RFP2025-009_CMAR_-_Kissimmee_Lakeside_Fire_Station_Community_Center.pdf

* REQUEST FOR PROPOSAL *

I. The CITY OF KISSIMMEE is seeking SEALED PROPOSALS on the following:

Request for Proposal Number RFP2025-009 Construction Manager at Risk – Kissimmee Lakeside Fire Station & Durbin Park Community Center

II. All proposals must be submitted in a SEALED envelope and plainly marked with the proposal number on the exterior of the proposal envelope, one (1) original, five (5) copy and (1) electronic copy on CD or Flash Drive.

III. To be considered proposals MUST be delivered OR mailed to:

City of Kissimmee Finance Department 4th Floor Attn: Purchasing Division 101 Church Street Kissimmee, FL 34741

And time stamped on or before 2:00 p.m., September 25, 2025.

IV. All proposals shall be opened and read publicly in the City of Kissimmee Finance

Department 4th Floor, Allendale Conference Room, 101 Church Street, Kissimmee, Florida at 2:30 p.m., September 25, 2025.

V. All proposals must be according to specifications and conditions, and on the forms provided herein.

VI. The Proposal's name and address shall be clearly shown on the exterior of the Sealed

Envelope.

VII. The City of Kissimmee reserves the right to accept and/or reject any or all proposals, with or without cause, to waive technicalities or to accept the proposal which, in its judgment, best serves the interest of the City of Kissimmee. Persons are advised that, if they decide to appeal any decision made concerning the award of this proposal, they will need a record of the proceedings, and for such purpose, they may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be made. Proposal results other than the apparent low offer will not be provided in response to telephone inquiries. Proposals desiring a copy of the Abstract of Offers should include such request with a self addressed stamped envelope in their proposal.

Brandon Durango Procurement Manager http://www.kissimmee.org/home�

General Requirements:

1.1 PROPOSAL PREPARATION

Submission of a proposal in response to this solicitation shall evidence the proposer’s acknowledgement that he is cognizant of all the conditions and specifications contained herein and that any offer made is in accordance with the contained specifications and conditions unless, specifically identified and explained as exceptions on the proposer’s schedule. Each proposer is responsible for the completeness and accuracy of their proposal. Proposals must show manual signatures by an individual authorized to offer such obligations, and shall contain evidence of that person’s authority to make such offers. Unsigned proposals will be rejected.

Stamped or otherwise reproduced signatures are not acceptable. Erasures or other changes must be initialed by the person signing the proposal. Proposers should include all descriptive literature specifications, or catalogs or cuts necessary to specifically identify and describe the item(s) being offered. Failure to do so may result in the proposal being declared non-responsive.

1.2 SUBMISSION OF PROPOSALS

All bids shall be submitted in a sealed envelope on the forms included with this solicitation with the bidder’s name and address and bid number plainly marked on the exterior of the envelope.

Timely submission of a bid is important. Official receipt is acknowledged using an atomic date/time stamp interfaced with the U.S. Government’s National Institute of Standards and Technology (NIST) which is the official time keeper for the U.S. Facsimile or telegraphed bids will not be accepted.

1.3 PRICING

The unit price for each item being proposed will be shown on the Proposal Schedule and will include all costs for or associated with the item. A total for each line item will be entered on the Proposal Schedule. In case of a discrepancy between unit price and extended price, the unit price shown shall prevail.

1.4 DELIVERY

Exact delivery times frames or dates must be shown on the proposal, such as, “(x) days after receipt of order”. Number of days for delivery shall be presumed to include all weekends or holidays in the period. All offers shall be FOB Destination and shall include inside delivery to the delivery point specified.

1.5 DEFAULT

Should the successful proposer for any award made as a result of this solicitation fail to deliver a product in accordance with the specifications contained herein and within the time frame promised, the City of Kissimmee reserves the right to cancel the contract for default and to award this contract to the next most qualified offer. The proposer in default may be held liable for any added cost to the City of Kissimmee incurred as a result of such action.

1.6 LATE PROPOSALS AND WITHDRAWL OF OFFERS

No proposal will be accepted after the published deadline for accepting proposals in response to this solicitation. Proposals may be withdrawn either by written notice to the Purchasing Coordinator or in person at any time prior to the official time set for the proposal opening. No modification or withdrawal of any offer received will be allowed after the time and date set for the official proposal opening.

1.7 DISCOUNTS

Proposers may offer cash discounts for prompt payment, however, any such discount offered will not be considered as a factor in determining the lowest proposals offered. Any other discounts should be reflected in the unit price proposal.

1.8 PROPOSAL EVALUATION AND AWARD

All proposals received will be evaluated based on one or more of the following factors: price;

quality of product offered; compliance with specifications; delivery; reputation of the proposal;

previous contract’ proximity of parts and service; compatibility with similar, existing products;

and any other factors detailed in the specifications. Award will be made to the lowest responsive and responsible proposer complying with the provisions of the invitation to Proposal, provided that such award is in the best interests of the City of Kissimmee.

The City of Kissimmee reserves the right to accept and /or reject any or all proposals in whole or in part with or without cause; to waive technicalities; to make multiple awards on a line item basis; and accept the proposal which in its judgment, best services the interest of the City of Kissimmee. Proposers are cautioned that no communication with any City of Kissimmee employee involved in the evaluation process is authorized during the proposal evaluation process unless such communication is originated by the City of Kissimmee for the purpose of clarifying the proposal. Questions regarding the status of any proposal should be directed to the Purchasing Agent. Proposal awards will be posted in the Purchasing Office after Commission Approval. Vendors are responsible for following up on the status of any proposal.

The City of Kissimmee will only notify successful vendor(s).

1.9 BILLING AND PAYMENT

The City of Kissimmee will pay all proper invoices submitted for supplies and/or services within 30 calendar days. To be considered a proper invoice it must be submitted in 2 copies to the City of Kissimmee Accounting Department, 101 Church Street Kissimmee, FL 34741, show the Vendor FEID Number, the purchase order number and be based on proper delivery installation or provision of goods or services to and accepted by The City of Kissimmee. The payment cycle will not start until all the above requirements are met.

1.10 SAMPLES

The City of Kissimmee may, at its discretion, require submission of samples for inspection and testing. When specifications require such submissions, all costs for such samples, including postage, will be the responsibility of the proposer. Samples that are not consumed in the evaluation process or determined necessary for comparison with future deliveries may be returned at the proposer’s request and at the proposers’ expense. The City of Kissimmee will not be held liable for any sample provided.

1.11 SILENCE OF SPECIFICATIONS

The silence of these specifications regarding exact details of any product or service required shall be regarded as meaning that only the best commercial practices will prevail and that only materials of first quality and correct type, size, or design are to be used. All workmanship will be first quality. Unless otherwise specified all products provided as a result of this solicitation will be new, unused, the latest model in production, and in compliance with the enclosed specifications.

1.12 USE OF BRAND NAMES

Unless otherwise stated, the use of brand names in specifications is not intended to restrict any offer. Brand names are only used to illustrate the type and quality of product acceptable for this solicitation and to provide a simplified specification. Vendors should feel free to propose any equal item provided that all exceptions to these specifications are clearly identified and explained and definitive specifications for the item being proposed including product literature, cuts or samples are included with the proposal. The City of Kissimmee reserves the sole right of final determination of product equivalency.

1.13 WARRANTY

All warranties for products or services provided under any contract resulting from this solicitation will meet or exceed that warranty offered the providers most favored customer and in no instance will be less than unlimited twelve-month non-prorated warranty. If individual specifications contained herein require a warranty in conflict with this provision, the warranty provisions of the individual specification shall prevail.

1.14 ADDENDUMS

In the event modifying addenda to the basic solicitation are issued the City of Kissimmee will attempt to provide such addenda to all vendors who have been furnished proposal packages.

However, it shall be the proposer’s responsibility to verify with the Purchasing Office before the proposal is submitted whether or not addenda have been issued and to obtain such addenda for submission with the proposal. Receipt of any addenda issued must be acknowledged on the proposal schedule.

1.15 PROPOSERS CERTIFICATION

By signature on this proposal, proposer certifies or in the case of a joint proposal each party certifies that:

A. He has not given, offered nor intends to give at any time economic opportunity, future employment, favor or gratuity in any kind to any employee of the City of Kissimmee in connection with this proposal.

B. That the proposer has not divulged or discussed his offer with other proposers.

C. Prices offered have been determined independently without collusion with other proposers for the purpose of restricting competition.

D. No attempt has been made to induce any potential proposer to submit or decline to submit an offer in response to this solicitation.

1.16 “NO PROPOSAL” RESPONSE

Vendors electing to not submit proposals in response to this solicitation should complete the attached “Notice to Proposers” form. Failure to return the form may result in your omission from future proposal lists.

1.17 COMPLIANCE WITH THE JESSICA LUNSFORD ACT

If applicable, compliance with the Jessica Lunsford Act will be required by Contractor.

1.18 CONE OF SILENCE – The Cone of Silence is designed to protect the integrity of the procurement process by shielding it from undue influences prior to the execution of the award.

The Cone of Silence is defined as the period beginning with the issuance of the solicitation document and continues through the execution of the award document. During this time vendors, service providers and the like are prohibited from all communications regarding the solicitation with City staff, City consultants, City legal counsel, City Agents, or elected officials.

Any vendor who attempts to influence a member or members of the aforementioned shall be disqualified from continued participation in the procurement process with regard to that particular solicitation.

Exceptions to the Cone of Silence –

• Written communications directed to the Procurement Officer;

• All communications occurring at pre-bid meetings;

• Oral presentations before publicly noticed committee meetings;

• Procurement of goods and services for Emergency situations; and

• Contractors already on contract with the City to perform services for the City are allowed discussions necessary for the completion of an existing contract.

1.19 PROTEST

Any protest must be made within three (3) days following posting of the proposal award.

Protest procedures are available from the City of Kissimmee Finance Department 4th Floor Attn: Purchasing Division, 101 Church Street, Kissimmee, FL 34741.

Notice of decision or intended decision concerning a bid solicitation or award may be given by posting the bid tabulation or recommended award at the location where the bids were opened or posted electronically on the City’s website www.kissimmee.gov. Failure to file a protest within the deadlines prescribed shall constitute a waiver of protest proceedings.

1.21 AFFIRMATION

By submitting their proposal, the Proposer affirms that the proposal is genuine and not made in the interest of or on behalf of any undisclosed person, firm or corporation and is not submitted in conformity with any agreement or rules of any group, association, organization or corporation; the Proposer has not directly or indirectly induced or solicited any other person to submit a false or sham proposal; the Proposer has not solicited or induced any person, firm or corporation to refrain from submitting a proposal; and the Proposer has not sought by collusion to obtain for him/herself any advantage over other persons or over the City.

2.0 SPECIAL PROVISIONS:

2.1 PUBLIC ENTITY CRIMES: "A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a proposal on a contract to provide any goods or services to a public entity, may not submit a proposal on a contract with a public entity for the construction or repair of a public building or public work, may not submit proposals on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.133,F.S. for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list".

2.2 INDEMNITY: The Contractor will indemnify and hold harmless the City of Kissimmee from and against all claims, damage loss, and expenses arising out of, or resulting from, the performance of their operations under this contract.

The Contractor shall be responsible for initiating, maintaining, and supervising all safety precautions and programs in connection with the service.

The Contractor shall take all reasonable precautions for the safety of, and shall provide all reasonable protection to prevent damage, injury or loss to:

• All employees on the job and all other persons who may be affected thereby.

• All the work, materials, and equipment, whether in storage on or off the site, under the care, custody, or control of the Contractor; and

• Other property at the site including trees, shrubs, lawns, walks, pavements, and roadways.

The Contractor shall comply with all applicable laws, ordinances, rules, regulations, and lawful order of any public authority bearing on the safety of persons or property or their protection from damage, injury, or loss.

In any emergency affecting the safety of persons or property, the Contractor shall act, at his discretion, to prevent threatened damage, injury or loss.

http://www.kissimmee.gov/

2.2 CLARIFICATION OF REQUIREMENTS: Questions regarding clarification or interpretation of the technical specifications and/or non-technical nature regarding this solicitation must be addressed IN WRITING to Debbie Luke, Purchasing Coordinator at 101 Church Street, Kissimmee, Florida 34741 OR BY EMAIL to procurement@kissimmee.gov not less than seven (7) days prior to the RFP opening date.

The City is not responsible for any solicitations issued through subscriber, publications, or other sources not connected with the City and the Proposer should not rely on such sources for information regarding the RFP solicitation.

However, unless modified by a written addendum issued by the Purchasing Coordinator, the specifications and conditions contained herein stand as stated. Verbal communications are neither authoritative or binding. Any verbal interpretation in conflict with these specifications as written should immediately be directed in writing to the Purchasing Coordinator for the City of Kissimmee. Any interpretation provided to any vendor in response to inquiries regarding this solicitation which may affect the outcome of this proposal will be furnished in writing to all vendors who have received proposal packages.

Proposers and any prospective proposers shall not contact, communicate with or discuss any matter relating in any way to this RFP with any member of the City of Kissimmee Commission or any employee of the City of Kissimmee other than the Purchasing Coordinator or the individual designated above. This prohibition begins with the issuance of the Request for Proposal and ends upon execution of the final contract. Any such communication initiated by a Proposer or prospective proposer shall be grounds for disqualifying the offender from consideration for a contract to be awarded pursuant to this RFP and for contracts to be awarded pursuant to RFPs or Requests for Bid that the City may issue in the future.

2.3 No minor children are permitted to accompany proposers during pre-proposal conferences, proposal opening or site tour.

2.4 A link to this website is available through the City’s Web Page http://www.kissimmee.gov, under the Finance Department, Purchasing. Notice of Award, Proposals currently available, and Tabulation sheets are available Online. Proposers, who do not have Internet access, may request a copy of the tabulation by enclosing a stamped, self-addressed envelope with the Proposal response.

2.5 The City of Kissimmee has a Local Vendor Preference Policy: When written bids, responses to request for proposals or quotations are received by the City as part of the competitive sealed bid process, and the lowest responsible price is offered by an individual or entity that is not an Osceola County person, firm and/or corporation and the next lowest responsible bidder is an Osceola County person, firm and/or corporation, the Osceola County individual or entity will be given an opportunity to match the lowest price offered.

If an offer is made to match the lowest price and the Osceola County individual or entity is otherwise fully qualified and meets all City requirements, the bid shall be awarded to the Osceola County individual or entity at the lowest price. In order to receive the local vendor preference provided herein, the Osceola County individual or entity that qualifies as the next lowest price bidder hereunder, must unconditionally agree in writing to match the lowest price bid and deliver to the City designated representative by 8:30 a.m. on the third regular business day after notification of opportunity to match bid. Eligibility form is Attachment F.

mailto:procurement@kissimmee.gov http://www.kissimmee.gov/

2.6 NON-MANDATORY PRE-BID: A NON-MANDATORY pre-bid meeting will be held September

04, 2025, 1:00 p.m. Development Services Conference Room, located at City of Kissimmee City Hall, 101 Church St, Kissimmee, FL 34741. A Non-Mandatory site visit will immediately follow. An authorized representative or agent of the Proposer must be present at this meeting, as evidenced by their signature on the meeting’s sign-in sheet, or the Proposer’s Submittal will be considered non-responsive.

Questions regarding this RFP must be in writing and must be sent to Purchasing Coordinator, via email at procurement@kissimmee.gov. All questions must be received by, September 11, 2025, 5:00 p.m.

2.7 FEES AND LICENSURE COST: This bid requires the following fees/licensure; proof of a valid Business Tax Receipt from the jurisdiction of the bidder's place of business.

2.8 CONTRACT:

All contracts are subject to final approval of the City of Kissimmee Commission or City Manager, as applicable. Persons or firms which incur expenses or change position in anticipation of a contract prior to the Board’s approval do so at their own risk.

2.9 This RFP contains pages 1 – 117. Please contact the Purchasing Office at 407-518-2214 if you are missing any pages.

2.10 ADDITION/DELETION

The City reserves the right to add to or delete any item from this proposal or resulting agreements when deemed to be in the best interest of the City.

2.16 Compliance with 2 C.F.R. Part 200 - Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards.

For products or services obtained through any agreement resulting from this solicitation that are to be paid in whole, or in part, or are intended to be paid in whole, or in part, using funds provided by any federal government agency or funding source, the awarded contractor(s) agrees to comply with the specific terms, regulations and requirements governing disbursement of federal funds, and as identified in 2 Code of Federal Regulations (CFR) Part 200, as amended, and with required Federal clauses as identified in Attachment G , for any product purchased or work performed, where applicable.

3.0 DESCRIPTION: Select a qualified firm to provide Construction Management at Risk (CMAR) services for the pre-construction and construction phases of the Lakeside Fire Station and Durbin Park Community Center, which is located at 2253 Lakeside Drive, Kissimmee, FL 34743. This fire station will border Durbin Park Community Center, and services provided by this fire station will include structural firefighting and emergency medical.

3.1 INTRODUCTION:

1. The City of Kissimmee (hereafter CITY) is constructing one new fire station and one community center located within City limits on CITY owned land.

a. The Proposed Lakeside Fire Station Fire

1) To be situated on CITY owned land south of Lakeside Drive at the intersection of

Lakeside Drive and Remington Pointe Boulevard at Mark Durbin Park in Kissimmee, Florida.

2) The parcel IDs for the CITY owned land is 18-25-30-1899-0001-0152.

b. The Proposed Durbin Park Community Center and gymnasium, demonstrating the city’s commitment to enhancing community vitality and well-being. These facilities are envisioned as pivotal hubs promoting physical health, social engagement, and educational enrichment for residents of all ages. The gymnasium will provide a dedicated space for sports and recreational activities, encouraging active lifestyles and supporting youth development through structured programs. Simultaneously, the community center will serve as a venue for social gatherings, educational workshops, and cultural events, fostering unity and belonging within our diverse community.

c. The community center is proposed to be located at Mark Durbin Park in Lakeside Community, strategically located near the new Mark Durbin Fire Station currently under design development. The city plans to utilize the continuing service agreement for design, collaborating closely with the Parks & Recreation Department.

2. The CITY seeks one Construction Manager at Risk (hereafter CMAR) to provide Construction Management services to perform turnkey construction of the new fire Station and community center.

3.2 BACKGROUND, PURPOSE AND SCOPE

The construction project for the fire station and the community center described herein will require all pre-construction, construction, and construction management services necessary to construct the project as designed and permitted. The fire station as described herein shall be constructed to a prototype building design coupled with a site-specific civil design package.

All site work, utilities, and construction of buildings, areas, and venues, required to provide fully functional facilities shall be the responsibility of the CMAR selected for the project. The selected CMAR shall be responsible for performing in accordance with the Detailed Scopes of Work described herein.

3.3 PROPOSED NEW FIRE STATION LAKESIDE AND DURBIN PARK COMMUNITY CENTER

DETAILED SCOPE OF WORK

The scope of services for the Proposed New Lakeside Fire Station and Durbin Park Community Center Project will consist of two (2) Phases.

1. Phase I – Pre-Construction Negotiate fixed fee shall consist of the CMAR performing the following services:

a. Review the design with a focus on constructability and coordination issues; long lead items that may impact schedule; site logistics; and budget.

b. Working side by side with City’s Architect/Engineer Consultant (Consultant), prepare vertical construction scope narrative and cost estimate.

c. Provide detailed estimates in 16 Division CSI format, including Clarifications and

Assumptions, and Variance Reports that identify critical scope and budget issues.

d. Construction Market Analysis.

e. Value Engineering through propositions based on review of the design package.

f. Development of a Master Project Schedule, identifying any opportunities for early bid packages and an overall plan for bidding and award.

g. As required, the CMAR(s) will request design review meetings, develop the agendas for the meetings, and facilitate all design review meetings.

h. Attend project meetings, workshops, and council meetings as needed.

i. Establish bid procedures for the guaranteed maximum price (GMP) Phase of the project, including, but not limited to:

1. Develop Scopes of Work for bidding.

2. Control the distribution of plans and specifications to subcontractors and vendors for bidding.

3. Solicit, advertise, receive, review and award bid packages to qualified subcontractors.

4. Manage and coordinate the bidding process.

5. Provide to the CITY the final GMP Report, which shall include the Estimate

Summary, Bid Tabulation Sheets for all bid packages highlighting the apparent low bidder. Where the apparent low bidder is not included in the GMP, the CMAR will provide a clear explanation as to why the low bidder was not used. The cost of the work will include all costs related to completion of the work inclusive of the percentage fee for overhead and profit. This fee shall be for the life of the contract.

6. The CITY reserves the right to require the GMP to be prepared at either an earlier or later design phase as schedule and market conditions dictate.

7. GMP to include a contractual completion date, or constructability calendar days to match Master Schedule.

2. Phase II - Construction

The Construction Phase will commence upon the CITY’S acceptance of the GMP and subsequent notice to proceed. The CMAR(s) will become the single point of responsibility for the performance of the construction phase of the project and may be required to publicly bid trade contracts. The selected firm(s) shall be required to provide Payment and Performance Bonds, each in a value equal to 100% of the GMP. The services required for the Construction Program will include, but not be limited to the following:

a. The CMAR shall be fully responsible for maintaining a safe and secure construction site at all times. This includes developing, implementing, and enforcing a comprehensive project-specific Safety Plan that complies with all applicable federal, state, and local regulations, including OSHA standards. The CMAR shall ensure that all personnel, subcontractors, and visitors adhere to established safety protocols. In addition, the CMAR shall coordinate site access, maintain controlled entry points, protect adjacent public areas and property, and implement necessary measures to prevent unauthorized access, theft, or vandalism during construction activities.

b. Contract with all sub-contractors, material suppliers, and equipment suppliers necessary for the construction of the described facility and, assist the Owner Direct Purchase (ODP) program.

c. Schedule and conduct Construction Progress Owner Architect Contractor (OAC) Meetings at a location, and frequency, agreed to by the CITY.

d. Provide continuous on-site Construction Management Services throughout the construction phase. This management shall include, but not be limited to, regular job-site meetings; overseeing quality assurance, testing and inspection programs;

monitoring construction management staff and subcontractor work performance;

maintaining record copy of all contract documents, change orders and other documentation on site.

e. Perform ongoing Quality Control (QC) inspections throughout the construction phase to verify that all work complies with contract documents, specifications, and approved submittals. Document findings and corrective actions, and coordinate with subcontractors to resolve any non-conforming work promptly.

f. Develop, update, and maintain master project schedules, detailed construction schedules, submittal schedules, inspection schedules and occupancy schedules. Also, incorporate the design schedule into the master schedule.

g. Prepare and submit product submittals and shop drawings for architect/engineer, and city approval. All product submittals and shop drawings shall be complete, match the requirements of the design and submitted for review in a timely manner such that submissions and approvals support the overall schedule.

h. Prepare and submit Requests for Information (RFI) as required to clarify any ambiguity or omission that impacts the CMAR’s ability to assure the correct product or course of action is taken. RFI’s shall be submitted in a timely manner, to include during the bidding process, such that the CMAR has the appropriate level of clarity and understanding to price and execute the work. The CITY will not be responsible for pricing errors resulting from the CMAR(s) or their subcontractors failing to properly clarify missing or unclear information within the design and specifications for the project.

i. Report potential budget and schedule variances and prepare recovery plans.

j. Coordinate surveyors, special consultants and testing lab services contracted by the

CITY as required and/or directed by the CITY.

k. Maintain accurate and up-to-date daily construction reports, including workforce on-site, work completed, weather conditions, safety observations, and any notable events.

l. Ensure that all project documentation—including correspondence, meeting minutes, RFIs, submittals, change orders, and inspection reports—is properly organized, recorded in individual logs, and made available to the City upon request.

m. Provide post construction closeout documents, warranty books, start-up and transition to operation.

n. Coordinate and oversee the testing, adjusting, and balancing (TAB) of all mechanical, electrical, and plumbing systems. Ensure that all systems are fully commissioned in accordance with project specifications. Submit complete commissioning reports, including TAB reports and system certifications, as part of the project closeout documentation.

o. Schedule and conduct all required training sessions necessary to prepare City personnel for the proper operation, maintenance, and upkeep of facility systems and equipment. Training shall be coordinated with the City and documented upon completion.

p. Provide construction program accounting and reporting to the CITY as required to maintain an accurate cost position and cost forecast.

q. The CMAR will be required to work with the Architect of Record and the CITY on the project and assist the CITY and Architect as required for the timely completion of the project.

r. Maintain a complete set of redline (as-built) drawings throughout the construction process, reflecting all field changes. At project completion, submit final redline drawings along with all required turnover documentation, including O&M manuals, warranties, inspection certificates, and final closeout records, as specified by the City.

s. Coordinate all necessary inspections and approvals with local authorities to obtain the Certificate of Occupancy (CO).

t. Conduct the initial contractor punch list and subsequent contractor back-punch to confirm resolution of all items. Coordinate and schedule a final building acceptance walk with the City and the Architect to verify project completion and readiness for occupancy.

u. The CMAR will be required to work with, and coordinate their activities with, any third-party contracts or contractors that the CITY provides for this project.

v. No change orders shall be initiated or acted upon without prior written approval from the

City. All changes to the scope, cost, or schedule must be documented and formally incorporated through a contract modification to the Guaranteed Maximum Price (GMP), approved in writing by the City.

w. The City reserves the right to perform site visits and inspections at any stage of the project, including after final acceptance. Any findings or deviations from the contract documents identified during these inspections shall be corrected by the Contractor at no additional cost to the City, regardless of whether such findings occur before or after the project acceptance date.

x. The CITY may elect to include additional services to assist the CITY in the management and completion of this project.

3. Warranty - Upon the completion and acceptance of all work performed, the CMAR will provide a warranty of not less than 12 months from the date of work completion. The warranty shall cover all labor, material and related costs required to repair, replace, or correct any defect that shall occur within the warranty period.

3.4 SITE INFORMATION:

Exhibit A – Proposed Lakeside Fire Station and Durbin Park Community Center

(Lakeside Drive) Site Location Exhibit B – Proposed Lakeside Fire Station Conceptual Building Elevations ** Exhibit C – Proposed Durbin Park Community Center (Lakeside Drive) Conceptual

Building Elevations **

** Exhibits are for reference only to demonstrate scale and level of complexity and do not represent final design.

3.5 SPECIAL INSTRUCTIONS:

A NON-MANDATORY pre-proposal meeting will be held on Thursday, September 4, 2025, 1:00 p.m. at Development Services Conference Room, located at City of Kissimmee City Hall, 101 Church St, Kissimmee, FL 34741.

The construction budget has been determined.

The Conceptual Design and Conceptual Building Elevations will be provided per request by emailing procurement@kissimmee.gov. The civil design and full set of plans will be provided to the selected contractor.

AGREEMENT

The term of this agreement will be negotiated as part of Elevation Level 4, contract negotiations.

SUBMITTAL

Submittals should not contain information in excess of that requested, must be concise, and must specifically address the issues of this RFP. The responses should be in the same order as the selection and evaluation procedures. Proposals are to be printed double-sided. Unnecessarily elaborate brochures or other presentations beyond those sufficient to present a complete and effective submittal to this solicitation are not desired and may be construed as an indication of the proposer’s lack of cost consciousness. Elaborate artwork, expensive visual aids, and other presentation aids are neither necessary nor desired, unless specifically requested. The proposal submittals should be contained within a three

(3) ring binder (original and each copy in separate binders). Each submittal should contain:

Tab 1 – Executive Summary

(Items a-c: Maximum of two (2) pages)

a) Firm name, owner, address, telephone number, fax number & email address.

b) State the number of years in business.

c) State the number of full-time employees.

d) Volume of work during each of the last five (5) calendar years.

e) Describe and explain any litigation, major disputes, contract defaults, or liens experienced in the last ten (10) years.

f) Provide a copy of the firm’s applicable certification(s) from the State of

Florida allowing them to provide the services as outlined in the Scope of Service as well as compliance with F.S. 287.055

Tab 2 – Approach to Project (30 Points)

(Maximum of two (2) pages)

a) Define in detail the components of job specific pre-construction services and the responsibility of the Construction Manager for each component of this phase including budget estimating, value engineering, constructability recommendations and master project schedule.

b) Detailed approach to the CM’s competitive bidding for subcontracts, other cost of the work, general conditions cost summary, CM fee negotiations, GMP compilation, etc.

c) Owner direct purchase and sales tax savings approach to the project.

d) Approach to the management and construction of the project.

e) CM’s approach to quality workmanship and contract compliance control measures.

Tab 3 – Experience, Expertise, Personnel & Technical Resources (30 Points)

I. Provide a minimum of at least three (3) and a maximum of five (5) similar CMAR projects completed for public entities, which best illustrate the experience of the firm and current staff. (List no more than five (5) projects completed within the last ten

(10) years.) (Maximum of one (1) page only per project). For each project please provide:

a) Name and location of the project.

b) The nature of the firm’s (CMARS) responsibility on the project.

c) Project Owner’s representative name, address and phone number.

d) Date project was completed or are anticipated to be completed.

e) Size of project (gross S.F. and/or area of construction).

f) Cost of project (construction cost).

g) Change Order Summary

h) Work for which your staff was responsible.

i) Project manager, superintendent and other key professionals involved in the projects.

II. Provide an organizational chart of the team highlighting the key individuals who will work on this project as identified above.

III. Provide brief resumes of key staff personnel to be assigned to the project including, but not limited to the items in the list below. (One (1) page maximum per resume).

Identify project related capability of in-house staff and indicate the adequate depth and abilities of the organization that it can draw upon as needed. This will include management, technical, and support staff. (Indicate whether office or field related.)

a) Name and title.

b) Job assignment for other projects.

c) Percentage of time to be assigned full time to this project.

d) How many years with this firm.

e) How many years with other firms.

f) Experience:

(1) Types of projects.

(2) Size of projects (dollar value of project).

(3) What were the specific project involvements?

g) List degrees, certifications, and registrations.

Tab 4 - Scheduling and Cost Control (20 Points) (Maximum two (2) pages plus a sample schedule)

The firm’s scheduling system and cost control system should be described. Methods for assuring subcontractors adherence to schedule should be highlighted.

a) Describe the firm’s use of computer-generated schedules for the management of construction.

b) Indicate the level of detail to define schedules. Describe methods for managing the processing of shop drawings. Define means and methods for managing and responding to Requests for Information (RFI’s) and Architect’s Supplemental Instructions (ASI’s).

c) Indicate the firm’s approach to project scheduling and coordination of subcontractors.

d) Describe the firm’s method for holding projects within budget. Provide one example.

e) Attach a sample schedule that illustrates your overall scheduling capabilities.

Attach sample of the cost control reports.

f) Provide a written narrative regarding your approach to the project as it relates to cost control for items outside of the “cost of the work”. Fees associated with this category are as follows, Preconstruction phase services, general conditions, CM fee and bond. Include fee percentages in your response as general information for a project of this size. Information regarding fee percentages are general in nature and are not considered as a final offer for a proposed contract.

Tab 5 - Is the Firm a “City of Kissimmee Entity”? (5 Points)

• If the Contractor is a City of Kissimmee Entity, then five (5) points will be allocated for this tab.

• Provide documentation of the Contractors’ headquarters and local offices, if any, and the amount of time the firm has been located at each such local office. Please also indicate the number of employees at the local office.

• Proposers will be allocated points if they meet the following City of Kissimmee Government definition of City of Kissimmee Entity.

• The term “City of Kissimmee Entity” means any business having a physical location within the boundaries of City of Kissimmee, Florida, at which employees are located and business activity is managed and controlled on a day to day basis. Additionally, the business must have been located within the boundaries of City of Kissimmee for a minimum of 12 months prior to the date the applicable solicitation is issued. This requirement may be evidenced through a recorded deed, an executed lease agreement, or other form of written documentation acceptable to the City. The City shall have the right, but not the obligation, to verify the foregoing requirements.

Tab 6 - Is the Firm a “Certified Woman or Minority Business Enterprise” (5 Points)

• City of Kissimmee Commission has a long-standing commitment to encouraging the utilization of Women and Minority Businesses that do business with the City as vendors. To that end we encourage all of our Contractors to utilize W/MBE sub-contractors where at all possible, irrespective of a company’s certification status.

• If the Contractor is a Woman or Minority owned business then five (5) points will be allocated for this tab.

• Proposers will be allocated points if they are a certified W/MBE as evidenced by providing the documentation described below.

• If the Proposer has a certified W/MBE status, provide documentation of the firms’ certified W/MBE status as defined by the Florida Small and Minority Business Act and as defined in City of Kissimmee Purchasing Procedures.

The City of Kissimmee’s Purchasing Procedures recognize the following to meet the requirement of a certified W/MBE status:

• Valid W/MBE Certification from one of the following:

• Florida Minority Supplier Development Council

• Women Business Enterprise National Council

• The State of Florida Office of Supplier Diversity

• Florida Department of Transportation

• U. S. Small Business Administration

• Federal Aviation Authority

• Other Florida governmental agencies*

* Certifications from other governmental agencies will be considered on a case-by-case basis.

Tab 7 - Surveys of Past Performance (10 Points)

• Provide reference surveys from past clients for all projects identified under Tab 3.

• Completed surveys. (See Exhibit 1) Purchasing will take the average of all three surveys and score as follows;

• Average Score between 9-10 10 Points

• Average Score between 7-8 8 Points

• Average Score between 5-6 6 Points

• Average Score between 3-4 4 Points

• Average Score between 1-2 2 Points

• Average Score of 0 0 Points

4.0 EVALUATION CRITERIA AND SELECTION PROCESS:

Proposals will be evaluated in accordance with this section and all applicable City of Kissimmee Purchasing policies and procedures.

The City shall appoint a selection committee (the “Selection Committee”) that will be responsible for evaluating and scoring/ranking the Proposals in accordance with this Section.

The City will use a competitive selection process based on the Elevation Levels described in this Section. At Elevation Levels 2 and 3, the Selection Committee will score and/or rank the Proposals as applicable.

Selection of a final Proposal will be based upon the following steps and factors:

Elevation Level 1 (Purchasing Requirements Assessment)

The City Purchasing Division shall review all Proposals for conformance with RFP guidelines and detailed submittal requirements. At the City’s discretion, non-conforming Proposals may be eliminated from further consideration and conforming Proposals shall be elevated to Elevation Level 2.

Purchasing will distribute Proposals and evaluation criteria to the Selection Committee.

The Selection Committee may convene to review questions that arise during individual member review of submitted Proposals before Elevation Level 2 to allow for questions, clarifications, explanations, or other discussion to be held before the review of Proposals is completed.

Elevation Level 2 (Selection Committee Evaluation)

• Purchasing shall score each Proposal on the following evaluation criteria:

• Local (Tab 5) 5 points

• W/MBE Certification (Tab 6) 5 points

• Surveys of Past Performance (Tab 7) 10 points

Subtotal Points 20 points

By the process stated under each corresponding Tab description.

• Each Selection Committee member shall score each Proposal on the following evaluation criteria:

• Approach to Project (Tab 2) 30 points

• Experience, Expertise, Personnel, and Technical Resources (Tab 3) 30 points

• Scheduling and Cost Control (Tab 4) 20 points Subtotal Points 80 points

By the following process:

Each Selection Committee member shall determine which of the following descriptions applies to each of the foregoing evaluation criteria:

EXCELLENT (1.0): Of the highest or finest quality; exceptional; superior; superb;

exquisite; peerless.

The Proposer provided information for a given criteria that satisfied the requirements and described specifically how and what will be accomplished in such a manner that exhibited an exceptional and superior degree of understanding, skill, and competency, both qualitatively and quantitatively. The facts included in the narrative (including all supporting documentation, diagrams, drawings, charts, and schedules, etc.) demonstrate the Proposer’s ability to perform and deliver far beyond expectation.

VERY GOOD (0.8): To a high degree; better than or above competent and/or skillful.

The Proposer provided information for a given criteria that satisfied the requirements and described specifically how and what will be accomplished in such a manner that exhibited a very high degree of understanding, skill, and competency, both qualitatively and quantitatively. The facts included in the narrative (including all supporting documentation, diagrams, drawings, charts, and schedules, etc.) demonstrate the Proposer’s ability to perform and deliver beyond expectation.

GOOD (0.6): Having positive or desirable qualities; competent; skilled; above average.

The Proposer provided information for a given criteria that satisfied the requirements and described specifically how and what will be accomplished in such a manner that exhibited a skillful and above-average degree of understanding, skill, and competency, both qualitatively and quantitatively. The facts included in the narrative (including all supporting documentation, diagrams, drawings, charts, and schedules, etc.) demonstrate the Proposer’s ability to perform and deliver at the expected level.

FAIR (0.4): Average; moderate; mediocre; adequate; sufficient; satisfactory; standard.

The Proposer provided information for a given criteria that satisfied the requirements and described sufficiently how and what will be accomplished in a manner that exhibited an adequate and average degree of understanding, skill, and competency, both qualitatively and quantitatively. The facts included in the narrative (including all supporting documentation, diagrams, drawings, charts, and schedules, etc.) demonstrate the Proposer’s ability to perform and deliver at a level slightly below expectation.

POOR (0.2): Inadequate; lacking; inferior in quality; of little or less merit; substandard;

marginal.

The Proposer provided information for a given criteria that did not satisfy the requirements and described in an inadequate manner how and what will be accomplished. The information provided simply reiterated a requirement, contained inaccurate statements or references, lacked adequate information, or was of inferior quality. The facts included in the narrative (including all supporting documentation, diagrams, drawings, charts, and schedules, etc.) demonstrate the Proposer’s ability to perform and deliver at a substandard and inferior level.

UNACCEPTABLE (0.0): The Proposer failed to provide any information for a given criteria, provided information that could not be understood, or did not provide the information for a given category as requested.

After a Selection Committee member has determined the description applicable for each evaluation criterion, the total points available for such criterion shall be multiplied by the factor associated with the applicable description to produce the number of points allocated for that evaluation criterion. For example, a Selection Committee member classifies the “Experience and Expertise” criterion (which shall be worth 25 points for the purpose of this example) as “Very Good” (which is a description factor multiplier of 0.8). The points that Selection Committee member allocated for that evaluation criterion would be 20, calculated as follows: 25 available points x 0.8 applicable description factor multiplier = 20 points.

A Selection Committee member’s total score for each Proposal shall equal the sum of the total points allocated for each evaluation criteria.

When all Selection Committee members have completed their Proposal evaluations, the individual Selection Committee member’s total scores for each Proposal will be added together to produce a final score for each Proposal.

Purchasing will confirm the calculations for the final score for each Proposal. Then, Purchasing shall publish a rank-ordered listing of the Proposals to the Selection Committee with the Proposal receiving the highest point as the highest-ranked Proposal.

If the Selection Committee decides to interview Proposers based on the final scores, then at a minimum the Selection Committee shall elevate the two highest-ranked Proposers to Elevation

Level 3 for interviews. If the Selection Committee decides not to interview Proposers, they will collectively decide if they would like to…