RFP-W-1681.pdf

RFP-W-1681.docx Last printed 10/22/2025 7:21:00 AM

Lori M. Stone, Mayor

Purchasing Division Office of the Controller One City Square, 4th Floor, Suite 425

Warren, MI 48093-5289

Phone (586) 574-4675

FAX (586) 574-4614

RFP-W-1681 OCTOBER 22, 2025

REQUEST FOR PROPOSALS:

ELECTRONIC REQUESTS FOR PROPOSALS TO DESIGN, FABRICATE AND INSTALL TWO (2) CUSTOM

DISPLAY CASES FOR THE CITY OF WARREN FIRE DEPARTMENT ARE BEING PUBLICLY ACCEPTED BY THE

CITY OF WARREN PURCHASING DIVISION.

ELECTRONIC PROPOSALS MUST BE ENTERED INTO THE BIDNET (MITN) PROCUREMENT SYSTEM ON, OR

BEFORE, 12:30 PM, WEDNESDAY, NOVEMBER 12, 2025.

PLEASE SEE SPECIAL INSTRUCTIONS ON PAGE TWO (2) OF THE PROPOSAL FORM

A PUBLIC PROPOSAL OPENING WILL TAKE PLACE AT 1:00 PM EST ON NOVEMBER 12, 2025. VIA A ZOOM

MEETING, WHICH WILL BE HOSTED BY THE CITY COUNCIL OFFICE. PLEASE JOIN THE ZOOM MEETING

BETWEEN 12:50 AND 1:00 PM EST, ON THE DAY OF THE PROPOSAL OPENING IN ORDER TO VIEW OR

LISTEN TO THE PROPOSAL OPENING.

LINK TO ZOOM MEETING:

https://cityofwarren.zoom.us/j/81954042966?pwd=2tUlvZ9iJFSDfWZpntpGUxVHrUOlY5.1

ZOOM CALL-IN#: 1 312 626 6799

ZOOM MEETING ID: 819 5404 2966

ZOOM MEETING PASSWORD: 886221

Addenda, clarifications and changes to the proposal documents shall be obtained on line by registering (free registration available) for the MITN system as follows: 1) go to www.mitn.info select the Michigan MITN System, 2) select vendor registration at the top of the page, 3) review the vendor registration options that are available to vendors and then, 4) sign up to register.

You should register for:

41540 – CASEWORK, WOOD 91427 - CARPENTRY

91488 – WOOD, INCLUDES ARCHITECTURAL WOODWORK 96793 – WOOD AND WOOD PRODUCTS

A MANDATORY PRE-BID MEETING AND SITE VISIT is scheduled for Thursday, October 30th, 2025, at

9:00 A.M. local time at Fire Station #5 located at 30619 Schoenherr Road, Warren, MI 48088.

Additional information or any questions can be answered by contacting the Purchasing Agent, Craig

Treppa of the City of Warren, Purchasing Division preferably by e-mail, ctreppa@cityofwarren.org , subject: RFP-W-1681.

Sincerely, Craig Treppa

Purchasing Agent https://cityofwarren.zoom.us/j/81954042966?pwd=2tUlvZ9iJFSDfWZpntpGUxVHrUOlY5.1

WWW.MITN.INFO%20

mailto:ctreppa@cityofwarren.org

RFP-W-1681 CITY OF WARREN Page 2 of 16

Company Name: ______________________________________________

RFP TERMINOLOGY

A. This Request for Proposal document may be referred to as “RFP,” “Bid,” or “Proposal.”

B. This RFP may refer to The City of Warren as “City.”

C. This RFP may refer to the entity or individual submitting a proposal as “Bidder,” “Proposer,”

“Contractor,” “Independent Contractor,” or “Vendor.”

SPECIAL INSTRUCTIONS FOR ELECTRONIC PROPOSAL SUBMISSION:

The City will require the vendor to perform the following, via the BidNet (MITN) system, within the bid solicitation, in order to have the bid considered for award:

1. The proposer shall complete the proposal form in its entirety, sign Page Three (3) and all other appropriate areas (pricing pages, clauses, etc.), scan the document, and upload the completed document (pages 1-16) with your electronic proposal submission.

2. If the Vendor has any questions regarding the steps needed to complete the electronic proposal submission, they shall contact the BidNet (MITN) help desk at 1-800-835-4603. Select

Option 2 when prompted.

3. Electronic proposals must be entered no later than the proposal due date and time. The BidNet

(MITN) system will prohibit Vendors from entering proposal information after the scheduled due date/time.

4. The City of Warren shall not have access to proposal results until after the scheduled due date and time.

5. The proposal opening shall be made available to the public via a ”Zoom Meeting”. Interested parties will need to access the Zoom app and enter the Meeting ID # and the Password in order to obtain access to the public proposal opening. Interested members of the public may view or listen to the results at that time.

6. The Zoom Meeting Call-in #, ID# and password for this proposal opening can be found on the first page of this bid document.

7. The link to view the proposal opening via “Zoom Meeting” can be found on the first page of this bid document.

8. The public shall have the ability to join the Zoom Meeting any time after 12:50 pm EST on the bid due date.

9. The public proposal opening via “Zoom” shall occur at 1:00 pm EST on the bid due date.

INSPECTION CLAUSE:

All proposers will be held liable to have visited the work site(s) and familiarize themselves with the nature of the work and conditions under which the work will be performed. It is the responsibility of all proposers to accurately the area that will house the display cabinet. No extras will be allowed for failure to properly measure, inspect, or account for working conditions.

A mandatory pre-bid meeting has been scheduled for Thursday, October 23, 2025 at 9:00 am local time at Fire Station #5 located at 30619 Schoenherr, Warren, MI 48088.

Authorized signature for _________________________________________________________

Inspection Clause

RFP-W-1681 CITY OF WARREN Page 3 of 16

SIGNATURE PAGE

THE UNDERSIGNED PROPOSES TO DESIGN, FABRICATE AND INSTALL TWO (2) CUSTOM DISPLAY CASES

FOR THE CITY OF WARREN FIRE DEPARTMENT in accordance with the proposed specification, at the price indicated herein.

DESCRIPTION QTY: UNIT PRICE TOTAL PRICE

FURNISH AND INSTALL CUSTOM DISPLAY CASE 2 EA $ $

IT IS MANDATORY OF ALL PROPOSERS TO RETURN THIS SHEET FULLY COMPLETED AND

SIGNED BY AN AUTHORIZED REPRESENTATIVE WITH THEIR ELECTRONIC PROPOSAL. FAILURE TO PROPERLY SIGN

IN THE AREA PROVIDED BELOW MAY RESULT IN YOUR PROPOSAL NOT BEING ACCEPTED.

FAILURE TO COMPLY WITH THE REQUIREMENTS, PROCEDURES, AND PROVIDE INFORMATION

AS REQUESTED BY THIS DOCUMENT MAY RESULT IN DISQUALIFICATION.

The undersigned has carefully checked the Proposal submission and understands that they shall be responsible for any error or omission in this proposal offer and is in receipt of all addenda as issued.

Signature of ______________________________________________________ DATE: _______________________

Authorized Company Representative

_______________________________________ COMPANY NAME: __________________________________

(Print name of Signature)

ADDRESS CITY STATE ZIP CODE

TELEPHONE NUMBER FAX NUMBER E-MAIL ADDRESS

WARRANTY (If Applicable)

EXCEPTIONS: Where an exception to any specification is taken, such exception shall be clearly indicated in this proposal.

ACKNOWLEDGMENT OF ADDENDA

In the event that any addenda are posted on the MITN system, acknowledge receipt of the addenda by indicating the addenda number below and sign in the space provided. A copy of each addenda posted should be included in your proposal:

Addenda #1: _______________ Signed: _____________________________________

Addenda #2: _______________ Signed: _____________________________________

RFP-W-1681 CITY OF WARREN Page 4 of 16

A. GENERAL INFORMATION:

A1. OVERVIEW/OBJECTIVE

The City of Warren Fire Department is seeking electronic proposals from qualified contractors to furnish and install two (2) identical wooden display cases in total (one (1) to be installed at each of its new fire stations per the proposal form and specification). The City wishes to contract with a qualified firm that can fulfill the City’s performance and technical requirements as completely, efficiently, and as timely as possible, at the lowest total cost to the City and with the least possible disruption to City operations.

A2. POINT OF CONTACT FOR QUESTIONS

Upon review of this entire document, each Proposer is encouraged to submit any and all questions you may have regarding this RFP, via e-mail, to Craig Treppa, Purchasing Agent for the City of

Warren, at ctreppa@cityofwarren.org. Proposers shall tabulate all questions and submit to the

Purchasing Agent no later than Wednesday, November 5th, 2025 at 2:00 pm local time. The City of

Warren will not respond to questions submitted after this date.

Except as otherwise directed, Proposers are not to communicate with other parties within The City of Warren regarding this RFP without prior written permission from the Purchasing Agent. The City’s

Purchasing Division is the only office authorized to change any of the terms, conditions and/or specifications related to this RFP.

A3. PRICE CLAUSE/CONTRACT PERIOD

The proposed prices shall be held firm for 120 days or final proposal award, whichever comes first, except for the successful respondent whose proposal pricing shall be held firm for the contract period.

The City of Warren reserves the right to join the selected vendor in the negotiation of pricing, delivery, terms and/or other conditions, prior to each new extension, when it is determined to be to the mutual benefit of both parties.

All work performed by the successful Contractor shall be paid at the agreed upon rates and fees.

A4. DISQUALIFICATION

Failure to comply with the requirements, procedures, and provide information as requested by this document may result in disqualification.

A5. NON-COLLUSION

By signing this proposal, the vendor certifies that the proposal submitted has been arrived at independently and has been submitted without collusion with any other vendor of services described in the Request For Proposal Document, designed to limit independent bidding or competition.

A6. WORKMANSHIP

Where not more specifically described in any of the various sections of these specifications, workmanship shall conform to all of the methods and operations of best standards and accepted practices of the trade or trades involved, and shall include all items of fabrication, construction or installation regularly furnished or required for completion of the services. All work shall be executed by personnel skilled in their respective lines of work.

mailto:ctreppa@cityofwarren.org

RFP-W-1681 CITY OF WARREN Page 5 of 16

B. INSURANCE REQUIREMENTS:

INSURANCE CERTIFICATE MUST BE SUBMITTED BY THE INSURANCE AGENCY, NOT THE PROPOSER.

The Awarded Vendor shall be required to provide the City with certificates of insurance naming the City of Warren, City of Warren Municipal Building Authority, Downtown Development Authority, Tax Increment Finance Authority, the 37th District Court, all elected appointed officials, employees and volunteers as individuals acting within the scope of their authority, AS AN

ADDITIONAL INSURED.

It is understood and agreed by naming the City of Warren as additional insured, coverage afforded is considered to be primary, and any other insurance the City of Warren may have in effect shall be considered secondary and/or excess.

Additionally, the awarded vendor shall provide language, within the “Description of Operations” section, that “AGREES TO WAIVE THEIR INSURER’S RIGHT OF SUBROGATION UNDER ITS POLICIES”.

The awarded vendor shall provide the following coverage and limits (Sub-contractors utilized by the awarded bidder shall be subject to these same conditions).

COMMERCIAL GENERAL LIABILITY:

The following coverage is part of the General Liability policy:

Policy should be on an OCCURRENCE BASIS WITH COMBINED SINGLE LIMITS.

General Aggregate $2,000,000

Products/Completed Operations Aggregate $1,000,000

Personal & Advertising Injury $1,000,000

Each Occurrence $1,000,000

Fire Damage-Any one fire $ 50,000

Medical Expense-Any one person $ 5,000

Per project aggregate limit, Independent contractor’s coverage, Broad form property damage

Blanket contractual liability coverage

AUTOMOBILE LIABILITY:

Automobile liability insurance coverage shall be $1,000,000 combined single limit for any auto and include hired autos and non-owned autos.

WORKERS’COMPENSATION INSURANCE:

Workers’ compensation insurance shall be statutory under the State of Michigan Workers’

Compensation Act. Coverage shall include a minimum $500,000.00 Employer’s Liability Coverage.

Insurance certificates shall contain a provision to the effect that the insurance company SHALL

NOTIFY the City at least thirty (30) days prior to CANCELLATION OR MATERIAL CHANGE of the insurance.

If any of the above coverages expire during the term of this contract, the Contractor shall deliver renewal certificates and endorsements to The City of Warren at least ten (10) days prior to the expiration date.

( ) Can meet insurance as indicated.

( ) Cannot meet the insurance as indicated.

Authorized signature for ______________________________________________________________

Insurance Clause

RFP-W-1681 CITY OF WARREN Page 6 of 16

C. GENERAL CONDITIONS: (Effective March 28, 2025)

SIGNATURE

Proposals and all information requested of the vendor shall be entered in the appropriate space on the proposal form and Signature Page. Failure to do so may disqualify your offer.

An authorized officer or employee of the vendor shall sign all proposals.

ELECTRONIC PROPOSAL SUBMISSION

Electronic proposals shall be submitted via the BidNet (MITN) system by the date specified and at or prior to the time specified to be considered. Late proposals, e-mail, telegraphic, sealed, or telephone proposals will NOT be accepted.

The proposer is required to submit their bid electronically via the BidNet (MITN) system in order to be considered for award.

Proposals received after 12:30 pm of the date they are due will not be accepted.

RELATIONSHIP DISCLOSURE

It is required that any relationship (business or personal) to a City employee or official be disclosed. This includes employment or other professional engagements.

DISQUALIFICATION

Failure to comply with the requirements or the procedures set forth herein may result in disqualification.

ALTERATION OF PROPOSAL DOCUMENTS

Vendor changes or alterations to the proposal documents, including the specification, may result in the proposal being considered non-responsive and/or the Proposer being debarred. The only authorized vendor changes to the proposal documents will be in the areas provided for the

Proposer’s response including the “Exceptions” section of the proposal and on separate attached sheets submitted by the vendor. Vendor shall clearly identify product offered and deviations from the specification. If a change or alteration to the proposal document is undetected, and the proposal is awarded the contract, the original terms, conditions, and specification in the authorized version of the proposal document will be applicable during the terms of the contract. Proposers are responsible for ensuring they have obtained all relevant documents including amendments, clarifications, changes, drawings, etc. as made available by the City.

PRICES

Prices quoted shall be for new products in current production unless otherwise specified. Where refurbished or discontinued items are offered they shall be clearly identified as such.

Prices quoted shall be exclusive of any rebates due the City. Any rebates the City may be entitled to should be shown as a separate line item and include expiration date.

Corrections and/or modifications received after the proposal closing time specified will not be accepted.

Unit prices prevail.

All information shall be entered in ink or typewritten. Mistakes may be crossed out and corrections inserted before submission of your proposal. The person signing the proposal shall initial corrections in ink.

All prices will be proposed F.O.B. DESTINATION, INCLUDE ALL DELIVERY AND ANY ADDITIONAL

CHARGES and remain in effect as specified in the proposal.

RFP-W-1681 CITY OF WARREN Page 7 of 16

AWARD

Unless otherwise stated in the proposal documents, the City cannot guarantee exclusivity of the contract for the proposed products or services.

Award of the proposals shall be based upon a combination of factors, including but not limited to, adherence to proposal requirements, references and any other factors that may be in the City’s best interest.

The City reserves the right to reject any and all proposals, and to waive any defect or irregularity in proposals. The City reserves the right to accept and separate items in the proposal and to accept the proposal that, in the opinion of the City, is to the best advantage and interest of the public we serve. The City also has the right to re-solicit proposals if it is deemed to be in the best interest of the

City.

The City reserves the right to reject low proposals which have major deviations from our specifications; to accept a higher proposal which has only minor deviations. By signing the proposal, Proposers agree to accept a split award unless the Proposer clearly indicates that it takes Exception.

The proposal will be awarded to that responsible, responsive firm whose proposal, conforms to this solicitation and will be most advantageous to the City, with regard not only to price but also to availability of product, location and quality of product considered.

The City reserves the right to award all line items, to make no award or to award on an individual line item basis, whichever is deemed to be in the best interest of the City.

Time of delivery may be a consideration in the award.

The City reserves the right to consider as unqualified to perform the contract any proposer who does not habitually perform with its own forces seventy-five (75%) of the work involved.

TERMINATION

1. Failure to Perform. The City may terminate a proposal award for the failure to perform a term of the proposal specifications to the satisfaction of the City. The City shall provide ten (10) days advance written notice to the Awarded Vendor for the failure to perform services or for the violation of any other term of the proposal specifications. Unless futile or the violation is recurring, the City shall provide notice and the opportunity to cure the violation prior to termination. Such notice to cure shall be given in writing by first-class mail. In the event of a dispute, or in order to avoid interruption of service, the City may engage another to perform the work and the Awarded Vendor shall be responsible for any costs the City incurs as a result of the Awarded Vendor’s violation. The

City may withhold payment to offset any damages the City incurs as a result of the Awarded

Vendor’s violation.

2. At Will. A proposal award may be terminated at will by the City upon a minimum of thirty (30) days prior written notice to the Awarded Vendor. In the event of termination as provided in this subsection, the Awarded Vendor will be compensated for all services performed and approvable reimbursable expenses from the inception date to the termination date provided the services performed and the expenses were provided in accordance with the proposal specifications.

Payment shall be made upon the Awarded Vendor delivering to the City all information and materials retained by the Awarded Vendor, affiliates, or subcontractors in performing the services described in the proposal specifications, whether completed or in progress.

3. MISREPRESENTATION. In addition, the City may reject this Proposal, or cancel a contract with an

Awarded Vendor, if there is evidence of any misleading or intentionally fraudulent information or documents provided in connection with this Proposal.

RFP-W-1681 CITY OF WARREN Page 8 of 16

SPECIFICATION

Brand names and numbers, when used, are for reference to indicate the character or quality desired, unless specifically stated “No Substitutes”.

Alternate items of the same quality will be considered, provided your offer clearly describes the article. Offers for alternate items shall state the brand and number, or level or quality. When the bidder does not state brand, or level of quality, it is understood the offer is exactly as specified.

All products and services shall be in accordance with all applicable federal, state and local statutes, rules, ordinances, etc.

All personnel shall have the appropriate licenses with endorsements for the work performed.

In addition, any personnel driving a vehicle on City property shall have the appropriate valid driver’s license and have or exceed minimum statutory insurance requirements.

E-VERIFY

Any proposer, attesting to his proposal by signature, is affirming that the Proposer has registered with, participates in and utilizes the E-Verify Program (or any successor program implemented by federal

Department of Homeland Security and Social Security Administration) to verify the work status of all newly hired employees employed by the Proposer.

NON-IRAN LINKED BUSINESSES

By signing below, Proposer certifies and agrees on behalf of Proposer and the company submitting this proposal the following: (1) that the Proposer is duly authorized to legally bind the company submitting this proposal; (2) that the company submitting this proposal is not an “Iran linked business,” as defined in Section 2(e) of the Iran Economic Sanctions Act, being Michigan Public Act No. 517 of

2012; and (3) that Proposer and the company submitting this proposal will immediately comply with any further certifications or information submissions requested by the City in this regard.

ASSIGNMENT OF AGREEMENT – OTHER CONTRACTORS.

The Awarded Vendor shall not assign the contract or any part thereof without the written consent of the City.

PERIOD AGREEMENTS

No Exclusive Contract/Additional Services. The Awarded Vendor agrees and understands that the contract shall not be construed as an exclusive agreement and that the City may, at any time, secure similar or identical services at its sole option.

Any contract executed pursuant to this Proposal, which is for a specific term shall include for an extension of the contract term, at the option of the City, as follows:

The City shall have the sole option to extend the contract herein for a period of two months by written notice to the Awarded Vendor exercising the option served at least ten days prior to the expiration date of the contract. In the event such option is exercised by City, all of the provisions of the contract shall remain in full force and effect other than the date of expiration of the contract.

PAYMENT TERMS

The City’s normal payment terms are 45 days in connection with cash discounts specified with this proposal. Time will be computed from the date of complete delivery of services, supplies, or equipment, as specified, or from the date correct invoices are received in the Office of the City

Controller, if the latter is later than the date of delivery. Prices will be considered as net if no cash discount is shown.

RFP-W-1681 CITY OF WARREN Page 9 of 16

Progress payments will be made on the basis of hours of work completed during the course of the engagement in accordance with the firm's fee proposal. Interim billings shall cover a period of not less than a calendar month.

MICHIGAN FREEDOM OF INFORMATION ACT (FOIA)

All costs incurred in the preparation and presentation of this proposal, in any way whatsoever, shall be wholly absorbed by the Proposer. All supporting documentation shall become the property of the City unless requested otherwise at the time of submission. Michigan FOIA requires the disclosure, upon request, of all public records that are not exempt from disclosure under Section 13 of the Act, which are subject to disclosure under the Act. Therefore, confidentially of information submitted in response to this RFP is not assured.

EQUAL OPPORTUNITY CLAUSE

This contract requires adherence to the equal opportunity clause, 41 CFR § 60-1.4.

EXCEPTIONS TO THE PROPOSAL SOLICITATION

Each individual/group shall provide a list of Exceptions taken to this proposal. Any Exceptions taken shall be identified and explained in writing. An Exception is defined as the individual/group’s inability to meet a mandatory requirement or exceed a requirement in the manner specified in the proposal solicitation. If the Proposer provides an alternative solution when taking an Exception to a requirement, the benefits of this alternative solution shall be explained. The City reserves the right to accept or reject any Exception whichever is deemed to be in the best interest of the City.

WITHDRAWAL OF PROPOSAL

Proposers may withdraw their proposals by submitting a written request over the signature of an authorized individual to the Purchasing Department any time prior to the submission deadline.

Proposers may thereafter submit a new proposal prior to the deadline. Modification or withdrawal of the proposal in any manner, oral or written, will not be considered if submitted after the deadline.

DEFAULT TO CITY

It is understood that any Proposer who is in default to the City at the time of opening its proposal shall have its proposal declared null and void.

PROPOSER DISCLOSURE

The Proposer declares that it has not, nor will it, provide gifts, gift certificates, entertainment, favors, or other gratuities to a City official, employee, agent, or volunteer, or to their families.

The Proposer acknowledges that if it violates this policy then the City may terminate the contract with the Proposer.

INDEMNITY CLAUSE

To the extent permitted by law, the Contractor shall indemnify the City, its officers, employees, agents, and boards and commissions from and against any claim of liability; penalties; damages;

attorney fees; professional advisors’ fees; settlements; or other fees or expenses arising from or in connection with goods provided and services performed under this Invitation to Bid. The Contractor shall provide the Warren City Attorney’s Office with all documents filed in any proceeding related to this Invitation to Bid in which any of the above-listed people or entities are named.

MICHIGAN LAW TO CONTROL

The Parties intend for this Agreement to be construed in accordance with Michigan law as it exists at the time of this Agreement. Disputes arising out of this Agreement shall be litigated in the State court having jurisdiction over Macomb County, Michigan. If a dispute arises that requires resolution in Federal court, it shall be litigated in the United States District Court for the Eastern District of

Michigan.

RFP-W-1681 CITY OF WARREN Page 10 of 16

AMERICAN WITH DISABILITIES ACT

Whenever applicable, the Contractor shall perform work in accordance with the American with

Disabilities Act, 42 USC § 12101 et seq, (including corresponding rules, regulations, and design standards), the Persons with Disabilities Civil Rights Act, MCL 37.1101 et seq. and City ordinances relating to accessibility.

APPENDIX A OF TITLE VI PLAN

During the performance of this contract, the contractor, for itself, its assignees, and successors, in interest (hereinafter referred to as the “contractor”) agrees, as follows:

1. COMPLIANCE WITH REGULATIONS. The contractor shall comply with Regulations relative to nondiscrimination in Federally-assisted programs of the Department of Transportation, Title 49, Code of Federal Regulations, Part 21, as they may be amended from time to time (hereinafter referred to as the Regulations), which are herein incorporated by reference and made a part of this contract.

2. NONDISCRIMINATION. The contractor, with regard to the work performed by it during the contract, shall not discriminate on the grounds of race, color, sex, or national origin in the selection, retention, and treatment of subcontractors, including procurements of materials in the discrimination prohibited by Section 21.5 of the Regulation, including employment practices when the contractor covers a program set for in Appendix B of the Regulations.

3. SOLICITATION FOR SUBCONTRACTS, INCLUDING PROCUREMENTS OF MATERIALS AND EQUIPMENT.

In all solicitations either by competitive bidding or negotiation made by the contractor for work to be performed under a subcontract, including procurements of materials or leases of equipment, each potential subcontractor or supplier shall be notified by the contractor of the contractor’s obligations under the contract and the Regulations relative to nondiscrimination on the grounds of race, color, sex, or national origin.

4. INFORMATION AND REPORTS. The contractor shall provide all information and reports required by the Regulations, or directives issues pursuant thereto, and shall permit access to its books, records, accounts, other sources of information, and its facilities as may be determined by the State Highway

Department or the Federal Highway Administration to be pertinent to ascertain compliance with such Regulations or directives. Where any information required of a contractor is in the exclusive possession of another who fails or refuses to furnish this information, the contractor shall so certify to the State Highway Department or the Federal Highway Administration, as appropriate, and shall set forth what efforts it has made to obtain the information.

5. SANCTIONS FOR NONCOMPLIANCE. In the event the contractor’s noncompliance with the nondiscrimination provisions of this contract, the State Highway Department shall impose such contract sanctions as it or the Federal Highway Administration may determine to be appropriate, including, but not limited to:

a. Withholding payments to the contractor under the contract until the contractor complies and/or

b. Cancellation, termination or suspension of the contract, in whole or in part.

6. INCORPORATION OF PROVISIONS. The contractor shall include provisions of paragraphs (1) through (6) in every subcontract, including procurement of material and leases of equipment, unless exempt by the Regulations, or directives issued pursuant thereto. The contractor shall take such action with respect to any subcontract or procurement as the State Highway Department or the

Federal Highway Administration may direct as a means of enforcing such provisions including sanctions for noncompliance: provided, however, that, in the event a contractor becomes involved in, or is threatened with, litigation with a subcontractor or supplier as a result of such direction, the contractor may request the State Highway Department to enter into such litigation to protect the interests of the State, and, in addition, the contractor may request the United States to enter into such litigation to protect the interests of the United States.

RFP-W-1681 CITY OF WARREN Page 11 of 16

SAFETY DATA SHEETS

IMPORTANT: All City purchases require SAFETY DATA SHEETS where applicable, in compliance with the Occupational Safety and Health Administration (OSHA) Hazard Communication Standard.

THE ABOVE GENERAL CONDITIONS ARE CONSIDERED IN FORCE UNLESS SPECIFICALLY ADDRESSED IN

ANOTHER SECTION OF THE PROPOSAL DOCUMENT

We have read and acknowledge the above GENERAL CONDITIONS

(Signature)

RFP-W-1681 CITY OF WARREN Page 12 of 16

D. SERVICES TO BE PROVIDED:

The two (2) display cases will be built into designated spaces within the stations and will be used to display station-specific memorabilia, such as:

• A brass helmet;

• Brass bell;

• Axe;

• Pike pole;

• Other historical items.

The awarded vendor shall be responsible for all shipping, materials, fabrication, delivery, and installation of the display cabinets at the two fire stations indicated below.

LOCATION FOR THE DISPLAY CASES

One display case shall be installed at each of the following fire stations:

Fire Station #1

23211 Van Dyke

Warren, MI 48089

Fire Station #5

30619 Schoenherr

Warren, MI 48088

SPECIFICATIONS

Both display cabinets shall be identical and follow the specifications below.

• Overall Dimensions o 46.5” W x 95.5” H x 18” D

• Shelving o Two (2) tempered glass shelves, 3/8” thickness o Three (3) adjustable tempered glass shelves, 3/8” thickness

• Lighting o 3-Way LED extrusion on sides and top

• Drawers o Two (2) drawers with finger pull, 6” H, soft-closing

• Base o 6” H base, constructed of plywood

• Construction o All cabinet parts to be built of melamine o All sides to be 2” thickness o Finish/Color to be determined to match existing station lockers

• Glass o Tempered safety glass

RFP-W-1681 CITY OF WARREN Page 13 of 16

ADDITIONAL REQUIREMENTS

• Cabinets shall be constructed of wood and tempered glass;

• Integrated lighting must provide clear, even illumination of display contents;

• Final design and finish shall harmonize with the existing station interior and lockers.

CONTRACTOR RESPONSIBILITIES

• Attend a Mandatory Pre-Proposal Meeting to review and fully understand the full scope of work;

• Provide detailed quote that includes the following:

o Pricing for materials, shipping, fabrication, and installation o Project timeline for completion

E. SELECTION PROCESS:

Interested parties are invited to respond to this RFP document. Responses to this Request for Proposal will be reviewed in detail by the Committee in compliance with the City of Warren’s Purchasing

Ordinance.

D. QUESTIONNAIRE:

Please submit your responses immediately following each question.

Please provide detailed answers to each question. Please be as concise and accurate in your responses as possible. A simple yes or no answer may not be sufficient. Provide the question and responses in the same sequence as shown below.

D1. GENERAL INFORMATON:

1. Vendor name: _________________________________________________________________________

2. Established: Year __________ State __________

3. Type of organization:

a. Individual: b. Partnership: _______

c. Corporation: ________ d. Professional Limited Liability Company:

e. Other: __________

4. Provide business address, e-mail address, fax number and telephone number.

D2. QUALIFICATIONS:

1. Please list the materials you will use when creating display cases.

2. Are you able to meet the insurance requirements (please include a copy of a current insurance certificate)?

RFP-W-1681 CITY OF WARREN Page 14 of 16

3. Please discuss your experience and performance on comparable projects.

4. Explain what qualities differentiate you from others that may be submitting proposals for this project.

5. Provide drawings/mock ups/measurements/and materials being used for the display cabinet.

6. Provide any additional information to assist the City in understanding the look and quality of the display cabinets.

7. Provide a Project timeline for completion of the project.

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E. REFERENCES:

Please list references that you have provided similar work.

1. Customer: _____________________________________________________ Year: _______________

Address: ________________________________________________________________________________

Contact Name: ____________________________________ Phone: _____________________________

Email Address: __________________________________________________________________________

General Description of the Services Provided: ____________________________________________

2. Customer: _____________________________________________________ Year: _______________

3. Customer: _____________________________________________________ Year: _______________

RFP-W-1681 CITY OF WARREN Page 16 of 16

CHECK LIST FOR PROPOSERS

MISTAKES OR OMISSIONS CAN RESULT IN THE REJECTION OF YOUR PROPOSAL.

Important items for you to check are included in but not limited to, those listed below.

This checklist is furnished only to assist you in submitting a proper proposal. Check as you read.

_____ Is your electronic proposal properly signed?

_____ Will your proposal be submitted electronically on time? Late proposals will not be considered. Proposals shall be received electronically via the BidNet (MITN) system 12:30

P.M., on the date that the proposals are due.