POLICE Response date extension.docx

This is a notification of date changes for a Request for Proposals issued by the City of Philadelphia Police Department for professional video production, public information, and media training services to support recruitment and communications efforts. The solicitation requires vendors to deliver recruitment and promotional videos, social media video packages, photography, graphic design products, digital marketing materials, recruitment campaign assets, media training curriculum, communications plans, edited video files, and monthly progress reports. The revised proposal submission deadline is 5:00 p.m. Philadelphia Local Time on October 5, 2026, with questions due by September 21, 2026. The contract has an initial term beginning November 1, 2026, and extending through October 18, 2027, with an option for the City to add up to three additional one-year renewal terms at its sole discretion. Anticipated contract selection is scheduled for October 12, 2026, with execution targeted for October 30, 2026.

The contract carries a fixed-price cap of $99,000 total, with vendors required to provide detailed line-item cost breakdowns and confirm agreement to hourly rates established by the Police Department for services beyond the fixed-price training component. Travel costs are reimbursable only with prior approval and in accordance with City policy and Federal Government Maximum Per Diem rates. The City encourages Local Business Entity (LBE) certification and considers Local Impact and LBE status as positive evaluation factors. All contractors must comply with Philadelphia regulations including the 21st Century Minimum Wage and Benefits Standard, mandatory Transparency in Business disclosures, and insurance requirements including General Liability of $1 million per occurrence, Workers' Compensation at statutory limits, and Professional Liability of $500,000 minimum. Monthly payment occurs upon completion and approval of specified work.