RFP24-0014_DB_Services_for_Solar_Photovoltaic_(PV)_Systems.pdf

Mayor Chief Procurement Officer Buddy Dyer David Billingsley, CPSM, C.P.M.

CITY OF ORLANDO

REQUEST FOR PROPOSALS (RFP)

DATE OF ISSUE: NOVEMBER 6, 2023

RFP DUE DATE: DECEMBER 13, 2023

RFP DUE TIME: 2:00 p.m., Local Time, City of Orlando, FL

RFP DELIVERY LOCATION: City of Orlando Procurement and Contracts Division 400 South Orange Avenue, Fourth Floor Orlando, Florida 32801

RFP TITLE: Design-Build Services for Solar Photovoltaic (PV) System

RFP NO: RFP24-0014

(RFP NUMBER MUST BE PLACED ON FRONT OF

ENVELOPE / PACKAGE)

DIRECT ALL INQUIRIES TO: Fabio Henao, NIGP-CPP, CPPB, Project Coordinator Phone: (407) 246-4376 Email: Fabio.Henao@Orlando.gov

BUSINESS NAME & ADDRESS: CONTACT INFORMATION:

Business Name Name of Contact Individual

Address Contact Address

City, State, Zip Contact City, State, Zip

Business Telephone Number Contact Telephone Number

Business email address Contact email Address

DUNS NUMBER (Duns & Bradstreet) mailto:Fabio.Henao@Orlando.gov

Design-Build Services for Solar Photovoltaic Systems RFP24-0014

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TABLE OF CONTENTS

SECTION TITLE PAGE

1 LEGAL NOTICE 3

2 GENERAL INFORMATION 5

3 MINIMUM REQUIREMENTS: DESIGN CRITERIA 7

4 QUALIFICATIONS PROPOSAL FORMAT 15

5 QUALIFICATIONS PROPOSAL SUBMITTAL 21

6 TERMS AND CONDITIONS 22

7 PROPOSAL EVALUATION AND SELECTION 31

ATTACHMENTS

ATTACHMENT 1 QUALIFICATION QUESTIONNAIRE 35

ATTACHMENT 2 ADDENDUM RECEIPT VERIFICATION 42

ATTACHMENT 3 MINORITY/WOMEN-OWNED BUSINESS ENTERPRISE 43

PARTICIPATION FORM

ATTACHMENT 4 VETERAN BUSINESS ENTERPRISE PARTICIPATION 47

FORM

ATTACHMENT 5 CONFIDENTIAL AND/OR PROPRIETARY INFORMATION 49

EXEMPTION FORM

ATTACHMENT 6 CERTIFICATION REGARDING PROHIBITION 50

AGAINST CONTRACTING WITH SCRUTINIZED

COMPANIES

ATTACHMENT 7 DESIGN BUILD FEE FORM 51

EXHIBITS

EXHIBIT “A” EVALUATION CRITERIA FOR SHORT-LISTING 51

EXHIBIT “B” EVALUATION CRITERIA FOR FINAL RANKING 52

EXHIBIT “C” WAGE DETERMINATION – DAVIS BACON 53

EXHIBIT “D” POST SELECTION DOCUMENTS 55

EXHIBIT “E” ILLUSTRATED EXAMPLES OF ROOF TYPES PV 56

INSTALLATIONS

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SECTION 1 - LEGAL NOTICE

NOTICE OF REQUEST FOR PROPOSALS FOR

RFP24-0014 DESIGN-BUILD SERVICES FOR SOLAR PHOTOVOLTAIC SYSTEMS

Pursuant to Section 287.055, Florida Statutes, and the policies and procedures of the City of Orlando, notice is hereby given that Proposals for RFP24-0014 DESIGN-BUILD SERVICES FOR SOLAR PHOTOVOLTAIC (PV) SYSTEMS must be submitted electronically, on the City’s e-Procurement Portal website at the following web link: https://procurement.opengov.com/portal/orlando by 2:00 p.m., local time, on December 13, 2023 in order for a Proposer to be considered for the project.

Design-Builder(s) shall furnish the design services and construction services specified in the RFP for up to 20 individual PV Systems, each of various sizes/type and mounting configurations. The contract is five

(5) years in total duration and will consist of a two (2) year base contract with three (3) one-year options.

It is anticipated that cumulatively 7.5 MW D/C PV systems will be procured under this contract. In general, PV installation areas will consist of a mix of either Roof, Carport, Trellis, Floating, or Terrestrial solar photovoltaic projects on City-Owned facilities or assets.

Solicitation will be available on November 6, 2023, and may be obtained from the City’s e-Procurement Portal, OpenGov, at the following web link: https://procurement.opengov.com/portal/orlando.

A non-mandatory Pre-Proposal Meeting will be held on Friday, November 10, 2023, at 10:00 a.m. in the Dolphin Conference Room on the 4th floor of Orlando City Hall, located at 400 S. Orange Avenue, Orlando, Florida 32801.

Respondents must have on their team an appropriately licensed Florida Design-Builder pursuant to Chapter 489 Florida Statutes to be considered responsible Respondents and eligible to be awarded a contract.

Respondents must also have on their Design Build Team either (1) a Florida licensed qualifying agent to provide architectural services pursuant to Section 481.219 of the Florida Statutes or (2) be qualified and registered in the State of Florida to provide engineering services pursuant to Section 471.023 of the Florida Statutes.

All questions about the meaning/intent of the Solicitation must be received in writing on or before 5:00 p.m., local time, December 1, 2023, to Fabio Henao at Fabio.Henao@Orlando.gov in the Procurement and Contracts Division, 400 S. Orange Ave., 4th Floor, Orlando, Florida 32801.

Selected Respondent(s) shall be required to provide Performance and Payment Bonds in the amount of the Contract Price. The Surety must be licensed to do business in the State of Florida, must be included on the United States Department of the Treasury’s Listing of Approved Sureties, and must have at least an “A-” rating in accordance with the most current A.M. Best Company financial strength ratings.

No award of a contract or subcontract can be made at any tier to any party which is debarred or suspended or otherwise excluded from or ineligible for participation pursuant to federal or state requirements.

City of Orlando Minority & Women-Owned Business Enterprise Ordinance and Veteran Business Enterprise (VBE) program: The Respondent shall be required to comply with the City of Orlando's Minority & Women- Owned Business Enterprise Ordinance (Chapter 57) and Veteran Business Enterprise (VBE) program (Chapter 7).

https://procurement.opengov.com/portal/orlando

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Living Wage Respondent is required to pay its workers, as well as its subcontractors providing services pursuant to a Contract Agreement with the City, a living wage for the time spent providing services to the City. (This provision does not include general administrative personnel unless they are assigned to a City project.)

“Living wage” means compensation for employment of not less than $15.00 per hour for straight time, exclusive of FICA, unemployment taxes, and workers compensation insurance and employee benefits. This provision shall apply to all bid and proposal awards for services which involve City expenditures that exceed $100,000.00 per year.

Responsible Contractor’s Policy For Contract Agreements with an estimated value of at least $100,000, the Respondent will be required to comply with the City of Orlando’s Responsible Contractor’s Policy, which requires that Respondent pay its workers and require its Subcontractors to pay their workers on this Project an hourly wage, based on classification for the Orlando region established by the Davis-Bacon Act (hereinafter “hourly wage”). The Wage Determination for this Project can be found at www.wdol.gov/. The applicable county is Orange County, and the construction type is: Building (FL20230218, 07/07/2023). However, no worker (at all tiers) shall be paid at a rate less than the Living Wage of $15.00 per hour.

Additionally, Respondent(s) shall provide its workers and require its Subcontractors to provide their workers with health benefits, such requirement being satisfied by providing to the workers on this project either 1) health benefits through a bona fide program or 2) by increasing their hourly wage by 20%.

A person or affiliate, as defined in §287.133, Florida Statutes, who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a bid, proposal, or reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit bids, proposal, or replies on leases of real property to a public entity; may not be awarded or perform work as a Design-Builder, supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business with any public entity in excess of the threshold amount provided in §287.017, Florida Statutes, for CATEGORY TWO for a period of thirty-six (36) months following the date of being placed on the convicted vendor list.

The Owner reserves the right to waive any informalities, to reject any or all Proposals, or to re-advertise.

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SECTION 2 - GENERAL INFORMATION

2.1. Solicitation Information

The Procurement and Contracts Division is the official source to obtain information relating to City of Orlando (“City”) solicitations. It is incumbent on the Respondent to obtain solicitation and current award information prior to and after the scheduled opening date of the Request for Proposal.

Information is updated as it becomes available. An award, or recommendation of award, may be made at any time after the scheduled opening date of a Request for Proposal. The term Respondent may be used interchangeably with the term “Proposer” or “Design-Builder” or “Design-Build Firm” herein. You may obtain award and other solicitation information in a variety of ways:

1. There are currently two Internet sites available to obtain Advisory Committee rankings, Notice of Intended Action for award, and other information:

1.0 The City of Orlando Procurement and Contracts Division’s Website:

http://www.cityoforlando.net/procurement

If you are interested in obtaining solicitation information, copy and paste the above link into your web browser and click on View Current Bids. Please remember that you must keep your registration information up to date in order to continue to receive notifications of solicitation opportunities that meet your commodity code selections.

1.1 Direct link to the City’s e-Procurement Portal, OpenGov:

2. You may visit the Procurement and Contracts Division to obtain award information, solicitation packages, addendums and other documents. Our office is located at:

City of Orlando, City Hall 400 South Orange Avenue, 4th Floor Orlando, Florida 32801

3. You may also call the Procurement and Contracts Division at (407) 246-2291, during normal business hours, to request award and other solicitation related information.

Respondents choosing to contact the Procurement and Contracts Division directly for information should still maintain an accurate and updated OpenGov vendor file with its proper contact and email information at all times during the solicitation process. Respondents will receive information from the City through the e-procurement Portal throughout the course of the solicitation and selection process.

The City shall not be responsible for a Respondent’s failure to create and properly maintain an e- Procurement portal vendor file and Respondents shall be deemed to have received all information posted on or transmitted by such system.

2.2 Schedule

The schedule for this Design-Build project is anticipated to follow this sequence:

http://www.cityoforlando.net/procurement

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Legal Notice Advertised November 5, 2023 Release of Solicitation November 6, 2023 Pre-Proposal Meeting to Discuss Solicitation (10 a.m.) November 10, 2023 Cut-off for all Questions (5 p.m.) December 1, 2023 Last Addendum to Solicitation (to Answer Questions Received before Cut-off) December 8, 2023 Proposal Due Date December 13, 2023 Notification of short-listed Respondents TBD Anticipated Presentations with short-listed Respondents TBD

The City may, in its sole discretion, make changes or alterations to the anticipated schedule, as the

City determines is in its best interest.

2.3 Contract Information

The design and construction for this Project will be contracted under a single entity known as the Design-Build Firm. The process for selecting this firm is authorized in Section 287.055, Florida Statutes.

2.4 Use of E-Builder Software.

The selected Design-Builder will be required to utilize the City of Orlando’s E-Builder software in the performance of services hereunder.

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SECTION 3 – MINIMUM REQUIREMENTS: DESIGN CRITERIA

3.1 This project shall be designed and constructed in general conformance with the design criteria outlined in this section. Exceptions to these criteria may be granted by the City only upon written approval by the City’s Project Manager. The City of Orlando is soliciting proposals from qualified solar PV (Photovoltaic) providers to design and build up to 20 individual PV Systems, each of various sizes/type and mounting configurations. The contract is five (5) years in total duration and will consist of a two (2) year base contract with three (3) one year options. it is anticipated that cumulatively 7.5 MW D/C PV systems will be procured under this contract. In general, PV installation areas will consist of a mix of either Roof, Carport, Trellis, Floating or Terrestrial solar photovoltaic projects on City-Owned facilities or assets.

The Design-Builder will be responsible for complying with the requirements of applicable Federal, State, County, and City codes, laws, ordinances, regulations, and standards. Where these rules overlap or conflict between the same requirements, the requirement which is more stringent shall govern. Any facilities, fixtures, or installation required to provide such a facility that meets these codes and standards shall be a part of these requirements regardless of whether they are specifically outlined in these criteria.

The Design-Builder is responsible for all design and installation aspects of the PV project(s), including on-site project management, permitting, start-up and is expected to maintain the system in a fully operating state from the time of activation until the end of the contract.

Respondents shall have demonstrated experience in successfully completing at least ten (10) PV projects of at least 200kW DC nameplate in size which included designing, planning, scheduling, permitting, constructing, interconnecting and commissioning complete solar PV electric systems.

The Design-Builder must have relationships with & knowledge of local utilities policies and interconnection procedures, provide a project energy model and financial impact analysis report for each system prior to project approval, support the City in filing renewable energy rebates with the Federal Inflation Reduction Act (IRA) Elective Payment process, providing system monitoring and maintenance from the time of the system’s activation until the end of the contract, and have an established OSHA compliant on-site Safety Plan.

Project Phasing and General Requirements Design-build services shall include, but not be limited to, project coordination, site planning, preliminary engineering and 60%, 90%, and 100% plans and specification submittals, permitting, GMP estimating for each submittal, value engineering, scheduling, demolition, construction, equipment, utility interconnection, and facility start-up and system testing, operations and maintenance (“O&M”) manual preparation, training, and permits certifications of completion and close-out. Phase 1 of this Project is the Preconstruction/Design Phase. The selected Design-Build firm will develop the designs in close collaboration with the City, generally following the criteria and programming outlined herein. The Design-Build firm will hold a kick-off meeting with the City stakeholders team to further develop the designs and site plans of the identified PV Systems. Following the kick-off meeting, the Design-Build Firm will schedule regular meetings with the City team to obtain input during design development. Early deliverables for review by the City, include a process design narrative, a general site plan with the selected location of the Structures, elevations, preliminary schedule and a preliminary Guaranteed Maximum Price (“GMP”) estimate. These items shall be combined in a Preliminary Design Report (30% submittal) which will outline all of the project parameters and describe the PV System features and shall be submitted to the City for

Procurement and Contracts Division Page: 8 review and comment. The Preliminary Design Report requirements are further described in Section

3.3 below.

• Preliminary Energy Model. As noted below, the City has a goal of operating on 100% renewable energy for municipal operations by 2030. A preliminary energy model shall be created in the schematic design phase, to help the City understand the estimate energy offset provided by the PV system which energy design features should be incorporated and to determine an Energy Use Intensity (EUI) Goal for the project.

o Model should include the following metrics:

Rooftop PV Power Production and Savings

Site Annual Irradiance Graphic

Est. PV System Size

Number of PV Modules and Est. Annual Facility Energy Offset

Proposed System Materials

a. Type

b. Manufacturer

c. Item Model

d. Quantity of Item

e. Manufacture Warranty

Estimated Monthly PV Production Over a Calendar Year kWh Savings Versus Grid Consumption

Dollar Savings Versus Pre-PV Grid Energy Cost

Estimated System Lifetime Dollar Savings

Estimated System Payback in Years Estimated Lifetime Energy Savings.

The Design-Build firm will proceed with design development, of each PV System, based on input received from the City on the early deliverables and Preliminary Design Report. The Design-Build firm will continue to hold regular meetings (semi-monthly) with the City team for ongoing coordination and development of the design elements. At the 60% design point, the Design-Build firm will submit the 60% plans and specifications, a current GMP estimate, a description of the design and operational requirements of each PV System, energy model, and associated report and the schedule for final design and construction phasing. Once the City Project Manager has accepted and approved the 60% deliverables, the Design-Build firm will complete production of the final construction documents. Comments provided at the conclusion of the 60% review will be incorporated in the construction documents unless otherwise agreed to by the Project Manager. The technical specifications for the project shall conform to the format of the Construction Specification

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Institute (Divisions 0 through 16). The General Conditions and the General Contract Documents (Division 1 specifications) will conform to those used by the City of Orlando.

The Design-Build firms must submit 90%, 100% plans and specification submittals. The Design- Build firm is responsible for permit generation and submittal to applicable agencies. When the Design-Build firm’s drawings and specifications are substantially completed, the Design-Build firm will develop the GMP and construction schedule. The Design-Build firm will use an “open book” method to develop the GMP, including competitive bids solicited from qualified subcontractors and vendors.

City Staff will seek authorization from the City Council to enter into a master contract with the selected Design-Builder for both the Pre-Construction/Design phase and construction phase of the PV systems. The City will seek authority to execute separate task orders against the master contract for the construction phase (Phase II) of each PV system with the selected Design Builder(s). The City reserves the right to reject the GMP and may determine, in its sole discretion, that it is not in the public interest to continue with Phase I or to move forward to Phase II of the Project.

The GMP that is agreed upon by the Design-Build firm and the City at the conclusion of Phase I will serve as the basis for Phase II, the permitting and construction of the PV system. As part of the GMP, the Design-Build Firm shall obtain and pay for all necessary permits required by state and local agencies for the construction of the PV system, which will include such things as building permits, electrical permits and utility service interconnection agreements. Building permitting will be through the City of Orlando.

Studies, investigations, designs and calculations shall be performed by responsible, licensed professionals who shall design a complete PV system that meets the operational needs and expectations of the City. The responsible design professionals of the successful Design-Build Firm will be required to certify, sign, and seal their respective drawings and specifications in compliance with Florida Statutes. These design professionals, in coordination with the City project manager must review and approve shop drawings and equipment submittals during the construction phase of the project.

A final as-built package of plan drawings, Project Manual specifications, shop drawings and equipment operation manuals, equipment warranty information and registration, and energy models are to be certified and furnished to the City. This information shall be provided in hard copy and electronic form in a format approved by the City.

Schedule The schedule for the design, permitting and construction of the PV system structures and ancillary facilities should not exceed the time frame set forth in the task orders as agreed upon by the City and Design-Builder.

Notice to Proceed for each PV system will be identified in the resulting task order(s) issued by the City’s Project Manager to the Design-Build Firm.

Liquidated Damages shall be set at $500.00/day.

The City and the Design Builder will collaborate on the proposed design and programming of each of PV System as they become ready for design initiation. They are projected to “roll out” starting with one PV System, and then, if determined, the other PV Systems in succession with an estimated one month separation between construction starts if needed.

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Project Budget The City’s funds budgeted for the development of the project includes the design, permitting and construction budget and all other fees and costs necessary to develop the project and turn the completed solar system over to the City.

Project Overview The City of Orlando’s primary interests in pursuing solar photovoltaic projects reflects the following prioritized goals:

(i) Reduce grid electricity use/electricity bills by maximizing Renewable Energy (RE) production and energy consumption offset.

(ii) Meet the City’s RE and sustainability/resiliency goals and minimize the City’s operational impact on the environment.

(iii) Minimize PV system design and build project schedules.

Project Description The project sites will be identified by address prior to each fiscal year by the City of Orlando Energy Management Department. In general, the following will be provided for Design-Builder(s) use in preparing proposed PV system designs:

(i) Description of Site: Existing plans for the subject facility and typical annual energy consumption are included as Exhibit A.

(ii) Desired System Size: The solar system shall be comprised of photovoltaic panels and electrical equipment components designed to produce the greatest PV power (PEAK power) giving the identified mounting area and maximize electrical consumption offset at the service meter.

(iii) Description of Desired Solar System: Roof mount (penetrating, non-penetrating) or floating PV or combination of these systems based on the site.

(iv) Operation & Maintenance: The selected Design-Builder will provide O&M services 12 months following system energization Monitoring – The selected Design- Builder will be responsible for monitoring the PV systems’ daily and monthly electrical production (output) and coordinating repairs, if needed, to ensure the system operates as designed.

3.2 Scope of Work and Design Criteria

Respondents shall have demonstrated experience in successfully completing a combination of at least ten (10) PV projects on commercial roofs, free-standing carports or floating systems which included designing, planning, scheduling, permitting and constructing complete solar electric systems. The Design-Builder must have knowledge of local utilities policies and interconnection procedures, experience developing PV energy models and financial analysis reports, knowledge to support City personnel in filing renewable energy rebates with the Federal Inflation Reduction Act (IRA) Elective Payment process, provide system monitoring and maintenance, and have an established OSHA compliant on-site Safety Plan. In support of the IRA Elective Payment program, the successful contractor will collaborate with City personnel to PV design systems that maximize renewable energy production and IRA Elective Payments for City of Orlando solar projects.

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Respondents, or Respondent’s team, must possess a minimum of five (5) years of solar design and installation experience in directly designing, installing, managing, and delivering turnkey, grid-connected, commercial photovoltaic (PV) systems of the following types:

a. Commercial Rooftop Solar photovoltaic (PV) systems.

b. Elevated, commercial carport PV structures.

c. Trellis Mounted PV systems

d. Floating PV Systems

e. Terrestrial Mounted PV systems.

Design-Builder should consider the following guidelines when designing the respective type PV solar system:

Rooftop Solar It is the responsibility of the Design-Builder to assess the building structural integrity, roof condition and shading limitations.

• Mounting system shall avoid roof penetration, except where necessary to meet building code(s). Preference is for fully ballasted PV systems. Mounting system design needs to meet applicable local building code requirements with respect to wind, and other environmental factors. Solar system installation shall not void the roof material or workmanship warranties.

Design-Builder to work with roofing specialist to provide a roof warranty rider to maintain roof warranty integrity post PV installation.

• Conduit penetrations shall be minimized.

• System shall be fixed tilt with an orientation that maximizes annual savings.

• All roof personnel access points shall be lockable to prevent unauthorized roof access.

• System layout shall meet local code and ordinance requirements for roof access.

Carport or Trellis Solar It is the responsibility of the Design-Builder to assess site topography and geotechnical attributes to estimate costs related to Project installation.

• It is recommended that carport or trellis solar shall be tilted at a minimum of 5 degrees to allow for drainage and reduce soil build-up.

• The carport solar shall be at least 12 feet above ground surface. Trellis solar shall meet code requirements.

• Lighting shall be provided under each carport. This lighting shall be efficient (e.g., LED) and allow for adjustable times for illumination with photocell controls to turn the lights on at dusk and off in the morning prior to daylight.

• The carport solar shall be designed with a rainwater gutter system for effective water management during rain events.

• All lines interconnecting solar arrays to point of interconnection shall be underground.

• With prior City permission, and approved tree removal permit, trees can be trimmed or removed from parking lot to accommodate solar installation. Parking lots shall be re-striped if the solar carport impacts the number of allotted spaces.

Floating Solar It is the responsibility of the Design-Builder to assess site topography and geotechnical attributes to estimate costs related to project installation. Design-Builder is responsible for securing the environmental permits necessary to install a floating PV system. Mounting/securing system design needs to meet applicable local building code requirements with respect to wind and other environmental factors.

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• Mounting system should be fixed tilt.

• PV Panels’ orientation or azimuth shall maximize PV production.

• PV Panels’ tilt shall be based on site latitude and wind conditions.

• Ground cover and vegetation management shall be included in the proposal.

• Erosion control management plan shall be included in the proposal.

• All lines interconnecting solar arrays to point of interconnection shall be underground.

Terrestrial Solar It is the responsibility of the Design-Builder to assess site topography and geotechnical attributes to estimate costs related to project installation. Design-Builder is responsible for securing the environmental permits necessary to install a terrestrial PV system. Mounting/securing system design needs to meet applicable local building code requirements with respect to wind and other environmental factors.

• Mounting system should be fixed tilt.

• PV Panels’ orientation or azimuth shall maximize PV production.

• PV Panels’ tilt shall be based on site latitude and wind conditions.

• Ground cover and vegetation management shall be included in the proposal.

• Erosion control management plan shall be included in the proposal.

• All lines interconnecting solar arrays to point of interconnection shall be underground.

Code Specifications All power generation and transmission equipment must be UL listed for its designed use.

Construction must comply with current adopted Florida State Building Code.

• Modules: System modules shall be UL1703 listed, and CEC-listed and of 19.8% efficiency or greater. Module power performance wattage should be warrantied by the manufacturer for at least 85% power output as compared to the equipment’s original installation date.

• Inverters: Shall be UL1741 listed and must be CEC-listed with an efficiency of 98% or higher.

Design-Builder Responsibilities The final design proposal and documents shall include the following: Please reference the proposal requirement section for detailed bid submission requirements:

• Description of each type of PV system and its components.

• Name of sub-Contractors and any professional service firms, licensed architect or engineer, included on the proposal team.

• Schedule for equipment procurement and current delivery lead times, or delays, if any.

• Description of how utility grid interconnection requirements will be met.

• Description of how PV data communication will be accomplished to integrate to the City

Energy Management platform. (Building Insights ‘Atrius’)

• Company Health and Safety Plan (HASP)

• Company Quality Control Plan

• Operations and Maintenance Process for system operations and performance monitoring over the life of the contract

• Example of Project Close Out and Commissioning Report including the following information:

system nameplate size, the overall installed cost of the system and estimated and guaranteed

Procurement and Contracts Division Page: 13 annual kilowatt hour (kWh) production (if applicable), list of manufactures, system equipment and components, equipment county of origin, and manufactures’ warranties.

Warranties The solar Design-Builder’s standard system warranty coverage should cover modules, inverter, racking and workmanship. The proposal team shall provide a warranty letter initiation and sunset date for each equipment manufacturer.

• Modules: 25-Year Power Output & 10 Workmanship Limited Warranty

• Inverters: 10-Year Limited Warranty, Provide an estimated price and/or plan for inverter replacement in year 11 and beyond

• Racking: 10-Year Limited Warranty priority

• Workmanship: 1 Year Limited Warranty

System Monitoring Monitoring and tracking of PV system performance and providing summaries of Renewable Energy (RE) production is an important element of this RFP. The City of Orlando utilizes an energy management platform known as Atrius. All PV systems shall be integrated with Atrius using an Application Programming Interface (API) between the system’s inverter and Atrius to ensure accurate PV production data is delivered for City reporting. The City has previously used Solar Edge inverters, however, if Solar Edge inverters are not used then the Atrius integration will be accomplished using an Obvius, or similarly approved submeter device so that accurate PV production data is not compromised.

Operation and Maintenance of System The successful respondent will be required to provide operation and maintenance of each solar electric system from the system start-up date to the end of the contract. Operations and maintenance services include:

• Online monitoring of PV system production and performance compared to the system’s designed PV production performance.

• Ability to evaluate and resolve PV system performance issues.

• Provide monthly System Performance Reports comparing actual production to predicted production.

• Preventative maintenance and inspections to identify and fix problems before they occur, including infrared photography for hot spots, manufacturer recommended maintenance, hardware torque checks, and array cleaning, if required.

• Prior to system start-up, the successful respondent shall supply City of Orlando with two (2) copies of all Component Product Data and Component Operation and Maintenance manuals.

The information shall be sufficient for City of Orlando to evaluate and ensure appropriate O&M is being completed over the life of the system. Examples of components include solar panels, inverters, racking systems, conduit, etc. Project as-builts that detail location of all above and underground utilities and components shall be submitted within 30 days of system start-up.

The technical specifications for the project shall conform to the format of the Construction Specification Institute (Divisions 0 through 16). The General Conditions and the General Contract Documents will conform to those used by the City of Orlando. The current Florida Building Code is the Sixth Edition, 2017. The Building, Existing Building, Accessibility, Mechanical, Electrical, Procurement and Contracts Division Page: 14

Plumbing and Energy Code sections will all apply to this Project. A thorough review of the codes shall be conducted by the DB Firm to determine impacts on the design, if any.

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SECTION 4 – QUALIFICATIONS PROPOSAL FORMAT

The Proposal, in response to this Solicitation, shall include the following information and be presented in the order shown below. Failure to adhere to these requirements may be cause for rejection of the Proposal.

Additionally, any correction or resubmission done by the Respondent will not extend the required due date and time of the response to this Solicitation. The format of the Proposal shall be as follows:

1. Letter of Introduction The Letter of Introduction shall give the name and address of the Respondent. The letter shall name the person or persons authorized to make representations for the Respondent and give address(es) and telephone number(s) for same. The letter must be signed by an individual, partner, or officer of the Respondent who is authorized to bind the Respondent. Letter of Introduction shall be addressed to the City of Orlando’s Chief Procurement Officer.

2. Table of Contents The Table of Contents shall list the items (3 and 4) below along with page numbers and Tabs indicating where this information can be found.

3. Cover Page from this solicitation with the completed information. The cover page from this Solicitation shall contain the requested information.

4. Business Experience and Qualifications Furnish information concerning finances, facilities, personnel, and experience as is necessary to determine its responsibility and competency to execute the Work covered in the Proposal. The following shall be included:

a. Completed Qualification Questionnaire (Attachment 1 to this solicitation package).

b. The Respondent must include a list of contractual companies and design firms to be associated with this Project and by name reference the professionals of record for their respective portion of the design work. Also, list primary supervisory personnel to be assigned for the construction work. Respondent will not be permitted to replace team members or personnel named without City permission. Following the list, a summary of the corporate capabilities and relevant experience of each of the above referenced parties in terms of ability to execute the particular work assigned, shall be presented as follows:

(1) Academic and/or practical background covering college and training in the particular skills required for designing and constructing this Project.

(2) Experience on similar or related projects; title or function while gaining the experience; and reference substantiating the experience.

c. A copy of Respondent’s W-9.

d. If the Respondent is a joint venture (or equivalent joint ownership arrangement, such as a partnership or limited liability company) or other entity formed for purposes of responding to the City’s solicitation, a full explanation of the job related duties of each participant in the joint venture (or equivalent joint ownership arrangement) or entity must be included, as

Procurement and Contracts Division Page: 16 well as the financial investment each participant is making, including the percentage allocation of each entity comprising the Joint Venture and the source of funding of that investment and allocation of profits and losses. If Respondent is a joint venture, please submit a copy of the joint venture agreement and any amendments thereto dated prior to the Proposal submission. The City will accept the experience of a partner, member, principal, owner or other relevant related entity of such joint venture (or equivalent joint ownership arrangement) or entity.

e. List the Respondent’s office location(s), with street address(es), where the work on this project will be performed. If the work will be performed by Respondent at more than one office location, indicate what percentage of work will be performed at each location (for example, if Respondent has both Tampa and Orlando offices where work will be performed).

f. Respondent’s Primary Design team member’s ability to obtain and maintain errors and omission insurance in the amount of $5,000,000. Has any such coverage ever been cancelled?

If yes, explain fully. Has anyone recovered against the coverage? If yes, explain fully.

g. A narrative description demonstrating Respondent’s understanding of the project’s scope of work and its approach to successful project completion.

h. Any other information relating to qualifications the Respondent wishes the City to take into consideration in the selection process.

i. If Respondent, or a member of Respondent’s team, is providing engineering services please submit a copy or screenshot of their registration with the Florida Department of Business and Professional Regulation, evidencing properly registered and qualified by an engineer licensed under Chapter 471 of the Florida Statutes to practice, or offer to practice, engineering services in Florida pursuant to Section 471.023 of the Florida Statutes.

j. If Respondent, or a member of Respondent’s team, is providing architectural services please submit a copy or screenshot of qualification by the Florida Department of Business and Professional Regulation, evidencing qualification by an Architect licensed under Chapter 481 of the Florida Statutes to practice, or offer to practice, architectural services in Florida pursuant to Section 481.219 of the Florida Statutes.

k. Respondent, must possess and present PV qualifications, training, and experience by providing a summary including:

A minimum of five (5) PV projects, completed by the contractor’s team, of similar size and scope to the Orlando’s anticipated PV projects. PV projects should include a summary of the Prime Contractor’s role in design, installation, and management responsibilities. List of previous PV system installations, Including the System Size, Contract Value, Address of System Installation, Client Name(s) and Contact Information.

(a) PV system(s) used as project past performance should range from 100kW DC to

1MW DC in energy production.

(b) Contractor, and contractor’s team, qualifications, licensing credentials, and resume of design professional(s) relevant to performing commercial PV system design and installation.

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(c) Training and licenses required for the connection and integration of electric net-metering with the Orlando Utilities Commission (OUC) and Duke Energy utilities.

(d) Experience integrating PV systems to inverter manufactures’ data management platform.

(e) Demonstrated experience in performing construction projects within owner established timelines.

(f) A letter of reference from the owners of each PV project presented in (a) above by the Contractor’s team, validating the items referenced in #2 of contractor’s requirements.

l. Describe your technical approach to the design and construction of the solar project including:

(a) Technical Approach, Design, Equipment, Installation

a. Panel, inverter, racking specifications

b. Equipment and workmanship warranties

(b) Exhibits showing proposed layouts and system single line diagrams (Electrical and Communications)

(c) Solar model report calculating the solar production of the proposed system

(d) Proposed monitoring system/solution

(e) Operations & Maintenance Plan offered for the project. Please price O&M plan separately from cash purchase option

m. Production Guarantee: Provide coverage that panel D/C output degradation should be no more than a maximum of 0.5-0.7%/year for 25 years. Performance guarantee should be measured, and underperforming credits should be paid on an annual basis to the City of Orlando.

n. Provide notarized copies of licenses and certifications and expiration dates for Respondent including copies of license and certifications for any of Respondent’s intended Subcontractors.

o. Provide any OSHA TCIR and DART Scores, if available for Respondent and for any of

Respondent’s intended Subcontractors.

p. Describe Respondent’s experience obtaining required permits, interconnection agreements and any other regulatory approval required for a Florida Building Code and NEC compliant PV system installation.

q. Describe Respondent’s experience filing manufactures’ equipment warranty information.

r. Describe Respondent’s experience developing and providing training documentation for maintenance staff and providing O&M manuals on the PV system(s).

s. Describe Company’s Safety and Health Plan

t. Confirm Respondent’s ability to secure a performance and payment bond.

5. Completed Addendum Receipt Verification Form. See Attachment 2.

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6. Minority Business Enterprise (MBE) and Women Business Enterprise (WBE)

Please submit the Minority/Women-Owned Business Enterprise Participation Form attached to this solicitation as Attachment 3.

7. Veteran Business Enterprise (VBE)

Please submit the Veteran Business Enterprise Participation Form attached to this solicitation as Attachment 4.

8. Acceptance of Conditions

By submitting a Proposal in response to this Solicitation, Respondent acknowledges and agrees to the following conditions. Where indicated below, Respondent shall include any requested information, if applicable:

a. Evidence of Financial and Insurance Status

(1) The City reserves the right in the future to require the submittal of evidence it deems necessary relative to the Respondent's financial status and insurance status.

(2) The City reserves the right in the future to require the submittal of evidence of

Respondent's ability to obtain and maintain errors and omission insurance, professional liability insurance or malpractice coverage.

Please include answers to the following questions with your Proposal:

(i) Has any such coverage ever been cancelled? If yes, explain fully.

(ii) Has anyone recovered against the coverage? If yes, explain fully.

b. Further Information

The City reserves the right to ask for further information from the Respondent, either in writing or orally, and requests will be addressed to that person (or those persons) authorized by the Respondent to represent same.

c. City’s Right to Judge

The City reserves the sole right to investigate and judge the Respondent’s representations, either written or oral, as to their veracity, substance, and relation to this particular project scope.

d. Public Information

The City is bound by Section 119, Florida Statutes, "Florida Public Records Act". The Act specifies that virtually all memorialized information is in the public domain, and available to any person requesting it unless the information qualifies as an exception to the Act, or is otherwise exempt under state or federal law. Any information, as defined by the Act, that is provided to the City pursuant to the Solicitation Statement Instructions or any ensuing contract for services and materials would probably not likely be the City's to keep confidential. The Respondent therefore agrees that at any time that the Respondent's written materials may be in the City's possession, the Respondent shall make no demand or request that the City take a legal position in regard to such materials that, in the City's sole discretion, is contrary to the Act or any other Florida law.

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e. Cost Criteria

As part of contract negotiations, the City and the selected Respondent shall negotiate compensation, including the multiplier rate for work to be performed. This multiplier rate is determined by summing the direct labor cost, the indirect labor cost, and the profit; and dividing this sum by the direct labor cost. The maximum salary multiplier rate that is allowed without the approval of the City’s Chief Financial Officer is 3.00. Compensation will be negotiated to an amount which the City determines is fair, competitive, and reasonable. In making such determination, the City shall conduct a detailed analysis of the direct labor cost of the professional services for the scope of work. The City will require the firm receiving an award for this project to execute a truth-in-negotiations certificate stating that the direct labor costs supporting the compensation are current at the time of negotiations. A contract for professional services will contain a prohibition against contingent fees as required by Florida Statutes 287.055(6), as amended. The Respondent shall also comply with the criteria for reimbursable expenses outlined in the City’s Policy and Procedure Manual.

9. Completed Confidential and/or Proprietary Information Exemption Form. See Attachment 5.

10. Investigations and Litigation

If the Respondent, or any of its key team members who will be working on this Project, have ever been the subject of an investigation conducted by a regulatory agency or professional licensing board, give the details and outcome of such action. If the Respondent has been sued within five years of this Solicitation submittal date as a result of actions or inactions in the course of its business or profession, give the details and outcome of such suit(s) with your Proposal. Failure to disclose any suits may result in Respondent being deemed non-responsive and the Proposal may not be considered.

11. Surety

The Respondent shall attach a letter of intent from a surety company indicating the Respondent's bondability for this Project. The surety shall acknowledge that the firm may be bonded for each phase of the Project. The surety company must be licensed to do business in the State of Florida, must be included on the United States Department of the Treasury's Listing of Approved Sureties, and must have at least an “A-” rating in accordance with the most current A.M. Best Company financial strength ratings.

12. Prohibition Against Contracting with Scrutinized Companies

In accordance with Section 287.135(2) of the Florida Statutes, “[a] company is ineligible to, and may not, bid on, submit a proposal for, or enter into or renew a contract with an agency or local governmental entity for goods or services of:

(a) Any amount if, at the time of bidding on, submitting a proposal for, or entering into or renewing a contract, the company is on the Scrutinized Companies that Boycott Israel List, created pursuant to

s. 215.4725, or is engaged in a boycott of Israel; or

(b) One million dollars or more if, at the time of bidding on, or submitting a proposal for, or entering into or renewing such contract, the company:

Procurement and Contracts Division Page: 20

1. Is on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, created pursuant to s. 215.473, or

2. Is engaged in business operations in Cuba or Syria.”

Section 215.473 of the Florida Statutes defines a company to include “all wholly owned subsidiaries, majority-owned subsidiaries, parent companies, or affiliates of such entities or business associations, that exists for the purpose of making profit.”

By submitting a response to this solicitation, a respondent certifies that it and those related entities of respondent as defined above by Florida law above are not on the Scrutinized Companies that Boycott Israel List, created pursuant to s. 215.4725 of the Florida Statutes, and are not engaged in a boycott of Israel. In addition, if this solicitation is for a contract for goods or services of one million dollars or more, by submitting a response to this solicitation, a respondent certifies that it and those related entities of respondent as defined above by Florida law are not on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, created pursuant to Section 215.473 of the Florida Statutes and are not engaged in business operations in Cuba or Syria. Any respondent awarded a Contract as a result of this solicitation shall be required to recertify the aforementioned certifications at each renewal of the Contract.