RFP-Woods-Signed.pdf

Dickinson State University Request for Proposals - Furniture

SPO ONLINE

This solicitation is posted on SPO Online at: https://www.nd.gov/omb/vendor Click on “Bidding Opportunities.” Go to “Recent Solicitations” and find this solicitation.

Vendors must check this website for any amendments and notices related to this solicitation.

Uploading Response using State Procurement Office Online system (SPO Online): Vendors may upload a Response to the SPO Online system. Use “Upload Response” to upload a maximum of five, clearly labeled documents before the Closing Deadline.

Important Uploading Requirements: The maximum file size allowed is 50mb per file. All field entries must be alphanumeric. Dashes and underscores are allowed; however the system DOES NOT accept other special characters such as apostrophe, & symbol, quotation marks, etc.

Offerors will receive an email confirmation from infospo@nd.gov that the upload response was received including the “File Description” for the uploaded files. Review this email to ensure all files were successfully uploaded. If you do not receive an email confirmation, the upload was not successful, and you will need to upload the files again. If you do not receive an email confirmation after the reattempt, contact the Procurement Officer or the State Procurement Office at infospo@nd.gov or 701-328-2740.

Visit https://www.nd.gov/omb/vendor/bidder-resources for the SPO Electronic Response Job Aid which describes how to submit an electronic response

Title:

DSU Request for Furniture Vendors regarding the DSU Woods Residence Hall Renovation

Purchasing Agency: Dickinson State University

Number: 110.8-15-025 Procurement Officer: Kayla Noah

Date Issued: 7/15/2025 Telephone: 701-502-4359

Question Deadline: 8/1/2025 E-mail: Kayla.noah@dickinsonstate.edu

Closing Deadline: 8/15/2025

SUBMISSION INSTRUCTIONS

Responses may be submitted using one (1) of the delivery methods listed below. Responses must be received by the Purchasing Agency by the Closing Deadline. Vendors assume the risk of the delivery method selected.

Late responses will be rejected.

Mailing/Delivery Address: Submit response to the address listed to the right. Contact the Procurement Officer to confirm receipt.

Number:

Closing Deadline: 9/15/2025 Purchasing Agency: Dickinson State University Address: 291 Campus Drive City, State, Zip Code: Dickinson, ND 58601

Emailed Responses Allowed: Responses may be emailed directly to the Procurement Officer, Kayla Noah at kayla.noah@dickinsonstate.edu AND Assistant Dean of campus Life, Mackenzie Hicks at mackenzie.b.hicks@dickinsonstate.edu https://www.nd.gov/omb/vendor mailto:infospo@nd.gov mailto:infospo@nd.gov https://www.nd.gov/omb/vendor/bidder-resources mailto:kayla.noah@dickinsonstate.edu mailto:mackenzie.b.hicks@dickinsonstate.edu

BIDDER INSTRUCTIONS

1. Contact the Procurement Officer as soon as possible with any questions related to the solicitation. A solicitation amendment will be issued if changes are made to this solicitation. A person or firm interested in submitting a proposal should ensure all communications related to the procurement are only with the designated point of contact. This section does not restrict communication with state officials or any member of the legislative assembly unless the state official or member of the legislative assembly is involved directly with the procurement for which the person is interested or has submitted a bid or proposal (N.D.C.C. § 54-44.4-01.1).

2. Dickinson State University must receive the response by the closing deadline. Late responses will be rejected.

3. The vendor assumes the risk of the response delivery method selected. Contact the Procurement Officer to confirm receipt.

4. Dickinson State University does not pay sales tax. Contact the Procurement Officer for the tax exemption number and certificate. (State sales tax exemption #: E-2001. Federal Employer Identification Number 45-0309764.)

5. Prices must be delivered prices (F.O.B. Destination). The successful vendor must pay all transportation and handling charges and file any claims with the carrier for breakage or other losses.

6. Prices must be based upon the specified unit of measure. In the event of mathematic differences between the unit price and extended total price, the unit price will prevail.

7. Award will be made to the lowest responsible vendor considering conformity with specifications, terms of delivery, quality, and serviceability. Responses that do not meet specifications and solicitation requirements will be rejected.

8. N.D.C.C. § 44-08-01 related to ND preference laws shall be applied to any responses received from out-of-state vendors.

9. Contact the Procurement Officer to receive a bid summary.

10. Vendors must complete Bidders List Registration to receive notice of bidding opportunities. Contact Vendor Registry at infospo@nd.gov or 701-328-2683. Register online at: www.nd.gov/omb/vendor.

TERMS AND CONDITIONS

1. The Vendor must comply with all applicable State and Federal laws.

2. All material and workmanship are subject to inspection by the Dickinson State University. Dickinson State University reserves the right to reject any commodities or services and terminate the contract if the Vendor fails to comply with the specifications, terms and conditions, or the seller’s express or implied warranties. Rejected commodities will be removed at the Vendor’s expense. Failure to satisfactorily perform may result in suspension or debarment from the State Bidders List.

3. Dickinson State University may make a payment using a government credit card. Vendor will accept a government credit card without passing the processing fees for the government credit card back to Dickinson State University .

4. Dickinson State University shall make payment under this Contract within forty-five (45) calendar days after receipt of a correct invoice.

5. Supplemental terms and conditions on vendor documents are null and void, unless specifically accepted in writing by the Dickinson State University. All automated end user agreements (e.g. click-through) are specifically excluded, null and void. Clicking shall not represent acknowledgement or agreement to any terms and conditions contained in that agreement. Terms and conditions contained within any documents furnished by the Contractor, including packing slips, shall not supersede the terms and conditions of this contract.

6. This procurement and the resultant contract are subject to all applicable state laws, rules, policies and procedures.

Authorized Signature: Date:

July 15, 2025 mailto:infospo@nd.gov http://www.nd.gov/omb/vendor

Request for Quote Response Sheet

Title: DSU is requesting proposals from furniture vendors regarding the DSU Woods Residence Hall Renovation.

Dickinson State University is seeking vendor proposals for the furnishing of the newly renovated Woods Residence Hall. Upon completion, the facility will feature three distinct room types: traditional dormitory rooms, suite-style rooms without lounge space, and suite-style rooms with dedicated lounge areas.

In addition to individual living spaces, the building will include multiple shared-use areas for student engagement and relaxation. The basement level will house a full kitchen and a large communal lounge. Secondary lounge spaces will also be available on both the first and second floors.

Bedroom Furnishings Vendors are requested to supply the following bedroom furniture items, with quantities of 126 units each:

• Twin XL bedframes with adjustable height (non-lofted design)

• 3-drawer dressers, no wider than 30 inches, storable under bedframes

• 2-door wardrobes with 2 drawers, not exceeding 72 inches in height and 36 inches in width

• Student desks, up to 30 inches wide; may be standalone or integrated with bedframes

• Desk chairs, designed to support at least 300 pounds

All bedroom furniture should be durable, mobile, and suitable for frequent student use.

Lobby and Lounge Furnishings Furniture for lobby and lounge areas should offer a variety of comfortable and functional seating and workspace options.

Suggested items include, but are not limited to:

• Lounge chairs and sofas/love seats

• Study desks and chairs

• Communal tables

• Informal lounge seating

Vendors are encouraged to propose furniture solutions that balance durability, comfort, and versatility to support a dynamic student living environment.

Please contact Mackenzie B. Hicks at mackenzie.b.hicks@dickinsonstate.edu for questions and further information.

Number: 110.8-15-025

Delivery (F.O.B. Destination) Address: Dickinson State University, Woods Hall, 841 5th St W, Dickinson, ND 58601

Billing Address: Dickinson State University, 291 Campus Drive, Dickinson, ND 58601 Delivery Date: December 15, 2025

RESPONSE

Item No. QTY UNIT DESCRIPTION UNIT PRICE TOTAL PRICE

Please forward responses to kayla.noah@dickinsonstate.edu

Award will be made: All GRAND

TOTAL

mailto:mackenzie.b.hicks@dickinsonstate.edu

Can your firm meet the delivery date requirements? (Circle One) YES NO

Vendor Delivery Date (After Receipt of Order):

Vendor Name:

Address:

City: State: Zip Code:

Contact Person: Title:

Telephone: Email: