Attachment_4__Instructions_to_Offerors_and_Basis_for_Award_Simplified.pdf

RFP No. DJF-18-2200-PR-0005401 Aviation Training

Attachment 4 – Instructions to Offerors and Basis for Award (Simplified)

1.0 PROPOSAL INSTRUCTIONS: The following instructions establish the acceptable minimum requirements for the format and content of proposal. Special attention is directed to the requirements for the technical volume to be submitted in accordance with these instructions.

a. Contract Type and General Provisions: The Government anticipates awarding multiple (a minimum of two) five-year, firm-fixed priced (FFP) Pre-priced Blanket Purchase Agreement(s) (BPA) for Aviation Training Services.

b. Submission: The proposal shall be signed by an official authorized to bind the organization and should stipulate that it is predicated upon all of the terms and conditions of this RFP. An Offeror may propose to all or some of the required training courses. To expedite the proposal evaluation, all documents required for responding to the RFP shall be placed in the following order:

I. COVER PAGE / EXECUTIVE SUMMARY: Include RFP number and title, Offeror’s name, address, point of contact, telephone number, facsimile number, and email address.

Tax ID, DUNS, and Cage Codes for the prime and any proposed Subcontractors.

II. TECHNICAL APPROACH VOLUME I: The technical approach volume shall consist of a table of contents and supporting information demonstrating the Offeror’s ability to meet/exceed the training standards objectives specified in Attachment 2 Statement of Objective (SOO). The volume shall discuss the Offeror's understanding of the required tasks/training courses as described in the SOO and the methods to be used to meet and/or exceed the training standards and objectives. The Offeror shall describe in this section their training approach for each of the required courses outlined in the SOO. The Offeror shall also describe their licensing and professional capabilities, Instructor qualifications, certifications, flight hours, training area and facilities, available training aircraft, training devices and simulators, training capacity, and past experience providing similar training in the United States.

III. PRICE VOLUME II: Pricing should reflect FFP pricing utilizing Attachment 1 Pricing Schedule. Pricing shall include all training services identified in Attachment 2 SOO and any discounts that may be applicable. The Offeror shall provide pricing for the entire five-year ordering period which will be broken down into five twelve-month BPA Call periods.

IV. PAGE LIMITS / CONDITIONS: The proposal shall consist of the following:

Cover Letter & Executive Summary Technical Approach Pricing

Volume Title Page Limit

Cover Letter/Executive Summary 2 Pages Volume I Technical Approach 30 Pages

RFP No. DJF-18-2200-PR-0005401 Aviation Training

Volume II Pricing No Limit

The Offeror shall submit one (1) electronic version compatible with the Microsoft Office 2007 Software Suite. An emailed copy of all requested information shall be provided to both the Contract Specialist and the Contracting Officer by the specified due date/time.

Print settings must be established so each page prints on an 8 ½ by 11 inch piece of paper.

Files may be compressed, however please be advised that files larger than 10MB are not received by our system.

Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal. A page is defined as each face of a sheet of paper containing information. When both sides of a sheet display printed material, it shall be counted as two (2) pages. The text size shall be Times New Roman in a font size no less than 11 point font. The table of contents, cover sheets, and cover letters do not count against the page limits.

Failure to follow the format/page limits/conditions below could result in your offer being determined nonresponsive.

2.0 BASIS FOR AWARD

The Offerors proposal will be evaluated in accordance with FAR 13.106-2. The Government will establish a Pre-priced BPA resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

a. Factor 1: Price: Offeror pricing shall be inserted in the Combined Synopsis/Solicitation Letter, Attachment 1 Pricing Schedule, for evaluation. Price will be evaluated for completeness, reasonableness, and accuracy of proposal prices. Price will be evaluated by utilizing a price analysis. Offeror’s that do not propose pricing for the entire five-year performance period will be determined nonresponsive and will not be considered for award of a contract.

b. Factor 2: Technical Capability: The Government will evaluate the Offeror’s

Technical Approach to determine the manner and extent to which the Offeror’s proposed training approach and infrastructure will meet or exceed the Government’s standards and objectives, as described in Attachment 2 SOO, for awarding multiple (a minimum of two) five-year, firm-fixed priced (FFP) Pre-priced Blanket Purchase Agreement(s) for Aviation Training Services) and the requirements in the RFP. The Government will consider the Contractors licensing and professional capabilities, instructor qualifications, certifications, flight hours, training area and facilities, available training aircraft, training devices & simulators, training capacity, and past experience providing similar training in the United States.

(1) Technically Acceptable: The Offeror’s proposal clearly meets the performance and technical capability requirements as specified in Attachment 2 SOO.

(2) Technically Unacceptable: The Offeror’s proposal fails to meet performance and technical capability requirements as specified in Attachment 2 SOO.