03- RFP-200-1171-SC- Solicitation.pdf

SOLICITATION, OFFER, AND AWARD 1. THIS CONTRACT IS A RATED ORDER UNDER DPAS

(15 CFR 700)

RATING OMB Clearance Control Number : 1103-0018

2. CONTRACT NUMBER 3. SOLICITATION NUMBER

RFP-200-1171-SC

SEALED BID (IFB)

X NEGOTIATED

4. TYPE OF SOLICITATION 5. DATE

ISSUED

04/18/2012

6. REQUISITION/PURCHASE

NUMBER

CODE CO

Federal Bureau of Prisons Central Office

320 FIRST STREET NW

Room 5005

WASHINGTON, DC 20534

7. ISSUED BY

Federal Bureau of Prisons Central Office

320 FIRST STREET NW

Room 5005

WASHINGTON, DC 20534

8. ADDRESS OFFER TO (If other than Item 7)

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

L.5 14:00:00 06/18/2012

(Hour) (Date) CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

9. Sealed offers in original and ____________ copies for furnishing the supplies or services in the Schedule will be received at the place specified in item 8, or if handcarried, in the depository located in ______________________________________________________ until ________________ local time _________________

10. FOR

INFORMATION

CALL:

A. NAME

Kurtina Edwards

AREA CODE

NUMBER

616-3215

EXT.

B. TELEPHONE (NO COLLECT CALLS) C. E-MAIL ADDRESS

k4edwards@bop.gov

11. TABLE OF CONTENTS

(X) SEC. DESCRIPTION PAGE(S) (X) SEC. DESCRIPTION PAGE(S)

PART I - SCHEDULE PART II - CONTRACT CLAUSES

X A SOLICITATION/CONTRACT FORM 2 X I CONTRACT CLAUSES 6

X B SUPPLIES OR SERVICES AND PRICES/COSTS 3 PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH

X C DESCRIPTION/SPECS./WORK STATEMENT 143 X J LIST OF ATTACHMENTS 50

X D PACKAGING AND MARKING 1 PART IV - REPRESENTATIONS AND INSTRUCTIONS

X E INSPECTION AND ACCEPTANCE 7 X K REPRESENTATIONS CERTIFICATIONS AND OTHER

STATEMENTS OF OFFERORS

X F DELIVERIES OR PERFORMANCE 2

X L INSTRS., CONDS., AND NOTICES TO OFFERORS 5X G CONTRACT ADMINISTRATION DATA 3

X M EVALUATION FACTORS FOR AWARD 3X H SPECIAL CONTRACT REQUIREMENTS 2

OFFER (Must be fully completed by offeror) NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

In compliance with the above, the undersigned agrees, if this offer is accepted within _______________________ calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

12.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232-8)

10 CALENDAR DAYS(%)

0.00 %

20 CALENDAR DAYS(%)

0.00 %

30 CALENDAR DAYS(%)

0.00 %

0 CALENDAR DAYS(%)

0.00 %

14. ACKNOWLEDGEMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the SOLICITATION for offerors and related documents numbered and dated):

AMENDMENT NO. DATE AMENDMENT NO. DATE

15A. NAME AND

ADDRESS OF

OFFEROR

CODE FACILITY 16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN

OFFER (Type or Print)

15B. TELEPHONE NUMBER

AREA CODE NUMBER EXT.

15C. CHECK IF REMITTANCE ADDRESS IS

DIFFERENT FROM ABOVE - ENTER SUCH

ADDRESS IN SCHEDULE.

17. SIGNATURE 18. OFFER DATE

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

10 U.S.C. 2304(c) ( ) 41 U.S.C. 253(c) ( )

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION: 23. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

ITEM

CODE24. ADMINISTERED BY (if other than Item 7) CODE WRO Federal Bureau of Prisons 727 East Cesar E. Chavez Blvd, Suite B-138 San Antonio, TX 78206

25. PAYMENT WILL BE MADE BY

26. NAME OF CONTRACTING OFFICER (Type or print)

(Signature of Contracting Officer)

27. UNITED STATES OF AMERICA 28. AWARD DATE

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

STANDARD FORM 33 (REV. 9-97)

Prescribed by GSA - FAR (48 CFR) 53.214(c)

RFP-200-1171-SC Page 1 of 37

Table of Contents

Section Description Page Number

A Solicitation/Contract Form B Supplies or Services and Prices/Costs C Description/Specifications/Statement of Work D Packaging and Marking E Inspection and Acceptance F Deliveries and Performance G Contract Administration Data H Special Contract Requirements I Contract Clauses

52.244-6 Subcontracts for Commercial Items (Dec 2010) 52.203-14 Display of Hotline Poster(s) (Dec 2007) 52.217-9 Option to Extend the Term of the Contract (Mar 2000)

J List of Attachments K Representations, Certifications and Other Statements of Offerors L Instructions, Conditions and Notices to Offerors

52.216-27 Single or Multiple Awards (Oct 1995) M Evaluation Factors for Award

RFP-200-1171-SC Page 2 of 37

Section B - Supplies or Services and Prices/Costs

SCHEDULE OF SUPPLIES/SERVICES

CONTINUATION SHEET

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 To provide Residential Reentry Center (RRC) services within the city limits of El Paso,Texas or up to five miles outside of the city limits within the United States

Base Year Period: 01/01/2013 through 12/31/2013

Guaranteed Minimum: 9,855 Inmate Days Estimated Maximum: 23,360 Inmate Days

9,855.000000 DY $____________ $___________________

0001a To provide Residential Reentry Center (RRC) services within the city limits of El Paso,Texas or up to five miles outside of the city limits within the United States

OPTION YEAR #1: 01/01/2014- 12/31/2014

Guaranteed Minimum: 9,855 Inmate Days Estimated Maximum: 24,090 Inmate Days

9,855.000000 DY $____________ $___________________

0001b To provide Residential Reentry Center (RRC) services within the city limits of El Paso,Texas or up to five miles outside of the city limits within the United States

OPTION YEAR #2: 01/01/2015- 12/31/2015

Guaranteed Minimum: 9,855 Inmate Days Estimated Maximum: 24,820 Inmate Days

9,855.000000 DY $____________ $___________________

0001c To provide Residential Reentry Center (RRC) services within the city limits of El Paso,Texas or up to five miles outside of the city limits within the United States

OPTION YEAR #3 ( Leap Year): 01/01/2016- 12/31/2016

Guaranteed Minimum: 9,882 Inmate Days Estimated Maximum: 25,620 Inmate Days

9,882.000000 DY $____________ $___________________

0001d To provide Residential Reentry Center (RRC) services within the city limits of El Paso,Texas or up to five miles outside of the city limits within the United States

OPTION YEAR #4: 01/01/2017- 12/31/2017

Guaranteed Minimum: 9,855 Inmate Days Estimated Maximum: 26,280 Inmate Days

9,855.000000 DY $____________ $___________________

0002 To provide Residential Reentry Center (RRC) services within the city limits of El Paso,Texas or up to five miles outside of the city limits within the United States

Base Year Period: 01/01/2013- 12/31/2013

Guaranteed Minimum: 9,855 Inmate Days Estimated Maximum: 23,360 Inmate Days

9,855.000000 DY $____________ $___________________

0002a To provide Residential Reentry Center (RRC) services within the city limits of El Paso,Texas or up to five miles outside of the city limits within the United States

OPTION YEAR #1: 01/01/2014- 12/31/2014

Guaranteed Minimum: 9,855 Inmate Days Estimated Maximum: 24,090 Inmate Days

9,855.000000 DY $____________ $___________________

0002b To provide Residential Reentry Center (RRC) services within the city limits of El Paso,Texas or up to five miles outside of the city limits within the United States

OPTION YEAR #2: 01/01/2015- 12/31/2015

Guaranteed Minimum: 9,855 Inmate Days Estimated Maximum: 24,820 Inmate Days

9,855.000000 DY $____________ $___________________

0002c To provide Residential Reentry Center (RRC) services within the city limits of El Paso,Texas or up to five miles outside of the city limits within the United States

OPTION YEAR #3 (Leap Year): 01/01/2016- 12/31/2016

Guaranteed Minimum: 9,882 Inmate Days Estimated Maximum: 25,620 Inmate Days

9,882.000000 DY $____________ $___________________

RFP-200-1171-SC Page 3 of 37

0002d To provide Residential Reentry Center (RRC) services within the city limits of El Paso,Texas or up to five miles outside of the city limits within the United States

OPTION YEAR #4: 01/01/2017- 12/31/2017

Guaranteed Minimum: 9,855 Inmate Days Estimated Maximum: 26,280 Inmate Days

9,855.000000 DY $____________ $___________________

Clauses By Full Text

B.1 Services and Prices/Costs

(a) Contractor shall provide Residential Reentry Center (RRC) services for male and female Federal offenders held under the au-thor-ity of various United States Statutes located Within the City limits of El Paso, Texas(or up to five miles outside the city limits) within the United States.

The services will be provided on an indefin-ite-delivery, indefinite-quantity type contract with firm-fixed unit prices according to the guaranteed minimum quantities and estimated maximum quantities outlined above. The minimum requirements for each line item will be satisifed by the Government with both male and female offenders. If multiple awards are made, orders for placement will be made according to the specific programming needs of each particular offender, taking into consideration the geographic proximity of offender release residence and proposed employment locations to the physical location of each awarded contract facility. All of these determinations will be made at the discretion of the Residential Reentry Management Office. Price will be a discriminating factor in conjunction with programming considerations. Activities authorized to issue orders and the procedures for placing orders are de-scribed in both the Statement of Work (SOW) and in subsequent contractual documents, if a contract is/contracts are awarded.

The services will be provided on an indefin-ite-delivery, indefinite-quantity type contract with firm-fixed unit prices according to the guaranteed minimum quantities and estimated maximum quantities outlined above. The minimum requirements for each line item will be satisifed by the Government with both male and female offenders. If multiple awards are made, orders for placement will be made according to the specific programming needs of each particular offender, taking into consideration the geographic proximity of offender release residence and proposed employment locations to the physical location of each awarded contract facility. All of these determinations will be made at the discretion of the Residential Reentry Management Office. Price will be a discriminating factor in conjunction with programming considerations. Activities authorized to issue orders and the procedures for placing orders are de-scribed in both the Statement of Work (SOW) and in subsequent contractual documents, if a contract is/contracts are awarded.

Based on the magnitude of inmate day needs, there are two line items contained in this solicitation. Offerors can submit proposals for any of the two line items, or both line items. Offerors must specify the applicable line item/line items in their proposal submission. It is in the Government's best interest to restrict one award per line item. Therefore, with this solicataion, the Government intends to award up to two contracts for RRC services. The Government reserves the right to make award without discussions and to award any combination of the two line items which is deemed to be in the best interest of the Government, which includes multiple offerors and multiple locations. The estimated maximum requirements with respect to gender are as follows:

74 percent Male and 26 percent Female

*Services are required primarily for full-time resident inmate days; however, a percentage of total estimated inmate days may be used for live-out programs. The number of "Total Estimated Inmate Days" is broken down into the following categories and estimated per-centages:

Fixed price per Regular Inmate days: 80 percent Home Detention Inmate days: 20 percent Furloughed Inmate days: Less than 1 percent

Offerors are advised that all usage amounts above the guaranteed minimum are estimates only. These estimates above the guaranteed minimum are not a representation by the Government to the offeror that the estimated quantities will be required or ordered, or that conditions affecting the requirement will be stable. These estimates above the guaranteed minimum do not constitute a Bureau of Pris-ons usage guarantee or a guarantee of revenue to the offeror. Payment shall be made for actual consumption/usage.

Per diem rates for inmates placed on home detention and furlough shall be one half the full per diem rate. (In the event one half the per diem rate does not divide evenly, round the cents column down).

Pursuant to FAR 17.203(b), the Government’s evaluation shall be inclusive of options.

Pursuant to FAR 17.203(d), offerors may offer varying prices for options, depending on the quantities actually ordered and the dates when ordered.

RFP-200-1171-SC Page 4 of 37

(b) Services are required to be provided in accordance with Part I, Section C, the Statement of Work, with documentation as required.

[END OF SECTION]

RFP-200-1171-SC Page 5 of 37

Section C - Description/Specifications/Statement of Work

Clauses By Full Text

C.1 Statement of Work/Specification

A description of the services to be performed is given in the Statement of Work (see attachment) in this section identified as: Resid-en-tial Reentry Center, August 2007; Revision 01, December 2007, CCB; Revision 02, December 2008, CCB; Revision 03, February 2010, CCB, Revision 04, May 2010, CCB; Revision 05, May 2011, CCB; Revision 06, January 2012 RRMB; Revision 07, February

2012 RRMB.

RFP-200-1171-SC Page 6 of 37

Section D - Packaging and Marking

This Section Is Intentionally Left Blank

RFP-200-1171-SC Page 7 of 37

Section E - Inspection and Acceptance

Clauses By Reference

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text.

Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): www.acquisition.gov

Clause Title 52.246-4 Inspection of Services--Fixed-Price (Aug 1996)

Clauses By Full Text

E.2 Place of Acceptance

In accordance with FAR 46.403(a)(6) and FAR 46.503, the place of acceptance for services under this contract shall be at destination.

E.3 Performance Summary Table

Please see attached table (6 pages).

RFP-200-1171-SC Page 8 of 37

Section F - Deliveries and Performance

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text.

Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): www.acquisition.gov

Clause Title 52.242-15 Stop-Work Order (Aug 1989)

Clauses By Full Text

F.2 Deliveries

In accordance with FAR 16.505(a) and the clause located at FAR 52.216-18 entitled "Ordering", included in Part II, Section I, of this contract, any supplies and services to be furnished under this contract shall be ordered by issuance of task orders by a warranted Con-tracting Officer in the Residential Reentry Contracting Section, Washington, DC.

[END OF SECTION]

F.3 Performance

(a) The Contractor's facility must be fully operational and ready for performance to begin within 120 days after the date of contract award. (For the purpose of this solicitation, "contract award" is defined as the date the award document (either the Standard Form 33 or Standard Form 26) is signed by the Contracting Officer).

(b) The anticipated periods of performance are:

Base Period: 01/01/2013 through 12/31/2013 Option Year 1: 01/01/2014 through 12/31/2014 Option Year 2: 01/01/2015 through 12/31/2015 Option Year 3: 01/01/2016 through 12/31/2016 Option Year 4: 01/01/2017 through 12/31/2017

/(c) The contract shall be effective from date of award through December 31, 2013 with the Government's unilateral right to exer-cise four individual option periods in accordance with the terms of this contract.

(d) Performance requirements above the guaranteed minimum of this solicitation and resulting contract are estimates only. These es-timates above the guaranteed minimum are not representations to offerors or contractors that the estimated maximum requirements (anything above the guaranteed minimum) will be ordered.

(e) The anticipated period(s) of performance are based on the assumptions that funds are available and the Government will make award by September 03, 2012. The initial performance period will depend on the actual date of award and the issuance of a written

RFP-200-1171-SC Page 9 of 37 award or acceptance of offer mailed or otherwise furnished to the successful offeror to result in a binding contract.

F.4 Place of Performance

(a)The Place of Performance is: within the City of El Paso, Texas or up to five miles outside of the city limits within the United States

(b) In accordance with FAR 46.503 and FAR 46.403(a)(6), the Place of Acceptance for services under this contract shall be at

DES-TINATION.

[END OF SECTION}

RFP-200-1171-SC Page 10 of 37

Section G - Contract Administration Data

G.1 Contracting Officer's Technical Representative

(a) The local Residential Reentry Manager (RRM), or his successor, is designated as the Contracting Officer's Technical Repres-entative.

(b) The COTR is responsible for the technical direction of the performance of all work under this contract. The term "technical dir-ec-tion" is defined to include, without limitation, the following:

(1) Directions to the contractor which re-direct the contract effort, shift work emphasis between areas or tasks, require pursuit of cer-tain lines of inquiry, fill in details or otherwise serve to accomplish the contractual scope of work.

(2) Supply information to the Contractor which assists in the interpretation of technical portions of the Statement of Work.

(3) Review, inspect, and accept reports and information to be provided by the Contractor to the Government under the contract.

(4) Evaluate the performance and certify all invoices for payment.

(c) Technical direction must be within the general scope of work stated in the contract. The COTR does not have authority to, and may not issue, any direction which:

(1) Constitutes an assignment of additional work outside the general scope of the contract.

(2) Constitutes a change as defined in the contract clause entitled "Changes".

(3) Change any of the expressed terms, conditions, fixed price, or time for contract performance. Any such revisions shall be au-thor-ized in writing only by the Contracting Officer.

(d) In the event the COTR desires a change to the contract within one or more of the categories as defined in (1) through (3) of para-graph (b), he must direct such request to the Contracting Officer. The Contracting Officer will handle such request within applic-able laws and regulations.

(e) During the term of the contract, the Contracting Officer, or his successor, shall administer the contract on behalf of the Gov-ern-ment. Technical matters which cannot be resolved by the Contractor and the COTR as well as other contractual difficulties, are to be brought to his immediate attention. The Contracting Officer may be reached at the address and telephone number shown on the SF 33, block 10.

[END OF SECTION]

G.2 Payment Schedule

In consideration of the Contractor's satisfactory performance of services called for under this contract, the Government shall make payment to the Contractor at the fixed daily rates identified in the schedule. The rates cover one person per inmate day. The Gov-ernment shall not be billed for two days when a resident is admitted one evening and removed the following morning. The Contractor shall not bill for the day of departure. The day of a resident's escape or absconding from custody or supervision shall be considered the day of departure for billing purposes. (See Section C, SOW, Chapter 18, Escape Procedures).

G.3 Billing Procedure

(a) The Government will make payments to the Contractor on a monthly basis, promptly after receipt of an appropriate invoice.

In-voices must include the appropriate contract number.

(b) In accordance with FAR 52.232-33, Payment by Electronic Funds Transfer -Central Contractor Registration (Oct 2003), payment will be made via Electronic Funds Transfer to the account designated by the Contractor.

(c) For reimbursements not covered in the computed per inmate day rate (i.e., hospital, prescriptions, etc.) which have been authorized

RFP-200-1171-SC Page 11 of 37 by the COTR, a separate invoice shall be submitted.

(d) Submit Invoices to:

Federal Bureau of Prisons Attn: Residential Reentry 727 East Cesar E. Chavez Blvd., Suite B-138 San Antonio, TX 78206

G.4 Key Personnel

In accordance with the clause entitled "Change in Key Personnel" included in Part I, Section H, the following positions are considered key personnel for Major-Use Facilities:

Facility Director

Case Manager

Social Services Coordinator

G.5 Electronic Subcontracting Reporting System (eSRS)

In accordance with FAR 52.219-9, the offeror agrees to submit the Individual Subcontracting Report (ISR), formerly theSF-294, and Summary Subcontracting Report (SSR), formerly the SF-295, as applicable. Pursuant to FAR 19.704, the Federal Bureau of Prisons requires submission of these reports as follows:

The ISR is due semi-annually and at contract completion, always within 30 days after the close of each reporting period unless oth-er-wise directed by the Contracting Officer. Normally, these deadlines are April 30th for the period ending March 31st and October 30th for the period ending September 30th. A separate report is also due within 30 days after contract completion. Reports are re-quired when due, regardless of whether there has been any subcontracting activity since the inception of the contract or since the last reporting period.

The SSR must be submitted annually (for twelve months ending September 30th). Reports are due 30 days after the close of each re-porting period.

Additional information concerning the Electronic Subcontracting Reporting System (eSRS) program can be located at ht-tp://www.acquisition.gov/ and http://esrs.gov/.

G.6 Agency Ombudsman - Task/Delivery Order Contracts (Indefinte Quantity)

As required by the Federal Acquisition Regulation (FAR) 16.504(a)(4)(v), a solicitation and contract for an indefinite quantity must include the name, address, telephone number, fax number, and e-mail address of the Agency Task and Delivery Order Ombudsman, if multiple awards may be made. The Ombudsman must review complaints from contractors and ensure they are afforded a fair oppor-tunity to be considered, consistent with the procedures in the contract.

The Ombudsman must be a Senior Agency Official who is independent of the Contracting Officer and may be the Agency's Competi-tion Advocate. The Bureau of Prisons Competition Advocate is desuignated as the Ombudsman for task/delivery order contracts. The name and contact information for the Agency Ombudsman is:

Helen Marberry Assistant Director Program Review Division 320 First Street, N. W.

Washington, D.C. 20534 Telephone: (202) 307-1076 Fax Number: (202) 616-2100 E-mail: hmarberry@bop.gov

RFP-200-1171-SC Page 12 of 37

G.7 Evaluation of Contractor Performance Utilizing CPARS (Apr 2011)

The services, although not directly supervised, shall be reviewed by Federal Bureau of Prisons (BOP) staff to ensure contract compli-ance. The contractor's performance will be evaluated in accordance with Federal Acquisition Regulation (FAR) 42.15. Contract monit-oring reports will be prepared by the Contracting Officer's Technical Representative (COTR) or Contract Monitor (CM) and main-tained in the contract file.

In accordance with FAR 42.1502 and 42.1503, agencies shall prepare an evaluation of contractor performance and submit it to the Past Performance Information Retrieval System (PPIRS). The BOP utilizes the Department of Defense (DOD) web-based Contractor Performance Assessment Reporting System (CPARS) to provide contractor performance evaluations. The contractor shall provide and maintain a current e-mail address throughout the life of the contract. The contractor will receive an e-mail from the Focal Point thru the following website address webptsmh@navy.mil when the contractor is registered in CPARS. The e-mail will contain a "user ID" and temporary password to register in the CPARS system. The contractor must be registered to access and review its evaluation and/or provide a response. If assistance is required when registering, please contact the Contracting Staff/Focal Point.

(End of Clause)

[END OF SECTION]

(End of Clause)

RFP-200-1171-SC Page 13 of 37

Section H - Special Contract Requirements

H.1 Change in Key Personnel

Following contract award, any change in key personnel during contract performance is subject to the review and approval of the Res-idential Reentry Manager. The Contractor shall submit evidence that the qualifications of the prospective replacement personnel are equal to or greater than personnel vacating the positions. Such requests for review and approval shall be in writing.

H.2 Contract Performance

(a) Any request to alter the facility following contract award must provide evidence supporting the contractor's right to use the proposed facility. Acceptable evidence of right to use is limited to deeds, leases, bills of sale, options to lease, options to buy, contin-gency leases or contingency deeds.

(b) Offerors shall submit proof that the local law enforcement agency with primary justification (e.g., Chief of Police, Sheriff) and at least two levels of local government officials (e.g., City Council Member, Mayor, County Board Member, City Commissioner) have been notified of their intent to change facility location. The notification will identify the specific location of the new facility.

The proof shall be a signed copy of each notification* sent via registered or certified mail to the Chief Executive Officer of the law enforcement agency and two levels of public officials of the geographical area in which the new facility is located. The notification shall provide an accurate description of the program services the contractor provides under their contract to include, but not limited to, the contractor's mission statement; the size of the new facility; the specific address location of the new facility; the type of offender the Statement of Work indicates will be placed at the new facility; and the contractor's inmate accountability practices.

*[The offerors shall use the mandatory Sample Community Notification Letter in Section J, Attachment 4, when notifying the above-mentioned officials.]

(c) Subsequent to award the contractor shall notify the Contracting Officer's Technical Representative (COTR) advising of any request to change facility locations. The Bureau of Prisons will inspect the contractor's place of performance to ensure compliance with the Safety and Sanitation requirements of the Statement of Work. The contractor will be advised of identified areas of non-compliance and will be required to correct the non-compliant areas in accordance with the Statement of Work and reasonable guidance provided by the COTR. If the place of performance is not in compliance by the established performance date, the contract may be terminated for default.

(d) The contractor, when requesting a change in performance location, is required to provide proof of zoning. This proof shall be provided with the initial request to change locations.

(e) The initial request to change performance sites will be made to the COTR. The request shall be in writing and accompanied by the following documentation: (1) proof of right to use; (2) proof of zoning; (3) proof of law enforcement/ geopolitical notification; and (4) evidence that the Bureau of Prisons will receive some benefit for modifying the contract to change the place of performance.

The Contracting Officer, with the assistance of Legal Counsel and the COTR, shall determine whether substantial evidence of proper zoning and other ordinance or regulatory compliance has been provided by the Contractor.

The contractor's failure to provide satisfactory proof may result in termination of the contract for default.

For purposes of this provision, a "necessary local official" means an employed or elected person whose opinion, approval, or con-cur-rence as to the propriety of the use of proposed sites is required under any and all applicable laws of the city, town, village, or muni-cipality in which the RRC is to be located.

H.3 Protected Religious Activities

Protected Religious Activities. Religious exercise can come up in Residential Reentry Centers (RRC's) in a variety of ways and is governed by the Department's regulation guaranteeing "Equal Treatment For Faith-Based Organizations" [28 CFR 38.1(b)], as well as by federal constitutional and statutory law.

(1) An offender may ask for a time and place to individually pray, study, or worship. Federal law requires that a federally-funded Con-tractor allow offenders in an RRC reasonably frequent opportunity to engage on their own in these "inherently religious activit-ies" throughout the week.

(2) An offender may ask an RRC staff to lead or join him or her in inherently religious activity. If an offender in an RRC makes such a request, Contractor staff may accommodate the request when such activity would not interfere with the contracted services, RFP-200-1171-SC Page 14 of 37 when the religious activity occurs in a separate time or location from the services provided under the contract and if attendance or par-ticipation by offenders and staff is voluntary. A separate location does not need to be a separate building but must be an area that, at the time of religious activity, is not being used to provide services under the contract and is not otherwise open to the offender popula-tion.

(3) An RRC Contractor may offer inherently religious services to offenders outside of, and in addition to, its contract with the Gov-ernment as long as the services are offered in a separate time or location (as defined above in paragraph 2) from the services provided under the contract and if attendance or participation by offenders is voluntary. For example, the BOP permits but would not reim-burse a contractor to provide offenders with a chaplain to assist offenders who request spiritual counsel, prayer, instruction from a sac-red text, or the opportunity to worship. Unless specifically requested in the solicitation, such services should not be included as part of a pro-posal and will not be considered in the evaluation process.

RFP-200-1171-SC Page 15 of 37

Section I - Contract Clauses

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text.

Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): www.arnet.gov/far

Clause Title 52.253-1 Computer Generated Forms (Jan 1991)

52.249-8 Default (Fixed-Price Supply and Service) (Apr 1984)

52.249-2 Termination for Convenience of the Government (Fixed-Price) (Apr 2012)

52.248-1 Value Engineering (Oct 2010)

52.246-25 Limitation of Liability--Services (Feb 1997)

52.244-6 Subcontracts for Commercial Items (Dec 2010)

52.243-1 Alt I Changes--Fixed Price (Aug 1987)- Alternate I (Apr 1984)

52.242-13 Bankruptcy (July 1995)

52.237-3 Continuity Of Services (Jan 1991)

52.233-4 Applicable Law for Breach of Contract Claim (Oct 2004)

52.233-3 Protest after Award (Aug 1996)

52.233-1 Alt I Disputes (July 2002)- Alternate I (Dec 1991)

52.232-9 Limitation on Withholding of Payments (Apr 1984)

52.232-8 Discounts For Prompt Payment (Feb 2002)

52.232-33 Payment by Electronic Funds Transfer--Central Contractor Registration (Oct 2003)

52.232-25 Prompt Payment (Oct 2008)

52.232-23 Assignment Of Claims (Jan 1986)

52.232-18 Availability Of Funds (Apr 1984)

52.232-17 Interest (Oct 2010)

52.232-11 Extras (Apr 1984)

52.232-1 Payments (Apr 1984)

52.229-3 Federal, State and Local Taxes (Apr 2003)

52.227-2 Notice and Assistance Regarding Patent and Copyright Infringement (Dec 2007)

RFP-200-1171-SC Page 16 of 37

Clause Title 52.227-1 Authorization and Consent (Dec 2007)

52.225-13 Restrictions on Certain Foreign Purchases (June 2008)

52.224-2 Privacy Act (Apr 1984)

52.224-1 Privacy Act Notification (Apr 1984)

52.223-6 Drug Free Workplace (May 2001)

52.223-18 Encouraging Contractor Policies To Ban Text Messaging While Driving (Aug 2011)

52.222-54 Employment Eligibility Verification (Jan 2009)

52.222-50 Combating Trafficking in Persons (Feb 2009)

52.222-43 Fair Labor Standards Act and Service Contract Act - Price Adjustment (Multiple Year and Option Contracts)

(Sep 2009)

52.222-41 Service Contract Act of 1965. (Nov 2007)

52.222-40 Notification of Employee Rights Under the National Labor Relations Act (Dec 2010)

52.222-4 Contract Work Hours and Safety Standards Act - Overtime Compensation (July 2005)

52.222-37 Employment Reports Veterans (Sep 2010)

52.222-36 Affirmative Action for Workers with Disabilities (Oct 2010)

52.222-35 Equal Opportunity for Veterans (Sep 2010)

52.222-3 Convict Labor (June 2003)

52.222-26 Equal Opportunity (Mar 2007)

52.222-21 Prohibition of Segregated Facilities (Feb 1999)

52.219-9 Alt II Small Business Subcontracting Plan (Jan 2011)- Alternate II (Oct 2001)

52.219-8 Utilization of Small Business Concerns (Jan 2011)

52.219-4 Notice of Price Evaluation preference for HUBZone Small Business Concerns (Jan 2011)

52.219-16 Liquidated Damages-Subcontracting Plan (Jan 1999)

52.215-8 Order of Precedence--Uniform Contract Format (Oct 1997)

52.215-21 Requirements for Certified Cost or Pricing Data and Data Other Than Certified Cost or Pricing

Data--Modifications (Oct 2010)

52.215-2 Audit and Records--Negotiation (Oct 2010)

52.215-18 Reversion or Adjustment of Plans for Postretirement Benefits (PRB) Other than Pensions (July 2005)

52.215-15 Pension Adjustments and Asset Reversions (Oct 2010)

52.215-13 Subcontractor Certified Cost or Pricing Data--Modifications (Oct 2010)

52.215-11 Price Reduction for Defective Certified Cost or Pricing Data--Modifications (Aug 2011)

52.210-1 Market Research (APR 2011)

RFP-200-1171-SC Page 17 of 37

Clause Title 52.209-6 Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or

Proposed for Debarment (Dec 2010)

52.204-7 Central Contractor Registration (Feb 2012)

52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper (May 2011)

52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards (Feb 2012)

52.203-8 Cancellation, Rescission, and Recovery of Funds for Illegal or Improper Activity (Jan 1997)

52.203-7 Anti-Kickback Procedures (Oct 2010)

52.203-6 Restrictions On Subcontractor Sales To The Government (Sept 2006)

52.203-5 Covenant Against Contingent Fees (Apr 1984)

52.203-3 Gratuities (Apr 1984)

52.203-13 Contractor Code of Business Ethics and Conduct (Apr 2010)

52.203-12 Limitation On Payments To Influence Certain Federal Transactions (Oct 2010)

52.203-10 Price Or Fee Adjustment For Illegal Or Improper Activity (Jan 1997)

52.202-1 Definitions (Jan 2012)

Clauses By Full Text

52.24-403-70 Notice of Contractor Personnel Security Requirements (OCT 2005)

Compliance with Homeland Security Presidential Directive-12 (HSPD-12) and Federal Information Processing Standard Publication 201 (FIPS 201) 1 entitled "Personal Identification Verification (PIV) for Federal Employees and Contractors," Phase I.

1.Long-Term Contractor Personnel:

In order to be compliant with HSPD-12/PIV I, the following investigative requirements must be met for each new long-term 2 con-tractor employee whose background investigation (BI) process begins on or after October 27, 2005:

a. Contractor Personnel must present two forms of identification in original form prior to badge issuance (acceptable documents are listed in Form I-9, OMB No. 1615-0047, "Employment Eligibility Verification," and at least one document must be a valid State or Federal government-issued pic-ture ID);

b. Contractor Personnel must appear in person at least once before a DOJ official who is responsible for checking the identification documents. This identity proofing must be completed sometime during the clearance process but prior to badge issuance and must be documented by the DOJ official;

c. Contractor Personnel must undergo a BI commensurate with the designated risk level associated with the duties of each position.

Outlined below are the minimum BI requirements for each risk level:

• High Risk -Background Investigation (5 year scope)

• Moderate Risk -Limited Background Investigation (LBI) or Minimum Background Investigation (MBI)

• Low Risk -National Agency Check with Inquiries (NACI) investigation

d. The pre-appointment BI waiver requirements for all position sensitivity levels are a: 1) Favorable review of the security question-naire form; 2) Favorable fingerprint results; 3) Favorable credit report, if required;3 4) Waiver request memorandum, including both the Office of Personnel Management schedule date and position sensitivity/risk level; and 5) Favorable review of the National Agency Check (NAC) 4 portion of the applicable BI that is determined by position sensitivity/risk level.

A badge may be issued following approval of the above waiver requirements. If the NAC is not received within five days of OPM's scheduling date, the badge can be issued based on a favorable review of the Security Questionnaire and the Federal Bureau of In-vest-igation Criminal History Check (i.e., fingerprint check results).

e. Badge re-validation will occur once the investigation is completed and favorably adjudicated. If the BI results so justify, badges is-sued under these procedures will be suspended or revoked.

RFP-200-1171-SC Page 18 of 37

2. Short-Term Contractor Personnel: It is the policy of the DOJ that short-term contractors having access to DOJ information systems and/or DOJ facilities or space for six months or fewer are subject to the identity proofing requirements listed in items 1a. and 1b.

above. The pre-appointment waiver re-quirements for short-term contractors are:

a. Favorable review of the security questionnaire form; b. Favorable fingerprint results; c. Favorable credit report, if required;5 and d.

Waiver request memorandum indicating both the position sensitivity/risk level and the duration of the appointment. The commen-sur-ate BI does not need to be initiated.

A badge may be issued following approval of the above waiver requirements and the badge will expire six months from the date of is-suance. This process can only be used once for a short-term contractor in a twelve month period. This will ensure that any consecut-ive short-term appointments are subject to the full PIV-I identity proofing process.

For example, if a contractor employee requires daily access for a three or four-week period, this contractor would be cleared according to the above short-term requirements. However, if a second request is submitted for the same contractor employee within a twelve-month period for the purpose of extending the initial contract or for employment under a totally different contract for another three or four-week period, this contractor would now be considered "long-term" and must be cleared according to the long-term re-quirements as stated in this interim policy.

3. Intermittent Contractors: An exception to the above-mentioned short-term requirements would be intermittent contractors.

a. For purposes of this policy, "intermittent" is defined as those contractor employees needing access to DOJ information systems and/ or DOJ facilities or space for a maximum of one day per week, regardless of the duration of the required intermittent access. For ex-ample, the water delivery contractor that delivers water one time each week and is working on a one-year contract.

b. Contractors requiring intermittent access should follow the Department's escort policy. Please reference the August 11, 2004, and January 29, 2001, Department Security Officer policy memoranda that conveys the requirements for contractor facility escorted ac-cess.

c. Due to extenuating circumstances, if a component requests unescorted access or DOJ IT system access for an intermittent con-tract-or, the same pre-employment background investigation waiver requirements that apply to short-term contractors are required.

d. If an intermittent contractor is approved for unescorted access, the contractor will only be issued a daily badge. The daily badge will be issued upon entrance into a DOJ facility or space and must be returned upon exiting the same facility or space.

e. If an intermittent contractor is approved for unescorted access, the approval will not exceed one year. If the intermittent contractor requires unescorted access beyond one year, the contractor will need to be re-approved each year.

4. An individual transferring from another department or agency shall not be re-adjudicated provided the individual has a current (within the last five years), favorably adjudicated BI meeting HSPD-12 and DOJ's BI requirements.

5. The DOJ's current escorted contractor policy remains unchanged by this acquisition notice.

Notes:

1. FIPS 201 is available at: www.csrc.nist.gov/publications/fips/fips201/FIPS-201-022505.pdf

2. Under HSPD-12, long-term contractors are contractors having access to DOJ information systems and/or DOJ facilities or space for six months or longer. The PIV-I identity proofing process, including initiation and adjudication of the required background invest-iga-tion, is required for all new long-term contractors regardless of whether it is the current practice to issue a badge. The second phase of HSPD-12 implementation (PIV-II) requires badge issuance to all affected long-term contractors.

3. For contractors in position sensitivity/risk levels above level 1, a favorable review of a credit check is required as part of the pre-appointment waiver package.

4. In order to avoid a delay in the hiring process, components should request an Advance NAC Report when initiating in-vestigations to OPM. Per OPM ' s instructions, to obtain an Advance NAC Report, a Code " 3" must be placed in block " B " of the " Agency Use Only " section of the investigative form. This report is available for all case types.

5.For contractors in position sensitivity/risk levels above level 1, a favorable review of a credit check is required as part of the pre-appointment waiver package.

(End of Clause)

[END OF SECTION]

52.27-103-72 DOJ Contractor Residency Requirement Bureau of Prisons (JUNE 2004)

For three of the five years immediately prior to submission of an offer/bid/quote, or prior to performance under a contract or com-mit-ment, individuals or contractor employees providing services must have:

1. legally resided in the United States (U.S.);

2. worked for the U.S. overseas in a Federal or military capacity; or

RFP-200-1171-SC Page 19 of 37

3. been a dependent of a Federal or military employee serving overseas.

If the individual is not a U.S. citizen, they must be from a country allied with the U.S. The following website provides current in-form-ation regarding allied countries: http://www.opm.gov/employ/html/citizen.htm.

By signing this contract or commitment document, or by commencing performance, the contractor agrees to this restriction.

(End of Clause)

52.203-14 Display of Hotline Poster(s) (Dec 2007)

(a) Definition.

"United States," as used in this clause, means the 50 States, the District of Columbia, and outlying areas.

(b) Display of fraud hotline poster(s). Except as provided in paragraph (c)--

(1) During contract performance in the United States, the Contractor shall prominently display in common work areas within business segments performing work under this contract and at contract work sites--

(i) Any agency fraud hotline poster or Department of Homeland Security (DHS) fraud hotline poster identified in paragraph (b)(3) of this clause; and

(ii) Any DHS fraud hotline poster subsequently identified by the Contracting Officer.

(2) Additionally, if the Contractor maintains a company website as a method of providing information to employees, the Contractor shall display an electronic version of the poster(s) at the website.

(3) Any required posters may be obtained as follows:

Poster(s) Obtain from DOJ Fraud Hotline Poster

Office of In-spector Gener-al (OIG), Fraud Detec-tion Office, ATTN: Poster Request, 1300 N 17th Street, Ste. 3200, Ar-lington, VA 22209

(Contracting Officer shall insert- (i) Appropriate agency name(s) and/or title of applicable Department of Homeland Security fraud hotline poster); and

(ii) The website(s) or other contact information for obtaining the poster(s).)

(c) If the Contractor has implemented a business ethics and conduct awareness program, including a reporting mechanism, such as a hotline poster, then the Contractor need not display any agency fraud hotline posters as required in paragraph (b) of this clause, other than any required DHS posters.

(d) Subcontracts. The Contractor shall include the substance of this clause, including this paragraph (d), in all subcontracts that exceed $5,000,000, except when the subcontract--

(1) Is for the acquisition of a commercial item; or

(2) Is performed entirely outside the United States.

(End of clause)

52.209-9 Updates of Publicly Available Information Regarding Responsibility Matters (JAN 2011)

(a)(1) The Contractor shall update the information in the Federal Awardee Performance and Integrity Information System (FAPIIS) on a semi-annual basis, throughout the life of the contract, by posting the required information in the Central Contractor Registration database at http://www.ccr.gov.

(b)(1) The Contractor will receive notification when the Government posts new information to the Contractor’s record.

RFP-200-1171-SC Page 20 of 37

(2) The Contractor will have an opportunity to post comments regarding information that has been posted by the Government. The comments will be retained as long as the associated information is retained, i.e., for a total period of 6 years. Contractor comments will remain a part of the record unless the Contractor revises them.

(3)(i) Public requests for system information posted prior to April 15, 2011, will be handled under Freedom of Information Act pro-cedures, including, where appropriate, procedures promulgated under E.O. 12600.

(ii) As required by section 3010 of Public Law 111-212, all information posted in FAPIIS on or after April 15, 2011, except past per-formance reviews, will be publicly available.

(End of clause)

52.215-19 Notification of Ownership Changes (Oct 1997)

(a) The Contractor shall make the following notifications in writing:

(1) When the Contractor becomes aware that a change in its ownership has occurred, or is certain to occur, that could result in changes in the valuation of its capitalized assets in the accounting records, the Contractor shall notify the Administrative Contracting Officer (ACO) within 30 days.

(2) The Contractor shall also notify the ACO within 30 days whenever changes to asset valuations or any other cost changes have oc-curred or are certain to occur as a result of a change in ownership.

(b) The Contractor shall--

(1) Maintain current, accurate, and complete inventory records of assets and their costs;

(2) Provide the ACO or designated representative ready access to the records upon request;

(3) Ensure that all individual and grouped assets, their capitalized values, accumulated depreciation or amortization, and remaining useful lives are identified accurately before and after each of the Contractor's ownership changes; and

(4) Retain and continue to maintain depreciation and amortization schedules based on the asset records maintained before each Con-tractor ownership change.

(c) The Contractor shall include the substance of this clause in all subcontracts under this contract that meet the applicability require-ment of FAR 15.408(k).

(End of clause)

52.216-18 Ordering (Oct 1995)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from the date established by the notice to proceed through a period not to exceed the last day of the base period as set forth in Sections B and F, or the last day of an option period, if ex-ercised, as set forth in Sections B and F.

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c) If mailed, a delivery order or task order is considered "issued" when the Government deposits the order in the mail. Orders may be issued orally, by facsimile, or by electronic commerce methods only if authorized in the Schedule.

(End of clause)

52.216-19 Order Limitations (Oct 1995)

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than 1 inmate day, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the con-tract.

(b) Maximum order. The Contractor is not obligated to honor--

(1) Any order for a single item in excess of the estimated maximum 23,360 inmates days for the Base Year Period; estimated maxim-um of 24,090 inmate days for Option Year 1; estimated maximum of 24,820 inmate days for Option Year 2; estimated maximum of 25,620 inmate days for Option Year 3; and estimated maximum 26,280 inmate days for Option Year 4; and the same for Line Items 2

(2) Any order for a combination of items in excess of the estimated maximum 23,360 inmates days for the Base Year Period;…