B05-A01 QA SBSWM Repl.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

Previous edition unusable

A0001

52.243-1 Changes – Fixed Price, Alt III (Apr 1984)

Daniel Cotto

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of this amendment is to provide the following items;

a. Questions and Answers.

b. PreProposal Conference Minutes.

All other terms and conditions of this solicitation remain unchanged.

Indian Health Service (IHS) Division of Engineering Services (DES) - Seattle 701 5th Ave, Suite 1650 Seattle, WA 98104

RFP75H70125R00046

06/04/2025

05/08/2025

Questions and Answers 06/03/2025

Project Title : Stephan Booster Station & WM Replace, GP-21-Z28, and GP-23-T29

1. The spec references an existing SCADA package at the WTP. If there is one there, is the engineer open to a different integrator working on the system?

The following questions assume a secondary integrator is allowed:

a. What is their current WTP Software system based on? (i.e. Aveva, FactoryTalk View, VTSCADA, ect.)

b. Confirming that only the RTU panel being installed is the one at Stephan booster?

c. The communication through the Ft Thompson Water Tower Radio, is the radio already setup as a Repeater?

d. Will the existing SCADA provider provide all of the password information required to complete the project?

i. Will that be done through the project engineer, or the owner?

- Answer : IHS will not allow other integrators to work on the system. Allowing other integrators to work on the system hasn’t ended well on past projects.

2. We would like to be an approved manufacturer (Brand Name) for this project.

- Answer : Additional equipment manufacturer’s list will not be added via addendum. If vendors have an alternate product they would like to include, it must meet minimum specification. Minimum specification requirements will be handled through the submittal process. If vendors are concerned their product doesn’t meet the minimum specification, bidders should err on the side of caution that the product will not be approved and adjust bid accordingly to provide what was specified.

3. I don’t see a bid form, but the Price and Payment section seems as though there is one. Is there any domestic funding/requirements for this job?

Answers :

- Section L.8 has the proposal preparation instructions with Factor 4: Price covered starting on page 61 and the specifics for submitting your price covered on item 2. I think you are referring to the following:

(a) The Proposal Form (Standard Form 1442), Page 2, Blocks 14‐20c, is to be filled out and executed fully. Any and all solicitation amendments require acknowledgement in Block 19 of the SF1442.

(b) Offerors shall complete Section B, B.1 Price Schedule for CLIN 0001, CLIN 0002, and CLIN 0003.

All proposal pricing information submitted by Offerors is for the exclusive use of the Government.

Section M.3 M.3. VOLUME II: PRICE covers how the offered price will be evaluated:

Factor 4 Price. The Government will evaluate the price based on the amount included in block 17 of the SF‐1442. In accordance with FAR 15.402(a), the Contracting Officer must be able to determine the price as fair and reasonable to issue the award.

Failure to address any of the VOLUME II (Price Proposal) Submittal Requirements may result in an “UNACCEPTABLE” rating and the proposal may not be considered for further evaluation.

- Block 17 of the SF-1442 is located on page 4 of the RFP.

- B.1. Price Schedule is located on page 5 of the RFP.

- There are no foreign funding requirements for this job.

4. The plan page 4 has a detail showing SDR21 water main pipe, but the other pipe is shown as being DR—14 C900. Which one am I supposed to be using?

- Answer : The water main piping prior to booster station (Sta. 0+00 – 2+26) is 6” SDR-21 and piping after booster station installed at Sta. 2+30 is 6” DR-14 C900 (305 psi).

5. Where is the water service line (which page?) In “bid item” 0002 – Water Service Line Construction Do you want the C900 DR14 pipe to be restrained? (Certalok) Some of the ways the pipe is laying look like it might have to be bored.

- Answer : Known service line connection locations have been identified on the plans.

Some aren't known.

Provide the bid as plans show. Areas to be bored (if any) will be identified on the plans. It is the Contractor’s responsibility to ensure pipe is installed per plans/specs and manufacturer’s deflection allowance.

6. In the plans the air release valve pits look like they are on the WM Line, however the detail shows a saddle coming off the line. Is the detail correct and we need a saddle to go to the air release valve?

- Answer : Yes, detail is correct. Saddle required.

7. We would like to get a list of the prime contractors bidding it. Would you have a list of the prime contractors for the STEPHAN BOOSTER STATION & WM REPLACE, SD.

- Answer : Sorry but I don’t have that information. We are in the solicitation phase and do not have a contract or potential contractors yet.

8. Solicitation F.2 state that the Period of Performance will be 365 calendar days. With long lead times for the booster station and skid mounted generator, would a delayed construction NTP be issued?

- Answer : Yes. Typically, we don’t like to delay NTP much over 60 days of awarding the contract. Due to circumstances outside of Contractor’s control (including material lead times), we may provide some leniency in issuing the NTP if this information is made known early and can be confirmed.

9. Solicitation F.2; Will a winter exclusionary period be issued once winter conditions set in and work can no longer be performed?

- Answer : Yes, it is anticipated that a winter shutdown would be agreed upon for this project. This shall be requested by the Contractor.

10. Solicitation G.7; Will the NOAA 10-year average of anticipated adverse days per month, in whole days, be issued as part of an upcoming amendment?

- Answer : No. Construction inspection will occur daily and make note of weather conditions within the construction log. Additional days due to weather will be considered towards the end of the performance period (if needed), if requested by the Contractor.

Number of days requested will be compared to the construction log.

11. Specification 01100; Will IHS please provide Geotechnical reports?

- Answer : There wasn’t a geotechnical investigation that took place.

12. Specification 01430-1.3; Who has jurisdiction for this project?

- Answer : Project is being completed within the boundaries of the Crow Creek

Reservation. All Federal, State, and local laws, taxes, and fees apply.

13. Specification 02315-3.1.D states “obtain all permits from appropriate road agency for construction within road right of way.” Who is the contact for the road agency?

- Answer : Depends on which road you are referring to. Some roads are State, some County and some are Tribal.

14. Specification 02315-3.1.H state “Comply with all construction and material requirements of roadway authorities having jurisdiction.” Who are the roadway authorities having jurisdiction for this project?

- Answer : Depends on which road you are referring to. Some roads are State, some County and some are Tribal.

15. Specification 02316 Rock Excavation does not state if rock excavation is to be included or excluded from the bid schedule. If rock excavation is to be included in the proposal, what is the estimated quantity that is to be included.

- Answer : Rock excavation is not anticipated, so was excluded from the bid schedule.

Spec was included for a definition and determination of rock excavation.

16. Specification 02920-3.1.A states the satisfactory periods are for planting. Will a winter exclusionary period be issued for this portion of work if late fall seeding is not acceptable?

- Answer : This responsibility will be left up to the Contractor. If seeding is completed outside this window the Contractor assumes all risk if the seed doesn’t germinate. We can work with the Contractor if the situation of late fall seeding arises. It may be possible to delay seeding until the Spring seeding window.

PreProposal Conference 05/20/2025

Project Title : Stephan Booster Station & WM Replace, GP-21-Z28, and GP-23-T29

Introductions :

- Interested Vendors : The contractor is responsible for performing the work called for in the contract in accordance with the terms and conditions of that contract.

- IHS

- COR : To be stated after the award.

- Technical expert, inspection and acceptance.

- CO : Daniel Cotto, 206-615-2790, daniel.cotto@ihs.gov

- Any changes to the T&C require CO approval.

- Contractual issues, negotiations, issue modifications.

Direct all communications through the CO; do not contact the COR Team directly during the preaward phase.

Goal : The purpose of this contract is to remove and replace the existing Stephan Booster Station and approximately 9,900 L.F. of ductile iron pipe.

Disclaimer : Under no circumstances will any oral statements made be binding upon the Government unless such statements or agreements are issued by the Contracting Officer.

Only a warranted Contracting Officer acting within their delegated limits has the authority to issue modifications or otherwise change the terms and conditions of this contract. If an individual other than the Contracting Officer attempts to make changes to the terms and conditions of this contract, you shall not proceed with the change and shall immediately notify the Contracting Officer.

- The major issues usually come from money, time, and specs.

- Once negotiated, a written contract modification doesn’t take long to issue and the CO could issue a verbal for urgent items.

Are there any concerns about :

- Communications protocols.

- Email is preferred, phone is fine.

- Will there be a construction communication app? (Procore, RedTeam, etc.)

- Site visits.

- Proposals due date. Remember that early offers are encouraged.

- How to price your offer.

- 60-day offer-acceptance period (SF-1442, blocks 13d & 17)

- How you are going to invoice and get paid.

- Technical requirements.

- The Government’s inspection and acceptance process.

mailto:daniel.cotto@ihs.gov

- The period of performance (POP). Are there any concerns about meeting the POP? Any concerns with logistics or long lead items?

- The CPARS evaluation process.

- Superintendent on Site. Please remember that you need to manage your subcontractors.

- Bid Bond with the offer. Payment & Performance bonds and Insurance after award.

- The PostAward conference and kick-off meeting will be coordinated after award.

- Tribe Requirements.

- Clauses and provisions.

- Ensure your SAM record is up to date.

- L.8 Proposal Preparation Instructions.

- Factor 1 Technical Factor submission requirements.

- DO NOT directly contact the COR or other Government personnel listed in the Specifications/Drawings. These personnel have been informed to direct all questions by interested offerors to be submitted to the Contracting specialist, at daniel.cotto@ihs.gov .

- Factor 2 Past Performance.

- Factor 3 ISBEE has several items.

- Factor 4 Price has several items.

- Section M How you will be evaluated.

- You have to meet the technical requirements.

- This is a LPTA solicitation, so the questions about your wants are irrelevant as long as the offer meets the minimum requirements (no trade-offs).

- We can amend the RFP if you find that a specification needs to be changed.

- You need to be rated as acceptable for past performance.

- You need to meet the ISBEE criteria.

- Price: Ensure you submit the required items. The Contracting Officer must be able to determine the price as fair and reasonable to issue the award.

Are there any other questions or concerns about how to compete and win this contract?

mailto:daniel.cotto@ihs.gov