RFP26-003 RFP Recruitment Internet FINAL.pdf

State of Washington

Washington Military Department Information Technology Department

RFP26-003

REQUEST FOR PROPOSAL

for

WAARNG Recruitment Internet Network

INTRODUCTION

This Request for Proposals (RFP) is a competitive procurement issued by the Washington Military Department (WMD) pursuant to RCW chapter 39.26. The Washington Military Department intends to establish and award a contract for Internet Service across Washington State with a contract term of 60 months. Bids shall have a 36-month renewal option.

This RFP is divided into 5 Sections:

Section 1 - Deadlines and Questions

Section 2 - Information about the Procurement

Section 3 - How to Prepare and Submit a Proposal for this RFP

Section 4 - Proposal Evaluation

Section 5 - Contract Award

This RFP in no way obligates or otherwise commits the WMD to awarding a contract, and the WMD reserves the right to cancel this RFP if it is considered to be in the best interests of the WMD.

This RFP is contingent on available funding, and although the WMD anticipates immediate execution of the contract, there may be some delays in obtaining the necessary funds. This contingency on available funding may cause the WMD to postpone, alter, or cancel the project.

For transparency purposes, the awarded bid(s) and bid award documents will be posted on WMD’s website after an award is made. Other bids will be made available upon request.

In addition, this RFP includes the following Attachments and Figures:

Attachment A1 – Bidder’s Responsiveness Checklist. This attachment notates WMD’s review of each proposal to determine if the proposal is complete.

Attachment A2- Bidder’s Certification: This attachment includes the Bidder’s acknowledgement of their compliance with the conditions of this RFP.

Attachment A3 – Bidder’s Profile: This attachment identifies the information that the Bidder must provide to the WMD.

Attachment B1 – Proposed Contract: This attachment is the proposed form of the contract to be awarded as a result of this RFP.

Attachment B2 – Contract Issues List: This attachment outlines the Bidder’s issues, if any, and proposed resolution if they have any business concerns with the form of the contract to be awarded. Note, however, that the WMD reserves the right not to modify the contract and to award the contract on the basis of a Bidder’s willingness to agree to the contract.

Attachment C – Technical Requirements: This attachment details the technical requirements for this RFP.

Attachment D – Bid Sheet: This attachment provides information that bidders will complete as part of their bid and the price evaluation tool that WMD will use to evaluate and compare bids.

Attachment E – Complaint, Debrief, & Protest Requirements: This attachment details the applicable requirements to file a complaint, request a debriefing conference, or file a protest regarding this RFP.

Attachment F - Diverse Business Inclusion Plan – Subcontractors: This attachment details the Diverse Business Inclusion Plans that are required for bidders who plan to utilize subcontractors to perform the contract, if awarded.

Attachment G – Doing Business with the State of Washington: This attachment provides information regarding contracting with the State of Washington.

SECTION 1 – DEADLINES AND QUESTIONS

This section identifies important deadlines for this RFP and where to direct questions regarding the RFP.

Important dates: The following table identifies important dates for this RFP:

Item Date

RFP Posting Date: Friday, August 1, 2025

Pre-Bid Conference:

Tuesday, August 12, 2025 at 10:00AM PST

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RFP Questions Deadline: Thursday, August 21, 2025 at 4:30pm

RFP Questions’ Responses Posted: By Wednesday, August 27, 2025

Deadline for Submitting Proposals: Tuesday, September 16, 2025 by 4:30PM PST

Anticipated Announcement of

Apparent Successful Bidder:

By October 17, 2025

Contract ends:

60 months after execution date, with the option to extend for an additional 36 months.

The RFP (and award of the contract) is subject to complaints, debriefs, and protests as explained in Attachment E– Complaint, Debrief & Protest Requirements, which may impact the dates set forth above.

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The WMD reserves the right to amend and modify this RFP. Only bidders who have properly registered and downloaded the original RFP directly via WEBS will receive notifications of amendments to this RFP, which bidders must download, and other correspondence pertinent to this procurement. To be awarded a contract, bidders must be registered in WEBS. Visit https://fortress.wa.gov/ga/webs to register.

Questions: Questions or concerns regarding this RFP must be directed to the following Procurement Coordinator:

RFP Procurement Coordinator

Name: Alyssa Pearson, Contracts & Procurement Administrator

Telephone: 253-433-5581

Email: contracts.office@mil.wa.gov

SECTION 2 – INFORMATION ABOUT THE PROCUREMENT

2.1. PURPOSE OF THE PROCUREMENT. The purpose of this Competitive Solicitation is to receive competitive bids to evaluate and, as appropriate, award a Contract for WMD to procure Internet Services and provider managed/leased network equipment, as set forth herein. Pursuant to Washington’s Procurement Code for Goods and Services, RCW chap. 39.26, state agency purchases of goods and services must be based on a competitive solicitation process in which the Contract is awarded to the lowest responsive, responsible bidder.

2.2. SCOPE OF WORK OF THE PROCUREMENT.

a. Overview

This project will be a design build and cover the items listed in this statement of work for Internet Service and equipment. The Service Description defines services the contractor will deliver during this engagement. The service term will be a period of three years with the option to renew for an additional 36 months. Each parties’ responsibilities are defined to provide a clear understanding of the scope of services the Contractor will perform.

The Contractor will strive to meet WMD’s schedule requirements; however, actual project dates may be subject to availability of materials, resources and the Washington Army National Guard’s (WAARNG) / WMD facility access. The WAARNG is an Emergency Management entity and may be called upon to activate during an emergency, which may impact the project timeline.

b. Service Description

The services and materials required for this contract will be outlined in a Bidder supplied statement of work prior to initiation of contract during the RFP process. The Contractor will supply all materials (cabling, router, etc.) necessary to complete the project described in the statement of work. The chosen Contractor will assume responsibility of installations and configuration of equipment.

https://fortress.wa.gov/ga/webs mailto:contracts.office@mil.wa.gov

Each location listed below will require variations in speed and equipment as outlined below. All internet connections will be scalable in the event of disaster or emergency needs to increase bandwidth. Access to each site will be coordinated with the WAARNG/WMD point of contact.

The primary goal is to create access to the internet at each WAARNG/WMD recruiting location across Washington State.

c. Deliverables - SCOPE

The Contractor shall deliver the products and services listed and outlined in the vendor agreement in the time frame outlined. Substitutions will not be accepted, and all goods will be verified for quantity, brand, model and authenticity in new, unused condition.

Items will be accepted and paid for based on stipulations outlined in in the executed contract. All products must be TAA compliant if applicable and checked for compliance with federally banned IT products. No gray market items will be accepted.

All equipment will be mounted and secured in existing Telecommunications rooms or secure location within the leased facility. Post delivery service and maintenance touch labor, site access, will be coordinated in advance with the WAARNG G6 Telecommunications Group or WAARNG Recruiting and Retention. Most of the facilities below are leased by WMD. It will be the responsibility of the chosen Contractor to coordinate access and installation approvals with the of owner of each facility.

d. Site Information

i. Lakewood – 10020 Bridgeport Way SW, Lakewood 98499 100 MBPS bandwidth

ii. Puyallup – 10228 156th St E STE 109, Puyallup 98374 100 MBPS bandwidth

iii. Vancouver – 11505 NE 4th Plain Blvd, Vancouver 98662 100 MBPS bandwidth

iv. North Spokane – 10925 Newport Hwy, Spokane 99218 100 MBPS bandwidth

v. Port Orchard – 1950 SE Mile Hill Dr, Port Orchard 98366 100 MBPS bandwidth

vi. Lynnwood – 2921 Alderwood Mall Blvd, Lynnwood 98036 100 MBPS bandwidth

vii. Tacoma – 4020 S Steele St Suite 103, Tacoma 98409 100 MBPS bandwidth

viii. Bellingham – 4184 Cordata Prkwy, Bellingham 98226 100 MBPS bandwidth

ix. Kennewick – 513 N Edison St STE D, Kennewick 98336 100 MBPS bandwidth

x. Tukwila – 666 Strander Blvd, Tukwila 98188 100 MBPS bandwidth

xi. Lacey – 8221 Martin Way E STE F, Lacey 98516 100 MBPS bandwidth

xii. Spokane Valley – 8901 E Trent Ave STE 103, Spokane Valley 99212 100 MBPS bandwidth

e. Site Requirements

Contractor will review and agree on the requirements set forth in the Washington Army National Guard Telecommunications Planning Guide-Products and Installation (March

2022 version) if any cabling infrastructure is required. A copy of the guide can be requested by sending an email to contracts.office@mil.wa.gov. Work may begin as early as July 1, 2025.

All provider managed ISP connections and routers will be installed and configured by the service provider. All ongoing maintenance will be the responsibility of the service provider and should be accounted for in the initial offering and subsequent contract in order to be considered.

2.3 CONTRACT TERM. Vendor will provide 60-month pricing to include all maintenance and ongoing service agreements. The awarded contract may be extended up to 36 months, or longer, if necessary, due to funding or time constraints.

2.4 ESTIMATED CONTRACT VALUE. Although WMD does not represent or guarantee any minimum purchase from the Contract, WMD anticipates purchasing internet services, equipment leasing and service management up to $50,000.00 annually or $250,000.00 over three years.

2.5 CONDITIONS OF WORKING ON-SITE. Successful Bidders must be willing to work on the WAARNG/WMD installations during normal business hours and on the availability of site personnel. Generally, this is Tuesday through Friday from 7:00 am through 4:30 pm. Any site work NOT within the agency’s core hours is to be coordinated and scheduled a minimum of one (1) week in advance of the site visit. This will allow personnel to be present and available during those hours. Failure to provide advance notice may result in temporary denial of access to the installation and/or time delays and interruptions of daily operations at Camp Murray.

SECTION 3 – HOW TO PREPARE AND SUBMIT A PROPOSAL FOR THIS RFP

This section identifies how to prepare and submit a proposal to the WMD for this RFP. By responding to this RFP and submitting a bid, bidder acknowledges having read and understood the entire RFP and accepts all information contained within this RFP.

3.1. Pre-Bid Conference. WMD will host a Competitive Solicitation pre-bid conference at the time and location indicated in Section 1 of this Competitive Solicitation. Attendance is not mandatory.

Bidders, however, are encouraged to attend and participate. The purpose of the pre-bid conference is to clarify the Competitive Solicitation as needed and raise any issues or concerns that bidders may have. If changes to the Competitive Solicitation are required as a result of the pre-bid conference, the Procurement Coordinator will post an amendment to this Competitive Solicitation to WEBS. Assistance for disabled, blind, or hearing-impaired persons who wish to attend the pre-bid conference is available with prior arrangement by contacting the Procurement Coordinator.

3.2. BIDDER COMMUNICATIONS AND QUESTIONS. During the RFP process, all bidder communications regarding this RFP must be directed to the Procurement Coordinator as set forth in Section 1 of this RFP. Bidders should rely only on this RFP and written amendments to the RFP issued by the Procurement Coordinator. In no event will oral communications regarding the RFP be binding.

Bidders are encouraged to make any inquiry regarding the RFP as early in the process as possible to allow WMD to consider and, if warranted, respond to the inquiry. If a bidder does not notify WMD of an issue, exception, addition, or omission, WMD may consider the matter waived by the bidder for protest purposes.

If bidder inquiries result in changes to the RFP, written amendments to the RFP will be issued and posted on WEBS.

Unauthorized contact regarding this RFP with other state employees involved with the RFP may result in bidder disqualification.

3.3. PRICING. Proposal prices must include all cost components needed for the delivery of the goods and/or services as described in this RFP. A bidder’s failure to identify all costs in a manner consistent with the instructions in this RFP is sufficient grounds for disqualification.

Inclusive Pricing: Bidders must identify and include all cost elements in their pricing. In the event that bidder is awarded a contract, the total price for the goods and/or services shall be bidder’s price as submitted. Except as provided in the contract, there shall be no additional costs of any kind.

Credit Cards (P-Cards): In the event that bidder is awarded a Contract, the total price for the goods and/or services shall be the same regardless of whether Purchasers make payment by cash, credit card, or electronic payment. Bidder shall bear, in full, any processing or surcharge fees associated with the use of credit cards or electronic payment.

3.4. PROPOSAL SUBMITTAL CHECKLIST – REQUIRED PROPOSAL SUBMITTALS. This section identifies the proposal submittals that must be provided to WMD to constitute a responsive proposal. The checklist provided below includes all of the documentation that must be submitted to be considered a complete proposal. Proposals that do not include the submittals identified below may be rejected as nonresponsive. In addition, a bidder’s failure to complete any submittal as instructed may result in the proposal being rejected. The submittals must be delivered electronically as set forth below.

Bidders must identify each of the submittals and any supplemental materials with Bidder’s name and the following naming convention:

☐ Attachment A2 – Bidder’s Certification Complete the certification (insert name of bidder, date, and sign), attach to the proposal and submit to the Washington Military Department.

☐ Attachment A3 – Bidder’s Profile This document is required information for contract administration purposes.

Complete as instructed and submit with the proposal to the Washington Military Department.

☐ Attachment B2 – Contract Issues List (if applicable) If Bidder has any business concerns related to Attachment B1 – Proposed Contract, Bidder will need to complete Attachment B2 – Contract Issues List template and include with the proposal to the Washington Military Department.

☐ Attachment C – Technical Requirements Bidder will need to confirm that bidder’s goods and/or services and/or bidder’s performance meets or exceeds the detailed specifications/qualifications set forth in Attachment C – Technical Requirements and submit it with the bid to WMD.

☐ Attachment D – BID SHEET Bidder must include a completed bid sheet.

☐ Attachment F – Diverse Business Inclusion Plan – Subcontractors (If applicable) Bidders who plan to utilize subcontracts to perform the contract, if awarded, must fill out the Bidder’s Diverse Business Inclusion Plan – Subcontractors in Section 3 of Attachment F.

☐ Proposed Workplan & Schedule in Response to Scope of Work Bidder must include a workplan and schedule for the proposed scope of work.

☐ Previous Projects of Similar or Like Experience Bidder must include a list of projects of similar or like experience.

☐ Resumes of Key Personnel Bidder must include resumes of key personnel that will be assigned to this project.

3.5. PROPOSAL FORMAT. Proposals must be complete, legible, and, as applicable, signed. Unless otherwise specified in writing by WMD, documents included must be prepared in MS Word, MS Excel, or Adobe PDF. The proposal must be signed by a person authorized to contract for the Bidder.

3.6. SUBMITTING PROPOSALS. Your proposal must be delivered as follows:

SUBMITTING PROPOSALS

Email Proposal To:

contracts.office@mil.wa.gov

Subject Line:

(Bidder Name) Response to RFP26-003

The proposal must be received by the RFP Procurement Coordinator no later than Tuesday, September 16, 2025 at 4:30PM PST. Late proposals will not be accepted and will be automatically disqualified from further consideration. All proposals and any accompanying documentation become the property of WMD and will not be returned.

Note: WMD email boxes only can accept emails that total less than 30MB in size. Bidders are cautioned to keep email sizes to less than 25MB to ease delivery. Zipped files cannot be accepted.

SECTION 4 – PROPOSAL EVALUATION

This section identifies how the WMD will evaluate RFP proposals. The evaluation of the RFP response will be based only upon information provided, or associated, with the Bidder’s response to this document, including references. In light of this requirement, Bidders should take every precaution to assure that references can answer all pertinent questions posed of them and that answers to RFP items are complete.

4.1. OVERVIEW. The WMD will evaluate proposals for this RFP as described below.

The WMD reserves the right to determine a Bidder’s compliance with the requirements specified in this RFP, request clarification, and to waive informalities in a proposal. An informality is an immaterial variation from the exact requirements of the competitive RFP, having no effect or merely a minor or negligible effect on quality, quantity, or performance of the services being procured, and the correction or waiver of which would not affect the relative standing of, or be otherwise prejudicial, to bidders.

The WMD reserves the right to: (1) Waive any informality; (2) Reject any or all proposals, or portions thereof; (3) Accept any portion of the items proposed unless the bidder stipulates all or nothing in their proposal; (4) Cancel an RFP and re-solicit proposals;

and/or (5) Negotiate with the highest scored responsive and responsible bidder to determine if that proposal can be improved.

The WMD will use the following evaluation criteria for an award of a contract:

EVALUATION SCORING AND CRITERIA

The following points/awards will be assigned to the proposal for evaluation purposes (maximums):

Bid Responsiveness Pass/Fail

Responsibility Pass/Fail

Attachment C – Performance Requirements 35 points

Proposed statement of work/work plan & schedule in response to the scope of work

10 points

Attachment D - Bid Sheet 35 points

Previous projects of similar or like experience 10 points

State Procurement Priorities

Executive Order 18-03 5 points

Washington Small Business 8 points

Certified Veteran-Owned Business 8 points

4.2. RESPONSIVENESS. The WMD will review proposals – on a pass/fail basis to determine whether the proposal is ‘responsive’ to this RFP. This means that WMD will review each proposal to determine whether the proposal is complete (i.e., does the proposal include each of the required proposal submittals, are the submittals complete, signed, legible?). WMD reserves the right – in its sole discretion – to determine whether a proposal is responsive. Bidders whose proposals are determined to be non-responsive will be rejected and will be notified of the reasons for this rejection. See Attachment A1 for a checklist of responsiveness.

4.3. RESPONSIBILITY ANALYSIS. The WMD will review Bidder’s responses to Attachment C – Performance Requirements and make reasonable inquiry to determine the Bidder’s responsibility. The WMD’s assigned Evaluation Team will determine Bidder responsibility on a pass/fail basis.

The WMD may request record of past performance, clarification of a Bidder’s offer, on-site inspection of a Bidder’s or subcontractor’s facilities, or other information as necessary. WMD may use references to confirm satisfactory customer service, performance, satisfaction with service/product, knowledge of products/service/industry and timeliness. The WMD reserves the right to be its own reference. Any negative or unsatisfactory reference can be reason for rejecting a bidder as non-responsible.

4.4. PERFORMANCE REQUIREMENTS AND PRICE EVALUATION. The WMD’s assigned Evaluation Team will evaluate and score Bidder’s responses to this RFP.

4.5. WASHINGTON STATE PROCUREMENT PRIORITIES & PREFERENCES. WMD will apply the following Washington State procurement priorities and preferences, as set forth below, to this Competitive Solicitation

Procurement Preference for Executive Order 18-03 (Firms without Mandatory Individual Arbitration for Employees). Pursuant to RCW 39.26.160(3) (best value criteria) and consistent with Executive Order 18-03 – Supporting Workers’ Rights to Effectively Address Workplace Violations (dated June 12, 2018). Enterprise Services will evaluate bids for best value, and provide a bid preference in the amount of five (5) points to any bidder who certifies, pursuant to the Bidder Certification attached as Attachment A – Bidder Certification, that their firm does NOT require its employees, as a condition of employment, to sign or agree to mandatory individual arbitration clauses or class or collective action waiver.

Procurement Preference for Small Businesses. In furtherance of Washington’s business inclusion goals, Enterprise Services will evaluate bids for best value and provide a bid preference in the amount of eight (8) points to any bidder that documents its status as a Washington Small Business per RCW 39.26.010. Bidders who wish to document their small business status may do so in the designated boxes in Exhibit A-1 – Bidder Certification. A Washington Small Business is an in-state business, including a sole proprietorship, corporation, partnership, or other legal entity, that certifies on WEBS, under penalty of perjury, that it is owned and operated independently from all other businesses and has either:

Fifty or fewer employees; or

A gross revenue of less than $7 million annually as reported on its federal income tax return of its return filed with the Department of Revenue over the previous three consecutive years.

Procurement Preference for Veteran-Owned Businesses. In furtherance of Washington’s business inclusion goals, Enterprise Services will evaluate bids for best value and provide a bid preference in the amount of eight (8) points to any bidder who certifies, pursuant to the Bidder Certification attached as Attachment A – Bidder Certification, that their firm is a certified Veteran-Owned business under RCW 43.60A.190, and identified as such on WEBS (which is confirmed by the Washington Department of Veterans’ Affairs).

https://www.governor.wa.gov/sites/default/files/exe_order/18-03%20-%20Workers%20Rights%20%28tmp%29.pdf?=32717 https://www.governor.wa.gov/sites/default/files/exe_order/18-03%20-%20Workers%20Rights%20%28tmp%29.pdf?=32717 https://gbc-word-edit.officeapps.live.com/we/wordeditorframe.aspx?ui=en%2DUS&rs=en%2DUS&wopisrc=https%3A%2F%2Fstateofwa.sharepoint.com%2Fsites%2Fmil-contracts%2F_vti_bin%2Fwopi.ashx%2Ffiles%2Fc9202f2aaa61484988c04b98b6f21945&sc=https%3A%2F%2Fstateofwa%2Esharepoint%2Ecom%2Fsites%2Fmil%2Dcontracts%2Fcontractsoffice%2FSitePages%2FHome%2Easpx&wdenableroaming=1&mscc=1&hid=D8C8AAA0-30AB-D000-EBE0-6C5D1933EB51&wdorigin=ItemsView&wdhostclicktime=1681922241214&jsapi=1&jsapiver=v1&newsession=1&corrid=2e35cbc9-ea67-43c1-842f-952ab92284ac&usid=2e35cbc9-ea67-43c1-842f-952ab92284ac&sftc=1&cac=1&mtf=1&sfp=1&instantedit=1&wopicomplete=1&wdredirectionreason=Unified_SingleFlush&rct=Normal&ctp=LeastProtected#Exhibit_A1 http://www.des.wa.gov/services/ContractingPurchasing/Business/Pages/WEBSRegistration.aspx https://gbc-word-edit.officeapps.live.com/we/wordeditorframe.aspx?ui=en%2DUS&rs=en%2DUS&wopisrc=https%3A%2F%2Fstateofwa.sharepoint.com%2Fsites%2Fmil-contracts%2F_vti_bin%2Fwopi.ashx%2Ffiles%2Fc9202f2aaa61484988c04b98b6f21945&sc=https%3A%2F%2Fstateofwa%2Esharepoint%2Ecom%2Fsites%2Fmil%2Dcontracts%2Fcontractsoffice%2FSitePages%2FHome%2Easpx&wdenableroaming=1&mscc=1&hid=D8C8AAA0-30AB-D000-EBE0-6C5D1933EB51&wdorigin=ItemsView&wdhostclicktime=1681922241214&jsapi=1&jsapiver=v1&newsession=1&corrid=2e35cbc9-ea67-43c1-842f-952ab92284ac&usid=2e35cbc9-ea67-43c1-842f-952ab92284ac&sftc=1&cac=1&mtf=1&sfp=1&instantedit=1&wopicomplete=1&wdredirectionreason=Unified_SingleFlush&rct=Normal&ctp=LeastProtected#Exhibit_A1 https://gbc-word-edit.officeapps.live.com/we/wordeditorframe.aspx?ui=en%2DUS&rs=en%2DUS&wopisrc=https%3A%2F%2Fstateofwa.sharepoint.com%2Fsites%2Fmil-contracts%2F_vti_bin%2Fwopi.ashx%2Ffiles%2Fc9202f2aaa61484988c04b98b6f21945&sc=https%3A%2F%2Fstateofwa%2Esharepoint%2Ecom%2Fsites%2Fmil%2Dcontracts%2Fcontractsoffice%2FSitePages%2FHome%2Easpx&wdenableroaming=1&mscc=1&hid=D8C8AAA0-30AB-D000-EBE0-6C5D1933EB51&wdorigin=ItemsView&wdhostclicktime=1681922241214&jsapi=1&jsapiver=v1&newsession=1&corrid=2e35cbc9-ea67-43c1-842f-952ab92284ac&usid=2e35cbc9-ea67-43c1-842f-952ab92284ac&sftc=1&cac=1&mtf=1&sfp=1&instantedit=1&wopicomplete=1&wdredirectionreason=Unified_SingleFlush&rct=Normal&ctp=LeastProtected#Exhibit_A1 http://www.des.wa.gov/services/ContractingPurchasing/Business/Pages/WEBSRegistration.aspx

4.6. CONTRACT NEGOTIATIONS. The WMD will negotiate with the Top Bidder(s) to finalize contract terms and to determine if the proposal may be improved. If, after a reasonable period of time, WMD, in its judgement, cannot reach agreement on acceptable contract terms with the Top Bidder(s), WMD may suspend negotiations and undertake negotiations with the next Bidder as determined by the evaluations.

SECTION 5 – CONTRACT AWARD

5.1 ANNOUNCEMENT OF APPARENT SUCCESSFUL BIDDER. The WMD will determine the Apparent Successful Bidder(s) (ASB). The ASB will be the responsive and responsible Bidder(s), whose proposal, in the sole opinion of the WMD, best meets the requirements of this RFP and presents the best total value to the

WMD.

Designation as an ASB does not imply that the WMD will issue an award for a contract to your firm. Rather, this designation allows the WMD to perform further analysis and ask for additional documentation. A Bidder’s failure to provide requested information to WMD within ten (10) business days may result in disqualification. The Bidder must not construe this as an award, impending award, attempt to negotiate, etc. If a Bidder acts or fails to act as a result of this notification, it does so at its own risk and expense.

Upon announcement of the ASB, bidders may request a debriefing conference as specified in Attachment E – Complaint, Debrief & Protest Requirements.

5.2 CONTRACT EXECUTION. Subject to protests, if any, the WMD and the ASB will enter into a contract as set forth in Attachment B1 – Proposed Contract.

An award, in part or full, is made and a contract formed by signature of the WMD and awarded Bidder on the contract. The WMD reserves the right to award on an all-or-nothing consolidated basis.

Following the award of the contract, all Bidders will receive a Notice of Award, usually through an email to the Bidder’s email address provided in the bidder’s proposal.

5.3 ADDITIONAL AWARDS. WMD reserves the right, during the resulting Contract term, to make additional Contract awards to responsive, responsible bidders who provided a bid but who were not awarded a Contract. Such awards would be on the same or substantially similar terms and conditions and would be designed to address a Contractor vacancy (e.g., a contractor is terminated or goes out of business) or be in the best interest of the State of Washington.

Attachment A1

BIDDER’S RESPONSIVENESS CHECKLIST

___ Proposal was submitted on or before, 4:30 PM/PST, on September 16, 2025.

If NO, stop here as the Proposal is immediately non-responsive.

___ Bidder provided all required attachments:

___ Attachment A2 – Bidder’s Certification

___ Attachment A3 – Bidder Profile

___ Attachment B2 – Contract Issues List (if applicable)

___ Attachment C – Technical Requirements

___ Attachment D – Bid Sheet

___ Attachment F - Diverse Business Inclusion Plan – Subcontractors

___ Proposed Statement of Work/Work Plan and Schedule in Response to Scope of Work

___ Projects of Similar or Like Experience

___ Resumes of Key Personnel

___ Proposal demonstrates that the Bidder is capable/responsible to provide the services.

___ Bidder’s Certification and Proposal were signed by an individual authorized to bind the Bidder to a contractual relationship.

Notes:

Attachment A2

BIDDER’S CERTIFICATION

Competitive Solicitation: No. RFP26-003

Bidder:

Type/print full legal name of Bidder

Bidder’s Address:

Type/print Bidder’s Address

Bidder Organization Type:

Check appropriate box

Corporation: Domestic Foreign

Limited Liability Company (LLC): Domestic

Foreign

Partnership: Domestic Foreign

Sole Proprietorship:

State of Formation:

Type/print the state where the corporation, LLC, or partnership is formed – e.g., ‘Washington’ if domestic and the name of the state if ‘Foreign’ (i.e., not Washington)

Bidder, through the duly authorized undersigned, makes this certification as a required element of submitting a responsive bid. Bidder certifies, to the best of its knowledge and belief, that the following are true, complete, correct, and made in good faith:

1. UNDERSTANDING. Bidder certifies that Bidder has read, thoroughly examined, and fully understands all of the provisions in the Competitive Solicitation (including all attachments) and the terms and conditions of the Contract and any amendments or clarifications to the Competitive Solicitation, and agrees to abide by the same.

2. ACCURACY. Bidder certifies that Bidder has carefully prepared and reviewed its bid and fully supports the accuracy of the same. Bidder further understands and acknowledges that WMD shall not be responsible for any errors or omission on the part of Bidder in preparing its bid. Bidder certifies that the facts declared here are true and accurate. Bidder further understands and acknowledges that the continuing compliance with these statements and all requirements of the Competitive Solicitation are conditions precedent to the award or continuation of the resulting Contract.

3. NO COLLUSION OR ANTI-COMPETITIVE PRACTICES. Bidder certifies that Bidder has not, either directly or indirectly, entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free competitive bidding in connection with this Competitive Solicitation. Bidder certifies that Bidder’s bid prices have been arrived at independently, without engaging in collusion, bid rigging, or any other illegal activity, and without for the purpose of restricting competition any consultation, communication, or agreement with any other bidder or competitor relating to (a) those prices, (b) the intention to submit a bid, or (c) the methods or factors used to calculate the prices offered. Bidder certifies that Bidder has not been and will not knowingly disclose its bid prices, directly or indirectly, to any other bidder or competitor before award of a Contract, unless otherwise required by law. Bidder certifies that Bidder has made no attempt and shall not make any attempt to induce any other person or firm to submit or not to submit a bid for the purpose of restricting competition. Bidder, however, freely may join with other persons or organizations for the purpose of presenting a bid.

4. FIRM OFFER. Bidder certifies that its bid, attached hereto, is a firm offer which cannot be withdrawn for a period of one hundred eighty (180) days from and after the bid due date specified in the Competitive Solicitation. WMD may accept such bid, with or without further negotiation, at any time within such period. In the event of a protest, Bidder’s bid shall remain valid for such period or until the protest and any related court action is resolved, whichever is later.

5. CONFLICT OF INTEREST. Bidder certifies that, in preparing this bid, Bidder has not been assisted by any current or former employee of the State of Washington whose duties relate (or did relate) to this Competitive Solicitation, or prospective Contract, and who was assisting in other than his or her official, public capacity.

Neither does such a person nor any member of his or her immediate family have any financial interest in the outcome of this bid.

6. NO REIMBURSEMENT. Bidder certifies that Bidder understands that the State of Washington will not reimburse Bidder for any costs incurred in the preparation of this bid. All bids become the property of the State of Washington, and Bidder claims no proprietary right to the ideas, writings, items, or samples unless so stated in the bid.

7. PERFORMANCE. Bidder certifies that Bidder understands that its submittal of a bid and execution of this Bidder’s Certification certifies bidder’s willingness to comply with the Contract, if awarded such. By submitting this bid, Bidder hereby offers to furnish the goods and/or services solicited pursuant to this Competitive Solicitation in compliance with all terms, conditions, and performance requirements contained in this Competitive Solicitation and the resulting Contract or, if applicable, as detailed on a Contract Issues List, if permitted, in this Competitive Solicitation.

8. INSURANCE. Bidder certifies as follows (must check one):

• BIDDER HAS REQUIRED INSURANCE. Bidder has attached a current, valid Certificate of Insurance for each and all of the required insurance coverages as specified in the Contract (note: Bidder must attach the Insurance Certificate).

OR

• BIDDER WILL OBTAIN REQUIRED INSURANCE. Bidder does not have a current, valid Certificate of Insurance for each and all of the required insurance coverages as specified in the Contract but, if designated as the Apparent Successful Bidder, Bidder will provide such a Certificate of Insurance, without exception of any kind, to WMD within twenty-four (24) hours of such designation or notification by WMD or be deemed a nonresponsive bid.

OR

• BIDDER DOES NOT HAVE REQUIRED INSURANCE. As detailed on the attached explanation (Bidder to provide), Bidder does not have a current, valid Certificate of Insurance for each and all of the required insurance coverages as specified in the Contract and, if designated as the Apparent Successful Bidder would not be able to provide such a Certificate of Insurance to WMD within twenty-four (24) hours of such designation.

9. DEBARMENT. Bidder certifies as follows (must check one):

• NO DEBARMENT. Bidder and/or its principals are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from contracting with any federal, state, or local governmental entity.

OR

• DEBARRED. As detailed on the attached explanation (Bidder to provide), Bidder and/or its principals presently are debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from contracting with a federal, state, or local governmental entity.

10. CRIMINAL OFFENSE. Bidder certifies as follows (must check one):

• NO CRIMINAL OFFENSE. Bidder and its officers, directors, and managers have not, within the three (3) year period preceding the date of this Competitive Solicitation, been convicted or had a civil judgment rendered against Bidder or such officers, directors, and managers for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a governmental contract; violation of any federal or state antitrust statute; or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property. Bidder further certifies that Bidder and its officers, directors, and managers are not presently indicted or otherwise criminally or civilly charged by a governmental entity with commission of any of the offenses enumerated in this paragraph.

OR

• CRIMINAL OFFENSE. As detailed on the attached explanation (Bidder to provide), within the three (3) year period preceding the date of this Competitive Solicitation, Bidder or its officers, directors, or managers have been convicted or had a civil judgment rendered against Bidder or such officers, directors, or managers for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a governmental contract;

violation of any federal or state antitrust statute; or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property.

11. WAGE THEFT PREVENTION. Bidder certifies as follows (must check one):

• NO WAGE VIOLATIONS. Bidder has NOT been determined by a final and binding citation and notice of assessment issued by the Washington Department of Labor and Industries or through a civil judgment entered by a court of limited or general jurisdiction to have willfully violated, as defined in RCW 49.48.082, any provision of RCW 49.46, RCW 9.48, or RCW 49.52 within three (3) years prior to the date of the above-referenced Competitive Solicitation date.

OR

• VIOLATIONS OF WAGE LAWS. Bidder has been determined by a final and binding citation and notice of assessment issued by the Washington Department of Labor and Industries or through a civil judgment entered by a court of limited or general jurisdiction to have willfully violated, as defined in RCW 49.48.082, a provision of RCW 49.46, RCW 49.48, or RCW 49.52 within three (3) years prior to the date of the above-referenced Competitive Solicitation date.

12. WORKERS’ RIGHTS (EXECUTIVE ORDER 18-03). Bidder certifies as follows (must check one):

• NO MANDATORY INDIVIDUAL ARBITRATION CLAUSES AND CLASS OR COLLECTIVE ACTION WAIVERS FOR EMPLOYEES. Bidder does NOT require its employees, as a condition of employment, to sign or agree to mandatory individual arbitration clauses or class or collective action waivers.

OR

• MANDATORY INDIVIDUAL ARBITRATION CLAUSES AND CLASS OR COLLECTIVE ACTION WAIVERS FOR EMPLOYEES. Bidder requires its employees, as a condition of employment, to sign or agree to mandatory individual arbitration clauses or class or collective action waivers.

13. TERMINATION FOR DEFAULT OR CAUSE. Bidder certifies as follows (must check one):

http://app.leg.wa.gov/RCW/default.aspx?cite=49.48.082 http://app.leg.wa.gov/RCW/default.aspx?cite=49.46 http://app.leg.wa.gov/RCW/default.aspx?cite=49.48 http://app.leg.wa.gov/RCW/default.aspx?cite=49.52 http://app.leg.wa.gov/RCW/default.aspx?cite=49.48.082 http://app.leg.wa.gov/RCW/default.aspx?cite=49.46 http://app.leg.wa.gov/RCW/default.aspx?cite=49.48 http://app.leg.wa.gov/RCW/default.aspx?cite=49.52 https://www.governor.wa.gov/sites/default/files/exe_order/18-03%20-%20Workers%20Rights%20%28tmp%29.pdf

• NO TERMINATION FOR DEFAULT OR CAUSE. Bidder has not, within the three (3) year period preceding the date of this Competitive Solicitation, had one (1) or more federal, state, or local governmental contracts terminated for cause or default.

OR

• TERMINATION FOR DEFAULT OR CAUSE. As detailed on the attached explanation (Bidder to provide), within the three (3) year period preceding the date of this Competitive Solicitation, Bidder has had one (1) or more federal, state, or local governmental contracts terminated for cause or default.

14. TAXES. Bidder certifies as follows (must check one):

• TAXES PAID. Except as validly contested, Bidder is not delinquent and has paid or has arranged for payment of all taxes due to the State of Washington and has filed all required returns and reports as applicable.

OR

• DELINQUENT TAXES. As detailed on the attached explanation (Bidder to provide), Bidder has not paid or arranged for payment of all taxes due to the State of Washington and/or has not timely filed all required returns and reports as applicable.

15. LAWFUL REGISTRATION. Bidder, if conducting business other than as a sole proprietorship (e.g., Bidder is a corporation, limited liability company, partnership) certifies as follows (must check one):

• CURRENT LAWFUL REGISTRATION. Bidder is in good standing in the State of Washington and the jurisdiction where Bidder is organized, including having timely filed all required annual reports.

OR

• DELINQUENT REGISTRATION. As detailed on the attached explanation (Bidder to provide), Bidder currently is not in good standing in the State of Washington and/or the jurisdiction where Bidder is organized.

16. REGISTRATION WITH WASHINGTON SECRETARY OF STATE. Bidder certifies as follows (must check one):

• BIDDER IS REGISTERED WITH WASHINGTON SECRETARY OF STATE. Bidder is registered with the Washington Secretary of State, is in good standing, and has the following Unified Business Identifier (UBI) number: ___ ___ ___.

OR

• BIDDER WILL REGISTER WITH WASHINGTON SECRETARY OF STATE. Bidder is not registered with the Washington Secretary of State but, if designated as the Apparent Successful Bidder, Bidder will register with the Washington Secretary of State and obtain a UBI number within twenty-four (24) hours of such designation or notification by WMD or be deemed a nonresponsive bid.

OR

• BIDDER IS NOT REGISTERED WITH WASHINGTON SECRETARY OF STATE. Bidder is not registered with the Washington Secretary of State and Bidder declines to register with the Washington Secretary of State. Note: WMD requires all awarded bidders (including Washington firms and out of state firms) to be registered with the Washington Secretary of State. Bidders who are not registered will not be awarded a Contract.

17. REGISTRATION WITH WASHINGTON STATE DEPARTMENT OF REVENUE. Bidder certifies as follows (must check one):

• BIDDER IS REGISTERED WITH WASHINGTON STATE DEPARTMENT OF REVENUE. Bidder is registered with the Washington State Department of Revenue, has a business license to do business in Washington, and has the following Unified Business Identifier (UBI) number: ___ ___ ___.

OR

• BIDDER WILL REGISTER WITH WASHINGTON STATE DEPARTMENT OF REVENUE. Bidder is not registered with the Washington State Department of Revenue but, if designated as the Apparent Successful Bidder, Bidder will register with the Washington State Department of Revenue and obtain a business license within twenty-four (24) hours of such designation or notification by WMD or be deemed a nonresponsive bid.

OR

• BIDDER IS NOT REGISTERED WITH WASHINGTON STATE DEPARTMENT OF REVENUE. Bidder is not registered with the Washington State Department of Revenue and Bidder declines to register with the Washington State Department of Revenue. Note: WMD requires all awarded bidders (including Washington firms and out of state firms) to be registered with the Washington State Department of Revenue. Bidders who are not registered will not be awarded a Contract.

18. SUBCONTRACTORS. Bidder certifies as follows (must check one):

• NO SUBCONTRACTORS. If awarded a Contract, Bidder will not utilize subcontractors to provide the goods and/or services subject to this Competitive Solicitation.

OR

• SUBCONTRACTORS. As detailed on the attached explanation (Bidder to provide), If awarded a Contract, Bidder will utilize subcontractors to provide the goods and/or services subject to this Competitive Solicitation. In such event, Bidder certifies that, as to WMD, Bidder shall retain responsibility for its subcontractors, including, without limitation, liability for any subcontractor’s acts or omissions. Note: Bidder must provide the precise legal name (including state of organization), business address, and federal tax identification number (TIN) for each subcontractor. Note: Do not provide any SSN.

19. WASHINGTON SMALL BUSINESS. Bidder certifies as follows (must check one):

• WASHINGTON SMALL BUSINESS. Bidder is a Washington Small Business as defined in RCW 39.26.010. To qualify as a Washington Small Business, Bidder must meet three (3) requirements:

o Location. Bidder’s principal office/place of business must be located in and identified as being in the State of Washington. A principal office or principal place of business is a firm’s headquarters where business decisions are made and the location for the firm’s books and records as well as the firm’s senior management personnel.

o Size. Bidder must be owned and operated independently from all other businesses and have either: (a) fifty (50) or fewer employees; or (b) gross revenue of less than seven million dollars ($7,000,000) annually as reported on Bidder’s federal income tax return or its return filed with the Washington State Department of Revenue over the previous three consecutive years.

o WEBS Certification. Bidder must have certified its Washington Small Business status in Washington’s Electronic Business Solution (WEBS).

OR

• NOT WASHINGTON SMALL BUSINESS. Bidder is not a Washington Small Business as defined in http://www.des.wa.gov/services/ContractingPurchasing/Business/Pages/WEBSRegistration.aspx

RCW 39.26.010.

20. VETERAN-OWNED BUSINESS. Bidder certifies as follows (must check one):

• CERTIFIED VETERAN-OWNED BUSINESS. Bidder is a Certified Veteran-Owned Business under RCW 43.60A.190. To qualify as a Certified Veteran-Owned Business, Bidder must meet four

(4) requirements:

o 51% Ownership. Bidder must be at least fifty-one percent (51%) owned and controlled by:

A veteran as defined as every person who at the time he or she seeks certification has received a discharge with an honorable characterization or received a discharge for medical reasons with an honorable record, where applicable, and who has served in at least one of the capacities listed in

RCW 41.04.007;

A person who is in receipt of disability compensation or pension from the department of veterans affairs; or

An active or reserve member in any branch of the armed forces of the United States, including the national guard, coast guard, and armed forces reserves.

o Washington Incorporation/Location. Bidder must be either an entity that is incorporated in the state of Washington as a Washington domestic corporation or, if not incorporated, an entity whose principal place of business is located within the State of Washington.

o WEBS Certification. Bidder must have certified its Veteran-Owned business status in Washington’s Electronic Business Solution (WEBS).

o WDVA Certification. Bidder must have provided certification documentation to the Washington Department of Veterans’ Affairs WDVA) and be certified by WDVA and listed as such on WDVA’s website (WDVA – Veteran-Owned Businesses).

OR

• NOT A CERTIFIED VETERAN-OWNED BUSINESS. Bidder is not a Certified Veteran-Owned Business under RCW 43.60A.190.

21. WASHINGTON STATE ENTERPRISE LEADERSHIP COMPETENCIES – DIVERSITY, EQUITY, & INCLUSION. Bidder certifies as follows (must check one):

• UNDERSTANDS & WILL FOLLOW WASHINGTON STATE ENTERPRISE LEADERSHIP COMPETENCIES. Bidder has reviewed, understands, and if awarded a Contract, will follow the Washington State Enterprise Leadership Competencies in performing such Contract and, if utilizing subcontractors, will ensure that such subcontractors also follow the Washington State Enterprise Leadership Competencies in performing such Contract.

OR

• DOES NOT FOLLOW WASHINGTON STATE ENTERPRISE LEADERSHIP COMPETENCIES. Bidder does not follow the Washington State Enterprise Leadership Competencies.

22. SOFTWARE, EQUIPMENT, PERSONNEL, & SUPPLIES. Bidder certifies as follows (must check one):

• HAS SOFTWARE, EQUIPMENT, PERSONNEL, & SUPPLIES. Bidder currently possess all necessary software, equipment, qualified personnel, and supplies to provide the services as defined in the solicitation.

http://www.des.wa.gov/services/ContractingPurchasing/Business/Pages/WEBSRegistration.aspx https://www.dva.wa.gov/veterans-their-families/veteran-owned-businesses/vob-search https://www.dva.wa.gov/veterans-their-families/veteran-owned-businesses/vob-search https://des.wa.gov/sites/default/files/public/documents/Training/LeadershipDevelopment/Leadership_Competencies.pdf?=420bb https://des.wa.gov/sites/default/files/public/documents/Training/LeadershipDevelopment/Leadership_Competencies.pdf?=420bb https://des.wa.gov/sites/default/files/public/documents/Training/LeadershipDevelopment/Leadership_Competencies.pdf?=420bb

OR

• WILL OBTAIN SOFTWARE, EQUIPMENT, PERSONNEL, & SUPPLIES. Bidder does not currently possess all necessary software, equipment, qualified personnel, and supplies to provide the services as defined in the solicitation, but, if designated as the Apparent Successful Bidder, Bidder will provide evidence satisfactory to WMD that it has obtained and possess all necessary software, equipment, qualified personnel, and supplies to provide the services as defined in the solicitation, without exception of any kind, to WMD within twenty-four (24) hours of such designation or notification by WMD or be deemed a nonresponsive bid.

OR

• DOES NOT HAVE SOFTWARE, EQUIPMENT, PERSONNEL, & SUPPLIES. Bidder currently does not possess all necessary software, equipment, qualified personnel, and supplies to provide the services as defined in the solicitation.

23. REFERENCES. Bidder certifies that the references provided to WMD have worked…