Amendment_0003_Questions_Attachments_1.pdf

SOLICITATION RFP-PCC-0025

Answers to Submitted Questions

Section A, Solicitation/Contract Form:

No Questions Submitted.

Section B, Supplies or Services and Prices/Costs:

No Questions Submitted.

Section C (PWS) Questions:

Question #1

My Question is in Reference to:

The contractor is required to notify the CO/COR in writing of all litigation pertaining to this contract and provide pleadings filed or said litigation within five working days of the filing. In most instances, the contractor is not served with litigation within five days of the litigation being filed. Accordingly, we request to revise this sentence to require the contractor to notify the CO/COR within five days of being served such litigation.

SECTION Section B. of the PWS, General Administration PAGE Page 11, lines 1-4

Answer: An amendment to the solicitation will be generated and issued.

Question #2

My Question is in Reference to:

This language requires contractor to maintain monthly average staffing levels of 90% for Correctional Services, 85% for Health Services and 85% for all other departments. The language also states that failure to fill any position within 120 days of vacancy may result in a reduction of the monthly invoice. Is a reduction for failure to fill a position within 120 days the only reduction that could be applied based on this language? If not, could there be a reduction of the monthly invoice based on failure to maintain the required staffing levels? If so, how would such reduction be determined? Would any reduction for failure to fill a position within 120 days of vacancy be based on the salary and benefits of the vacant position?

SECTION Section D. of the PWS, Personnel PAGE Page 15, lines 30-41 and page 16, lines 1-2

Answer: The contractor should be making an effort to fill 100%of the positions outlined in the staffing plan. Once a vacancy reaches the 120 day period the Contracting Officer may make a determination to process a reduction in contract price in accordance with FAR clause 52.246-4 Inspection of Services— Fixed Price. This same process would apply to not meeting the staffing percentage requirements. Both the percentage and the vacancy requirements of this solicitation or resultant contract will be treated, and calculated differently as they are separate requirements. For example a Correctional Officer position has been vacant for 121 days the CO could take a deduction for the salary and benefits of that one Correctional Officer to day one of the vacancy. The same Correctional Officer may cause the security staffing to drop below the 90% requirement and would be calculated in a reduction of the contract price for the percentage of the salaries, and benefits of the over security staffing below the 90%.

Question #3

My Question is in Reference to:

The contractor's failure to fill posts identified on the staffing pattern with a relief factor greater than 1 without the approval of the CO "may result in contract action." Please describe the contract action that may be taken.

SECTION Section D. of the PWS, Personnel PAGE Page 15, lines 25-26

Answer: Each instance of non-conformance will be evaluated independently and in accordance with FAR clause 52.246-4 Inspection of Services—Fixed Price.

Question #4

My Question is in Reference to:

We request to revise this paragraph as follows to clarify that the level of Spanish-speaking proficiency required is that which is necessary in the context of carrying out work responsibilities, and not general conversational Spanish proficiency: "A minimum of 5% of the overall staff complement must have sufficient Spanish language skills to understand and make oneself understood for purposes of communicating with Spanish-speaking inmates. At a minimum, 50% of the Intelligence staff must have sufficient Spanish language skills to understand and make oneself understood for purposes of communicating with Spanish-speaking inmates, and be able to translate written Spanish."

SECTION Section D. of the PWS, Personnel PAGE Page 19, lines 36-40

Answer: At this time, the language will remain as written.

Question #5

My Question is in Reference to:

Under Subsection D. Personnel, the PWS states “Any post identified on the staffing plan with a relief factor greater than 1 shall not be vacated without the approval of the CO. Failure to fill these posts may result in contract action.”

Question: Does this mean that all posts will be 100% mandated? Some of the posts within the facility require staffing with specific training and access. An example would be main control. Is there any allowance of time in which to fill the post during a shift in order to avoid a contract action (Example, staff call in thus 2-hour window to fill post)?

Section: Section C (PWS), Subsection D – Personnel Page: 15; Lines 23-26

Answer: All posts that are identified in the staffing plan that have a relief factor greater than one will be required to be filled and not be vacated. The purpose of the relief factor is to create a pool of available staff to fill in when staff are absent for any reason. Request to vacate a post would required a written request in advance to the CO requesting an alternative staffing plan or a technical proposal to satisfy security concerns associated with the vacant position. If a post requires specific training, it would be the contractor's responsibility to ensure enough staff are properly trained to provide coverage during the temporary absence.

For Example: An inmate is sent out to the local hospital requiring immediate medical attention, the shift supervisor pulls a correctional officer from the housing unit (where the post has relief of 1.70) and a correctional officer from the Armory (where the post has a relief of 1.0) to take the inmate to the local hospital. It will be required for the contractor to back fill the housing unit officer post.

There is no set allowance of time. However, each instance of non-conformance will be evaluated independently.

Question #6

My Question is in Reference to:

Under Subsection D. Personnel, the PWS states “Any vacancy in an essential position will result in a reduction to the contract price in the amount of the salary and benefits paid for the vacant position from the initial date of vacancy through the Entrance on Duty with no applicable exclusions allowed."

Question: Can essential staff be filled temporarily by qualified “acting” staff until a suitable candidate is hired?

Section: Section C (PWS), Subsection D – Personnel Page: 22; Lines 1-5

Answer: Qualified acting staff can temporarily fill an essential staff position to perform the necessary duties until a suitable candidate is hired. A request must be submitted to the COR in writing, with the prospective acting staff’s qualifications. However, the position will be considered vacant and a contract price reduction will be applicable until a suitable candidate is hired.

Question #7

My Question is in Reference to:

Under Subsection D. Personnel, the PWS states “Any corporate staff member or a representative of the corporate office that may communicate with an inmate or come into contact with an inmate’s records will undergo a minimum of a Background Investigation (BI) and be forwarded to the COR for approval.”

Question: Currently corporate and regional staff assist on audits which require review of inmate files.

How will this requirement apply to the Regional/Corporate staff related to file reviews and auditing?

What are the requirements of a minimum Background Investigation? How long does a minimum BI take to complete?

Section: Section C (PWS), Subsection D – Personnel Page: 22; Lines 35-38

Answer: To ensure compliance with HSPD-12, the Bureau is progressing with efforts towards getting the appropriate contractor staff properly cleared. All contractor staff having access to inmates and/or inmate records will require this new level of BI. Once regional and corporate staff are cleared at one facility, this clearance will carry to all Bureau contract facilities under that contractor. This is similar to the current NACI process and access to SENTRY. Once the BI is initiated, approval on the contract can be granted.

The length of time the BI will take to complete can vary from individual to individual.

Question #8

My Question is in Reference to:

Under Subsection F. Case Records, the PWS states “the CMC shall monitor pending designations for medical conditions listed by the BOP Medical as contradiction to transfer due to Valley Fever.”

Question: Taft Correctional Institution is located in Kern County, which has a high rate for the contraction of San Joaquin Valley Fever. Will certain medical conditions be excluded from transfer to the facility due to San Joaquin Valley Fever? If so, could you please indicate those medical conditions?

Section: Section C (PWS), Subsection F – Case Records Page: 30; Lines 31-33

Answer: HIV, Cancer patients on cancer chemotherapy, Organ transplant recipients receiving immunosuppression medication, Patients with rheumatoid arthritis, psoriatic arthritis, eczema or other inflammatory diseases prescribed immune-suppressants, Anyone taking chronic oral steroids, Chronic myeloid leukemia, Chronic lymphocytic leukemia, Myelodysplastic syndrome, Myelofibrosis, Asthmatics prescribed steroid inhalers, Diabetics prescribed insulin. Currently, inmates who are diagnosed or who are designated to TAFT with at risk conditions are referred by the HSA and Regional Medical Director, for transfer to another facility.

Question #9

My Question is in Reference to:

As Taft is a government owned institution, please clarify whether capital maintenance expenditures for repair or replacement of major systems such as HVAC, etc., are the financial responsibility of the vendor or the Bureau.

SECTION Section H. of the PWS, Physical Plant PAGE Pages 37-40

Answer: Please read the special contract requirements, and FAR clauses associated with Government Furnished Property. The contractor is responsible for periodic maintenance, repair, & upkeep of all GFP.

If any GFP fails the Contracting Officer will make determinations as to government funded replacement or contractor funded replacement in accordance with FAR 52.245-1, Alt 1 (h)(4).

Question #10

My Question is in Reference to:

Please confirm that either the current contractor or the BOP will complete any repairs and maintenance currently needed at the facility prior to the awarded contractor assuming operation of the facility.

SECTION Section H. of the PWS, Physical Plant PAGE Pages 37-40

Answer: Please read the special contract requirements, and FAR clauses associated with Government Furnished Property.

Question #11

My Question is in Reference to:

Who are the utility providers and point of contacts?

SECTION Section H. of the PWS, Physical Plant PAGE Pages 37-40

Answer: See Questions Response Attachment #1.

Question #12

My Question is in Reference to:

Who provides solid waste services and point of contacts?

SECTION Section H. of the PWS, Physical Plant PAGE Pages 37-40

Answer: See Questions Response Attachment #1.

Question #13

My Question is in Reference to:

Cracks were observed in the program building and the camp housing unit (floor, walls). What engineering studies have been performed and what are the results?

SECTION Section H. of the PWS, Physical Plant PAGE Pages 37-40

Answer: There have been studies and continued engineering monitoring dating back to 2007. The Bureau is managing, and tracking the engineering results. See attachment #9.

Question #14

My Question is in Reference to:

How many monitoring locations have been installed to measure settling issues, and how many are currently being monitored?

SECTION Section H. of the PWS, Physical Plant PAGE Pages 37-40

Answer: Currently there are 16 monitors in place, and all are being monitored.

Question #15

My Question is in Reference to:

Who is the manufacturer of the fence detection system and what is the date of installation?

SECTION Section H. of the PWS, Physical Plant PAGE Pages 37-40

Answer: Manufacturer is Senstar , Model is MX-7000 approximately 5 yrs old.

Question #16

My Question is in Reference to:

What type of roofing system is installed on the housing units and the date of installation as well as the warranty period?

SECTION Section H. of the PWS, Physical Plant PAGE Pages 37-40

Answer: The roofing system is a EFIS system with walkways, and gravel. The date of installation, and warranty is irrelevant as the Bureau is responsible for replacement. The contractor will be required to repair leaks, and general upkeep. Currently the Taft facility is on a list of Bureau facilities to have the roof tops inspected and/or replaced or repaired if necessary by the Bureau.

Question #17

My Question is in Reference to:

An underground repair of utility line(s) was observed. Please provide type and cost of repairs to underground utilities for the past 5 years.

SECTION Section H. of the PWS, Physical Plant PAGE Pages 37-40

Answer: 06/01/2017, Repair underground fire main and PIV valve – Estimated $30,000.00 (BOP Funded as determined by CO).

Question #18

My Question is in Reference to:

What is the current design of the negative pressure rooms (6 or 12 air exchanges)? Please provide last certification.

Answer: 12 air exchanges – See attachment III.

Question #19

My Question is in Reference to:

Please provide copies of annual and 5 year inspections on sprinkler system.

SECTION Section H. of the PWS, Physical Plant PAGE Pages 37-40

Answer: See Attachment IV.

Question #20

My Question is in Reference to:

Please provide copies of annual inspections of the EST 3 fire alarm.

SECTION Section H. of the PWS, Physical Plant PAGE Pages 37-40

Answer: See Attachment IV.

Question #21

My Question is in Reference to:

Please provide copies of repairs to the EST 3 (Fire Alarm) system for the past 5 years.

SECTION Section H. of the PWS, Physical Plant PAGE Pages 37-40

Answer: See Attachment IV.

Question #22

My Question is in Reference to:

Please provide a list of all active Equipment Assets in TMS to include date of install, make, model, age of equipment and labor/material costs.

SECTION Section H. of the PWS, Physical Plant PAGE Pages 37-40

Answer: Please see Attachment VII. This attachment contains a list of all maintenance worthy items located at the Taft facility. The TMS stand-alone program in use at Taft will not generate a list with all other items as requested.

Question #23

My Question is in Reference to:

Please provide a list of all current contractors' owned equipment and condition of equipment.

SECTION Section H. of the PWS, Physical Plant PAGE Pages 37-40

Answer: See Attachment VIII.

Question #24

My Question is in Reference to:

What camera recording system is installed and what is the date of installation and storage capacity?

Answer: The camera system is a NVR system, and was installed January 2012.

Question #25

My Question is in Reference to:

Is there an irrigation well? If so, is it operational and when was it installed?

SECTION Section H. of the PWS, Physical Plant PAGE Pages 37-40

Answer: No.

Question #26

My Question is in Reference to:

What size is the above ground water tank and what does it supply (Domestic Water, Fire Suppression)?

SECTION Section H. of the PWS, Physical Plant PAGE Pages 37-40

Answer: The above ground storage tank belongs to West Kern Water District. It supplies both domestic & fire pressures. The facility contractor is responsible for the annual diesel permit & pump repairs.

Repairs in the last twelve months have consisted of pump repairs totaling $8,487.00

Question #27

My Question is in Reference to:

Has there been any NOV's issued in the last 5 years? If so, provide the mitigation plan for each.

SECTION Section H. of the PWS, Physical Plant PAGE Pages 37-40

Answer: None.

Question #28

My Question is in Reference to:

What are the capacities of the underground fuel tanks and what are the installation dates? Please provide inspection reports for the past 5 years.

SECTION Section H. of the PWS, Physical Plant PAGE Pages 37-40

Answer: 15,000 gal Unleaded Tank installed in 1995, and 20,000 gal Diesel Tank installed in 1995.

Question #29

My Question is in Reference to:

Is the Central Power Plant remote monitored or is it staffed 24/7? If it is remote monitored, who is it monitored by?

SECTION Section H. of the PWS, Physical Plant PAGE Pages 37-40

Answer: It is remote monitored. Monitored by direct supervision, and control center alarms after day shift hours.

Question #30

Please provide copies of the last 12 months of Monthly Reports on all maintenance activities.

PAGE Pages 37-40

Answer: See attachment #2.

Question #31

My Question is in Reference to:

Please provide copies of the last 36 months of Utility Usage Reports (BP-A0255).

SECTION Section H. of the PWS, Physical Plant PAGE Pages 37-40

Answer: See attachment #1

Question #32

My Question is in Reference to:

Please provide a copy of the 2016 Plant Operations Mechanical Utilities Report (BP-A0252).

SECTION Section H. of the PWS, Physical Plant PAGE Pages 37-40

Answer: Report not required in existing contract. However; It will be required with the implementation of the UESC project which is estimated to be completed in July 2018.

Question #33

My Question is in Reference to:

Please provide a copy of the 2016 Building and Grounds Inspection Report (BP-A0882).

SECTION Section H. of the PWS, Physical Plant PAGE Pages 37-40

Answer: See Attachment V.

Question #34

My Question is in Reference to:

Please provide a copy of the 2016 iTMS Evaluation Report (BP-A0887).

SECTION Section H. of the PWS, Physical Plant PAGE Pages 37-40

Answer: No report generated or required. Currently the Taft facility operates with the old stand alone TMS system. It is anticipated that the Bureau will switch the facility with the new iTMS system in the near future. See Attachment I.

Question #35

My Question is in Reference to:

Please provide a copy of the latest Biennial Electrical Inspections (BP-A0880).

SECTION Section H. of the PWS, Physical Plant PAGE Pages 37-40

Answer: See Attachment V.

Question #36

Please provide a copy of the contract terms between BOP and PG&E as it relates to the UESC.

PAGE Pages 37-40

Answer: A copy of the agreement will not be provided. Please refer to attachment VI.

Question #37

My Question is in Reference to:

What equipment is being replaced under the UESC project?

SECTION Section H. of the PWS, Physical Plant PAGE Pages 37-40

Answer: See Attachment VI.

Question #38

My Question is in Reference to:

Is the facility sub-meter in any way for measurement purposes? If so, what utilities are being metered and what buildings are metered?

SECTION Section H. of the PWS, Physical Plant PAGE Pages 37-40

Answer: Facility is not currently sub-metered. Refer to Attachment #1.

Question #39

My Question is in Reference to:

Does the industry Wheels for the World contract with the BOP or current Contractor? Does Wheels for the World reimburse for utility costs?

SECTION Section H. of the PWS, Physical Plant PAGE Pages 37-40

Answer: The Wheels for the World contracts with the current contractor. The Wheels for the World does not reimburse for utility costs.

Question #40

My Question is in Reference to:

Is the sanitary sewer gravity feed or pressurized?

SECTION Section H. of the PWS, Physical Plant PAGE Pages 37-40

Answer: Gravity feed.

Question #41

My Question is in Reference to:

What is the age of the sewer grinder and auger system if installed?

SECTION Section H. of the PWS, Physical Plant PAGE Pages 37-40

Answer: The muffin monster was installed in October 2012.

Question #42

Under Subsection H. Physical Plant, the PWS states “…It shall be the responsibility of the contractor to repair such damage, rebuild or restore the institution consistent with BOP Technical Design Guidelines at no cost to the Government. Any deviation from the original design and construction specifications shall require the prior written acceptance of the CO and Property Administrator. Any restoration or repairs shall become the property of the government upon completion as part of the physical structure of the institution. The contractor shall be solely responsible for the financial obligation of any repairs, restorations, or rebuilding as determined by the Contracting Officer.”

Furthermore Section H – Special Contract Requirements, Pages 17-18, states “The Contractor is responsible for all alterations, repairs, improvements and maintenance to the physical plant, including all equipment and utilities, energy conservation and major operating units. This includes oversight of BOP construction projects conducted for the improvement or repair of the facility.”

Sections: Section C (PWS), Subsection H – Physical Plant; and Section H (Special Contract requirements) Page: Section C: 39; Lines 18-31; Section H: pg. 17-18

Questions:

Please provide a listing of capital repairs and expenditures performed for the Physical Plant in the past 5 years.

Answer:

03/28/2013, Replace Camp Water Heater HWH-CC3-1- $66,723.00 (BOP Funded as determined by CO).

06/15/2014, Replace Water Heater HWHU-1 - $99,950.00 (BOP Funded as determined by CO).

06/15/2014, Replace Electrical Switch Gear and Components of the Emergency Management Control System - $49,935.43 (BOP Funded as determined by CO).

03/16/2015, Rehabilitate CHIL-CP-1a Chiller - $60,855.00 (BOP Funded as determined by CO).

02/01/2017, Replace oven in Main Facility Kitchen - $30,000. (MTC Funded as determined by CO).

06/01/2017, Repair CHIL-CP-1a Chiller – Estimated $230,000.00 (BOP Funded as determined by CO).

06/01/2017, Repair underground fire main and PIV valve – Estimated $30,000.00 (BOP Funded as determined by CO).

Please provide a listing of all planned capital repair and replacement projects as determined by the Contracting Officer.

Answer: Other than the equipment being replaced with the UESC project, which is anticipated to be completed by July 2018. The Taft facility is on a Bureau list for roof inspection/repair/replacement, and asphalt inspection/repair/replacement. It is unknown as to when the completion of the inspections will take place, and to what extent and time will be required of any actions that come from the inspections.

These are Bureau projects, and funded by the Bureau. The solicitation/contract requirements should be followed for any facility security requirements associated with any projects.

Please confirm that the facility will be turned over with no known outstanding physical plant issues as determined by the Contracting Officer.

Answer: As the operation of the facility is currently continuous there is no way to provide a confirmation of this question.

Please provide the useful remaining life of all major equipment and systems including the roofing as determined by the Contracting Officer.

Answer: As the operation of the facility is currently continuous there is no way to provide a confirmation of this question.

Please provide a list of all BOP Construction Projects anticipated during the life of the Contract, including energy conservation projects.

Answer: Other than the equipment being replaced with the UESC project, which is anticipated to be completed by July 2018. The Taft facility is on a Bureau list for roof inspection/repair/replacement, and asphalt inspection/repair/replacement. It is unknown as to when the completion of the inspections will take place, and to what extent and time will be required of any actions that come from the inspections.

These are Bureau projects, and funded by the Bureau. The solicitation/contract requirements should be followed for any facility security requirements associated with any projects.

Question #43

My Question is in Reference to:

Under Section H.1C, Annual Reports will be submitted on the identified BOP forms by the contractor to the Property Administrator…

Question: Will the BOP please provide all of the Annual Reports required by this section for the past 5-years?

Section: Section H.1.C.

Page: 17

Answer: See Attachment V.

Question #44

My Question is in Reference to:

We observed significant building movement during the site tour on May 9, 2017.

Question: Will the BOP please provide the history of each building’s movement and provide structural engineering reports/analysis based on the building movement gauges located throughout the two facilities.

Also, please provide any structural reports for suggested building movement monitoring, repairs and mitigation steps recommended to be taken.

Question: Does the BOP expect the contractor to be responsible for mitigation and repair of existing damage due to building movement or will the BOP require the existing contractor take mitigation steps and be responsible for existing building movement damage?

Section: Section H.1.C Page: 17

Answer: The contractor is responsible for minor aesthetics/appeal repair for settlement issues, and the contractor is required to read each monitoring station monthly, and provide the measurements to the engineering firm & Bureau.

Question #45

My Question is in Reference to:

Question: Please provide the location of the existing EOIR space.

Section: Section C - PWS Page: 40, Lines 20-33

Answer: At this time the current contract does not include EOIR requirements. A space has not been designated within the facility for EOIR.

Question #46

My Question is in Reference to:

Questions: Please provide a copy of the PG&E agreement and a history of payment made to PG&E for this agreement. Please provide a list of all Mechanical, Electrical, and Plumbing Equipment that has been replaced, or is scheduled to be replaced and completion dates, that are part of the PG&E Agreement.

Section: Section H.1.C.

Page: 17

Answer: The PG&E agreement is not releasable at this time. There have been no payments made to PG&E at this time. See Attachment VI.

Question #47

My Question is in Reference to:

Question: Please provide the TMS reports for all equipment PM’s and outstanding equipment and building repairs.

Section: Section H.1.C.

Page: 17

Answer: See Attachment II.

Question #48

My Question is in Reference to:

Question: Due to the facilities being existing buildings, please provide any existing documentation that the facility complies with Seismic Safety of Federal and Federally Assisted or regulated New Building Construction.

Section: Section C – PWS Page: 38, Lines 3-11

Answer: All new construction must meet the guidelines as referenced above.

Question #49

My Question is in Reference to:

Question: Due to the facilities being existing buildings, please provide information for any existing or past spills, releases, emissions, disposal and discharges of any toxic or hazardous substance, pollutant or waste as defined/regulated by federal, state or local authority.

Section: C – PWS Page: 38, Lines 29-32

Answer: None

Question #50

My Question is in Reference to:

Question: Due to the facilities being existing buildings, please provide all annual inspection reports, Fire Marshal life safety reports/approvals, and annual inspection reports, equipment repair and replacement history of all fire detection, communication, alarm, annunciation, suppression and related equipment.

Section: C – PWS Page: 39, Lines 11-17

Answer: See Attachments IV & V.

Question #51

My Question is in Reference to:

Under Section H – Special Contract Requirements, it states, “…Any equipment replaced by the contractor at the contractor’s expense will be considered contractor owned property.”

Question: In order to differentiate between Government Furnished Property and non-GFP currently seen in the facility, please provide a list of the current incumbent’s FF&E, a list of leased equipment, and a list of Inmate Welfare FF&E.

Section: C – PWS Page: 39, Lines 11-17

Answer: See Attachment VIII.

Question #52

My Question is in Reference to:

In the Performance Work Statement, Section I, Security and Control, the Subsection titled "Inmate Transportation" states that the contractor will be responsible for inmate transportation within a 400 mile radius of the facility.

a) Will the BOP please provide specifics on locations, trip frequency, and number of inmates to be transported each trip?

b) How much notice will be given in advance of transport requests (24 hours, etc.)?

c) Will inmate transfers (aside from Medical transports) occur on weekends, or Monday- Friday only?

SECTION Section I. of the PWS, Security and Control PAGE Page 42

Answer: A) No, as the transfers are all managed by the contractor and are subject to change depending on circumstances. B) Notice is not a requirement of the solicitation, but every effort will be made to accommodate as much time as possible if a request is generated by the Bureau. C) inmate transfers are subject to policy and procedures outlined in the solicitation, and resulting contract.

Question #53

My Question is in Reference to:

Under Subsection I. Security and Control (Arrest Authority), the PWS states “The contractor shall have appropriate arrest authority in order to maintain the security of the correctional institution. The contractor shall provide a written assurance statement annually to the COR indicating the arrest authority is current and still applicable.”

Question: Taft is a federal government-owned facility and previous contracts did not require contractors to provide arrest authority. Please confirm if the current incumbent has arrest authority and, if so, in what manner? If not, will the government consider removing this requirement for Taft?

Section: Section C (PWS), Subsection I – Security and Control Page: 41; Lines 15-40

Answer: Yes, California Penal Code 837.

Question #54

Under Subsection J. Discipline/Special Housing, the PWS states “A Bureau of Prisons Discipline Hearing Officer (DHO) will conduct all DHO hearings, and enter related information into SENTRY.”

Question: Are contractors required to staff the facility with a Disciplinary Hearing Officer who is a contractor employee?

Section: Section C (PWS), Subsection J – Discipline/Special Housing Page: 48; Lines 13-15

Answer: No, however, the contractor should identify an individual to be the point of contact/coordinator for the Bureau’s DHO who will be conducting the hearings.

Question #55

My Question is in Reference to:

Please provide the number of points of food service at both the low security FCI and the minimum security camp.

SECTION Section N. of the PWS, Food Services PAGE Pages 55-56

Answer: FCI Main Institution = 3 (Main Dining, Staff Dinning, Satelite for SHU) FCI Camp Institution = 1 (Main Dinning)

Question #56

Will the BOP please provide the current staffing pattern specific to Food Services?

SECTION Section N. of the PWS, Food Services PAGE Pages 55-56

Answer: No, It is the contractor’s responsibility to propose, and manage the facility in accordance with the solicitation/awarded contract.

Question #57

My Question is in Reference to:

How many weeks of training are required for Food Services staff?

SECTION Section N. of the PWS, Food Services PAGE Pages 55-56

Answer: Presently the food service staff at Taft are Correctional Officer trained, and must meet solicitation requirements when providing these type of services (ACA, State & Federal Law, Policy). It is the contractor’s responsibility to propose, and manage the facility in accordance with the solicitation/awarded contract.

Question #58

My Question is in Reference to:

What are the specific calorie requirements for the population?

SECTION Section N. of the PWS, Food Services PAGE Pages 55-56

Answer: Refer to the National dietary standards for adult males.

Question #59

Can the contractor submit a proposed menu?

SECTION Section N. of the PWS, Food Services PAGE Pages 55-56

Answer: Yes.

Question #60

My Question is in Reference to:

Are self-serve bars utilized at Taft (in both the low security FCI and in the minimum security camp)?

SECTION Section N. of the PWS, Food Services PAGE Pages 55-56

Answer: They are available, but it is the contractor’s responsibility to manage the facility in accordance with the awarded contract.

Question #61

My Question is in Reference to:

Does the Taft facility utilize the standard BOP Kosher menu?

SECTION Section N. of the PWS, Food Services PAGE Pages 55-56

Answer: No.

Question #62

My Question is in Reference to:

Is there a designated Kosher work space?

SECTION Section N. of the PWS, Food Services PAGE Pages 55-56

Answer: Yes

Question #63

My Question is in Reference to:

Is the Taft facility accredited by the Joint Commission? If not, will it be required in this procurement?

SECTION Section O. of the PWS, Health Care PAGE Pages 57-65

Answer: The facility is currently accredited by the Joint Commission. It will be the responsibility of the awardee to identify and maintain an appropriate health care accreditation.

Question #64

My Question is in Reference to:

Is the Taft facility utilizing an Electronic Medical Record? If yes, what system?

SECTION Section O. of the PWS, Health Care PAGE Pages 57-65

Answer: Currently the Taft facility is not utilizing an electronic medical record system.

Question #65

Will the successful contractor be allowed to implement and use the preferred Electronic Medical Record software system of their choice?

SECTION Section O. of the PWS, Health Care PAGE Pages 57-65

Answer: Yes, as long as it meets the required standards as indicated in the PWS.

Question #66

Under Subsection O. Health Care, the PWS provides a reference to the BOP National Formulary.

Question: If HIV and Hepatitis C pharmaceutical treatment is required, will the BOP allow the contractor to purchase medications utilizing any discounted pricing agreements that the BOP currently has in place?

Section: Section C (PWS), Subsection O – Health Care Page: 60; Lines 33-40

Answer: No. The awardee will be required to obtain their own pricing agreements.

Question #67

My Question is in Reference to:

Under Subsection O. Health Care, the PWS outlines the procedures for managing chronic medical conditions.

Question: In order to enhance the process in improving the inmate’s condition and ongoing treatment of chronic diseases and other related health conditions, will vendor’s be allowed to utilize Tele-Health in the diagnosis and treatment of our inmate population?

Question: What Care Levels will be housed at the facility and the approximate percentage of each level?

Section: Section C (PWS), Subsection O – Health Care Page: 62; Lines 20-34

Answer: Tele-Pysch has been approved on past BOP contracts. The contractor will be required to submit an acceptable policy and procedures before approval will be granted.

Answer: Inmates with CARE 1 and CARE 2 will be designated to the Taft facility. There is no current intent to designate inmates with any higher levels than CARE 2.

Question #68

My Question is in Reference to:

Under Subsection O. Health Care, the PWS states “The contractor shall provide all essential health care services while meeting the applicable standards and levels of quality established by the ACA and a designated health care accreditation provider.”

Question: Will accreditation by The Joint Commission be required?

Answer: There has been a change from past PWS. It is the contractor’s responsibility to identify a health care accreditation provider and maintain the standards of that accreditation throughout the contract.

Question #69

Under Subsection O. Health Care, the PWS describes the requirements for managing infectious diseases.

Question: Given the high rate for contraction of San Joaquin Valley Fever at Taft, will HIV, Hep C, and other diagnosed immune deficient medical conditions that are susceptible to opportunistic infections like San Joaquin Valley Fever be housed at the facility?

Section: Section C (PWS), Subsection O – Health Care Page: 61; Lines 1-24

Answer: It is not the intent of the Bureau to house inmates with compromised immune conditions.

Question #70

My Question is in Reference to:

Under Subsection O. Health Care, the PWS describes the procedures governing transfers and inmate medical designations.

Question: Given the high rate for contraction of San Joaquin Valley Fever at Taft, if an inmate has a newly diagnosed immune deficient chronic medical condition that is contraindicated for housing at the facility, will the inmate be re-designated/transferred as soon as possible?

Section: Section C (PWS), Subsection O – Health Care Page: 65; Lines 1-7

Answer: Yes

Question #71

My Question is in Reference to:

Under Subsection O. Health Care, the PWS describes the requirements for inmate medical records.

Question: Will the contractor have access to and utilize the BOP Electronic Health Record in the management of inmates or is the contractor to use paper based records?

Section: Section C (PWS), Subsection O – Health Care Page: 64; Lines 16-28

Answer: The contractor will not have access to the BOP electronic health records. The contractor will be required to have an electronic medical record of their own that meets the requirements outlined in the

PWS.

Question #72

My Question is in Reference to:

Is a Release Preparation Program required for those housed at the minimum security camp? If yes:

a) How many inmates participated in the Release Preparation Program in the most recent 12 month period?

b) Is there a specific Release Preparation Program curriculum that must be utilized or will the successful contractor be allowed to implement and use their own curriculum?

SECTION Section Q. of the PWS, Academic and Vocational Education PAGE Page 66

Answer: Yes. a) It is the Bureau’s position that all inmates actively work towards/preparing for their release the first day they are in the custody of the Bureau. b) No, there is not a specific release preparation program. The contractor will be allowed to develop their own. The type of program will vary from inmate to inmate based on the needs of the inmate.

Question #73

Is a Substance Abuse Treatment Program required for those inmates housed at the minimum security camp? If yes:

a) What Substance Abuse Treatment Programs are currently being offered at the camp?

b) How many inmates participated in a Substance Abuse Treatment Program in the most recent 12 month period?

c) What models of treatment are required (e.g. Intensive Outpatient Programs, Residential Programs)?

SECTION Section Q. of the PWS, Academic and Vocational Education PAGE Page 66

Answer: At a minimum, a drug education program should be offered to the inmate population.

Question #74

My Question is in Reference to:

Is an Education Program required for inmates housed at the low security FCI? If yes:

a) What Education Programs are currently being offered?

b) How many inmates participated in an Education Program in the most recent 12 month period?

SECTION Section Q. of the PWS, Academic and Vocational Education PAGE Page 66

Answer: Yes. Please read Section Q of the PWS.

Question #75

My Question is in Reference to:

What percentage of the low security FCI population currently participates in:

a) in an ESL class or

b) an occupational education class?

c) Are those numbers expected to remain the same under the new contract?

SECTION Section Q. of the PWS, Academic and Vocational Education PAGE Page 66

Answer: It is the contractor’s responsibility to manage the facility IAW the resultant contract from this solicitation.

Question #76

My Question is in Reference to:

What occupational education class programs are currently offered to the low security FCI population and the minimum security camp population?

SECTION Section Q. of the PWS, Academic and Vocational Education PAGE Page 66

Answer: It is the contractor’s responsibility to manage the facility IAW the resultant contract from this solicitation.

Question #77

What percentage of the minimum security camp population currently participates in:

a) a literacy/GED class or

b) an occupational education class?

c) Are those numbers expected to remain the same under the new contract?

SECTION Section Q. of the PWS, Academic and Vocational Education PAGE Page 66

Answer: A) 0% B) 10% C) No

Question #78

My Question is in Reference to:

Under Subsection Q. Academic and Vocational Education, the PWS describes the requirements for inmate programs. In addition, Section H – Special Contract Requirements states, “The facility houses a maximum of 585 U.S. citizen, minimum security male inmates. These inmates require additional programming needs to that of the low security Criminal Alien Requirement.

Questions:

What is the current program capacity inside the low security institution for Education, Vocational, Behavioral, and Substance programs?

Answer: FCI Main: Eduction/Substance Abuse = 11,400 Sqf; Vocational = 38,700 Sqf;

Behavoral = 4,900 Sqf. Camp Facility: Education = 1,450 Sqf; Vocational = 1,210 Sqf.

During the site visit a large computer lab was observed. What current programs are offered to offenders in the lab? Are the programs certified? For example, Certiport programming offering Microsoft office certifications?

Answer: This is a new solicitation with different requirements in the PWS.

What is the current program capacity inside the Minimum Camp for Education, Behavioral, and Substance programs? Does the camp offer vocational programming?

Answer: FCI Main: Eduction/Substance Abuse = 11,400 Sqf; Vocational = 38,700 Sqf;

Behavoral = 4,900 Sqf. Camp Facility: Education = 1,450 Sqf; Vocational = 1,210 Sqf.

Are there any current assessments that are required to be completed on each offender?

Answer: Please see the solicitation requirements.

Is there a required number (or ratio) of program/case management staff for each facility?

Section: Section C (PWS), Subsection Q – Academic and Vocational Education Page: 64; Lines 16-28

Answer: Please see the solicitation requirements.

Section D, Packaging and Marking:

Intentionally left Blank in Solicitation.

Section E, Inspection and Acceptance:

No questions submitted.

Section F, Deliveries & Performance Questions:

Question #79

My Question is in Reference to:

Under what circumstances have this Liquidated Damages clause historically been invoked under a contract for the operation of this Government owned/Contractor operated facility? How was the liquidated damages amount determined?

SECTION Section F. of the RFP, Deliverables and Performance PAGE Page 11, Clause 52.211-11

Answer: Liquidated Damages are incorporated in accordance with FAR 11.501(a). The liquidated damages daily rate is $2,181.00, and was calculated using the salaries of the effected government employee’s, and the estimated hours per day that each would spend working on an issue where liquidated damages may arise.

Section G, Contract Administration Data:

No Questions Submitted.

Section H, Special Contract Requirements:

Question #80

Under Section H - Special Contract Requirements, the RFP states “The low security facility criminal alien population will ordinarily be low security non-U.S. citizen, primarily Mexican, adult males with 90 months or less remaining to serve on their sentences. The minimum security facility will house U.S.

citizens with sentences less than 10 years.”

Questions:

Regarding the low security correctional institution:

What is the total number of man-days for the most recent 12 month period at the low security correctional institution that houses the criminal alien (non-U.S. citizen) population?

Answer: This solicitation has new requirements, and pricing is based on Section B of the solicitation.

What is the total number of man-days from stays of 30 days or more for the most recent 12-month period at the low security correctional institution that houses the criminal alien (non-U.S. citizen) population?

Answer: This solicitation has new requirements, and pricing is based on Section B of the solicitation.

What is the average length of stay at the low security correctional institution that houses the criminal alien (non-U.S. citizen) population?

Answer: Please see the solicitation which states the class of inmates for placement at the low security institution.

Regarding the minimum security facility:

What is the total number of man-days for the most recent 12 month period at the minimum security facility that houses the US citizens?

Answer: This solicitation has new requirements, and pricing is based on Section B of the solicitation.

What is the total number of man-days from stays of 30 days or more for the most recent 12 month period at the minimum security facility that houses the US citizens?

Answer: This solicitation has new requirements, and pricing is based on Section B of the solicitation.

What is the average length of stay at the minimum security facility that houses the US citizens?

Section: Section H (Special Contract Clauses), Subsection B – Facility Description Page: 15

Answer: Please see the solicitation which states the class of inmates for placement at the low security institution.

Question #81

My Question is in Reference to:

Under Section H - Special Contract Requirements, the RFP mentions a Utility Energy Savings Contract with Pacific Gas and Electric.

Question: Will the government please provide a copy of the referenced contract?

Section: Section H (Special Contract Clauses), Subsection C – Govt Furnished Property Page: 17

Answer: No.

Section I, Contract Clauses:

Section J, List of Attachments:

Section K, Representations, Certifications, and Other Statements of

Offerors:

Section L, Instructions, Conditions and Notices to Offerors:

Question #82

My Question is in Reference to:

The proposal preparation instructions – General, indicates: “The offeror will be required to submit two electronic copies of volume Numbers 1 & 3, and seven copies of Volume 4.” However, there is not a Volume 4 required for this proposal and it appears there are no requirements for any electronic copies of Volume 2. Please clarify the instructions to indicate how many electronic copies should be submitted for Volumes 1, 2 and 3.

SECTION L

LINE NUMBER N/A

Answer: An amendment to the solicitation will be generated and issued.

Question #83

The proposal preparation instructions – General, indicates: “Unless explicitly stated otherwise, the proposal text shall be typed, using Courier New, Size 12, 1.5 spaced and printable (unreduced in size) on 8½ x 11 inch paper.” To ensure readability, for the organizational chart, can we use 11 x 17 inch paper?

SECTION L

LINE NUMBER N/A

Answer: Yes

Question #84

My Question is in Reference to:

Under Section L - Instructions, Conditions and Notices to Offerors, can the government please clarify the following:

Questions:

Under Section L.2, Page 53, states: “The Offeror will be required to submit two electronic copies of Volume Numbers 1 & 3, and seven copies of Volume 4.” Technical Volumes #2A and #2B are omitted and there are no other instructions for Volume 3. In addition, there is no Volume 4 required for this solicitation. Please clarify the number of copies (hard copy and electronic) for each required Volume.

The ordering of subsections in Section L appears to be out of order and there is no subsection L.1 or L.6.

Please confirm that all requirements have been included in this Section.

Section: Section L.2 Pages: 51-57

Answer: An amendment to the solicitation will be generated and issued.

Question #85

My Question is in Reference to:

Under Section L.2, the proposal instructions state, “Unless explicated stated otherwise, the proposal text shall be typed … on 8 ½ x 11 inch paper”.

Question: Will the BOP allow for a larger paper size such as 11 x 17 for the submission in order to ensure the legibility of graphic illustrations such as organization charts, activation schedules, etc.

Section: Section L.2 Page: 53

Answer: Yes

Section M, Evaluation Factors for Award:

Question #86

Under Section M - Evaluation Factors for Award, please clarify the following:

Questions: There is no subsection M.1. Please clarify. Subsection M.3, Page 60, SMALL DISADVANTAGED BUSINESS (SDB) UTILIZATION has the same has the same paragraph number and evaluation criteria as the M.3 TRANSITION PLAN above it. Please clarify.

Section: Section M Page: 58-60

Answer: Correct the solicitation does not contain a subsection M.1. The Small Disadvantaged Business (SDB) Utilization should be numbered 4.