RFP Video Production.docx

This RFP document concerns professional video production, public information, and media training services solicited by the Philadelphia Police Department in Pennsylvania. The City seeks comprehensive deliverables including recruitment and promotional videos, social media video packages, photography, graphic design products, digital marketing materials, recruitment campaign assets, media training curriculum, communications plans, edited video files, and monthly progress reports to support the Department's recruitment and communications efforts. Questions regarding the RFP were to be answered by September 30, 2026, with proposals due October 5, 2026 at 5:00 p.m. Philadelphia Local Time and questions due by September 21, 2026. The anticipated contract award date is October 12, 2026, with contract execution by October 30, 2026. The initial contract term runs from November 1, 2026 through October 18, 2027, with an option for the City to add up to three additional one-year terms at its sole discretion.

The contract carries a fixed-price cap of $99,000 total, with applicants required to provide detailed line-item cost breakdowns and confirm agreement to hourly rates established by the Police Department for services beyond the fixed-price training component. The City encourages Local Business Entity (LBE) certification and considers Local Impact and certified LBE status as positive evaluation factors; LBE applicants must demonstrate specific business licensing, tax filing, and operational requirements within Philadelphia. Travel costs are reimbursable only if approved by the Department and in accordance with City policy following Federal Government Maximum Per Diem rates. All contractors must comply with Philadelphia regulations including business licensing, tax obligations, the 21st Century Minimum Wage and Benefits Standard, and mandatory Transparency in Business disclosures for contracts valued at or over $99,000. Required insurance includes General Liability of $1 million per occurrence, Workers' Compensation at statutory limits, and Professional Liability of $500,000 minimum. Proposals must include company profile, proposed scope of work (limited to 10 pages), schedule, cost proposal, personnel qualifications, references, financial capacity documentation, exceptions to terms and conditions, and the required Transparency in Business disclosure.