RFP%2030501-01726_Security%20Guard%20Services%3b%20TSLA%20-%20Amendment%202.pdf
PDF 138 KB Posted
- Attached to
- Security Guard Services - UPDATED State and local contract opportunity
- Solicitation number
- RFP 30501-01726
- Issued by
- Davidson County, Tennessee
About this file
This document is Request for Proposals (RFP) Amendment #2 issued by the Tennessee Department of State's Tennessee State Library & Archives for Security Guard Services, solicitation number 30501-01726. The RFP covers security guard services with a mandatory onsite pre-response conference and facility tour scheduled for August 18, 2025. Key dates include a response deadline of September 12, 2025, technical response evaluations by September 19, 2025, cost proposal opening on September 23, 2025, and negotiations from September 24-26, 2025. The state plans to release the Notice of Intent to Award on October 1, 2025, with a contract signature deadline of October 14, 2025.
The amendment includes responses to vendor questions, clarifying details about insurance certificates, reference requirements, and contract specifics. The current contract is with Metropolitan Security Services, Inc. (doing business as Walden Security), who have provided these services for 5 years. Current contract rates are $24.24 per hour for a Security Guard Supervisor, $17.84 per hour for a Security Guard, and $0 per hour for an Account Manager. The current contract's maximum liability is $701,911.60, and the RFP specifies one guard per shift for two guard positions. The amendment confirms that no changes will be made to the original RFP schedule and provides clarification on various administrative and operational details.
View the file
Other files for this state and local contract opportunity
| File | Type | Posted |
|---|---|---|
| RFP_30501-01726_Notice_of_Intent_to_Award.pdf | ||
| RFP_30501-01726_Protest_Procedures.pdf | ||
| RFP_30501-01726_Security_Guard_Services_TSLA.pdf | ||
| RFP%2030501-01726_Security%20Guard%20Services%3b%20TSLA%20-%20Amendment%202.pdf | ||
| RFP_30501-01726_Amendment_1.pdf | ||
| RFP_30501-01726_Amendment_1.pdf | ||
| RFP_30501-01726_Security_Guard_Services_TSLA.pdf | ||
| RFP_30501-01726_Amendment_1.pdf | ||
| RFP_30501-01726_Security_Guard_Services_TSLA.pdf | ||
| RFP_30501-01726_Security_Guard_Services_TSLA.pdf |
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Text version
RFP # 30501-01726 – Amendment # 2 Page 1 of 3
STATE OF TENNESSEE
DEPARTMENT OF STATE
TENNESSEE STATE LIBRARY & ARCHIVES
REQUEST FOR PROPOSALS # 30501-01726
AMENDMENT # 2
SECURITY GUARD SERVICES
DATE: September 5, 2025
RFP # 30501-01726 AMENDED AS FOLLOWS:
1. This RFP Schedule of Events updates and confirms scheduled RFP dates. Any event, time, or date containing revised or new text is highlighted.
EVENT
TIME
(central time zone)
DATE
1. RFP Issued AUGUST 11, 2025
2. Disability Accommodation Request Deadline 2:00 p.m. AUGUST 14, 2025
3. Mandatory Onsite Pre-Response Conference and Facility Tour
9:00 a.m. AUGUST 18, 2025
4. Notice of Intent to Respond Deadline 2:00 p.m. AUGUST 19, 2025
5. Written “Questions & Comments” Deadline 2:00 p.m. AUGUST 22, 2025
6. State Response to Written “Questions & Comments”
SEPTEMBER 5, 2025
7. Response Deadline 2:00 p.m. SEPTEMBER 12, 2025
8. State Completion of Technical Response Evaluations
SEPTEMBER 19, 2025
9. State Opening & Scoring of Cost Proposals 9:00 a.m. SEPTEMBER 23, 2025
10. Negotiations SEPTEMBER 24-26, 2025
11. State Notice of Intent to Award Released and RFP Files Opened for Public Inspection
2:00 p.m. OCTOBER 1, 2025
12. End of Protest Period OCTOBER 8, 2025
13. State sends contract to Contractor for signature
OCTOBER 10, 2025
14. Contractor Signature Deadline 2:00 p.m. OCTOBER 14, 2025
RFP # 30501-01726 – Amendment # 2 Page 2 of 3
2. State responses to questions and comments in the table below amend and clarify this RFP.
Any restatement of RFP text in the Question/Comment column shall NOT be construed as a change in the actual wording of the RFP document.
RFP
SECTION
PAGE
QUESTION / COMMENT STATE RESPONSE
2. 6 1. Will the State consider providing an extension of one week to the proposal due date if questions will not be answered until Sept 5?
No. The schedule of events will not be amended. The schedule of events was developed and released with considerations to weekends and State Holidays.
4.6. 11 2. When are vendors to provide Certificate of Insurance, with proposal or when contract is signed?
The awarded respondent will be required to submit a valid Certificate of Insurance; along with other requested documents, 10 business days prior to the effective date, in accordance with Pro Forma section D.32.
6.2. B.15 20 3. Section B does not
have an item B.15, please verify this is correct.
This is correct.
Attachment
6.2. & 6.4.
20,
4. Attachment 6.2, Item B.18 requests 3 references, on Attachment 6.4, 5 references are requested. Two for current contracts and three for completed contracts. Please clarify the required number and type of references.
As detailed in RFP Attachment 6.4.;
two (2) contracts Respondent currently services that are similar in size and scope to the services required by this RFP; and three (3) completed contracts that are similar in size and scope to the services required by this RFP.
In total, the respondent is to provide five (5) references.
1.7. 4
5. Can you provide a list of all the companies who attended the Mandatory Walkthrough on August 18?
No.
ProForma Contract A.4.e.
3 6. Please confirm A.4.e.
Physical Fitness Qualifications are required for the contract. If so is there a form to be completed?
No form is required. The Contractor will verify that personnel meet the requirements listed in A.4.e.
RFP # 30501-01726 – Amendment # 2 Page 3 of 3
RFP
SECTION
PAGE
QUESTION / COMMENT STATE RESPONSE
N/A 7. Could you please provide the previous billing rates or hourly rates for each position under the current or most recent contract?
The current contract rates per position is as follows;
Security Guard Supervisor: $24.24 per hour;
Security Guard: $17.84 per hour;
Account manager: $0 per hour
N/A 8. Is there any available information on the previous or current annual budget for these services?
The current contract’s maximum liability is Seven Hundred One Thousand, Nine Hundred Eleven Dollars and Sixty Cents ($ 701, 911.60)
N/A
9. Who is the incumbent currently providing these services, and how long have they been performing this work?
Metropolitan Security Services, Inc.
dba Walden Security. 5 years.
Pro Forma A.3.
10. The RFP specifies annual evaluation hours for each role but does not state the exact number of positions required. Could you please confirm the total number of personnel for each position category that will be required under this contract?
RFP Pro Forma section A.3. states one guard per shift for each guard position (Guard Position 1 and Guard Position 2).
3. RFP Amendment Effective Date. The revisions set forth herein shall be effective upon release. All other terms and conditions of this RFP not expressly amended herein shall remain in full force and effect.
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