RFP SC-25-658 Addendum 1.pdf
PDF 1 MB Posted
- Solicitation number
- RFP-SC-25-658
- Issued by
-
Department of Energy Ames Laboratory
About this file
This is Addendum 1 to RFP SC-25-658 for Access Control Upgrades – Phase 2 Legacy Card Reader Upgrade at Ames Laboratory, issued on January 17, 2025. The addendum includes clarifications about the pre-bid conference (which was incorrectly stated as mandatory in the original RFP), corrects the RFP number reference from SC-25-653 to SC-25-658, and provides detailed drawing information for multiple building levels and areas.
The addendum includes responses to 10 contractor questions, clarifying that Financial Conditions and Capability requirements should be submitted with the price proposal package, confirming the non-cost evaluation factors numbering, and noting that no building permits are required but approvals are needed from Ames Laboratory's internal departments. The pre-construction meeting is scheduled for mid-February 2025, and bid bonds should be submitted on AIA Document 310 format both electronically and in hard copy. The addendum also clarifies that only Phase 2 items (shown in darker ink on drawings) should be priced, not Phase 1 items which are shown in lighter shading for reference. A site visit sign-in sheet from January 9, 2025 is included showing attendance by representatives from nine companies.
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Ames Laboratory RFP SC-25-658 ADDENDUM NUMBER 1
ADDENDUM NUMBER 1
ADDENDUM DATE: 1/17/2024
PROJECT: RFP SC-25-658 - Access Control Upgrades – Phase 2 Legacy Card Reader Upgrade
PROPOSAL DUE DATE: 1/24/2025 at 4:00 p.m. CST
ADDENDUM ISSUED DATE: 1/17/2025
The information contained in this Addendum modifies, supplements, or replaces information contained in the Bidding Documents dated 12/18/2024 and is hereby made a part of the Contract Documents.
Acknowledge receipt of this Addendum with your proposal submission
Addendum consists of 2 pages and 4 pages of attachments.
ADDENDUM INDEX
GENERAL ITEMS: Items 1 thru 2.
APPLICABLE TO THE PROJECT SPECIFICATIONS: None.
APPLICABLE TO THE DRAWINGS: Items 3 thru 3.
ATTACHMENTS:
Mandatory Pre-Bid Attendance List 1 page.
Ames Lab RFP Questions and Responses 3 pages.
GENERAL ITEMS
1. The sign-in sheet for the Pre-Bid Conference is attached. The Pre-Bid Conference was not mandatory.
This was incorrectly stated on page 4 of the RFP.
2. References in the RFP to “RFP No. SC-25-653” should refer to “RFP No. SC-25-658.”
APPLICABLE TO THE PROJECT SPECIFICATIONS - None
Ames Laboratory RFP SC-25-658 ADDENDUM NUMBER 1
APPLICABLE TO THE DRAWINGS
3. DRAWING SHEETS
3.1. 2-G-001 – DOOR CONTROLLER PANEL SCHEDULE AND GENERAL NOTES
3.2. 2-MD-E-100 – BASEMENT LEVEL - FLOOR PLAN – PHASE 2
3.3. 2-MD-E-101 –LEVEL 1 - FLOOR PLAN – PHASE 2
3.4. 2-MD-E-102 –LEVEL 2 - FLOOR PLAN – PHASE 2
3.5. 2-SPH-E-000 – BASEMENT LEVEL - FLOOR PLAN – PHASE 2
3.6. 2-SPH-E-100 – GROUND LEVEL - FLOOR PLAN – PHASE 2
3.7. 2-SPH-E-101 – LEVEL 1 - FLOOR PLAN – PHASE 2
3.8. 2-SPH-E-102 – LEVEL 2 - FLOOR PLAN – PHASE 2
3.9. 2-SPH-E-103 – LEVEL 3 - FLOOR PLAN – PHASE 2
3.10. 2-SPH-E-104 – ROOF - FLOOR PLAN – PHASE 2
3.11. 2-TASF-E-000 – BASEMENT LEVEL - FLOOR PLAN – PHASE 2
3.12. 2-TASF-E-100 – GROUND LEVEL - FLOOR PLAN – PHASE 2
3.13. 2-TASF-E-101 – LEVEL 1 - FLOOR PLAN – PHASE 2
3.14. 2-TASF-E-102 – LEVEL 2 - FLOOR PLAN – PHASE 2
3.15. 2-TASF-E-103 – LEVEL 3 - FLOOR PLAN – PHASE 2
a. CHANGE:
a. Project Number from 22027 to “22027.01”.
b. Issue Date from 11/08/2024 to “12/18/2024”.
END OF ADDENDUM 1
Issued 1/17/2025
RobH Image
RFP SC-25-658 Legacy Card Reader Upgrade
List of Questions Submitted
January 17, 2025
1. The second to last item in the matrix for the PRICE items (RFP page 8) is “Financial Condition and Capability Information.” However, the TECHNICAL evaluation criteria (see page 11, 1.b and page 12) also lists Financial Condition and Capability. It appears this is a duplicative requirement for both the price and technical proposals. Is the intent to address this requirement in both the Price and Technical proposals? Please provide direction on how offerors shall proceed.
Response: Please submit your Financial Conditions and Capability requirements with your price proposal package.
2. Please clarify the following discrepancies between titling and numbering of factors on pages 11 and 13. Page 11, 1b Indicates the following, Factor 1, Supplier Capability, Factor 2, Financial Condition, Factor 3, Past Performance. However, the matrix in the table on page 11, indicates Factor 2 – Technical Capabilities and on page 13, Factor 2 – Past Performance. Please clarify how offerors shall organize their proposals.
Response: This is the correct Non-Cost Factors numbering:
Non-Cost Factor 1: Supplier Capability (includes Health and Safety Record, Technical Capability and Project Delivery Schedule submitted).
Non-Cost Factor 2: Financial Condition.
Non-Cost Factor 3: Past Performance.
3. What are the building permit requirements for this project?
Response: There will be no building permitting required; however submittals and project decisions shall receive written approval from Ames National Laboratory Facilities and Engineering Services (FES), Environmental Safety and Health (ESH), and Security and Emergency Services (SES).
4. What are the AHJ licensing requirements for this project?
Response: Authority Having Jurisdiction (AHJ) licensing will be approved in house by our internal AHJ in ESH.
5. Please confirm any Period of Performance requirements for the project.
Response: An expected completion date is not included however the expected Pre- Construction Meeting is listed to occur in Mid. Feb. 2025 and your proposal should include the expected construction schedule through completion, for evaluation.
6. Appendix J – Proposal Form was included in the posted solicitation attachments but is not otherwise referenced in the RFP requirements. Please confirm this shall be placed in the Price Volume.
Response: The proposal form should be submitted with your Price Proposal Package. This should be in place of Item 6. Price Schedule and any discount terms from the table on page 8.
7. Notes 18, 19, and 20 under the Keynote Legend indicate alternates for this project. The drawings show these notes, but they are in lightweight drawing color, not heavy weight. Does this mean we need to price these options or just the symbols in heavyweight ink, the vast majority of which are under the “Phase 2” keynote legend?
Response: Notes 18, 19, and 20 are from Phase 1 of this project. Phase 1 information was included (shaded) for bidder information. Only bid what is included in Phase 2 (darker ink).
8. The Appendix C – Contractor Safety & Quality Assurance Questionnaire requests provision of the contractor Quality Assurance program. Please advise if offerors shall also submit their Health & Safety Program.
Response: In part 5. Submission of Proposals, a copy of your company’s current Health and Safety Manual is required with your technical proposal package.
9. Can an updated bid form be provided if alternates are to be priced?
Response: There is only a base bid to be submitted on this RFP and no Alternates.
Alternates discussed are related to Phase 1.
10. Please clarify whether it is preferred that the bid bond be on an SF24 Form, AIA Document 310 or another format.
Response: AIA Document 310 is preferred. Electronic can be submitted with proposal and hard copy is also required to follow. Sent to the attention of Andrew Saxton, Ames National Laboratory, 248 Pammel Drive, Ames, Iowa 50011.
| a. CHANGE: |
| a. Project Number from 22027 to “22027.01”. |
| b. Issue Date from 11/08/2024 to “12/18/2024”. |
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