RFP24-0097_DB_Services_for_Tables_of_Connection.pdf

Mayor Chief Procurement Officer Buddy Dyer David Billingsley, CPSM, C.P.M.

CITY OF ORLANDO

REQUEST FOR PROPOSALS (RFP)

DATE OF ISSUE: NOVEMBER 27, 2023

RFP DUE DATE: JANUARY 18, 2024

RFP DUE TIME: 2:00 p.m., Local Time, City of Orlando, FL

RFP DELIVERY LOCATION: City of Orlando Procurement and Contracts Division 400 South Orange Avenue, Fourth Floor Orlando, Florida 32801

RFP TITLE: Design-Build Services for Tables of Connection (Picnic Tables with Solar Power and Battery Storage)

RFP NO: RFP24-0097

(RFP NUMBER MUST BE PLACED ON FRONT OF

ENVELOPE / PACKAGE)

DIRECT ALL INQUIRIES TO: Fabio Henao, NIGP-CPP, CPPB, Project Coordinator Phone: (407) 246-4376 Email: Fabio.Henao@Orlando.gov

BUSINESS NAME & ADDRESS: CONTACT INFORMATION:

Business Name Name of Contact Individual

Address Contact Address

City, State, Zip Contact City, State, Zip

Business Telephone Number Contact Telephone Number

Business email address Contact email Address

DUNS NUMBER (Duns & Bradstreet) mailto:Fabio.Henao@Orlando.gov

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TABLE OF CONTENTS

SECTION TITLE PAGE

1 LEGAL NOTICE 3

2 GENERAL INFORMATION 5

3 MINIMUM REQUIREMENTS: DESIGN CRITERIA 7

4 QUALIFICATIONS PROPOSAL FORMAT 13

5 QUALIFICATIONS PROPOSAL SUBMITTAL 19

6 TERMS AND CONDITIONS 20

7 PROPOSAL EVALUATION AND SELECTION 29

ATTACHMENTS

ATTACHMENT 1 QUALIFICATION QUESTIONNAIRE 33

ATTACHMENT 2 ADDENDUM RECEIPT VERIFICATION 40

ATTACHMENT 3 MINORITY/WOMEN-OWNED BUSINESS ENTERPRISE 41

PARTICIPATION FORM

ATTACHMENT 4 VETERAN BUSINESS ENTERPRISE PARTICIPATION 45

FORM

ATTACHMENT 5 CONFIDENTIAL AND/OR PROPRIETARY INFORMATION 47

EXEMPTION FORM

ATTACHMENT 6 CERTIFICATION REGARDING PROHIBITION 48

AGAINST CONTRACTING WITH SCRUTINIZED

COMPANIES

ATTAHCMENT 7 DESIGN BUILD FEE FORM 49

EXHIBITS

EXHIBIT “A” EVALUATION CRITERIA FOR SHORT-LISTING 50

EXHIBIT “B” EVALUATION CRITERIA FOR FINAL RANKING 51

EXHIBIT “C” WAGE DETERMINATION – DAVIS BACON 52

EXHIBIT “D” POST SELECTION DOCUMENTS 53

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SECTION 1 - LEGAL NOTICE

NOTICE OF REQUEST FOR PROPOSALS FOR

RFP24-0097 DESIGN-BUILD SERVICES FOR TABLES OF CONNECTION (PICNIC TABLES WITH

SOLAR POWER AND BATTERY STORAGE)

Pursuant to Section 287.055, Florida Statutes, and the policies and procedures of the City of Orlando, notice is hereby given that Proposals for RFP24-0097 DESIGN-BUILD SERVICES FOR TABLES

OF CONNECTION (PICNIC TABLES WITH SOLAR POWER AND BATTERY STORAGE)

must be submitted electronically, on the City’s e-Procurement Portal website at the following web link:

https://procurement.opengov.com/portal/orlando by 2:00 p.m., local time, on January 18, 2024 in order for a Proposer to be considered for the project.

Design-Builder(s) shall furnish the design services and construction services specified in the RFP for installation of up to 12 Tables of Connection in different City-Owned park locations. The contract is two

(2) years in total duration. It is anticipated that the tables will be procured under this contract.

Solicitation will be available on November 27, 2023, and may be obtained from the City’s e-Procurement Portal, OpenGov, at the following web link: https://procurement.opengov.com/portal/orlando.

A non-mandatory Pre-Proposal Meeting will be held on Thursday, December 7, 2023, at 10:00 a.m. at the Dr. James R. Smith Neighborhood Center located at 1723 Bruton Blvd., Orlando, FL 32805.

Respondents must have on their team an appropriately licensed Florida Design-Builder pursuant to Chapter 489 Florida Statutes to be considered responsible Respondents and eligible to be awarded a contract.

Respondents must also have on their Design Build Team either (1) a Florida licensed qualifying agent to provide architectural services pursuant to Section 481.219 of the Florida Statutes or (2) be qualified and registered in the State of Florida to provide engineering services pursuant to Section 471.023 of the Florida Statutes.

All questions about the meaning/intent of the Solicitation must be received in writing on or before 5:00 p.m., local time, January 8, 2024, to Fabio Henao at Fabio.Henao@Orlando.gov in the Procurement and Contracts Division, 400 S. Orange Ave., 4th Floor, Orlando, Florida 32801.

Selected Respondent(s) shall be required to provide Performance and Payment Bonds in the amount of the Contract Price. The Surety must be licensed to do business in the State of Florida, must be included on the United States Department of the Treasury’s Listing of Approved Sureties, and must have at least an “A-” rating in accordance with the most current A.M. Best Company financial strength ratings.

No award of a contract or subcontract can be made at any tier to any party which is debarred or suspended or otherwise excluded from or ineligible for participation pursuant to federal or state requirements.

City of Orlando Minority & Women-Owned Business Enterprise Ordinance and Veteran Business Enterprise (VBE) program: The Respondent shall be required to comply with the City of Orlando's Minority & Women- Owned Business Enterprise Ordinance (Chapter 57) and Veteran Business Enterprise (VBE) program (Chapter 7).

Living Wage Respondent is required to pay its workers, as well as its subcontractors providing services pursuant to a https://procurement.opengov.com/portal/orlando https://procurement.opengov.com/portal/orlando mailto:Fabio.Henao@Orlando.gov

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Contract Agreement with the City, a living wage for the time spent providing services to the City. (This provision does not include general administrative personnel unless they are assigned to a City project.)

“Living wage” means compensation for employment of not less than $15.00 per hour for straight time, exclusive of FICA, unemployment taxes, and workers compensation insurance and employee benefits. This provision shall apply to all bid and proposal awards for services which involve City expenditures that exceed $100,000.00 per year.

Responsible Contractor’s Policy For Contract Agreements with an estimated value of at least $100,000, the Respondent will be required to comply with the City of Orlando’s Responsible Contractor’s Policy, which requires that Respondent pay its workers and require its Subcontractors to pay their workers on this Project an hourly wage, based on classification for the Orlando region established by the Davis-Bacon Act (hereinafter “hourly wage”). The Wage Determination for this Project can be found at www.wdol.gov/. The applicable county is Orange County, and the construction type is: Building (FL20230218, 07/07/2023). However, no worker (at all tiers) shall be paid at a rate less than the Living Wage of $15.00 per hour.

Additionally, Respondent(s) shall provide its workers and require its Subcontractors to provide their workers with health benefits, such requirement being satisfied by providing to the workers on this project either 1) health benefits through a bona fide program or 2) by increasing their hourly wage by 20%.

A person or affiliate, as defined in §287.133, Florida Statutes, who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a bid, proposal, or reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit bids, proposal, or replies on leases of real property to a public entity; may not be awarded or perform work as a Design-Builder, supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business with any public entity in excess of the threshold amount provided in §287.017, Florida Statutes, for CATEGORY TWO for a period of thirty-six (36) months following the date of being placed on the convicted vendor list.

The Owner reserves the right to waive any informalities, to reject any or all Proposals, or to re-advertise.

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SECTION 2 - GENERAL INFORMATION

2.1. Solicitation Information

The Procurement and Contracts Division is the official source to obtain information relating to City of Orlando (“City”) solicitations. It is incumbent on the Respondent to obtain solicitation and current award information prior to and after the scheduled opening date of the Request for Proposal.

Information is updated as it becomes available. An award, or recommendation of award, may be made at any time after the scheduled opening date of a Request for Proposal. The term Respondent may be used interchangeably with the term “Proposer” or “Design-Builder” or “Design-Build Firm” herein. You may obtain award and other solicitation information in a variety of ways:

1. There are currently two Internet sites available to obtain Advisory Committee rankings, Notice of Intended Action for award, and other information:

1.0 The City of Orlando Procurement and Contracts Division’s Website:

http://www.cityoforlando.net/procurement

If you are interested in obtaining solicitation information, copy and paste the above link into your web browser and click on View Current Bids. Please remember that you must keep your registration information up to date in order to continue to receive notifications of solicitation opportunities that meet your commodity code selections.

1.1 Direct link to the City’s e-Procurement Portal, OpenGov:

2. You may visit the Procurement and Contracts Division to obtain award information, solicitation packages, addendums and other documents. Our office is located at:

City of Orlando, City Hall 400 South Orange Avenue, 4th Floor Orlando, Florida 32801

3. You may also call the Procurement and Contracts Division at (407) 246-2291, during normal business hours, to request award and other solicitation related information.

Respondents choosing to contact the Procurement and Contracts Division directly for information should still maintain an accurate and updated OpenGov vendor file with its proper contact and email information at all times during the solicitation process. Respondents will receive information from the City through the eSupplier system throughout the course of the solicitation and selection process. The City shall not be responsible for a Respondent’s failure to create and properly maintain an eSupplier vendor file and Respondents shall be deemed to have received all information posted on or transmitted by such system.

2.2 Schedule

The schedule for this Design-Build project is anticipated to follow this sequence:

http://www.cityoforlando.net/procurement

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Legal Notice Advertised November 26, 2023 Release of Solicitation November 27, 2023 Pre-Proposal Meeting to Discuss Solicitation (10 a.m.) December 7, 2023 Cut-off for all Questions (5 p.m.) January 8, 2024 Last Addendum to Solicitation (to Answer Questions Received before Cut-off) January 12, 2024 Proposal Due Date January 18, 2024 Notification of short-listed Respondents TBD Anticipated Presentations with short-listed Respondents TBD

The City may, in its sole discretion, make changes or alterations to the anticipated schedule, as the

City determines is in its best interest.

2.3 Contract Information

The design and construction for this Project will be contracted under a single entity known as the Design-Build Firm. The process for selecting this firm is authorized in Section 287.055, Florida Statutes.

2.4 Use of E-Builder Software.

The selected Design-Builder will be required to utilize the City of Orlando’s E-Builder software in the performance of services hereunder.

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SECTION 3 – MINIMUM REQUIREMENTS: DESIGN CRITERIA

3.1 Project Discussion

This project shall be designed and constructed in general conformance with the design criteria outlined in this section. Exceptions to these criteria may be granted by the City only upon written approval by the City’s Project Manager. The City of Orlando is soliciting proposals from qualified contractors to design and build up to 12 tables of connection at different locations throughout the city. A table of connection is an outdoor table and seating, with solar panels for shading and power, battery storage to make it an off-grid power solution, capacity to charge personal devices, lighting, and the ability to add future cellular public Wi-Fi. This also includes providing a concrete pad for the table to set on. The city already created two tables of connection, as a pilot project, at Willows Park and Prince Hall Park.

The Design-Builder will be responsible for complying with the requirements of applicable Federal, State, County, and City codes, laws, ordinances, regulations, and standards. Where these rules overlap or conflict between the same requirements, the requirement which is more stringent shall govern. Any facilities, fixtures, or installation required to provide such a facility that meets these codes and standards shall be a part of these requirements regardless of whether they are specifically outlined in these criteria.

The Design-Builder is responsible for all design and installation aspects of the tables of connection, including on-site project management, permitting, start-up and is expected to maintain the system in a fully operating state from the time of activation until the end of the contract.

Respondents shall have demonstrated experience in successfully completing at least five Photovoltaic projects which included designing, planning, scheduling, permitting, constructing and commissioning complete solar electric systems. The Design-Builder must have relationships with & knowledge of local policies and interconnection procedures, support the City in filing renewable energy rebates with the Federal Inflation Reduction Act (IRA) Direct Payment process, providing system monitoring and maintenance from the time of the system’s activation until the end of the contract, and have an established OSHA compliant on-site Safety Plan.

Project Phasing and General Requirements Design-build services shall include, but not be limited to, project coordination, site planning, preliminary engineering, 90% and 100% plans and specification submittals, permitting, GMP estimating for each submittal, value engineering, scheduling, demolition, construction, equipment and facility start-up and system testing, operations and maintenance (“O&M”) manual preparation, training, and permits certifications of completion and close-out. Phase 1 of this Project is the Preconstruction/Design Phase. The selected Design-Build firm will develop the designs in close collaboration with the City, generally following the criteria and programming outlined herein.

The Design-Build firm will hold a kick-off meeting with the City stakeholders team to further develop the designs and site plans of the identified tables of connection. Following the kick-off meeting, the Design-Build Firm will schedule regular meetings with the City team to obtain input during design development. Early deliverables for review by the City, include a process design narrative, a general site plan with the selected location of the Structures, preliminary schedule and a preliminary Guaranteed Maximum Price (“GMP”) estimate. These items shall be combined in a Preliminary Design Report (90% submittal) which will outline all of the project parameters and describe the tables of connection features and shall be submitted to the City for review and comment.

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The Design-Build firm will proceed with design completion, of each table of connection, based on input received from the City on the early deliverables (the 90% design) and Preliminary Design Report. The Design-Build firm will continue to hold regular meetings with the City team for ongoing coordination and development of the design elements. Once the City Project Manager has accepted and approved the 90% deliverables, the Design-Build firm will complete production of the final construction documents. Comments provided at the conclusion of the 90% review will be incorporated in the construction documents unless otherwise agreed to by the Project Manager.

The technical specifications for the project shall conform to the format of the Construction Specification Institute. The General Conditions and the General Contract Documents will conform to those used by the City of Orlando.

The Design-Build firms must submit 90%, 100% plans and specification submittals. The Design- Build firm is responsible for permit generation and submittal to applicable agencies. When the Design-Build firm’s drawings and specifications are substantially completed, the Design-Build firm will develop the GMP and construction schedule. The Design-Build firm will use an “open book” method to develop the GMP, including competitive bids solicited from qualified subcontractors and vendors.

City Staff will seek authorization from the City Council to enter into a master contract with the selected Design-Builder for both the Pre-Construction/Design phase and construction phase of the tables of connection. The City will seek authority to execute separate task orders against the master contract for the construction phase (Phase II) of each table of connection with the selected Design Builder(s). The City reserves the right to reject the GMP and may determine, in its sole discretion, that it is not in the public interest to continue with Phase I or to move forward to Phase II of the Project. In the event of a rejection, the City will be liable for costs incurred to date.

The GMP that is agreed upon by the Design-Build firm and the City at the conclusion of Phase I will serve as the basis for Phase II, the permitting and construction of the tables of connection. As part of the GMP, the Design-Build Firm shall obtain and pay for all necessary permits required by state and local agencies for the construction of the tables of connection.

Studies, investigations, designs and calculations shall be performed by responsible, licensed professionals who shall design a complete table of connection system that meets the operational needs and expectations of the City. The responsible design professionals of the successful Design- Build Firm will be required to certify, sign, and seal their respective drawings and specifications in compliance with Florida Statutes. These design professionals, in coordination with the City project manager must review and approve shop drawings and equipment submittals during the construction phase of the project.

A final as-built package of plan drawings, Project Manual specifications, shop drawings and equipment operation manuals, and equipment warranty information and registration, are to be furnished to the City. This information shall be provided in hard copy and electronic form in a format approved by the City.

Schedule The schedule for the design, permitting and construction of the tables of connection should not exceed the time frame set forth in the task orders as agreed upon by the City and Design-Builder.

Notice to Proceed for each table of connection will be identified in the resulting task order(s) issued by the City’s Project Manager to the Design-Build Firm.

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Liquidated Damages shall be set at $1,500.00/day.

The City and the Design Builder will collaborate on the proposed design and programming of each of table of connection as they become ready for design initiation. It is currently anticipated that all tables of connection can be constructed at the time.

Project Budget The City’s funds budgeted for the development of the project includes the design, permitting and construction budget and all other fees and costs necessary to develop the project and turn the completed buildings over to the City ready for occupancy.

Project Overview The City of Orlando’s primary interests in providing additional tables of connection reflects the following prioritized goals:

(i) Bridge the digital divide by providing free public Wi-Fi to residents in neighborhoods with low internet access. The Wi-Fi system will be added to the tables of connection by the City’s Internet Service Provider (ISP) after this contractor installs the tables.

(ii) Meet the City’s resiliency goals by providing shade and a back-up power source which can be utilized by residents in neighborhoods with high energy burden.

(iii) Provide a year-round amenity where residents can access the internet, charger their devices and further enjoy our parks.

Project Description The project sites include the following city parks:

(i) Clear Lake

(ii) Willie Mays

(iii) Leroy Hoequist

(iv) Pleasant Valley

(v) Engelwood

(vi) Carver

(vii) George Barker

(viii) Gilbert McQueen

(ix) Rosemont

(x) Langford

(xi) Southport

(xii) Wadeview

At the beginning of the project, the City will meet with the Design-Builder at each of the sites above to scope out the table location within the park.

The selected Design-Builder will provide O&M services 12 months following system energization and will coordinate repairs, if needed, to ensure the systems operate as designed.

3.2 Scope of Work and Design Criteria

Respondents shall have demonstrated experience in successfully completing a combination of at least five (5) PV projects which included designing, planning, scheduling, permitting and

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Procurement and Contracts Division Page: 10 constructing complete solar electric systems. The Design-Builder must have knowledge to support City personnel in filing renewable energy rebates with the Federal Inflation Reduction Act (IRA) Direct Payment process, provide system monitoring and maintenance, and have an established OSHA compliant on-site Safety Plan.

Respondents, or Respondent’s team, must possess a minimum of five (5) years of solar design and installation experience in directly designing, installing, managing, and delivering turnkey photovoltaic (PV) systems.

It is the responsibility of the Design-Builder to assess site topography and geotechnical attributes to estimate costs related to Project installation. This includes analyzing potential site stormwater impacts.

Technical Design Criteria Each table of connection shall meet the following minimum design criteria:

• The concrete pad shall extend beyond the shade structure (solar panels), such that rainwater from the panels runs off onto the concrete and not the adjacent ground.

• The concrete pad shall have a 6 in. minimum thickness with welded wire mesh. It will have a broom finish and in instances will require an edge finish (picture frame).

• Concrete pad minimum thickness will not account or waive foundation design requirements for tables. Proper foundation design shall be incorporated based on applicable codes.

• Sidewalk and concrete pads shall be ADA accessible.

• Each table shall have seats to accommodate at least four (4) people, plus space shall be provided for at least one (1) wheelchair to access the table.

• The concrete pad shall provide space for wheelchair access, and connect to nearby sidewalks when possible

• The table shall have integral lighting which can be controlled via a timeclock or sensor, so they can be turned on at night if desired by the city parks department.

• Each table shall have the ability to simultaneously charge at least four (4) devices. This can be a combination of 120v GFCI outlets with covers, wireless chargers, and/or USB charging ports.

• Provide solar panel and battery capacity capable, such that the table is off-grid, and can support and power the integral lights, device charging, and cellular Wi-Fi similar to what has been previously utilized by the city at Prince Hall and Willows Park tables of connection.

• The table shall have a minimum wind speed rating of 150 MPH. The intent is the tables should be able to withstand a hurricane and provide back-up power and internet after a hurricane.

• Provide tamper-proof hardware for accessing components inside the table

• Provide electrical grounding as required

• Provide a durable table and coating. Contractor shall review durability issues at the existing Prince Hall and Willows Park tables prior to designing this project

Code Specifications All power generation and transmission equipment must be UL listed for its designed use.

Construction must comply with current adopted Florida State Building Code and City of Orlando Engineering Standards Manual.

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• Modules: System modules shall be UL1703 listed, and CEC-listed

• Inverters: Shall be UL1741 listed and must be CEC-listed with an efficiency of 95% or higher.

Design-Builder Responsibilities The final design proposal and documents shall include the following: Please reference the proposal requirement section for detailed bid submission requirements:

• Description of the tables of connection and their components.

• Name of sub-Contractors and any professional service firms, licensed architect or engineer, included on the proposal team.

• Schedule for equipment procurement and current delivery lead times, or delays, if any.

• Company Safety plan

• Company Quality Control Plan

• Operations and Maintenance Process for system operations and performance monitoring over the life of the contract

• Example of Project Close Out Report including the following information: system nameplate size, the overall installed cost of the system and estimated annual kilowatt hour (kWh) production.

Warranties The Design-Builder’s standard system warranty coverage should cover modules, inverter, racking and workmanship. The proposal team shall provide a warranty letter initiation and sunset date for each equipment manufacturer

• Modules: 25-Year Power Output & 10 Workmanship Limited Warranty

• Inverters: 10-Year Limited Warranty, Provide an estimated price and/or plan for inverter replacement in year 11 and beyond

• Batteries: 2-Year Warranty

• Racking: 10-Year Limited Warranty priority

• Workmanship: 1 Year Limited Warranty

Operation and Maintenance of System The successful respondent will be required to provide operation and maintenance of each table of connection from the system start-up date to the end of the contract. Operations and maintenance services include:

• Ability to evaluate and resolve PV system performance issues.

• Maintenance of the table and seating surfaces, power outlets, lights and other components of the table.

• Prior to system start-up, the successful respondent shall supply City of Orlando with two (2) copies of all Component Product Data and Component Operation and Maintenance manuals.

The information shall be sufficient for City of Orlando to evaluate and ensure appropriate O&M is being completed over the life of the system. Examples of components include solar panels, inverters, racking systems, conduit, lights, outlets, etc. Project as-builts shall be submitted within 30 days of system start-up.

The technical specifications for the project shall conform to the format of the Construction Specification Institute. The General Conditions and the General Contract Documents will conform to those used by

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Procurement and Contracts Division Page: 12 the City of Orlando. A thorough review of the codes shall be conducted by the DB Firm to determine impacts on the design, if any.

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SECTION 4 – QUALIFICATIONS PROPOSAL FORMAT

The Proposal, in response to this Solicitation, shall include the following information and be presented in the order shown below. Failure to adhere to these requirements may be cause for rejection of the Proposal.

Additionally, any correction or resubmission done by the Respondent will not extend the required due date and time of the response to this Solicitation. The format of the Proposal shall be as follows:

1. Letter of Introduction The Letter of Introduction shall give the name and address of the Respondent. The letter shall name the person or persons authorized to make representations for the Respondent and give address(es) and telephone number(s) for same. The letter must be signed by an individual, partner, or officer of the Respondent who is authorized to bind the Respondent. Letter of Introduction shall be addressed to the City of Orlando’s Chief Procurement Officer.

2. Table of Contents The Table of Contents shall list the items (3 and 4) below along with page numbers and Tabs indicating where this information can be found.

3. Cover Page from this solicitation with the completed information. The cover page from this Solicitation shall contain the requested information.

4. Business Experience and Qualifications Furnish information concerning finances, facilities, personnel, and experience as is necessary to determine its responsibility and competency to execute the Work covered in the Proposal. The following shall be included:

a. Completed Qualification Questionnaire (Attachment 1 to this solicitation package).

b. The Respondent must include a list of contractual companies and design firms to be associated with this Project and by name reference the professionals of record for their respective portion of the design work. Also, list primary supervisory personnel to be assigned for the construction work. Respondent will not be permitted to replace team members or personnel named without City permission. Following the list, a summary of the corporate capabilities and relevant experience of each of the above referenced parties in terms of ability to execute the particular work assigned, shall be presented as follows:

(1) Academic and/or practical background covering college and training in the particular skills required for designing and constructing this Project.

(2) Experience on similar or related projects; title or function while gaining the experience; and reference substantiating the experience.

c. A copy of Respondent’s W-9.

d. If the Respondent is a joint venture (or equivalent joint ownership arrangement, such as a partnership or limited liability company) or other entity formed for purposes of responding to the City’s solicitation, a full explanation of the job related duties of each participant in the joint venture (or equivalent joint ownership arrangement) or entity must be included, as

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Procurement and Contracts Division Page: 14 well as the financial investment each participant is making, including the percentage allocation of each entity comprising the Joint Venture and the source of funding of that investment and allocation of profits and losses. If Respondent is a joint venture, please submit a copy of the joint venture agreement and any amendments thereto dated prior to the Proposal submission. The City will accept the experience of a partner, member, principal, owner or other relevant related entity of such joint venture (or equivalent joint ownership arrangement) or entity.

e. List the Respondent’s office location(s), with street address(es), where the work on this project will be performed. If the work will be performed by Respondent at more than one office location, indicate what percentage of work will be performed at each location (for example, if Respondent has both Tampa and Orlando offices where work will be performed).

f. Respondent’s Primary Design team member’s ability to obtain and maintain errors and omission insurance in the amount of $500,000. Has any such coverage ever been cancelled?

If yes, explain fully. Has anyone recovered against the coverage? If yes, explain fully.

g. A narrative description demonstrating Respondent’s understanding of the project’s scope of work and its approach to successful project completion.

h. Any other information relating to qualifications the Respondent wishes the City to take into consideration in the selection process.

i. If Respondent, or a member of Respondent’s team, is providing engineering services please submit a copy or screenshot of their registration with the Florida Department of Business and Professional Regulation, evidencing properly registered and qualified by an engineer licensed under Chapter 471 of the Florida Statutes to practice, or offer to practice, engineering services in Florida pursuant to Section 471.023 of the Florida Statutes.

j. If Respondent, or a member of Respondent’s team, is providing architectural services please submit a copy or screenshot of qualification by the Florida Department of Business and Professional Regulation, evidencing qualification by an Architect licensed under Chapter 481 of the Florida Statutes to practice, or offer to practice, architectural services in Florida pursuant to Section 481.219 of the Florida Statutes.

k. Respondent, must possess and present PV qualifications, training, and experience by providing a summary including:

A minimum of five (5) PV projects, completed by the contractor’s team, of similar size and scope. Projects should include a summary of the Prime Contractor’s role in design, installation, and management responsibilities. List of previous PV system installations, Including the System Size, Contract Value, Address of System Installation, Client Name(s) and Contact Information.

(a) Contractor, and contractor’s team, qualifications, licensing credentials, and resume of design professional(s) relevant to performing PV system design and installation.

(b) Demonstrated experience in performing construction projects within owner established timelines.

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(c) From the five (5) projects referenced above, provide a letter of reference from at least two of the owners from these projects to validate the Contractor’s experience.

l. Describe your technical approach to the design and construction of the Tables of Connection including:

(a) Technical Approach, Design, Equipment, Installation

a. Table specifications (panels, inverters, batteries, device charging capabilities, accommodations for future Wi-Fi equipment, durability of table, wind ratings)

b. Equipment and workmanship warranties

(b) Cut sheets of proposed table vendor

m. Provide notarized copies of licenses and certifications and expiration dates for Respondent including copies of license and certifications for any of Respondent’s intended Subcontractors.

n. Provide any OSHA TCIR and DART Scores, if available for Respondent and for any of

Respondent’s intended Subcontractors.

o. Describe Respondent’s experience obtaining required permits and any other regulatory approval required for a Florida Building Code and NEC compliant installation.

p. Describe Respondent’s experience filing manufactures’ equipment warranty information.

q. Describe Respondent’s experience developing and providing training documentation for maintenance staff and providing O&M manuals on the system(s).

r. Describe your Safety and Health Plan

s. Confirm Respondent’s ability to secure a performance and payment bond.

5. Completed Addendum Receipt Verification Form. See Attachment 2.

6. Minority Business Enterprise (MBE) and Women Business Enterprise (WBE)

Please submit the Minority/Women-Owned Business Enterprise Participation Form attached to this solicitation as Attachment 3.

7. Veteran Business Enterprise (VBE)

Please submit the Veteran Business Enterprise Participation Form attached to this solicitation as Attachment 4.

8. Acceptance of Conditions

By submitting a Proposal in response to this Solicitation, Respondent acknowledges and agrees to the following conditions. Where indicated below, Respondent shall include any requested information, if applicable:

a. Evidence of Financial and Insurance Status

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(1) The City reserves the right in the future to require the submittal of evidence it deems necessary relative to the Respondent's financial status and insurance status.

(2) The City reserves the right in the future to require the submittal of evidence of

Respondent's ability to obtain and maintain errors and omission insurance, professional liability insurance or malpractice coverage.

Please include answers to the following questions with your Proposal:

(i) Has any such coverage ever been cancelled? If yes, explain fully.

(ii) Has anyone recovered against the coverage? If yes, explain fully.

b. Further Information

The City reserves the right to ask for further information from the Respondent, either in writing or orally, and requests will be addressed to that person (or those persons) authorized by the Respondent to represent same.

c. City’s Right to Judge

The City reserves the sole right to investigate and judge the Respondent’s representations, either written or oral, as to their veracity, substance, and relation to this particular project scope.

d. Public Information

The City is bound by Section 119, Florida Statutes, "Florida Public Records Act". The Act specifies that virtually all memorialized information is in the public domain, and available to any person requesting it unless the information qualifies as an exception to the Act, or is otherwise exempt under state or federal law. Any information, as defined by the Act, that is provided to the City pursuant to the Solicitation Statement Instructions or any ensuing contract for services and materials would probably not likely be the City's to keep confidential. The Respondent therefore agrees that at any time that the Respondent's written materials may be in the City's possession, the Respondent shall make no demand or request that the City take a legal position in regard to such materials that, in the City's sole discretion, is contrary to the Act or any other Florida law.

e. Cost Criteria

As part of contract negotiations, the City and the selected Respondent shall negotiate compensation, including the multiplier rate for work to be performed. This multiplier rate is determined by summing the direct labor cost, the indirect labor cost, and the profit; and dividing this sum by the direct labor cost. The maximum salary multiplier rate that is allowed without the approval of the City’s Chief Financial Officer is 3.00. Compensation will be negotiated to an amount which the City determines is fair, competitive, and reasonable. In making such determination, the City shall conduct a detailed analysis of the direct labor cost of the professional services for the scope of work. The City will require the firm receiving an award for this project to execute a truth-in-negotiations certificate stating that the direct labor costs supporting the compensation are current at the time of negotiations. A contract for professional services will contain a prohibition against contingent fees as required by Florida

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Statutes 287.055(6), as amended. The Respondent shall also comply with the criteria for reimbursable expenses outlined in the City’s Policy and Procedure Manual.

9. Completed Confidential and/or Proprietary Information Exemption Form. See Attachment 5.

10. Investigations and Litigation

If the Respondent, or any of its key team members who will be working on this Project, have ever been the subject of an investigation conducted by a regulatory agency or professional licensing board, give the details and outcome of such action. If the Respondent has been sued within five years of this Solicitation submittal date as a result of actions or inactions in the course of its business or profession, give the details and outcome of such suit(s) with your Proposal. Failure to disclose any suits may result in Respondent being deemed non-responsive and the Proposal may not be considered.

11. Surety

The Respondent shall attach a letter of intent from a surety company indicating the Respondent's bondability for this Project. The surety shall acknowledge that the firm may be bonded for each phase of the Project. The surety company must be licensed to do business in the State of Florida, must be included on the United States Department of the Treasury's Listing of Approved Sureties, and must have at least an “A-” rating in accordance with the most current A.M. Best Company financial strength ratings.

12. Prohibition Against Contracting with Scrutinized Companies

In accordance with Section 287.135(2) of the Florida Statutes, “[a] company is ineligible to, and may not, bid on, submit a proposal for, or enter into or renew a contract with an agency or local governmental entity for goods or services of:

(a) Any amount if, at the time of bidding on, submitting a proposal for, or entering into or renewing a contract, the company is on the Scrutinized Companies that Boycott Israel List, created pursuant to

s. 215.4725, or is engaged in a boycott of Israel; or

(b) One million dollars or more if, at the time of bidding on, or submitting a proposal for, or entering into or renewing such contract, the company:

1. Is on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, created pursuant to s. 215.473, or

2. Is engaged in business operations in Cuba or Syria.

Section 215.473 of the Florida Statutes defines a company to include “all wholly owned subsidiaries, majority-owned subsidiaries, parent companies, or affiliates of such entities or business associations, that exists for the purpose of making profit.”

By submitting a response to this solicitation, a respondent certifies that it and those related entities of respondent as defined above by Florida law above are not on the Scrutinized Companies that Boycott Israel List, created pursuant to s. 215.4725 of the Florida Statutes, and are not engaged in a boycott of Israel. In addition, if this solicitation is for a contract for goods or services of one million dollars or more, by submitting a response to this solicitation, a respondent certifies that it and those related entities of respondent as defined above by Florida law are not on the Scrutinized Companies with

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Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, created pursuant to Section 215.473 of the Florida Statutes and are not engaged in business operations in Cuba or Syria. Any respondent awarded a Contract as a result of this solicitation shall be required to recertify the aforementioned certifications at each renewal of the Contract. The City may terminate any contract resulting from this solicitation if respondent or any of those related entities of respondent as defined above by Florida law are found to have submitted a false certification or any of the following occur with respect to the company or a related entity: (i) it has been placed on the Scrutinized Companies that Boycott Israel List, or is engaged in a boycott of Israel, or (ii) for any contract for goods or services of one million dollars or more, it has been placed on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or it is found to have been engaged in business operations in Cuba or Syria. Notwithstanding the preceding, the City reserves the right and may, in its sole discretion, on a case by case basis, permit a company on such lists or engaged in business operations in Cuba or Syria to be eligible for, bid on, submit a proposal for, or enter into or renew a contract for goods or services of one million dollars or more, or may permit a company on the Scrutinized Companies that Boycott Israel List to be eligible for, bid on, submit a proposal for, or enter into or renew a contract for goods or services of any amount, should the City determine that the conditions set forth in Section 287.135(4) of the Florida Statutes are met.

Accordingly, firms responding to this solicitation shall execute and return with their response an executed copy of ATTACHMENT 6, Certification Regarding Prohibition Against Contracting With Scrutinized Companies. A contract shall not be awarded to a Respondent who does not submit the certification form at the time of submittal or within seven (7) days of the date the City requests the certification form be submitted, if a Respondent fails to return the form with its response.

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SECTION 5 - QUALIFICATIONS PROPOSAL SUBMITTAL

Except as provided below for people needing special accommodations, to be responsive, bids for this solicitation must be submitted electronically. Paper responses will be deemed non-responsive.

Instructions for submitting a bid:

1. Once you have logged into your OpenGov account, go to the solicitation in which you want to bid/participate on. Then click on “Draft Response,” complete the information requested, upload your bid/quote/submittal, along with all required attachments, and submit.

2. Do not wait until the last minute to submit your Bid/Responses, The City is not responsible for late submittals or technical difficulties.

Respondents are solely responsible for ensuring that their submittals are complete, uploaded and submitted in the City’s e-Procurement portal by the due date and time. Respondents are strongly encouraged to submit their response well ahead of the final due date and time to avoid any transmission or other issues.

The City shall not be responsible for any submission delays or failures caused by any occurrence.

Notwithstanding any provision of this Addendum or the Solicitation to the contrary, persons with disabilities needing a special accommodation to submit a bid response or participate in this solicitation should contact the Procurement and Contracts Division, City Hall at One City Commons, 400 South Orange Avenue, Orlando, Florida 32801, telephone number (407) 246-2291, not later than four (4) days prior to the submittal date for accommodations related to the submittal, or four (4) days prior to the date on which any other accommodation is needed.

The City reserves the right to reject any and all Proposals or to waive any informality in such submissions. The City may determine, in its sole discretion, that it is not in the public interest to continue the solicitation and/or its review of the submissions. In the event of rejection of a submission, the City shall not be liable for any costs incurred in connection with the preparation and submittal of the Proposal.

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SECTION 6 - TERMS AND CONDITIONS

1. Questions about the Solicitation, Solicitation Process, or Exceptions to the Conditions, Requirements or Terms in this Solicitation:

To ensure fair consideration for all Respondents, the City prohibits communication to or with any officer, elected official (including the Mayor and City Council), department, division, office or employee of the City, or any advisory committee members during the solicitation process from the date of issuance of the Solicitation through award (execution of contract), except as provided below.

All communications relating to this Solicitation between a Respondent (or anyone on a Respondent’s behalf) and the City must be made through the Procurement and Contracts Division. Any communications in violation of this provision may be grounds for disqualifying the offending Respondent from consideration for award and/or any award arising from a future solicitation.

Any questions about the Solicitation, Solicitation process, or exceptions to the conditions, requirements or terms of this Solicitation shall be addressed in writing as indicated below. Questions must be received by the Procurement and Contracts Division up to the cut-off date and time published in this Solicitation. Questions received after the cut-off date will not be considered.

Any answers or other information given to prospective Respondent will be expressed in the form of an addendum to the Solicitation which, if issued, will be conveyed in writing to all prospective Respondents no later than 5:00 p.m., local time, five (5) days before the Solicitation due date and time. Other non-addendum answers, including Oral answers and discussions will not be authoritative

– including discussions in the Pre-Proposal Meeting.

It will be the responsibility of the Respondent to contact the…