RFQ 03A 250811-0036.pdf

This Request for Quotations (RFQ) is issued by the State of Maine Department of Defense, Veterans and Emergency Management (DVEM) Military Bureau for snow plowing and sanding services at the Norway Armory located at 17 Elm Street in Norway, Maine. The solicitation seeks comprehensive snow removal services covering a base bid area of 43,800 square feet and an additional on-call plow area of 46,000 square feet. Contractors must provide plowing services prior to 6:00 a.m. in response to snow accumulation of 4 inches or more, maintain facility accessibility, respond to communications within one business day, and repair any damage caused during snow removal operations. The quotation deadline is September 1, 2025, at 4:00 p.m. local time. The initial contract term runs from November 1, 2025, to October 31, 2026, with two additional two-year renewal options available, potentially extending the contract through October 31, 2030.

Bidders must submit a comprehensive cost response using an Excel bid worksheet and provide proof of insurance including general liability coverage of at least $1,000,000, workers' compensation, and a business auto policy with snow plowing coverage. The bid sheet includes pricing options for one-year, two-year, and five-year periods, with additional line items for hourly rates for extra work such as hauling snow piles. Payment will be structured in six equal monthly installments during the winter months. The previous contract was performed by Wood's Lawn Company with a contract value of $9,950. Contractors must also submit a disaster recovery plan and undergo background checks for personnel accessing the facility. The RFQ does not specify any set-aside designations or restrictions on responding organizations. A site plan is provided with detailed spatial allocations for snow management, including precise geographical boundaries and designated snow pile areas.