RFPSOW MEP-001-27SEPT~6.docx

The Commonwealth of Massachusetts Executive Office of Energy and Environmental Affairs 100 Cambridge Street, Suite 900 Boston, MA 02114

Maura T. Healey

GOVERNOR

Kimberley Driscoll

STATEMENT OF WORK (SOW) FOR

Project Number: MEP-001-27

Westborough, MA 01741 Property ID:33-47-0 Location ID: F_620314_2930069 Approximate lot size: 0.70 acres Source: Massachusetts Interactive Property Map

Project Manager(s): Louis Mattei - Louis.Mattei@mass.gov

Awarding Entity: Executive Office of Energy and Environmental Affairs (100 Cambridge Street, Boston, MA) BID Solicitation: BD-27-1042-ENVOP-FAC01-133119

Under OSD Statewide Contract:

TRD01: Tradesperson Installation, Repair and Maintenance Services Category 3: Electrician Services - Provides electrician services in a variety of areas to include but not limited to, installation of new electrical components, maintenance and repair of existing infrastructure, solar, lighting, and related devices.

Category 5: General Contracting Services – Full-service line of general contracting (GC) services related to the installation, construction, demolition or maintenance of a structure, project, and related work.

Category 8: HVAC/Sheet Metal Services - Providing equipment and service to all elements of heating, ventilation, and air conditioning to include sheet metal fabrication related to HVAC.

This is a single document associated with a complete Bid that can be found on COMMBUYS (www.commbuys.com/). All Vendors are responsible for reviewing and adhering to all information, forms and requirements incorporated into the Statement of Work. Responses received after the deadline shall be disqualified. All Vendors should plan advance lead time for uploading proposals into COMMBUYS in a timely manner prior to the deadline. All Questions and Answers and Bid Responses must be submitted electronically through COMMBUYS. Vendors requiring assistance in the registration and use of COMMBUYS should contact the OSD Help Desk hours 8am – 5pm ET Monday – Friday OSDHelpDesk@mass.gov |1-888-627-8283 or 617-720-3197. The Help desk is staffed from 8:00 AM to 5:00 PM Monday through Friday Eastern time, as applicable, except on federal, state and Suffolk County holidays.

Document Outline I. Project Description II. Applicable Procurement Law III. Scope of Work for Electrical and HVAC IV. Compliance with Contract Requirements V. Compensation VI. Best Value Selection and Negotiation VII. Small Business Purchasing Program (SBPP) VIII. Bidder Communication IX. Estimated SOW Calendar X. Questions via the Bid (Q&A) on COMMBUYS XI. Required Components for Response Submission XII. Attachments A. Response cover sheet B. Server room location C. Outdoor condensing unit install area

I. Project Description The Commonwealth of Massachusetts, through EEA Facilities (EOEEA) is seeking to engage a qualified vendor (hereafter referred to as “Vendor”) to address both electrical and HVAC needs in a server space at MEP Westborough HQ . The detailed scope of work is provided in Section III. Additional diagrams associated with the scope are attached under the “Attachments” section of this document.

NO PROPOSALS WILL BE ACCEPTED BY EMAIL, DELIVERY OR MAIL. ONLY PROPOSALS RECEIVED VIA COMMBUYS WILL BE ACCEPTED.

II. Applicable Procurement Law This Solicitation is issued, and any contract will be awarded, under MGL c. 7, § 22; c. 30, § 51, § 52; and 801 CMR 21.00 (Goods and Services).

III. Scope of Work for Installation of HVAC Split System and 20-Amp Quad Receptacle in Attic Space In accordance with the latest recognized National Electrical Code, (and all other applicable codes) the contractor shall be responsible for furnishing, installing, and commissioning all the equipment listed below:

HVAC Split System Installation

· Furnish and install one (1) ductless HVAC split system to address cooling and heating needs in a server room located on the third floor of a Victorian style house (see attachment B).

· Install indoor air handler in designated area (see attachment B) and outdoor condensing unit in designated area (see attachment C) in accordance with the manufacturer's installation requirements.

· Install insulated refrigerant line set between indoor and outdoor units.

· Install condensate drain piping with secondary drain and overflow protection, as required by applicable building codes.

· All lines and piping should be surface mounted up the front of the house and shared with the electrical install at a single point of penetration below the roof soffit. Penetration should not be through a load bearing member. To be sealed appropriately upon completion.

· Install electrical disconnect at the outdoor condensing unit.

· Install control wiring and thermostat.

· Pressure test, evacuate, and charge the refrigerant system as required.

· Start up the system, verify proper operation, and perform functional testing.

· Secure and support all piping, wiring, and equipment in accordance with applicable codes and industry standards.

Electrical Work

· Furnish and install one (1) dedicated 20-amp, 120-volt branch circuit from the existing electrical panel to the attic space.

· This should be a surface mounted circuit that extends up the front of the house and penetrates below the roof soffit on the third floor. Penetration should not be through a load bearing member. The penetration point should be shared with condensate and cooling lines from split system install. To be sealed appropriately upon completion of work.

· Furnish and install one (1) dedicated circuit from the existing electrical panel to the split system unit.

· Install one (1) 20-amp quad receptacle (four outlets) in the attic at the designated location.

· Install conduit, cable, junction boxes, supports, and fittings as required.

· Provide circuit breaker compatible with the existing electrical panel.

· Label new circuits at the electrical panel.

· Test receptacle and provide results to EEA Facilities for proper voltage, polarity, and grounding.

General

· Vendor will not perform any additional work not included in the SOW without prior authorization.

· Perform all work in accordance with applicable local, state, and National Electrical Code (NEC) requirements, as well as the manufacturer's installation instructions.

· Coordinate installation with the owner to minimize disruption.

· Remove installation debris and leave the work area clean upon completion.

· Vendor is responsible for all required permits and inspections and associated fees; otherwise, permits and associated fees are excluded unless noted.

Exclusions

· Structural modifications or framing changes.

· Drywall, plaster, painting, or finish carpentry repairs.

· Electrical service upgrades, panel replacements, or additional circuits not described above.

· Asbestos, mold remediation, or hazardous material abatement.

There is a mandatory site visit associated with this project (see SOW calendar)

IV. Compliance with Contract Requirements The vendor shall comply with all terms and conditions of their respective contract. EEA Facilities reserves the right to negotiate and modify requirements with the awarded vendor.

V. Compensation No services may be performed, or fees incurred by the vendor under the contract unless a Scope of Services has been agreed to in writing and with a not-to-exceed amount and a written notice to proceed from EEA Facilities has been issued. No payments shall be made for goods or services not rendered. There will be no reimbursements for any costs incurred in the preparation of a bidder’s response to this RFP including but not limited to travel expenses, phone charges, tolls, fuel, parking or rental fees.

The services that may be provided are set forth in the SOW, and all expenses to deliver services shall be included in the contract prices. All invoices for payment under Contract shall include a detailed accounting of work authorized in a form and detail acceptable to EEA Facilities. Invoices must be submitted in a timely manner.

VI. Best Value Selection and Negotiation EEA Facilities may select the response which demonstrates the best value overall, including proposed alternatives, that will achieve the procurement and service goals of the EOEEA. Bidders may provide supplemental information. EEA Facilities and the selected bidder(s) may negotiate a change in any element of contract performance or cost identified in the original SOW or the selected Bidder’s or Contractor’s response which results in lower costs or a more cost effective or better value than was presented in the selected Bidder’s or Contractor’s original response.

During the selection process, EEA Facilities reserves the right to take any or all of the following actions if it deems them to be in the interests of the Commonwealth of Massachusetts:

· Reject any and all proposals;

· Waive any minor informalities in proposals received or request Respondents to correct them;

· Request additional information from Respondents and seek clarification from a Respondent provided that EEA Facilities determines it is not prejudicial to the interests of the other Respondents to do so. Action by the selection team in this regard should not be construed to imply acceptance or rejection of a proposal.

VII. Small Business Purchasing Program (SBPP) Program Background. The Massachusetts Small Business Purchasing Program (SBPP) was established pursuant to Executive Order 599 to increase state contracting opportunities with small businesses having their principal place of business within the Commonwealth of Massachusetts. Pursuant to the SBPP, it is the intention of the issuing department to award this Small Procurement to one or more SBPP participating business(es) as described below.

SBPP Award Preference. While all businesses, no matter the size or principal place of business, may submit responses to this solicitation, should an SBPP participant respond and meet the best value criteria as described in this solicitation, the SBPP participant shall be awarded the contract. The Strategic Sourcing Services Team (SST) will not evaluate submissions from non-SBPP participants unless no SBPP Bidder meets the SSST’s best value evaluation criteria.

SBPP Participation Eligibility. To be eligible to participate in this procurement as an SBPP participant, an entity must meet the following criteria, and be marked as an SBPP registered business in COMMBUYS:

1. Have its principal place of business in the Commonwealth of Massachusetts;

2. Been in business for at least one year;

3. Employ a combined total of 50 or fewer full-time equivalent employees in all locations, or employees work less than a combined total of 26,000 hours per quarter; and

4. Have gross revenues, as reported on appropriate tax forms, of $15 million or less, based on a three-year average.

Non-profit firms also must be registered as a non-profit or charitable organization with the MA Attorney General’s Office and be up to date with all filings required by that office and be tax exempt under Section 501(c) of the Internal Revenue Code.

SBPP Compliance Requirements. It is the responsibility of the Bidder to ensure that their SBPP status is current at the time of submitting a response and throughout the life of any resulting contract. Misrepresentation of SBPP status will result in disqualification from consideration, and may result in debarment, contract termination, and other actions. To learn more about the SBPP, including how to apply, visit the SBPP Webpage.

Program Resources and Assistance. Bidders and Contractors seeking assistance regarding SBPP may visit the SBPP webpage, http://www.mass.gov/sbpp, or contact the SBPP Help Desk at sbpp@mass.gov.

VIII. Bidder Communication Bidders are prohibited from communicating directly with any employee regarding this SOW except as specified in this SOW with the EEA Facilities team. There is a mandatory site visit for this project (see SOW calendar below) No other individual Commonwealth employee or representative is authorized to provide any information or respond to any question or inquiry concerning this SOW. Bidders may contact the contact person for this SOW in the event that the SOW is incomplete, or the bidder is having trouble obtaining any required attachments electronically through COMMBUYS.

IX. Estimated SOW Calendar

(Mandatory) MEP Westborough HQ 183 Milk St. Westborough Site Visit

9/10/2026 @ 11 am

Submission of Vendor Question(s) through COMMBUYS

9/15/2026

Responses to Vendor Questions posted in COMMBUYS (Estimated)

9/18/2026

Final Date for all Deliverables/ Specifications under the Scope of Work Deadline

10/16/2026

X. Questions via the Bid (Q&A) on COMMBUYS The Bid Q&A provides the opportunity for Vendors to ask written questions and receive written answers from EEA Facilities regarding this SOW. All Vendor questions must be submitted through the Bid Q&A found on COMMBUYS. Questions may be asked at any time prior to the Deadline for Submission of Questions stated in the Estimated Procurement Calendar. EEA Facilities reserves the right not to respond to questions submitted after this date. It is the Vendor’s responsibility to verify receipt of questions.

Please note that any questions submitted to EEA Facilities using any other medium (including those that are sent by mail, fax, email or voicemail, etc.) will not be answered. To reduce the number of redundant or duplicate questions Vendors are asked to review all questions previously submitted to determine whether the question has already been posted.

Vendors are responsible for entering content suitable for public viewing, since all questions are accessible to the public. Vendors must not include any information that could be considered personal, security sensitive, inflammatory, incorrect, collusory, or otherwise objectionable, including information about the Vendor’s company or other companies. EEA Facilities reserves the right to edit or delete any submitted questions that raise any of these issues or that are not in the best interest of the Commonwealth or this SOW.

All answers are final when posted. Any subsequent revisions to previously provided answers will be dated.

It is the responsibility of the prospective/ awarded Vendor to maintain an active registration in COMMBUYS and to keep current the email address of the Vendor’s contact person and prospective contract manager. If awarded a contract, the Vendor is required to monitor that email inbox for communications from EEA Facilities, including requests for clarification. EEA Facilities assumes no responsibility if a prospective/ awarded Vendor’s designated email address is not current, or if technical problems, including those with the prospective/ awarded Vendor’s computer, network or internet service provider (ISP) cause email communications sent to/ from the prospective/ awarded Vendor and EEA Facilities to be lost or rejected by any means including email or spam filtering.

XI. Required Components for Response Submission The following components specific to this SOW must be included in the order outlined below with your response. Failure to include all the requested information and completed required forms may result in rejection of your firm’s submission. Proposals received after the deadline will be rejected. The required SOW components are as follows:

1) Attachment A – Response Cover Sheet

2) Proposal based on Scope of Work (including Schedule of Values and Installation schedule)

3) Compensation Structure/ Pricing and Expenses

Proposal based on Scope of Work: This refers to an itemized bid quotation that outlines a not to exceed fixed-price fees, the expected timeline (schedule) for deliverables, and details any associated expenses outlined in the project scope. This quotation must account for any quote requirements mandated through the designated Massachusetts Statewide Contract.

Bidders are encouraged to provide supplemental information regarding anything pertaining to the scope. Bidders will not be penalized for not submitting supplemental information. EEA Facilities will consider all aspects of a bidder’s proposal in its determination.

XII. Attachments

ATTACHMENT A – Response Cover Sheet MEP Westborough HQ HVAC/Electrical

Issued on:

September 4, 2026

VENDOR SUBMITTING RESPONSE

Firm Submitting Proposal

Name of Authorized Signatory Title

Email Phone Number

Address of Firm

Signature Date

ATTACHMENT B – Server room location 183 Milk St. Westborough

ATTACHMENT C – Outdoor condensing unit install Area image3.png image4.png image1.png image2.png