Branch (REB) policies, procedures, and applicable template forms.

II. Provide engineering support to DWR in preparing documentation necessary to secure local, State, or federal environmental permits.

v. Provide utility coordination including engineering support, research, and coordination with DWR, state and local agencies, utilities, and stakeholders;

and locating, potholing, and design for modification or relocation of existing facilities.

w. Follow Project Management Body of Knowledge principles, provide project management and coordination to support engineering tasks in this SOW.

x. Utilize engineering expertise to attend, participate in, or make presentations at meetings - in person or via video/teleconference - as directed by the DWR

Contract Manager. Provide verbal and written comments after each meeting.

VII. Evaluation Process

A. After the SOQ submittal date and time, each SOQ will be checked for the presence or absence of required information in conformance with Section V, Statement of Qualification (SOQ) Requirements. If any required information is absent, the SOQ may be rejected. DWR reserves the right to cancel or modify this RFQ up to the date and time the SOQ is due and to waive immaterial deviations with any of the SOQs.

B. Up to three contracts may be awarded from this solicitation based on qualifications for each Geotechnical Asset Type: 1) State Water Project Assets; 2) Flood Control System Assets; and, 3) Environmental Stewardship Assets. A DWR panel will evaluate the SOQs submitted by Asset Type and determine which firms will be interviewed based on the aggregate total of scores using the Selection Criteria items A.1.a – A.1.x. Those SOQs achieving the value of 70 percent or better of total scores will be interviewed. If less than three SOQs are submitted, all will be interviewed. Per firm, only one interview will be held for all three Geotechnical Asset types. The interviews will be held and an evaluation will be made based on the published Selection Criteria, items A.1a – A.1x. From those interviews, there will be a maximum of three contractors awarded contracts based on the contractors deemed most qualified, 2nd most qualified, and 3rd most qualified for each Geotechnical Asset Type.

C. Once contracts are executed, work will be assigned consistent with Exhibit E, Paragraph 24 – Contractor Work Assignments.

D. If any presentations are required to be made as a part of interviews, the presentation’s cost will be the responsibility of the Firm. No reimbursement will be made by DWR.

E. Once the most qualified Firms have been selected by the DWR panel, DWR will notify the respective Firms.

VIII. Negotiations

A. The DWR negotiation process will be based on: Firm’s actual cost with a fixed profit rate that has been established by DWR. See Exhibit E, Additional Provisions for the published profit rate, the annual escalation for the hourly billing rates, and subcontractor mark-up for this contract.

B. At time of selection, up to three of the most qualified firms will be instructed to submit their financial documents and rate sheet. The Firm’s submission must be electronic and must be submitted no later than five (5) business days after notification of selection or otherwise determined by DWR. Financial documents will include resumes for all personnel; true and actual payroll records; financial records that support fringe benefits, overhead costs, and general administration;

documentation or records that support costs incurred by utilizing subcontractors;

historical and true records of other direct cost charges; and compensation policies.

Compensation policies will include shift differential policies, holiday policies, and how the Firm’s personnel and subcontractor personnel receive compensation for overtime (hours worked over an established work week). The specific financial documents and format of the rate sheet will be identified during the Mandatory Pre- SOQ Conference (see Section IV) and when the most qualified firm gets notified of selection. The prime Firm will be responsible for submitting the complete financial documents for their personnel, including any subcontractors. Submissions of the Firm’s rate sheet must be provided electronically to DWR on a Microsoft Excel spreadsheet titled RFQ No. 10195411 followed by the name of the Firm as it appears on SOQ. Failure to submit a complete financial documents package or rate sheet may result in termination of negotiations.

C. After the financial documents and rate sheet have been received, DWR will begin to review the documentation to ensure the documents are complete and requested reimbursement is appropriate. Discussions with the most qualified applicant regarding the submitted financial documents, rate sheet, and resumes will occur after DWR’s review in order to determine a cost that is fair and reasonable to the State. Any missing documentation or comments from DWR will need to be resolved timely; see Section XI, Time Schedule. If DWR is unable to successfully negotiate a cost agreement with the most qualified Firm, negotiations will begin with the next most qualified Firm, and so on. If DWR is unable to negotiate a fair and reasonable cost with any Firm, DWR may elect not to award the contract and may elect to proceed with a new solicitation.

D. Unsuccessful Firm’s will be notified by DWR following award of the contract.

E. Nothing in this RFQ shall require DWR to award a contract.

IX. Other Conditions and Information

In addition to Section VI, Selection Criteria, Section VII, Evaluation Process, and VIII, Negotiations, the following conditions and information apply:

A. Firms must keep the interview selection, interview content, most-qualified selection, and contract negotiations confidential until the contract is awarded.

B. Evaluations will be available for public inspection at the conclusion of the selection and award process under the California Public Records Act (Government Code Section 6250 et seq.) and subject to review by the public.

C. DWR considers confidential financial information provided by firms as a part of negotiations to not be subject to the Public Records Act.

D. On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the

EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S.

government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. By submitting a bid or proposal a Statement of Qualifications (SOQ), Contractor represents that it is not a target of Economic https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.gov.ca.gov%2Fwp-content%2Fuploads%2F2022%2F03%2F3.4.22-Russia-Ukraine-Executive-Order.pdf&data=05%7C01%7C%7C28a4c28038ae446efda008da6679d6cf%7Cb71d56524b834257afcd7fd177884564%7C0%7C0%7C637934970719385209%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=UrRQWpdi0r26m4VTb2rnqz66qeF%2BBB%2B4Yk3HtTmfPpY%3D&reserved=0

Sanctions. Should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for rejection of the Contractor’s SOQ any time prior to contract execution, or, if determined after contract execution, shall be grounds for termination by the State.

X. Submission of SOQs

A. Five (5) hard copies and one (1) text readable pdf copy on a USB Flash Drive of the SOQ must be submitted (mailed or hand delivered) to the following addresses:

Mail: Overnight or Hand Delivery:

Department of Water Resources Department of Water Resources Division of Engineering Division of Engineering Attention: James Tedeschi Attention: James Tedeschi P. O. Box 942836 715 P Street, 4th Floor Sacramento, CA 94236-0001 Sacramento, CA 95814 Phone: (916) 803-6196 Phone: (916) 803-6196

B. The SOQs must be received by 2:00 PM on Thursday, May 9, 2024. Envelopes should be clearly labeled: “Statement of Qualifications, No. 10195411. SOQs WILL NOT BE OPENED UNTIL THURSDAY, MAY 9, 2024.” SOQs received after the due date and time will be returned unopened to the submitting party.

C. DWR is not responsible for any costs incurred by the Firms for preparation of

SOQs.

D. All materials (except brochures) submitted in response to this RFQ shall become

State property and will not be returned. Brochures of non-selected Firm’s may be picked up where they were submitted after award has been made.

E. An SOQ may be rejected if it is conditional or incomplete, or if it contains any proposed alternate terms, alterations of form, or other irregularities of any kind.

The State may reject all SOQs and may cancel or modify this RFQ up to the date the SOQ is due. DWR reserves the right to reject all SOQs.

F. Before the SOQ submission deadline, a Firm may withdraw its SOQ by submitting a written withdrawal request to the State, signed by the Firm or an agent authorized in accordance with the preceding paragraph. A Firm may thereafter submit a new SOQ prior to the SOQ submission deadline. SOQs may not be revised without good cause and DWR’s consent subsequent to SOQ submission deadline.

G. DWR may modify the RFQ prior to the date fixed for submission of SOQs by the issuance of an addendum posted to California State Contracts Register via Cal eProcure (FI$Cal).

H. Firms are cautioned not to rely on DWR, during the evaluation, to discover and report any defects and errors in the submitted documents. Firms, before submitting their documents, should carefully proof them for errors and adherence to the RFQ requirements. DWR may, but is not required to, waive minor deviations from submission requirements.

XI. Time Schedule*

A. RFQ published CSCR 4-19-2024

Integrated Marketing Systems 4-19-2024

B. SOW and General RFQ Questions Deadline 4-24-2024 at 2:00 PM

C. Mandatory Pre-SOQ Conference 4-25-2024 at 1:30 PM

D. Answers Deadline 4-30-2024

E. SOQ Submission Deadline 5-9-2024 at 2:00 PM

DWR will make every effort to commit to the dates listed below. DWR expects the same commitment from firms. If a firm is not able to meet the timelines listed below F – M, DWR may opt to begin negotiations with the next most qualified firm. DWR reserves the right to change the dates:

F. Interview Dates (estimated dates) 5-31-2024 – 6-3-2024

G. Most qualified Firm is selected and request of Financial Documents and Rate Sheet (estimated date) 6-10-2024

H. Submission of Financial Documents and Rate Sheet Due **Start of Negotiations (estimated date, 5 days after selection) 6-17-2024

I. DWR Completes Review of Financial Documents and Rate Sheet; DWR Provides Comments and Requests Missing Information (estimated date) 6-26-2024

J. Submission of resumes for all staff, if needed (estimated date, 3 days after DWR completes review) 7-1-2024

K. Submission of requested documentation necessary to complete negotiations (estimated date, 3 days after DWR completes review) 7-1-2024

L. Completion date for final Rate Sheet (estimated date) 7-9-2024

M. Completion date for contract negotiations (estimated date) 7-9-2024

N. Contract approval (estimated date) 7-25-2024

**Negotiation Workshop: After the most qualified is determined and financial documentation has been received, DWR will start rate negotiations. A negotiation workshop may be held if necessary to complete the negotiation process.

XII. Contract Obligations

A. The following documents, when completed and approved, along with the resume(s) will comprise the contract (sample contract starting on page (24):

1. A Standard Agreement (STD. 213).

2. Scope of Work in Exhibit A and any corresponding attachments.

3. Budget Detail and Payment Provisions in Exhibit B and any corresponding attachments.

4. General Terms and Conditions in Exhibit C.

5. Special Terms and Conditions for the Department of Water Resources in

Exhibit D and any corresponding attachments.

6. Additional Provisions listed in Exhibit E and any corresponding attachments.

7. Required Provisions Under Code of Federal Regulations in Exhibit FEMA.

B. The following documents are not exhibits, but are required prior to award of contract:

1. Contractor Certification Clause (CCC 04/2017)

2. Payee Data Record (Std. 204)

3. Insurance certificates and endorsements as stated in Exhibit E.

XIII. Disabled Veteran Business Enterprise (DVBE) Requirement

A. Firms are strongly encouraged to provide certification of Disabled Veterans Business Enterprise (DVBE) status. DVBE certification may be obtained from the Department of General Services, Office of Small Business and DVBE Services (OSDS), and should be attached to the SOQ if DVBE status is claimed. DVBE participation is not required and in no way affects the selection process criteria for this contract.

B. For additional DVBE information DWR encourages you to email SB.DVBE@water.ca.gov.

XIV. Small Business (SB) Program

A. In recognition of the significant economic contribution made by California’s small business sector, Government Code 14838 (a) mandates each California agency and department to meet an annual California Small Business participation goal of 25 percent of non-governmental procurements. This goal is achieved through contract awards made directly to the Small Business community or through subcontracted partnerships between Prime firms and California certified small mailto:SB.DVBE@water.ca.gov https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fleginfo.legislature.ca.gov%2Ffaces%2Fcodes_displaySection.xhtml%3FsectionNum%3D14838.%26lawCode%3DGOV&data=05%7C01%7C%7Ce37584d997f047245a2608db99e16991%7Cb71d56524b834257afcd7fd177884564%7C0%7C0%7C638272965640869848%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=A2acIySFo1oRvViSicW18%2B1jzyM9DBtB9qi4tMsTOIc%3D&reserved=0 businesses. DWR strongly encourages Prime Firms to partner with California certified Small Businesses in response to this solicitation. Firms that include California certified small businesses as an initial team member, or those which are added subsequent to contract execution through the amendment or task order process, are required to identify the Small Business firm status of each firm as appropriate and will be required to report expenditures made to these business concerns. This will allow DWR to track, tabulate and report overall expenditures made in the Small Business sector as required by the Department of General Services.

B. For questions regarding Small Business Program regulations, email

SB.DVBE@water.ca.gov.

C. Government Code 14838.1 mandates that Department contracts financed with proceeds from Proposition 1E, “Disaster Preparedness and Flood Protection Act of 2006” establish a 25 percent Small Business participation 25% goal. DWR has determined that the services outlined within this solicitation include opportunities for Prime Firm – Small Business partnerships. This goal is achieved through contract awards made directly to the Small Business community or through subcontracted partnerships between Prime firms and California certified small businesses. DWR strongly encourages Prime Firms to partner with California certified Small Businesses in response to this solicitation. Firms that include California certified small businesses as an initial team member, or those which are added subsequent to contract execution through the amendment or task order process, are required to identify the Small Business firm status of each firm as appropriate and will be required to report expenditures made to these business concerns. This will allow DWR to track, tabulate and report overall expenditures made in the Small Business sector as required by the Department of General Services.

D. Government Code 14838.1 mandates that Department contracts financed with proceeds from Proposition 84, “California Safe Drinking Water, Quality and Supply, Flood Control, River and Coastal Protection Bond Act of 2006” establish a 25 percent Small Business participation 25% goal. DWR has determined that services outlined within this solicitation include opportunities for Prime Firm - Small Business partnerships. This goal is achieved through contract awards made directly to the Small Business community or through subcontracted partnerships between Prime firms and California certified small businesses. DWR strongly encourages Prime Firms to partner with California certified Small Businesses in response to this solicitation. Firms that include California certified small businesses as an initial team member, or those which are added subsequent to contract execution through the amendment or task order process, are required to identify the Small Business firm status of each firm as appropriate and will be required to report expenditures made to these business concerns. This will allow DWR to track, tabulate and report overall expenditures made in the Small Business sector as required by the Department of General Services.

E. Government Code 14838.1 mandates that Department contracts financed with proceeds from Proposition 1E, “Disaster Preparedness and Flood Protection Act of 2006” and Proposition 84, “California Safe Drinking Water, Quality and Supply, Flood Control, River and Coastal Protection Bond Act of 2006” establish a 25 percent Small Business participation 25% goal. DWR has determined that services outlined within mailto:SB.DVBE@water.ca.gov this solicitation include opportunities for Prime Firm - Small Business partnerships.

This goal is achieved through contract awards made directly to the Small Business community or through subcontracted partnerships between Prime firms and California certified small businesses. DWR strongly encourages Prime Firms to partner with California certified Small Businesses in response to this solicitation. Firms that include California certified small businesses as an initial team member, or those which are added subsequent to contract execution through the amendment or task order process, are required to identify the Small Business firm status of each firm as appropriate and will be required to report expenditures made to these business concerns. This will allow DWR to track, tabulate and report overall expenditures made in the Small Business sector as required by the Department of General Services.

XV. Department of Industrial Relations Registration of Contractors and Prevailing Wage Monitoring and Enforcement

A. In addition to complying with other applicable laws, effective for all submissions of Statement of Qualifications (SOQs), that include public works, received on or after March 1, 2015, each Firm submitting an SOQ for such contract work must be a Department of Industrial Relations Registered Contractor pursuant to Labor Code Section 1725.5 (“DIR registered contractor”). A Firm that is not a DIR registered contractor when submitting an SOQ for the contract work is deemed “not qualified.” Pursuant to Labor Code Section 1725.5, all subcontractors performing public works shall also be DIR registered contractors.

B. Effective for contracts that include public works awarded on or after April 1, 2015, all awarded prime contractors, and all subcontractors of any tier, performing public works shall be DIR registered contractors. Also, all such contractors and subcontractors must furnish electronic certified payroll records, for work that is considered “public works” under Labor Code Sections 1720 et seq., directly to the Labor Commissioner (of the Division of Labor Standards Enforcement). The contracts are subject to compliance monitoring and enforcement by the Department of Industrial Relations.

SOQ CHECKLIST

Please submit the following items in your SOQ in the order listed below. Additionally, the SOQ will not be considered responsive unless the following documents are included in your SOQ Submission. DWR reserves the right to waive immaterial deviations:

Team and Organization

Legal name and corresponding address of Firm.

Name, title, address, telephone number, and email address of the person DWR can contact concerning the Firm’s SOQ.

Organizational Chart.

Organizational Matrix.

Staff Availability table or graph.

Qualification of Firm’s Key Personnel

Education and experience of Key Personnel.

Copies of valid California professional Civil Engineer, Geotechnical Engineer, and Certified Engineering Geologist license.

Geotechnical Asset Type - Please identify which asset types you are interested in below (check one or more):

State Water Project Assets

Flood Control System Assets

Environmental Stewardship Assets

Resumes of Key Personnel

References

Provide references for five projects within the last ten years, at least two of the five should be Non-DWR References.

Certification Sheets

Potential Qualified Firms Certification Sheet (signed by Firm’s authorized individual).

Certification Regarding Lobbying (Page 5 of Exhibit FEMA) (Signed by Firm’s authorized individual).

Conflict of Interest Statement that identifies any of the conditions listed in and states the Firm’s ability to meet the terms and conditions addressed in Exhibit D – Conflict of Interest, and Exhibit E, Political Reform Act.

Five (5) hard copies and one (1) text readable pdf copy on a USB Flash Drive of the SOQ must be submitted (mailed or hand delivered).

Attended Mandatory Pre-SOQ Conference.

Please return a completed copy of this checklist with your SOQ.

POTENTIAL QUALIFIED FIRMS - CERTIFICATION SHEET

Geotechnical Engineering Services – RFQ No. 10195411

This Potential Qualification Firms – Certification Sheet must be signed and returned along with all the required documents, as indicated in Section V, Statement of Qualification (SOQ) Requirements. The SOQ must be transmitted in a sealed envelope in accordance with all SOQ instructions.

A. Your all-inclusive SOQ is submitted as follows:

B. All Attachments follow behind this cover letter. (See SOQ Checklist)

C. Your signature affixed hereon and dated certifies that you have complied with all the requirements of this RFQ document. Your signature authorizes the verification of this certification.

>>> AN INCOMPLETE OR UNSIGNED SOQ WILL BE CAUSE FOR REJECTION <<<

1. Company Legal Name 2. Telephone Number

2a. Fax Number

3. Address

Indicate your organization type:

4. Sole Proprietorship 5. Partnership 6. Corporation

Indicate the applicable employee and/or corporation number:

7. Federal ID No. (FEIN) 8. California Corporation No.

Indicate applicable license and/or certification information:

9. Contractors’ State License Board Number

10. PUC License Number

CAL-T-

11. Required Licenses/Certifications

12. Authorized Individual’s Name (Print) 13. Title

14. Signature 15. Date

16. Are you certified with the Department of General Services, Office of Small Business and DVBE Services (OSDS) as:

a. Small Business Enterprise Yes No If yes, enter certification number:

b. Disabled Veteran Business Enterprise Yes No If yes, enter your service code below:

NOTE: A copy of your Certification is required to be included if either of the above items is checked “YES.”

Date application was submitted to OSDS, if an application is pending:

(SEE NEXT PAGE FOR EXPLANATIONS ON POTENTIAL QUALIFIED FIRMS

CERTIFICATION SHEET)

EXPLANATION OF ITEMS ON POTENTIAL QUALIFIED FIRMS

CERTIFICATION SHEET

The Potential Qualified Firms – Certification Sheet on page 21 will be completed and submitted in accordance with the SOQ requirements. An authorized individual’s signature on this document certifies that the Firm complied with all the RFQ requirements.

(1), (2), (2a), and (3) are self-explanatory.

(4) A sole proprietorship is a form of business in which one person owns all the assets of the business in contrast to a partnership and corporation. The sole proprietor is solely liable for all the debts of the business.

(5) A partnership is a voluntary agreement between two or more competent persons, as co-owners, to place their money, effects, labor, and skill, or some or all of them in lawful commerce or business, with the understanding that there shall be a proportional sharing of the profits and losses between them.

(6) A corporation is an artificial person or legal entity created by or under the authority of the laws of a state or nation, composed, in some rare instances, of a single person and his successors, being the incumbents of a particular office, but ordinarily consisting of an association of numerous individuals.

(7) (If applicable) The Federal Employer Identification Number will need to be provided and will used for company identification and verification of tax compliance.

(8) (If applicable) The California Corporation Number will need to be provided and will be used to check if the corporation is in good standing with the State of California.

(9) (If applicable) A Contractors’ State License Board Number will be provided and used for verification of Contractor’s license for Public Works Agreements.

(10) (If applicable) A Public Utilities Commission (PUC) license for Public Works Agreements will be provided and used for verification.

(11) Complete by indicating the type of license and/or certification for services described.

(12), (13), (14), and (15) are self-explanatory.

(16) Identify if Firm is a certified Small Business Enterprise (a) or Disabled Veteran Business

Enterprise (b). If Firm is either a Small Business Enterprise or Disable Veteran Business Enterprise, the Firm’s certification number will need to be provided or when the application to the Department of General Services, Office of Small Business and DVBE Services (OSDS) was submitted.

REFERENCES

Provide five references of similar types of services performed within the last 10 years. At least two should be non-DWR.

Name of Firm: Telephone Number:

Name of Contact:

Street Address: City: State: Zip Code:

Year Service Performed:

Service:

STATE OF CALIFORNIA RFQ No. 10195411

STANDARD AGREEMENT

STD 213 (Rev 06/03) AGREEMENT NUMBER

REGISTRATION NUMBER

1. This Agreement is entered into between the State Agency and the Contractor named below:

STATE AGENCY'S NAME

CONTRACTOR'S NAME

2. The term of this through

Agreement is:

3. The maximum amount $ of this Agreement is:

4. The parties agree to comply with the terms and conditions of the following exhibits which are by this reference made a part of the Agreement.

Exhibit A – Scope of Work pages

Exhibit B – Budget Detail and Payment Provisions pages

Exhibit…