RFP2023-108- Clarifying Questions-2.pdf
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- Solicitation number
- S-C01010-00009292
- Issued by
- Clackamas County, Oregon
About this file
The document is a set of clarifying questions and answers related to RFP 2023-108 for Ballot Packet Preparation and Mailing Services issued by Clackamas County, Oregon. The RFP requests vendors to provide services for preparing and mailing election ballot packets. Work shall be performed according to a schedule approved by the County, with election ballot insertion timelines varying based on the type of election. The RFP is open to out-of-state vendors, but the selected firm must be registered with the Oregon State Business Registry prior to contract execution. The RFP response is due on February 22, 2024 at 2:00 PM.
Regarding pricing, the RFP does not mention specific pricing terms, set asides, incumbents, or funding requirements. The document focuses on clarifying administrative details of the RFP rather than commercial aspects. Respondents are advised to review the full RFP document for complete details on the scope of work, evaluation criteria, and other pertinent information.
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Text version
PH: 503-742-5400 WWW.CLACKAMAS.US
REQUEST FOR PROPOSALS #2023-108
BALLOT PACKET PREPARATION AND MAILING SERVICES
RESPONSE TO CLARIFYING QUESTIONS
February 6, 2024
Note that these are questions submitted by interested firms to the above referenced solicitation. The below answers are for clarification purposes only and in no way alter or amend the RFP as published.
1. In the RFP page 7, we noticed that Section 3.3.2. titled “Work Schedule” did not have text following the heading.
What is requested from the Vendor in regard to the Work Schedule in the Scope of Work?
Answer: Election ballot insertion timelines will vary based on the type of election being conducted. Work shall be performed in accordance with a schedule approved by the County.
2. We noticed on the Proposal Certification page that an Oregon Business Registry Number was requested. Is it a requirement to participate in the RFP for the Vendor to be located in Oregon and/or have an Oregon Business Registry Number? If so, could we still qualify to participate in the RFP as a Vendor headquartered in IL with strategic partners in Oregon?
Answer: Out of state may submit for this project but note that the selected firm must be current with the Oregon
State Business Registry in order for contract execution. Further details can be found at https://sos.oregon.gov/business/pages/starting-business.aspx.
End of Clarifying Questions #2 https://sos.oregon.gov/business/pages/starting-business.aspx
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