Rev: 01/27/16

Mayor Chief Procurement Officer Buddy Dyer David Billingsley, CPSM, C.P.M.

CITY OF ORLANDO

REQUEST FOR PROPOSALS (RFP)

DATE OF ISSUE: FEBRUARY 2, 2026

RFP DUE DATE: MARCH 5, 2026

RFP DUE TIME: 2:00 p.m., Local Time, City of Orlando, FL

RFP DELIVERY LOCATION: City of Orlando Procurement and Contracts Division 400 South Orange Avenue, Fourth Floor Orlando, Florida 32801

RFP TITLE: JOB ORDER CONTRACTING SERVICES

RFP NO: RFP26-0159

THIS IS NOT AN ORDER

DIRECT ALL INQUIRIES TO: Silva Coste, CPP, Purchasing Age Phone: (407) 246-2216 Email: Silvia.Coste@orlando.gov

BUSINESS NAME & ADDRESS: CONTACT INFORMATION:

Business Name Name of Contact Individual

Address Contact Address

City, State, Zip Contact City, State, Zip

Telephone Number Contact Telephone Number

Business Email Address Contact Email Address

Job Order Contracting Services RFP26-0159

Procurement and Contracts Division Page: 2

REQUEST FOR PROPOSALS INFORMATION

The Procurement and Contracts Division is the official source to obtain information relating to City of Orlando solicitations. It is incumbent on the Proposer to obtain solicitation and current award information prior to and after the scheduled opening date of a Request for Proposals.

Information is updated daily as it becomes available. An award, or recommendation of award, may be made at any time after the scheduled opening date of a Request for Proposals. You may obtain award and other solicitation information in a variety of ways:

1. There are currently two Internet sites available to obtain RFP Selection Committee rankings, Notice of Intended Action for award and other information:

A. The City of Orlando Procurement and Contracts Division’s Website:

http://www.orlando.gov/procurement/solicitations/ If you are interested in obtaining solicitation information, copy and paste the above link into your web browser and click on View Current Bids. Please remember that you must keep your registration information up to date in order to continue to receive notifications of bidding opportunities that meet your commodity code selections.

B. Direct link to the City’s E-Procurement Portal:

https://procurement.opengov.com/portal/orlando.

2. You may visit the Procurement and Contracts Division to obtain award information, solicitation packages, addendums, and other documents. Our office is located at:

City of Orlando

Procurement and Contracts Division 400 South Orange Avenue, Fourth Floor

3. You may also call the Procurement and Contracts Division at (407) 246-2291, during normal business hours, to request award and other solicitation related information.

We appreciate your interest in doing business with the City Beautiful and wish you much success with your business ventures.

http://www.orlando.gov/procurement/solicitations/ https://procurement.opengov.com/portal/orlando.

Procurement and Contracts Division Page: 3

INSTRUCTIONS FOR SUBMITTING RESPONSE

IN RESPONSE TO PROPOSALS FOR THE

RFP26-0159, JOB ORDER CONTRACTING SERVICES

Except as provided below for people needing special accommodation, to be responsive, bids for this solicitation must be submitted electronically. Paper responses will be deemed non-responsive.

Instructions for submitting a bid:

1. Once you have logged into your OpenGov account, go to the solicitation in which you want to bid/participate on. Then click on “Draft Response,” complete the information requested, upload your bid/quote/submittal, along with all required attachments, and submit.

2. Do not wait until the last minute to submit your Bid/Responses, The City is not responsible for late submittals or technical difficulties.

Respondents are solely responsible for ensuring that their submittals are complete, uploaded and submitted in the City’s e-Procurement portal by the due date and time.

Respondents are strongly encouraged to submit their response well ahead of the final due date and time to avoid any transmission or other issues. The City shall not be responsible for any submission delays or failures caused by any occurrence.

Notwithstanding any provision of this Addendum or the Solicitation to the contrary, persons with disabilities needing a special accommodation to submit a bid response or participate in this solicitation should contact the Procurement and Contracts Division, City Hall at One City Commons, 400 South Orange Avenue, Orlando, Florida 32801, telephone number (407) 246-2291, not later than four (4) days prior to the submittal date for accommodations related to the submittal, or four (4) days prior to the date on which any other accommodation is needed.

B. PRE-BID MEETING:

A Non-Mandatory Pre-Bid Teleconference will be held on February 12, 2026 at 10:00 a.m., via MS Teams, the conference line number is +1 321-247-7568,460100653#.

You must press the # key immediately after entering the id number.

https://teams.microsoft.com/l/meetup-join/19%3ameeting_YzE0YjBkOWYtYTdkMi00YjFkLWIxNDctOGU5YmIwZTA3M WU4%40thread.v2/0?context=%7b%22Tid%22%3a%227594da9b-294b-4acf-913b-d159ae921564%22%2c%22Oid%22%3a%223dc3147e-b3e2-452b-bf4d- 416f9a614cc0%22%7d

C. VIRTUAL SOLICITATION OPENING:

Instructions to join the solicitation opening virtual meeting:

1. Sign up for a free Zoom account Go to zoom.us/signup and enter your email address to create a free account with Zoom web conferencing. You’ll receive an email from Zoom where you will click https://teams.microsoft.com/l/meetup-join/19%3ameeting_YzE0YjBkOWYtYTdkMi00YjFkLWIxNDctOGU5YmIwZTA3MWU4%40thread.v2/0?context=%7b%22Tid%22%3a%227594da9b-294b-4acf-913b-d159ae921564%22%2c%22Oid%22%3a%223dc3147e-b3e2-452b-bf4d-416f9a614cc0%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_YzE0YjBkOWYtYTdkMi00YjFkLWIxNDctOGU5YmIwZTA3MWU4%40thread.v2/0?context=%7b%22Tid%22%3a%227594da9b-294b-4acf-913b-d159ae921564%22%2c%22Oid%22%3a%223dc3147e-b3e2-452b-bf4d-416f9a614cc0%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_YzE0YjBkOWYtYTdkMi00YjFkLWIxNDctOGU5YmIwZTA3MWU4%40thread.v2/0?context=%7b%22Tid%22%3a%227594da9b-294b-4acf-913b-d159ae921564%22%2c%22Oid%22%3a%223dc3147e-b3e2-452b-bf4d-416f9a614cc0%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_YzE0YjBkOWYtYTdkMi00YjFkLWIxNDctOGU5YmIwZTA3MWU4%40thread.v2/0?context=%7b%22Tid%22%3a%227594da9b-294b-4acf-913b-d159ae921564%22%2c%22Oid%22%3a%223dc3147e-b3e2-452b-bf4d-416f9a614cc0%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_YzE0YjBkOWYtYTdkMi00YjFkLWIxNDctOGU5YmIwZTA3MWU4%40thread.v2/0?context=%7b%22Tid%22%3a%227594da9b-294b-4acf-913b-d159ae921564%22%2c%22Oid%22%3a%223dc3147e-b3e2-452b-bf4d-416f9a614cc0%22%7d

Procurement and Contracts Division Page: 4 on a link to activate your account. If you already have a Zoom account, skip to step #3 below.

2. Choose your device and download Zoom You can use a smart phone, tablet, laptop, or desktop computer. After signing up, visit zoom.us/download and download the “Zoom Client for Meetings” onto your computer. On mobile devices, search your app store for the free Zoom app and download it. Make sure to allow some extra time for the install before joining your first meeting. If you do not have one of the devices just mentioned, you can also call in to the meeting. If you cannot download Zoom and need to connect via web browser, you can use the Zoom web client (more info on browser compatibility visit bit.ly/zoomwebinfo).

3. Join the virtual meeting:

a. This is the public link: https://orlando-gov.zoom.us/j/88479288506

b. Call in number: +1 305 224 1968

c. Webinar ID: 88479288506

4. Provide live public comment

Use the “Raise Hand” feature to request to speak. If you have called in you can raise your hand by pressing *9. If you do this you will be called on to speak using the last four digits of your phone number.

https://orlando-gov.zoom.us/j/

Procurement and Contracts Division Page: 5

SUBMITTAL CHECK

LIST:

Proposer’s should use the proposal check list below of standard forms which are to be completed and returned as part of your proposal submittal. Failure to complete and return required forms may result in your response being non-responsive and not considered for award.

The items listed below are required. Additionally, other forms/items may be required to be submitted under the terms of this Invitation for Bids which are not listed below. It is the proposer’s responsibility to read and understand the provisions of this Invitation for Bids.

______ Bid must be submitted Electronically as one (1) PDF copy.

Solicitation Cover Page with completed information requested.

______ Bid Bond of $50,000.00.

Current Copy of Proposer’s W-9.

Proposer’s Certification, signed and notarized Form.

Completed Addendum Acknowledgment in OpenGov, for each Addendum.

It is the Proposers’ responsibility to contact the City’s Procurement and Contracts Division prior to submitting a solicitation to ascertain if any addenda have been issued, to obtain all such addenda, and acknowledge Addenda in OpenGov.

______ Reference Form.

Proposal Price Form.

______ Confidential and/or proprietary Information Exemption Form.

______ Conflict of Interest Disclosure Form.

______ Certification regarding prohibition against contracting with scrutinized companies Form.

______ Human Trafficking Affidavit.

______ Letter from a surety demonstrating Proposer’s ability to qualify for the required bond.

Written Question(s): Written questions must be received by February 19, 2026 at 5:00 P.M. Local Time.

Procurement and Contracts Division Page: 6

TABLE OF CONTENTS

Page

INSTRUCTION FOR SUBMITTING PROPOSAL

SUBMITAL CHECK LIST

1.0 DESCRIPTION OF PROJECT

2.0 BACKGROUND AND STATISTICAL INFORMATION

3.0 TERM OF CONTRACT

4.0 PROPOSAL SCHEDULE

5.0 MANDATORY MINIMUM QUALIFICATIONS

6.0 SCOPE OF SERVICES AND TECHNICAL REQUIREMENTS

7.0 PRE-PROPOSAL CONFERENCE

8.0 PROPOSAL DUE DATE AND TIME

9.0 PROPOSAL PREPARATION AND FORMAT

10.0 REQUIRED PROPOSAL SUBMITTALS

11.0 DELIVERY OF PROPOSALS

12.0 CONFORMANCE TO SOLICITATION

13.0 EVALUATION CRITERIA

14.0 PROPOSAL ADVISORY COMMITTEE AND EVALUATION PROCESS

15.0 QUESTIONS REGARDING SOLICITATION OR PROPOSAL PROCESS

16.0 ADDITIONAL INFORMATION

17.0 ADDENDUM TO REQUEST FOR PROPOSALS

18.0 APPLICABLE LAW

19.0 CONTRACT

20.0 EXECUTION OF CONTRACT

21.0 RIGHT TO AUDIT RECORDS

22.0 FISCAL YEAR FUNDING APPROPRIATION

23.0 PUBLIC ENTITY CRIMES

Procurement and Contracts Division Page: 7

24.0 PROMPT PAYMENT ACT

25.0 INVOICES

26.0 DISPUTE RESOLUTION

27.0 PROPOSER’S GUARANTEE

28.0 INSURANCE / PERFORMANCE BONDS

29.0 FLORIDA SALES TAX

30.0 DRUG-FREE WORKPLACE CERTIFICATION

31.0 AMERICANS WITH DISABILITIES ACT

32.0 RECIPROCAL LOCAL PREFERENCE

33.0 PURCHASING CONTRACTS WITH OTHER GOVERNMENT AGENCIES

34.0 FOREIGN CORPORATION

35.0 SUBCONTRACTORS

36.0 PURCHASING CARD PROGRAM

37.0 LIVING WAGE POLICY

38.0 SOFTWARE LICENSES

39.0 GOVERNING LAW/VENUE

40.0 EMPLOYMENT ELIGIBILITY; E-VERIFY SYSTEM

41.0 HUMAN TRAFFICKING AFFIDAVIT

ATTACHMENTS

ATTACHMENT “A” – THE CONTRACT

ATTACHMENT “B” – PROPOSER’S CERTIFICATION

ATTACHMENT “C” – REFERENCES

ATTACHMENT “D” – HUMAN TRAFFICKING AFFIDAVIT FORM

ATTACHMENT “E” – VETERAN BUSINESS ENTERPRISE PARTICIPATION……

ATTACHMENT “F” – COST PROPOSAL FORM

Procurement and Contracts Division Page: 8

ATTACHMENT “G” – CONFIDENTIAL AND/OR PROPRIETARY INFORMATION

INFORMATION EXEMPTION FORM

ATTACHMENT “H” – CONFLICT OF INTEREST DISCLOSURE FORM….…………..65

ATTACHMENT “I” – CERTIFICATION REGARDING PROHIBITION AGAINST

CONTRACTING WITH SCRUTINIZED COMPANIES FORM……………………………..67

Procurement and Contracts Division Page: 9

REQUEST FOR PROPOSALS FOR

RFP26-0159, JOB ORDER CONTRACTING SERVICES

1.0 DESCRIPTION OF PROJECT:

The City of Orlando (“City”) is soliciting proposals from qualified, certified and licensed General Contractors for a Job Order Contracting Services Contract, which will include various repair and remodeling jobs that often include electrical, plumbing, and/or HVAC services. The individual job orders may involve masonry work, stucco, concrete, building repair (including roof and structural repairs), and construction projects. Past projects performed under the current Contract have included statue pedestal repairs, fountain repairs, shade structures installations, protective netting installations, and paver repairs and installations. The work performed under this Contract can include several different disciplines for one job order.

Work will originate from the City’s Facilities Management Division. An Annual Contract will be awarded, and Individual Job Orders will be placed as work is required.

The individual job orders may be for construction, renovations, maintenance and/or repair work. Individual job orders will be valued at less than $527,670.00 each. The individual job order amount may be adjusted by the percentage change in the Engineering News-Record’s Building Cost index at the beginning of each calendar year; pursuant to Florida Statute Section 255.20. It is estimated that the annual expenditure for each contract will not exceed $6,500,000.00.

Jobs will be awarded on the basis of “unit prices” for specific tasks that are established by R.S. Means, which includes material, labor and equipment costs for those tasks, taking into account the material and labor price variations in different parts of the country. In particular, the City will use the unit prices published in the latest R.S. Means Facilities Construction Cost Data Reference for specific work tasks established for the Orlando area.

2.0 BACKGROUND AND STATISTICAL INFORMATION:

The City of Orlando is a 111.2 square mile area that covers a total of 71,140 acres. With its central location in the region and the State, Orlando is easily accessible from Interstate 4, Florida Turnpike, East/West Expressway and the Beach line Expressway.

The Mission of the City of Orlando is to enhance the quality of life in the City by delivering public services in a knowledgeable, responsive and financially responsible manner.

3.0 TERM OF CONTRACT:

It is the intent of the City to award two (2) separate Contracts from this solicitation, each valued at $6,500,000.00. The term of each contract shall be for an initial thirty-six (36) month period. Each contract may, by mutual consent of the parties, be extended for two

(2) additional twelve (12) month periods or portions thereof, up to a cumulative total of sixty (60) months. Job order amounts can be adjusted according to the statutory amount based upon the Engineering New’s-Record’s Building Cost Index thru an amendment, and council approval.

Procurement and Contracts Division Page: 10

4.0 PROPOSAL SCHEDULE:

The following is the scheduled calendar of events with important dates and times. Dates are subject to change by the Chief Procurement Officer, and Materials Management Division or designee, at their sole discretion. If the Purchasing and Materials Management Division determines that it is necessary to change these dates and/or times prior to the Proposal due date, the change will be announced via an addendum.

Action: Date:

RFP Released February 2, 2026 Pre-Proposal Conference Via Teams February 12, 2026 @ 10:00 a.m., Local Time Cut-off date for Questions by Respondents February 19, 2026 Proposal Due Date and Time Via Zoom March 5, 2026 @ 2:00 p.m., Local Time Review and Evaluation of Proposals March/April, 2026

5.0 MANDATORY MINIMUM QUALIFICATIONS:

The following mandatory minimum qualifications have been established. Subject to the City’s right to waive minor irregularities, Proposers that do not meet the mandatory minimum qualifications will be deemed non-responsive and will not be considered for further evaluation. This section should be copied, with an explanation given for each item of how the firm meets the requirements. Documentation of each minimum qualification listed below must be submitted in the Proposal. By submitting a response to this RFP and addressing the following minimum qualifications, the Proposer ascertains that the firm meets these requirements.

5.1 Proposing firm must be licensed as a “General Contractor” by the State of Florida at the time of Proposal submission. A copy of license must be submitted in the Proposal.

5.2 The Proposer must provide a statement that the proposing firm, or the principals of the firm, has actively been in business performing repair, rehabilitation and construction projects for at least five (5) years. Include in this section the experience of the firm, or its principals, performing work under a job order service type contract.

5.3 Proposing firm must have completed a minimum of three (3) repair, rehabilitation and/or construction projects, totaling $100,000.00 or more per project. Examples of three such projects shall be included in the five (5) requested references to be submitted on the Reference Form (Attachment C).

5.4 Proposer shall have a local office/facility within one hundred miles of Orlando.` A statement giving the address, contact information, and manager of this facility shall be included in the Proposal.

6.0 SCOPE OF SERVICES AND TECHNICAL REQUIREMENTS:

As set forth in this RFP, Proposals shall conform to the scope of services and technical requirements as set forth herein.

The Contractor shall be prepared to provide various repair and remodeling jobs under a job order contract order system. One job order may include one or more types of trade, Procurement and Contracts Division Page: 11 including electrical, plumbing, carpentry, mechanical, masonry, stucco, concrete, building repair, and construction services. Tasks for each individual job order will be priced using the R.S. Means service. The Contractor will furnish all labor, materials, equipment, supplies, tools, vehicle and transportation services, utility services, and all incidentals needed to perform and complete each individual job/project. In a few cases, the City may furnish some equipment for a specific job as described in Section 6.9 “City Furnished Equipment and/or Materials” on page 15.

6.1 Licensing Requirements

Contractor must be registered or certified as a “General Contractor” by the State of Florida, Department of Professional Regulation, Construction Industries Licensing Board and licensed by other federal, state, regional, county or municipal agencies having jurisdiction over the specified construction work.

Licenses shall be in the Contractor’s name as it appears on the official Proposal Form. Contractor shall supply appropriate license numbers, with expiration dates, as part of the proposal. Failure to hold and provide proof of proper licensing, certification and registration may be grounds for rejection of the proposal.

Subcontractors contracted by the Prime Contractor shall be licensed in their respective fields to obtain construction permits from the City. Said license(s) must be in the name of the subcontractor.

The Contractor must, unless otherwise extended by the City, be required within fifteen (15) calendar days of award date, to provide any and all local, state, and federal licenses, approvals, permits, authorizations and/or certifications which would be applicable for all services to be rendered during the term of the contract, unless required to be submitted with the Proposal.

6.2 Laws and Regulations

All applicable Federal and State laws, municipal and county ordinances, and the rules and regulations of all authorities having jurisdiction over any part of the project shall apply to the solicitation and contract throughout, and they will be deemed to be included in the solicitations and contract the same as though herein written.

6.3 Professional Registration and Certification

The Contractor shall have ready access to professional services for architectural and engineering firms. These firms shall be registered to do business within the State of Florida. The possibility exists that unforeseen events or unexpected site conditions will require minor modifications to the completed minimum design that require proof of licensing (i.e. and Engineer’s stamp) for the modification.

The City estimates that only a minimal number of designs will require this type of modification. However, when such conditions do occur, the Contractor shall provide said proof for the discipline appropriate to the modification.

6.4 References

Procurement and Contracts Division Page: 12

Contractor must submit at least five (5) references of similar work performed under a job order services type contract in the past four (4) years. References shall be submitted on the form provided in this RFP as Attachment C, “References.” Each reference must clearly identify the owner’s name, contact person, address, phone number, and email. The contact person listed for each reference must be someone who has personal knowledge of the Contractor’s performance, not necessarily the Principal of the company who may or may not be able to answer specific performance-related questions. Also include the architect or engineer of record (if applicable), the date the project commenced and the date the project was completed. At least three of the references shall be for similar job order service contract projects that totaled at least $100,000.00 per project.

6.5 Project Order System

This section describes the chronological order of events that will normally take place to begin, carry out, and complete a typical project under the contract.

The City Representative will provide the Contractor with a brief outline of the scope of work involved for a project and request a quote from the Contractor.

The Contractor shall provide a more detailed scope and Unit Price Line Items taken from the R.S. Means catalog. Any as-built drawings (if required), plans, and any special requirements shall be obtained by the Contractor within 3 days of the notice to proceed. When applicable and requested by Facilities Management, projects estimated in value to exceed $25,000.00 shall be supported by plans and technical specifications, following the Construction Specifications Institute (CSI) format, or similar format.

The Contractor shall not refuse to submit a quotation nor refuse to perform any work, which falls within the project scope requested by the City under the contract. Any quotation submitted by the Contractor in response to a request from the Project Manager may be rejected by the City and an alternate delivery method selected.

The Contractor shall be available for a site visit with the Project Manager or other City Representative within three (3) days of receipt of the Request for Quotations Form. For projects valued between $1,000.00 and $24,999.00, the Contractor shall provide a quotation to the Project Manager within five (5) days from the date of the request; and for projects valued over $25,000.00, quotation shall be provided within ten (10) days.

The quotation shall list line items from the appropriate RS Means Cost Data, the “bare” Direct Cost (material + equipment + labor), the quantities required, the standard and non-standard “multipliers” (or coefficients) for the work, supported by the appropriate documentation. Cost shall reflect the correct multipliers for the City of Orlando.

The City’s representative may either agree with the detailed scope of work line items, (“units of work” line items) and the accompanying calculations submitted by the Contractor, or, may invite the Contractor to review the submitted quotation, and enter into negotiations to develop an agreed upon price fully

Procurement and Contracts Division Page: 13 supported by a complete price breakdown, in accordance with the terms of the contract.

Any future “change orders” to the scope of work already agreed upon, that substantially change the scope of work and/or the cost, must be mutually agreed upon, before Contractor is allowed to continue with the work. As per 218.755 Prompt processing of change orders.—For any contract for construction services entered into on or after July 1, 2025, if a local governmental entity receives from its contractor a price quote for a change order requested or issued by the local governmental entity for construction services, and the price quote conforms to all statutory requirements and contractual requirements for the project, the local governmental entity must approve or deny the price quote and send written notice of that decision to the contractor within 35 days after receipt of such quote. A denial notice must specify the alleged deficiencies in the price quote and the actions necessary to remedy those deficiencies. If the local governmental entity fails to provide the contractor with a notice in compliance with this section, the change order and price quote are deemed approved, and the local governmental entity must pay the contractor the amount stated in the price quote upon the completion of the change order. A contract between a local governmental entity and a contractor may not alter the local governmental entity’s duties under this section.

The City’s Representative will ensure project compliance and quality control for material and workmanship. Any material used shall automatically carry the manufacturer’s warranty, but the workmanship must be warranted for at least twelve (12) months (more in some cases as mutually agreed upon).

The Chief Procurement Officer or designee will issue a Purchase Order, incorporating the price for the work and the completion time for the Work. The Contractor shall commence work within five (5) days of the date of issuance of the Notice to Proceed from the City’s Representative.

THE CONTRACTOR IS WARNED THAT NO PAYMENT WILL BE

MADE FOR ANY WORK THAT IS NOT COVERED BY A DULY

EXECUTED PURCHASE ORDER FROM THE PROCUREMENT AND

CONTRACTS DIVISION.

6.6 Substitute Material and Equipment

Purchase Orders will be issued on the basis of material and equipment described in the drawings or specified in the Specifications issued by the City’s Representative, without consideration of possible substitute or "or-equal" items.

Whenever materials or equipment or patented processes are specified or described in the Specifications by naming a trade name, manufacturer, supplier or proprietary item or catalog number, the naming of the item is intended to establish the type, function and quality required and to establish a basis for the Proposal.

Substitute materials or equipment may be considered after a Purchase Order for the work is executed, if sufficient information is supplied by Contractor to allow

Procurement and Contracts Division Page: 14 the City’s Representative to evaluate the proposed substitution, unless the naming of the item is followed by words indicating that no substitution is permitted.

In the event that substitute materials or equipment are used and are less costly than the originally specified material or equipment, then the difference in cost of the item shall benefit the City and Contractor in equal proportions.

6.7 A. Pricing

Contractor must complete and submit the Cost Proposal Form, Attachment “C”, included herein. Job orders issued under the contract will be based on unit prices published in the latest R.S. Means Facilities Construction Cost Data reference for specific work tasks established for the Orlando area. In the enclosed Price Proposal Form, Contractors shall enter specific “Contractor’s Coefficients,” or “Multiplier Factors,” for standard work hours and non-standard, or overtime, work hours that will be used to determine the total cost of work to the City. These “multipliers” shall include all costs of work such as general overhead, sales taxes, profit, permits, design services, etc.

Any and all costs associated with individual job orders would be paid through the use of the RS Means unit prices, including professional services, permits, etc.

B. Bare Cost: After receiving Request for Quotation for a specific project, Contractor must determine detailed “tasks” that will be required to complete the project. For each of these tasks, using the most current R.S. Means catalog, and using the appropriate CSI Formatted Division and Line Number, Contractor shall obtain the “unit price” or the “bare cost” which will include the cost of material, equipment, and direct labor involved.

C. Direct Cost: These unit prices will need to be adjusted for Orlando, Fla., by obtaining the “city localizing factor” from the City Index in R.S. Means. The “bare costs” or “unit prices” multiplied by the city-localizing factor, multiplied by the number of units for each task, will give the Direct Cost for the project.

D. Multipliers and Cost of Work: Each Contractor will then use his/her own “multipliers” for both standard and non-standard work hours, and, multiplying the Direct Cost by the weighted multipliers, will give the final Cost of Work to the City, for the project.

Multipliers shall be effective for the Contract Performance Period and shall not be re-negotiated upon exercise of renewal options. Contractor’s Multipliers shall include the following:

• General administrative overhead including Engineer and Architect fees as needed.

• Fringe benefits.

• Sales Tax and Profit.

• Incidental drawings and other documentation required for permitting

• Transportation of material, equipment, tools, and mobilizing cost

Procurement and Contracts Division Page: 15

• Hand tools and related items.

• All indirect costs, i.e., insurance, waste, excess material purchase, etc.

• Indirect labor costs, i.e., company officers, support staff, superintendents, inspectors, project managers, estimators, administrators, buyers, etc.

• Any other reasonable costs that have been mutually agreed upon earlier between the City and the Contractor.

E. Costing Example: Assume that a project involves just two tasks: 1) Provide and install conduits for an electrical switch, and 2) Provide and install wiring to the switch. Using the R.S. Means catalog and the appropriate CSI formatted line numbers one may come up with two separate Unit Prices or, Bare Costs. These will include the bare material, bare labor and cost of any equipment used.

1. Bare Costs (from R.S. Means)

Task 1: Material = $4,602; Labor = $3,770; Equipment = none Task 2: Material = $2,496; Labor = $2,223; Equipment = none Total: $13,091

2. Direct Costs: Assume there are two switches to be installed, and assume that the City Localizing Factor for Orlando is 85.5%; Direct Costs:

$13,091 x 2 x 0.855 = $22,386.

3. Multipliers: Assume that for standard work hours, this particular

Contractor’s Multiplier (contractor’s coefficient, Factor A) is 1.40 and for non-standard work hours it is 1.70 (Factor B). Assume that 70% of the work is performed during standard work hours and 30% is performed during non-standard (or overtime) hours.

4. Cost of Work:

Factor A = $22,386 x 1.4 x 0.70 = $21,938 Factor B = $22,386 x 1.70 x 0.30 = $11,416 Total Cost of Work = $33,354

6.8 Scheduling Work

Before any of the work is initiated under an individual job order, the Contractor shall confer with the City’s Representative and agree on a sequence of procedure;

means of access of premises and building; space for storage of materials and equipment; task, materials and use of approaches; use of corridors, stairways, elevators, communications, the location of partitions, eating spaces, and restrooms for Contractor's employees and the like.

Furniture and portable office equipment in the immediate area shall be moved by the Contractor and replaced to original position upon completion of the work. If the work required by the Purchase Order will not allow furniture and portable office equipment to be replaced in its original position, new locations will be designated by the City’s Representative for replacement by the Contractor.

Procurement and Contracts Division Page: 16

Delivery of materials and equipment shall be made with a minimum of interference to the operations and personnel.

The work should, so far as practicable, be done in definite sections or divisions and confined limited areas, which shall be completed before work in other sections or divisions is begun.

6.9 City Furnished Equipment and/or Materials

Contractors to perform work under this job order services contract shall own the majority of the equipment and vehicles that will be used to perform work under the Contract.

In some situations, the City may provide equipment needed to perform the job and in some situations the material used may also be supplied. Any City furnished equipment or material shall be transported by the Contractor to the work site and listed as a job specific cost identified through an RS Means line item.

The Contractor assumes the risk and responsibility for the loss or damage to City furnished property.

The Contractor shall follow the instructions of the applicable City Representative regarding the disposition of all City furnished property not consumed in performance of a job order.

6.10 Occupational Safety and Health Administration (OSHA)

Depending on the nature of the project involved, and wherever applicable, all material, equipment, working conditions etc., must meet and conform to all applicable O.S.H.A requirements.

7.0 PRE-PROPOSAL CONFERENCE:

7.1 Date

A Pre-Proposal Conference will be held on February 12, 2026 at 10:00 a.m., Local Time, Orlando, FL, via MS Team 1-321-247-7568, Conference ID:460100653#, make sure to press the # key after entering the id number.

In order to be considered present a Proposer must have at least one (1) representative present and signed in on the Pre-Proposal Sign-In Sheet.

7.2 Purpose

The Pre-Proposal conference is intended to provide prospective Proposer(s) the opportunity to ask questions or receive clarification from City representatives of any requirements of this Request for Proposals. Representatives from the Procurement and Contracts Division and a technical representative from the using department will be present to discuss the project and answer questions.

7.3 Oral Interpretations and Addenda

All interpretations and clarifications related to the Request for Proposals, or supplemental instructions will be in the form of a written addendum from the Procurement and Contracts Division. No oral interpretations or clarifications

Procurement and Contracts Division Page: 17 from City staff or by other means will be considered binding unless issued in writing.

7.4 Clarification of Requirements

To facilitate the clarification of requirements, it is strongly recommended that Proposer(s) submit all questions in writing, at least three (3) days prior to the pre-proposal conference, via email to:

Silvia Coste, CPP, Senior Purchasing Agent

Procurement and Contracts Division City Hall at One City Commons

400 S. Orange Avenue, Fourth Floor Orlando, Florida 32802-4990

Email: silvia.coste@orlando.gov Fax: (407) 246-2216

Website: http://www.cityoforlando.net/procurement/

8.0 PROPOSAL DUE DATE AND TIME:

8.1 Proposal Due Date

Must be received electronically in OpenGov, no later than 2:00 p.m., Local

Time, City of Orlando, FL, on March 5, 2026. Proposals received after this date and time, will not be considered.

8.2 Public Opening

Proposals will be publicly opened and announced via zoom in the Procurement and Contracts Division on the due date and time as specified in VIRTUAL SOLICITATION OPENING instructions. The Proposer’s name and verification of bond submittal, if applicable, will be publicly announced aloud at the Proposal opening.

8.3 Public Record

Proposals received in response to this Request for Proposals are exempt from disclosure under the provisions of the Public Records Law until such time as an award decision has been made known or until thirty (30) days after the Proposal opening, whichever is earlier.

9.0 PROPOSAL PREPARATION AND FORMAT:

9.1 Preparation

Prepare your Proposal in a clear and concise manner. Ensure that the content of your Proposal submittal is complete. Special attention should be given to the specific information, instructions and requirements of the Request for Proposals document to ensure responsiveness. Proposals that are incomplete or lack key information may be rejected. To help facilitate the review process, properly label each section or tab to correspond with your submittal information.

9.2 Proposal Reproduction

Please submit an original Proposal package thru OpenGov.

mailto:silvia.coste@orlando.gov http://www.cityoforlando.net/procurement/

Procurement and Contracts Division Page: 18

9.3 Incurred Expenses

The City is not responsible for any expenses which Proposers may incur in preparing and submitting Proposals including presentations and any other expenses called for in this Request for Proposals.

9.4 Proprietary Information

A. In accordance with Chapter 119 of the Florida Statutes (Public Records Law), and except as may be provided by other applicable State and Federal Law, all Proposers should be aware the Request for Proposals and the responses thereto are in the public domain. Proposers are requested to identify specifically any information contained in their Proposals which they consider confidential and/or proprietary and which they believe to be exempt from disclosure, citing specifically the applicable exempting law.

A generic notation that information is “confidential” is not sufficient.

Failure to provide the Procurement and Contracts Division Office with a detailed explanation and justification including statutory cites and specific reference to your Proposal detailing what provisions, if any, you believe are exempt from disclosure, may result in your entire Proposal being subject to disclosure in accordance with Chapter 119 of the Florida Statutes.

B. Each Proposer shall complete the “Confidential and/or Proprietary

Information Exemption Form”, included with this Request for Proposals as Attachment “G”, and submit the form with their Proposal.

C. All Proposals received from Proposers in response to this Request for

Proposals will become the property of the City of Orlando and will not be returned to the Proposers. In the event of Contract award, all documentation produced as part of the Contract will become the exclusive property of the City.

10.0 REQUIRED PROPOSAL SUBMITTALS:

Outline Format for Response

In order to ensure a uniform review process and to obtain the maximum degree of comparability, it is requested that Proposals be organized in the manner as specified.

A. Title Page Provide the name of Proposer's firm, address, e-mail address, telephone number, name of contact person, date, and the subject: RFP26-0159, REQUEST FOR PROPOSAL FOR JOB ORDER CONTRACTING

SERVICES.

B. Table of Contents Include a clear identification of the material by section and by page

Procurement and Contracts Division Page: 19 number.

C. Letter of Transmittal

1. Limit to two (2) pages.

2. Briefly state the Proposer's understanding of the services to be provided and make a positive commitment to perform the work.

3. Briefly state the Proposer's understanding of the services to be provided and make a positive commitment to perform the work and enter into a contract with the City of Orlando. Include a statement of the firm’s approach to the successful completion of each job order. Include the firm’s understanding and knowledge of working with unit prices based on R.S. Means Catalogs, and how the various multipliers affect the cost, and how each specific task or purchase order will be executed.

4. Give the names of the people who will be authorized to make representations for the Proposer, their titles, addresses and telephone numbers, and who the representative is who is authorized to sign contracts on behalf of the firm.

D. Mandatory Minimum Qualification Documentation

Provide documentation as necessary for the City to verify that the mandatory minimum qualifications in Section 5 have been met. Documentation must be clear and specific. Each item under Section 5 should be addressed as a separate section item in the Proposal, with required copies attached to each item.

E. Proposer's Certification By submitting a Proposal, the Proposer certifies that the Proposer has fully read and understands the Proposal method and has full knowledge of the scope, nature, and quality of work to be performed.

Each Proposer shall complete the “Proposer’s Certification Form”, included with this Request for Proposals as Attachment “B”, and submit the form with their Proposal. The failure of a Proposer to submit this document will be cause for rejection of the Proposal.

F. General Business Information

Proposals shall provide:

1. Legal Name of Proposer, the address of Proposer’s principal place of business, phone number, fax number, name of principal in charge and email address.

2. Name(s) of person(s) to be contacted for information or services if different from name of principal in charge.

3. Business Form - State if Proposer’s business is local, national, or international and indicate the business’s legal status (corporation, Procurement and Contracts Division Page: 20 partnership, etc.) Provide the date the Proposer was organized or incorporated and state of incorporation. If the Proposer is a joint venture, please list the partners and the date such joint venture was formed.

4. Indicate whether the Proposer’s business is a parent or subsidiary in a group of firms/agencies.

5. Provide the location of the office from which the work is to be performed and the number of professional staff employed at the office.

6. State if the Proposer’s business is licensed, permitted and/or certified to do business in the State of Florida and attach copies of all such licenses issued to the business entity.

G. Proposer’s Experience Proposers must provide the following information:

1. Proposers shall submit a verifiable statement of the Proposer's experience providing all types of work that could be required under a job order contracting services contract. For the purposes of this RFP, similar experience shall be defined as “construction and/or renovation of commercial, governmental, or institutional buildings, performed on a job order contract basis, with annual values of at least $1,500,000, with at least three (3) individual projects that cost at least $100,000 each”;

“experience in supervising concurrent jobs involving multiple trades, cost estimating, cost control, crew scheduling, quality control, and reporting.”

Describe any specialized skills offered, possible difficulties that could be encountered and how the proposer would resolve them, and how the proposer plans to provide adequate supervision on each job.

The statement of experience should be supported by the references submitted by the Proposer on the Reference Form, Attachment “C”.

For each project listed as a reference, include the owner’s name, address, phone number, email address, project name and description, job cost (both initial estimate and final cost), which shall be completed and submitted by the Proposer with its Proposal.

Include professional qualifications, licenses and certifications held by key personnel and crew members of the firm, and any subcontractors that would perform work under the contract. Copies of licenses and certifications must be included in the Proposal.

2. Equipment Firms proposing to perform work under this job order services contract shall own the majority of the equipment and vehicles that will be used to perform work under the Contract. Provide a list of all company-owned equipment and vehicles that would be used when performing work under this Contract in the Proposal. Provide pertinent information such as year, make, model, date purchased, VIN numbers (where applicable), etc.

Procurement and Contracts Division Page: 21

3. Lost Business

Provide a list of all contracts in which your firm was terminated for cause by a governmental agency.

H. Manager Experience

Provide a resume of the proposed project manager for this contract, showing prior experience, including but not limited to, the following items:

1. Previous experience with job order contracts, continuing services, and construction/renovation contracts

2. Professional qualifications

3. Licenses and certifications held by the proposed project manager

(provide copies of licenses)

4. Estimating, including use of RS Means Cost Data and other estimating systems

5. Cost control

6. Quality control

7. Experience in supervising multiple, concurrent construction jobs involving multiple trades

8. Reporting mechanisms (i.e. Monthly Reports to the Project

Managers, and Purchasing.

I. Staff Experience The Proposer shall submit a statement of experience, licensing and certifications of each of its employees who may provide work under the contract. Include copies of all related licenses and/or certifications for each staff member.

J. Financial Stability Proposers must provide the following information.

1. Provide a narrative description and such other information, if any, as

Proposer deems necessary to demonstrate Proposer’s financial strength and capacity to provide, implement, and maintain the proposed system for the term of the Contract.

The City reserves the right to request such additional financial information regarding Proposers as it deems necessary or appropriate from Proposers or from any other party having relevant information, including but not limited to utilizing Dun and Bradstreet or other financial reporting companies’ financial reports for evaluation purposes or to request credit references in its review process.

2. The Proposer shall state if there are any known financial issues that will prevent the Proposer from providing, implementing and maintaining the proposed system for the term of the Contract.

3. Bankruptcies – The Proposer shall state if they are involved in an ongoing bankruptcy as a debtor, or in a reorganization, liquidation, or

Procurement and Contracts Division Page: 22 dissolution proceeding, or if a trustee or receiver has been appointed over all or a substantial portion of the property of the Proposer under federal bankruptcy law or any state insolvency law.

K. Proposer’s Certification.

Proposer shall provide the required form as attached to this RFP as Attachment “B.”

L. References.

Attachment “C.”

M. Human Trafficking Affidavit Form.

Attachment “D.”

N. Veteran Business Enterprise Participation in Subcontracts – Proposer shall provide the required Veteran Business Enterprise Participation form as attached to this RFP as Attachment “E.”

O. Price Proposal Schedule

Proposer’s price shall be submitted on the “Price Proposal Form” in the format provided. Complete, and return with the Proposal, the Price Proposal included as Attachment “F”.

P. Confidential and/or Proprietary Information Exemption Form

Proposer shall provide the required Confidential and/or Proprietary Information Exemption form as attached to this RFP as Attachment “G”.

Q Conflict of Interest Disclosure Form

Information Exemption form as attached to this RFP as Attachment “H”.

R. Certification Regarding Prohibition Against Contracting with Scrutinized Companies

Information Exemption form as attached to this RFP as Attachment “I”.

There will be no separate reimbursement for other expenses under this total fee/total price arrangement. Compensation shall be paid upon completion and acceptance of each individual job order. Progress payments may be allowed for some job orders, depending on the size and scope of each. Each job order will be evaluated on its own merit.

11.0 DELIVERY OF PROPOSALS:

11.1 All Proposals shall be submitted electronically through OpenGov, and addressed as follows:

Procurement and Contracts Division Page: 23

City of Orlando Procurement and Contracts Division

Attention: David Billingsley, CPSM, C.P.M.

Chief Procurement Officer

C/O Purchasing Agent: Silvia Coste, CPP, Senior Purchasing Agent 400 South Orange Avenue, Fourth Floor

11.2 Proposal Binding

All Proposals submitted shall be binding for one hundred eighty (180) calendar days following opening.

11.3 Late Proposals

Proposals received by the City after the time specified for receipt will not be considered. Proposers shall assume full responsibility for timely delivery of the Proposals to the location designated for receipt of Proposals.

12.0 CONFORMANCE TO SOLICITATION

All Proposals submitted shall meet and conform to all material, mandatory requirements set forth in this RFP, provided that nothing herein shall be deemed to limit the City’s ability to waive minor irregularities without notice or the need to issue a written addendum.

If a Proposer desires to submit a Proposal which, if selected by the City, would require the City to waive, alter or omit a material, mandatory requirement set forth in this RFP, the Proposer must first submit a request to the City asking the City to amend the requirements of this RFP in the same manner provided for the submission of written questions by Proposers provided in the section of this RFP entitled “Questions Regarding Solicitation or Proposal Process.” If the City, in its discretion, agrees to amend, alter, or waive the requirement, the City shall issue notice to all prospective Proposers of the change in the form of a written addendum.

Any request to waive, alter, or amend a mandatory requirement of the RFP should be in the form of a written question that can be answered in an Addendum issued to all prospective Proposers. Please note, the City is not asking the Proposer to send in their Proposals prior to the submission date, but merely to request a waiver or amendment to a mandatory requirement necessary to allow submission of the intended Proposal.

13.0 EVALUATION CRITERIA:

An Advisory Committee will be established to review all responsive Proposals.

Proposals will be evaluated for short listing (if applicable) and final ranking using the evaluation criteria set forth herein. The information that will be considered for each criteria is as follows:

1) Experience of Proposer – This criterion will include, but will not be limited to, Proposer’s general statement of experience, evaluation of staff and subcontractor’s experience, and references.

Procurement and Contracts Division Page: 24

2) Financial Stability – This criterion will include, but will not be limited to, evaluation of Proposer’s financial information, and means and resources to provide scope of work required.

3) Veteran Business Enterprise - This criteria will include, but will not be limited to, evaluation of the information submitted in response to Attachment “E.”

4) Price Proposal - This criteria will include,…