RFP-TT-00001-2015 Temp Java Staffing 7-31-15.docx

STATE OF COLORADO

REQUEST FOR PROPOSALS (RFP) and RESPONSE COVER SHEET TITLE: RFP-TT-00001-2016 Temporary IT Java Staffing Per the attached specifications, Terms and Conditions.

Submit Proposal to:

State of Colorado Department of State 1700 Broadway, #200 Denver, CO 80290

Attn:

Marcia Bartelheim

RFP Due Date:

8/21/15

INSTRUCTIONS:

Offeror completes this Cover Page, signs in BLUE INK, and submits with its proposal.

Offeror must be registered with the State of Colorado VSS by the closing date/time of the Request for Proposals.

Offeror (Vendor) F.E.I.N.:

Delivery Date: Authorized Signature:

Signature acknowledges acceptance of all Terms and Conditions of the solicitation.

Typed/Printed Name and Title: Legal Company Name:

Doing Business As:

Address:

City: Phone Number:

Contact for Clarifications:

Title: Phone Number: E-mail Address:

Payment Terms:

Within 45 days of receipt of invoice

Fax Number:

IMPORTANT NOTE: The following must be on the outside of the sealed proposal Envelope/Container: Offeror Name, Solicitation Number, Closing Date, Closing Time, Offeror’s E-mail Address

Note: Telegraphic or electronic proposals (Fax, Western Union, Telex, e-mail, etc.) cannot be accepted directly in the Department of State as a sealed proposal for the original proposal. Offerors are urged to read the solicitation document thoroughly before submitting a proposal.

Offeror to answer and acknowledges by its signature above:

· Offeror has reviewed the General and Special Provisions in the Sample Model Contract ______Yes

· Offeror proposes changes to the General Provisions in the Sample Model Contract ________Yes/_______No

· Offeror has reviewed Section 1.18, Protested Solicitations and Awards: Yes Colorado Revised Statutes Title 24, Article 109, Entitlement to Cost, in part states: “When a protest is sustained administratively or upon administrative or judicial review and the protesting bidder or offeror should have been awarded the contract under the solicitation but, due to defect in the solicitation, was not, the protestor shall be entitled to the reasonable costs incurred in connection with the solicitation, including bid preparation costs. No other costs shall be permitted and reasonable costs shall not include attorney fees.”

RFP-TT-00001-2016 7-31-15 1

This Request for Proposals is made up of the following sections:

Exhibits: (Informational)

A. Sample Model Contract

B. Request for Proposal Terms and Conditions

Attachments: (Offeror to complete and submit in its proposal)

1. Request for Taxpayer Identification Number and Certification (W-9) (OSC) (form)

2. Vendor (Offeror) Disclosure Statement (OSC) (form)

3. Proposed Resource Qualifications Response (form)

4. Price Response (form)

5. Intentionally deleted (Position Description 2015 (form))

6. Company Experience and Demonstrated Capability Fact Sheet (Maximum 3 Fact Sheets) (form)

Section 1 - Administrative Information and Instructions for Offerors

1.1 Vendor Self-Service (VSS) and Registration.

This solicitation (“solicitation” or “RFP”) is published using the Colorado Vendor Self-Service (VSS) system – ColoradoVSS. Offerors are not required to be registered on ColoradoVSS in order to download solicitation documents and information. Offerors must be registered by the solicitation’s closing in order to be considered responsive and to receive an award if selected. ColoradoVSS information can be found through the State Purchasing Office (SPO) link at www.colorado.gov/VSS. The VSS Help Desk can be reached at 303-866-6464 for further assistance.

1.2 Issuing Office and Official Means of Communication.

This Request for Proposals (RFP) is issued by the Colorado Department of State (CDOS). CDOS is the sole point of contact concerning this RFP. During the solicitation process for this RFP, all official communication with Offerors will be via notices on VSS and/or via the person(s) named in Section 1.6 below. Notices may include any modifications to administrative or performance requirements, answers to inquiries received, clarifications to requirements, and the announcement of the apparent awarded Offeror(s). It is incumbent upon Offerors to regularly monitor VSS for any such notices.

1.3 Purpose.

The CDOS wishes to issue multiple awards to multiple parties and as such, hereby requests proposals for providing Temporary IT Java Staffing Services, at minimum and maximum hourly rates by Position. Such rates by Resource must be provided inclusive of any benefits or other costs. The CDOS makes no guarantee that any quantity will be purchased as a result of this RFP.

All information contained within this RFP, and any amendments and modifications thereto, reflect the best and most accurate information available to the CDOS at the time of RFP preparation. No inaccuracies in such data shall constitute a basis for legal recovery of damages or protests, either real or punitive, except to the extent that any such inaccuracy was a result of intentional misrepresentation by the CDOS.

1.4 Basis for Award.

Evaluation of the responsive proposals received will be conducted and the CDOS may award multiple awards as a result of this RFP. Offerors will be awarded based on proposals that are determined to be most advantageous to the CDOS considering the evaluation factors set forth in Section 5 (Evaluation and Award Selection Process). The CDOS intends to award to multiple Offerors for the initial period from the date of the executed contract through 09/30/2017 with the option to renew for up to three (3) additional consecutive one-year periods. (See the Sample Model Contract, Exhibit A for additional information.) For the purposes of clarification, awards shall be made to Offerors for the services of specific named individuals (“Resources”) as supplied by Offerors. Awards shall not be made to any Offeror on a “project” basis, i.e., for unspecified individuals provided by any Offeror for the purposes of completing a project.

1.5 Schedule of Activities.

1.6 Inquiries and Questions.

Note: The CDOS requests interested Offerors to send a “notice of intent to offer” via e- mail. Offeror notification provides the CDOS with notification of Offeror’s interest in this solicitation. Failure to send an intent-to-offer notice does NOT impact the Offeror’s eligibility to submit a proposal by the proposal submission deadline.

Offerors may submit e-mail, written, or fax inquiries concerning this RFP to obtain clarification on specifications and requirements. All inquiries are due no later than the time shown in Section 1.5. (Schedule of Activities) or as otherwise amended on VSS. The CDOS prefers all inquiries be sent via electronic mail and referencing the RFP number in the subject line. Please submit inquiries via e-mail as an attachment and in plain text in WORD format. List your questions as “1, 2, 3, etc.”

Please limit inquiries to only those issues that are essential in order to submit a viable proposal in response to this RFP. Requests for detailed or exhaustive information may be declined if said information is not deemed by the CDOS to be necessary in order to submit a viable proposal. Inquiries must be submitted by way of one of the following three methods, though e-mail is preferred:

1. E-mail Send to Marcia Bartelheim at Marcia.Bartelheim@sos.state.co.us In the subject line, reference RFP -TT-00001-2016, Temporary IT Java Staffing Services.

2. Written Colorado Dept. of State Attention: Marcia Bartelheim RFP -TT-00001-2016, Temporary IT Java Staffing Services 1700 Broadway, #200 Denver, Colorado 80290

3. Fax: (303) 869-4866 (Please note: Non-receipt of a fax is not grounds for protest.)

Responses to Offeror questions (if required) will be published as a modification on VSS in a timely manner. Offerors should not rely on any other information if it is not published on VSS, either written or oral, that alter any specification or other term or condition of the RFP during the open solicitation period. Offerors are NOT to contact any other State Office or individual regarding this solicitation, other than the individual(s) identified in Section 1.6. Offerors are responsible for monitoring the VSS for the publication of any and all modifications to this solicitation.

1.7 State of Colorado Solicitation Instructions/Terms and Conditions.

The State of Colorado Solicitation Instructions/Terms and Conditions govern except to the extent they are modified, supplemented, or replaced in this solicitation. By responding to this RFP, Offerors acknowledge that they have reviewed the attached Request for Proposal Terms and Conditions (Exhibit B).

1.8 General Instructions and Proposal Submission.

Offerors are encouraged to carefully and completely review this RFP and all attachments prior to submitting a proposal. For detailed information on the proposal submission, see Section 4 (Format and Proposal Instructions) of this RFP. Sealed proposals, including the signed Request for Proposal (RFP) Cover Sheet, must be received on or before the date and time indicated on the Request for Proposal Cover Sheet or as modified on VSS. It is the Offeror’s responsibility to ensure its proposal arrives at the CDOS on or before the RFP’s closing date and time, regardless of the delivery method used. Late proposals will not be accepted.

1.9 Offeror’s Binding Offer and Acceptance.

The contents of a Offeror’s submittal response to this RFP shall constitute a binding offer and will become contractual obligations of the successful Offeror. Acknowledgment of this condition shall be indicated by the Offeror’s signature on its proposal or by an officer of the Offeror legally authorized to execute contractual obligations.

A submission in response to this RFP, unless specified on the Response Cover Sheet and as otherwise instructed in Section 1.11, acknowledges acceptance by the Offeror of all terms and conditions, as set forth herein including its attachments and exhibits, without making its offer contingent.

A Offeror may withdraw its proposal upon written notification submitted to and received by the CDOS prior to the established RFP proposal opening date and time (e-mail is acceptable), in accordance with Procurement Rule 24-103-202a-04. The CDOS will not retain a copy of the withdrawn proposal.

The CDOS may require additional information (financial, capacity, etc.) of the finalist Offeror(s) to determine its ability to perform. The CDOS reserves the right to visit Offeror’s office(s) to verify such ability. (For additional information, see Section 3, Statement of Work and the Sample Model Contract (Exhibit A.)

1.10 Selection of Successful Proposals, Number of Awards, and Intent to Award.

The CDOS reserves the right to make an award on receipt of initial proposals and intends to award to multiple Offerors in order to fulfill the anticipated needs of CDOS. Therefore, Offerors are encouraged to submit their most favorable proposal at the time established for receipt of proposals. Offers not meeting the requirements identified in the exempt RFP shall be deemed ineligible for further consideration. Should the CDOS determine at any time during the term of the resulting awards that the number of awarded Offerors is not adequate to properly fill these needs, the CDOS reserves the right, at its sole discretion, to make awards to Offerors who submitted responses to the original solicitation but were not awarded, or to re-issue the solicitation and make additional awards as necessary. The CDOS reserves the right, in its sole discretion, to continue with existing contracts should the pricing in these RFP responses be deemed non-beneficial to the CDOS. Further, the CDOS reserves the right to continue with existing contracts in addition to the awards resulting from this solicitation if deemed it is in the best interest of the CDOS. An evaluation will be conducted and awards made to Offerors whose proposals are determined to be most advantageous to the CDOS considering the evaluation factors set forth in Section 5 (Evaluation and Award Selection Process).

1.11 Term of the Agreement(s) and Sample Model Contract.

Term: The initial agreement(s) Term will be effective upon receipt of a fully executed contract and each will end on 08/31/2017. Agreements may be renewed for three (3) additional consecutive one-year periods, at the sole discretion of the CDOS, contingent upon contractual requirements being satisfied and funds being appropriated, budgeted, and otherwise made available. By statutory authority, the State Purchasing Director may authorize resulting contracts greater than five (5) years per § 24-103-503, C.R.S.

Sample Model Contract: Except as modified herein, the standard State Contract General Provisions and Special Provisions as set forth in the Sample Model Contract, Exhibit A, included in this RFP shall govern this procurement and are hereby incorporated by reference. Note: the Sample Model Contract lists the CDOS’s required legal provisions but does not include the specific scope of work and requirements for this RFP.

The Offeror is expected to review the attached Sample Model Contract and note exceptions, if any. Unless the Offeror notes exceptions in its proposal, the conditions of the Sample Model Contract will govern. The Offeror shall identify clearly and thoroughly any variations between its proposal and the RFP. Failure to do so shall be deemed a waiver of any rights to subsequently request modification of the terms of performance, except as may be outlined or specified in the RFP. Offeror’s requested changes may or may not be accepted by the CDOS and may require negotiations.

Offerors are cautioned that requests for modifications to the Colorado General Provisions constitute increased risk to the CDOS and increased costs. Changes to the Colorado Special Provisions are not permitted. The CDOS has a critical timeline. Therefore, the scope and magnitude of requested exceptions is an important consideration in the evaluation of a proposal(s).

Unless Offeror proposes modifications to the Colorado General Provisions in the Sample Model Contract, the Offeror shall submit a positive affirmation that such Colorado General Provisions and Colorado Special Provisions are acceptable.

1.12 Proprietary/Confidential Information.

Any restrictions of the use or inspection of material contained within the proposal shall be clearly stated in the proposal itself and such information segregated. Written requests for confidentiality shall be submitted by the Offeror in advance of the due date and separately from the proposal for consideration and acceptance of confidential status by the CDOS. The Offeror must state specifically what elements of the proposal are to be considered confidential/proprietary and must state the statutory basis for the request under Colorado Open Records Act (CORA) (§ 24-72-201 et seq., C.R.S.). Confidential/Proprietary information must be readily identified, marked, and packaged separately from the rest of the proposal. Neither a proposal in its entirety, nor proposal price information is considered confidential and proprietary. Any information that will be included in any resulting price agreement cannot be considered confidential.

The CDOS will make a written determination as to the apparent validity of any written request for confidentiality. In the event the CDOS does not concur with the Offeror’s request for confidentiality, the written determination will be sent to the Offeror. (§ 24-72-201 et. seq., C.R.S).

1.13 Service Disabled Veteran Owned Small Business Participation.

An Offeror claiming status as a service disabled veteran owned small business must identify itself as such in its Proposal and on Attachment 2 and further provide documentation of its certification from the United States Department of Veteran Affairs (US DOVA) with its response to this RFP.

1.14 RFP Response Material Ownership.

CDOS has the right to retain the original proposal and other RFP response materials for its files received by the RFP closing and not withdrawn prior to the public opening. As such, the CDOS may retain or dispose of all copies as is lawfully deemed appropriate. The CDOS has the right to use any or all information/material presented in the reply to the RFP, subject to limitations outlined in the clause, Proprietary/Confidential Information. Proposal materials may be reviewed after the “Notice of Intent to Award” has been issued, subject to the terms of C.R.S. Title 24, Article 72, Part 2 as amended.

1.15 Venue.

The parties agree the venue for any action related to the performance of a resulting contract is the City and County of Denver, Colorado. (See Sample Model Contract, Exhibit A for additional information.)

1.16 Taxes.

State of Colorado Agencies, as purchaser, are exempt from all federal excise taxes under Chapter 32 of the Internal Revenue Code and from all state and local government sales and use taxes (C.R.S. § 39-26-704). (See Sample Model Contract, Exhibit A for additional information.)

1.17 Payment Schedule.

The CDOS’s minimum payment terms for the resulting contract are net forty-five (45) days. The CDOS has historically remitted payment in a timely matter but it is the Awarded Offeror’s responsibility to confirm all payment terms with the CDOS at the time an order is placed. Late fees may not be assessed to the CDOS until the 46th day after the payment was due. The Offeror is eligible to invoice for late payment charges of 1% per month on the unpaid balance.

1.18 Protested Solicitations and Awards.

Any actual or prospective Offeror who is aggrieved in connection with the solicitation or award of a contract may protest to: State Purchasing Director, State of Colorado, State Purchasing Office, 1525 Sherman Street, Third Floor, ATTN: Cindy Lombardi, State Purchasing Director, Denver, CO 80203. The protest shall be submitted in writing within seven (7) business days after such aggrieved person knows or should have known of the facts giving rise to the protest.

C.R.S Title 24, Article 109, Entitlement to Cost, in part states: “When a protest is sustained administratively or upon administrative or judicial review and the protesting bidder or offeror should have been awarded the contract under the solicitation but, due to defect in the solicitation, was not, the protestor shall be entitled to the reasonable costs incurred in connection with the solicitation, including proposal preparation costs. No other costs shall be permitted and reasonable costs shall not include attorney fees.”

1.19 News Releases.

News releases pertaining to this RFP and associated awards without prior written approval by the CDOS are prohibited to Offeror.

1.20 Parent Company.

If an Offeror is owned or controlled by a parent company, the name, main office address and parent company’s tax identification number shall be provided in the proposal. Note: Offerors are advised that the Request for Taxpayer Identification Number and Certification entered on the RFP Cover Sheet (page 1), and on the W-9 form submitted in its proposal, and as registered in VSS must be the same.

1.21 Certification of Independent Price Determination.

By submission of this proposal each Offeror certifies, and in the case of a joint proposal each party, thereto, certifies as to its own organization, that in connection with this procurement:

The prices in this proposal have been arrived at independently, without consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other Offeror or with any competitor; and;

Unless otherwise required by law, the prices which have been quoted in this proposal have not been knowingly disclosed by the Offeror and will not knowingly be disclosed by the Offeror prior to opening, directly or indirectly to any other Offeror or to any competitor; and;

No attempt has been made or will be made by the Offeror to induce any other person or firm to submit or not to submit a proposal for the purpose of restricting competition.

Each Offeror-signatory signing the Request for Proposal Cover Sheet of certifies that:

He/She is the person in the Offeror’s organization responsible for the decision as to the prices being offered herein and that he/she has not participated, and will not participate, in any action contrary to the provisions set forth in this section 1.21;

He/She is not the person in the Offeror’s organization responsible for the decision as to the prices being offered herein but that he/she has been authorized in writing to act as agent for the persons responsible for such decision in certifying that such persons have not participated, and will not participate, in any action contrary to (1)(a) through (1)(c) above, and as their agent does hereby so certify; and he has not participated, and will not participate, in any action contrary to (1)(a) through (1)(c) above.

1.22 Legislative Changes.

The CDOS reserves the right to amend the RFP and/or contract in response to Colorado legislative changes that affect this procurement.

1.23 Order of Precedence.

In the event of any conflict or inconsistency between terms of this RFP and the offer, such conflict or inconsistency shall be resolved first, by giving effect to the terms and conditions of a resulting contract, second to the RFP, and third to the proposal. (See Sample Model Contract, Exhibit A for additional information.)

1.24 RFP Cancellation.

The CDOS reserves the right to cancel this entire RFP or individual phases of this RFP at any time, without penalty in accordance with Procurement Rule 24-103-304.

1.25 Doing Business in Colorado.

In order to do business in Colorado, the Colorado Secretary of State requires Offerors to register in accordance with C.R.S. § 7-90-801, and obtain and maintain a rating of “good standing” status throughout the term of an awarded contract. The link to the Colorado Secretary of State’s website is: www.sos.state.co.us. (See Sample Model Contract, Exhibit A for additional information.) Offeror must include in their proposal a copy of its “certificate of good standing”.

1.26 Federal Employer Identification Number (FEIN) (W-9) aka Request for Taxpayer Identification Number.

In order to do business with the CDOS, Offerors are required to provide FEIN information to establish legal business identity. Offeror must complete and submit the form (please submit signature page only) provided by the CDOS, Attachment 1, Request for Taxpayer Identification Number and Certification (W-9).

1.27 Vendor Disclosure Statement.

In compliance with C.R.S. § 24-102-206, Vendor Performance Outside the United States or Colorado, and directed by the Colorado Office of the State Controller (OSC), Vendors (Offerors) are required to disclose information to the CDOS on where services will be performed. Offeror must complete and submit the Vendor Disclosure Statement, Attachment 2.

1.28 PERA

NOTE TO VENDORS/OFFERORS: The CDOS is a Colorado PERA affiliated employer. Pursuant to Colorado SB06-235 and C.R.S. 24-51-1101(2), the CDOS is requiring the vendor to notify the CDOS Accounting Office at 303-860-6908 within fifteen (15) calendar days from the date of any purchase order if the services provided are being performed or are planned to be performed by a PERA retiree.

1.29 Sex Offender Registration Information Requirements

The CDOS is a State of Colorado agency. Awarded Offeror(s) must comply with the following laws in order to have employees on-site at a State of Colorado facility:

Colorado Revised Statutes, Title 16-22-103, et seq. Code of Federal Regulations, 34 CFR 668.46 Jeanne Clery Act 20 USC 1092 (f)

1.30 Insurance.

An awarded Offeror shall obtain and maintain insurance coverage at all times during the term of a resulting contract. The Offeror must obtain and maintain liability coverages for general, automobile, and workman’s compensation, at a minimum and as identified in the Sample Model Contract, Exhibit A. Note: Only the awarded Offeror is required to submit such documents to the CDOS upon request.

1.31 Public Opening of Proposals:

CDOS will conduct the public opening of the proposals at the delivery location identified in Section 1.5 (Schedule of Activities) or otherwise amended on VSS. The Public Opening will disclose only the names of Offerors who have submitted a proposal in response to the RFP by the closing deadline. Information regarding contents of proposals will be available from the CDOS following issuance of a “Notice of Intent to Award” letter. Note: Participants will not be admitted earlier than 15 minutes prior to the start of the Public Opening.

Section 2 – Background, Overview, and General

The CDOS has a reputation for innovation in public service and has successfully implemented multiple projects over the past two years:

· Durable Medical Equipment Licensure pursuant to H.B. 14-1369

· Public Benefit Corporations pursuant to H.B. 13-1138

· Business Data Collection pursuant to H.B. 13-1167

· Implementation of the Uniform Electronic Legal Materials Act for Administrative Rules publication pursuant to H.B. 12-1209

· Implementation of various improvements to multiple systems pursuant to S.B. 12-123

The CDOS typically assesses effort for new software development projects by looking for permanent staff to sustain programs over the long term and seeking contracted programming staff to work at our direction alongside our permanent staff for specific large-effort projects.

The CDOS seeks to hire qualified, experienced programming personnel (“Resources”) for long-term work assignment on multiple projects, all such work to be performed on the CDOS premises. Resources will work at the direction of CDOS staff on various assignments. Agency project managers will make work assignments, and Resources will be held accountable for performing at a level appropriate to their knowledge and experience. CDOS managers will meet monthly with Resources to review performance on work assignments and will prepare quarterly assessments of Resources. The purpose of this request is to obtain proposals from Offerors who may provide Resources that in turn possess experience and knowledge relevant to the work at the CDOS.

Section 3 - Statement of Work

GENERAL DESCRIPTION: An Awarded Offeror shall provide Temporary Java Staffing Services to the CDOS according to the terms and conditions as stated below. The CDOS desires to contract with suppliers who can satisfy the CDOS Temporary IT Java Staffing Services needs with exceptional pricing and customer service.

The CDOS’s determination of the similarity of the work described by Offerors on Attachment 6, to the work specified in this solicitation, shall be final.

Failure to provide verifiable references may cause the proposal to be rejected.

3.1 OFFEROR’S OBLIGATIONS AND RESPONSIBILITIES

Specifications for Response.

At minimum, an Awarded Offeror must demonstrate the existence of its business for a minimum period of two (2) years and provide evidence of experience for a minimum of two (2) years in providing the required types of goods or services prior to submission of a response to a RFP/ solicitation. In addition, the CDOS may require additional information to determine an awarded Offeror’s ability to perform. This information may include, but is not limited to, previous experience of company; years in business; financial condition; references as to size and scope of work done within the last five (5) years.

In response to the proposal, Offerors must provide the following information:

· Length of time providing Temporary Staffing Services as required in this proposal, including documentary evidence demonstrating the existence of the business and Offeror’s experience providing such proposed Resources for a minimum period of two years prior to proposal submission.

· Explanation of any State of Colorado employment affiliation, as described in the Request for Proposal Terms and Conditions attached as Exhibit B.

· Affirmative statement of acceptance of the General and Special Provisions of the Exhibit A, State of Colorado Sample Model Contract.

· Proof of Insurance coverage as specified in Exhibit A, State of Colorado Sample Model Contract. Awarded Offerors must also submit a certificate of insurance listing the State of Colorado and all of its agencies and institutions of higher education as Additional Insureds within 10 business days of award. The Colorado Department of State and its address must be listed as the Certificate Holder on ACORD forms.

· Awarded Offerors are expected to have an established business process to enable the CDOS to easily set up an account. The awarded Offeror is expected to accept payment methods such as issued checks and/or electronic funds transfers (EFT). At minimum, the CDOS requires that an awarded Offeror: 1) establish new CDOS account(s) within two (2) business days of a CDOS request and 2) establish a working relationship with the CDOS within ten (10) business days of the CDOS request. Working relationship may mean attending the CDOS on-site meeting(s) to develop a strategic delivery plan, service plans, service reports, and other CDOS-identified and reasonable requirements.

· Offeror must provide the CDOS with information in order to assess the Offeror’s experience and capabilities providing similar and relevant services to other states and other government entities, in order to make a determination of responsibility.

· Offerors shall provide information using Attachment 6, Company Experience and Demonstrated Capability Fact Sheet. Submit up to a maximum of three (3) Fact Sheets.

· Offerors shall submit only one Fact Sheet for each primary governing agreement or contract cited. For example, all work performed under any previous State of Colorado Price Agreement is considered to be governed by one primary agreement and shall be submitted on one Fact Sheet.

· Offerors shall provide proof of experience for recent work completed under primary agreements or contracts that are similar in size (wide range of positions and skill sets), scope (statewide or enterprise wide service support), complexity, and type as required in this solicitation. “Recent work” means work performed within the past two (2) years, up to a maximum of three (3) primary agreements or contracts.

· If the Offeror has completed work governed by more than three (3) primary agreements or contracts in the past 2 years, submit the three (3) most similar engagements.

· Descriptions shall be detailed and comprehensive enough to permit the CDOS to assess the similarity of those engagements to the work anticipated under awards resulting from this procurement.

· The CDOS may require additional information of the apparent successful Offeror(s) to determine their ability to perform. This information may include, but is not limited to, previous experience of company, years in business, financial condition, and site visits.

Points of Contact and Hours of Operation.

· Hours of Operation. At a minimum, an Awarded Offeror’s services are expected to be provided during the following work hours: Monday through Friday, 8:00 a.m. to 5:00 p.m. (Mountain Time). An Awarded Offeror is required to have a 24 hours a day / 7 days a week (“24/7”) emergency contact number and shall notify the CDOS of periodic written updates. Answering services, pagers and/or answering machines are not an acceptable means of communication with awarded Offerors. An Awarded Offeror shall provide the hours of operation in writing to the CDOS and periodic updates (e- mail is acceptable).

· Point of Contact – Contract. An Awarded Offeror shall designate a single representative to serve as the central point of contact for the CDOS account and for day-to-day customer services. At a minimum, the Awarded Offeror’s contact person must be available Monday through Friday, 8 a.m. to 5 p.m. (MT). The Awarded Offeror shall provide the contract representative’s name, title, phone number, and e-mail address; and shall provide in writing to the CDOS any periodic updates (e-mail is acceptable).

· Point of Contact – Services. An Awarded Offeror shall designate a single representative to serve as the central point of contact for the overall relationship between an Awarded Offeror (and its subccontractors, if applicable) and the CDOS, and may be involved in high-level activities, such as account reviews. The Awarded Offeror shall provide the contact point’s name, title, phone number, and e-mail address; and shall provide in writing to the CDOS and periodic updates (e-mail is acceptable). The CDOS requires that the level of representation, meaning the number of Awarded Offeror representatives and experience level, is maintained to the CDOS’s satisfaction throughout the Term. An Awarded Offeror shall provide and maintain a contact sheet (list) that identifies the name, title, location, geographic coverage area(s), phone, and e-mail address for all company representatives assigned to support the RFP; and shall notify the CDOS with periodic written updates. The CDOS reserves the right to approve or reject changes in Awarded Offeror representation levels through optional years of renewal, if any.

3. 2 RESOURCES

· Critical Knowledge, Service, and Ability Areas.

There are six (6) key knowledge, service, and abilities (KSAs) identified for Offerors to provide in rendering services to the CDOS. An Awarded Offeror must provide one or more Resources with specific, recent experience in all 6 KSAs (noted below). Experience cited must apply to each individual Resource for each KSA; supervisory and management experience over other individuals who may fulfill each KSA will not satisfy KSA requirements for a proposed Resource.

· HTML, JSF, Struts – Advanced – 4-5 years of experience

· J2EE – Advanced – 5-6 years of experience

· Java – Advanced – 7-8 years of experience

· JDBC – Proficient – 2-3 years of experience

· Junit – Proficient – 3-4 years of experience

· Communication – Proficient- Resources must have good communication skills, both written and oral. Resources will be expected to receive task assignments in documents, by email and orally. Resources will need the ability to convey information effectively in written and oral form as applicable for a given audience.

· Background Screening Services Prior to being placed with the CDOS, all Awarded Resources shall undergo a basic criminal background screening. The basic background screening shall cover all state residences of the Resource for the preceding five (5) years.

· Only Resources who meet CDOS’ background screening criteria shall be provided to the CDOS.

· Awarded Offeror must notify the CDOS of any confirmed felony convictions associated with the Resource prior to providing such Resource to the CDOS.

· The CDOS has the option of obtaining further background screening services provided by the Colorado Bureau of Investigations, www.cbi.gov or background screening services provided by Awarded Offerors other statewide Agreements.

· Awarded Offerors should note that all Resources placed at the CDOS are also subject to a State tax background check to ensure they have paid all relevant State of Colorado taxes.

· Resource Finalist Interviews/ Presentations Resource Finalists will be interviewed by CDOS personnel prior to Awards being made. Such interviews will consist of one half hour of Resource presentation and one half hour for questions posed by the evaluation team to each Resource. These same questions will be asked of all of the Resource finalists. Resources will be evaluated/tested in person to further evaluate technical skills and specific KSA experience. Note: Recording of the interview by Offeror/Resource by any means is prohibited.

· Absences, Dismissals, and Lack of Qualifications

· If a Resource works less than four (4) hours and voluntarily leaves, or is dismissed by the CDOS because of unsatisfactory performance, the CDOS shall not be obligated to pay for the time worked.

· If the CDOS determines that the Resource does not meet the qualifications of the Position Description, the CDOS reserves the right to reimburse the current Federal minimum wage to the Awarded Offeror for the time that the Resource has been on the job, or to refuse payment altogether, depending on the circumstances and in the best interest of the CDOS.

· Inability to Fill Positions If the Awarded Offeror cannot fill a request for an awarded Position Description three (3) consecutive times, the award may be cancelled. The following reasons are not acceptable justifications for an Awarded Offeror to be unable to fill a request, or for an Awarded Offeror changing the requested Position Description.

· The Resource is required to pay for parking at the job site.

· Offeror suggesting a higher skilled worker than the Awarded Resource.

· Inability to locate a worker at the awarded rates.

· Timekeeping Plan.

Each Offeror must submit a timekeeping report pertaining to each Resource along with each invoice it submits for payment to CDOS. A Resource may not be paid for more than forty (40) hours per week without prior written approval from such Resource’s CDOS supervisor.

· Dress Codes Dress for all Resources placed under the resulting Agreements is “business casual”, defined as no shorts, halter tops or other revealing attire, athletic attire, or sweat pants, unless otherwise specified by the CDOS. Specific dress codes may be identified by the CDOS.

· Subcontracting/Partnering.

Subcontracting and/or partnering is permitted, enabling an Awarded Offeror to engage subcontractor(s) in order to provide services to the CDOS under the terms and conditions set forth herein. If an Awarded Offeror engages a subcontractor to provide services, the Awarded Offeror is fully and legally liable for the performance of such subcontractor(s) and must ensure such subcontractor(s) complies with the terms, conditions, and commitments of the awarded contract. The Awarded Offeror must establish a formal, written contract with its subcontractor(s) and must disclose to the CDOS any subcontractor(s) it engages for the purpose of providing services to the CDOS. Disclosure shall include subcontractor(s) company name and address; and the name, title, and phone number as primary contact. The existence of subcontractors must be disclosed and identified in the proposal. CDOS reserves the right to disqualify any subcontractor proposed by the Awarded Offeror, based on the CDOS’s past experience with such subcontractor. All invoicing for services rendered to the CDOS shall be by the Awarded Offeror through its standard invoicing documents and procedures. Any and all payments made by the CDOS shall be made to Awarded Offeror only. Awarded Offeror shall be solely responsible for payments to any subcontractor(s) it engages.

3.3 Cost Proposal – Pricing.

The CDOS intends to establish strong partnerships with Awarded Offerors. Awards will be made based on proposals for Resources that are most advantageous to the State of Colorado.

· (Attachment 3) Proposed Resource Qualifications identifies the required knowledge, skills, and abilities needed to adequately provide to the CDOS the Resource(s) needed to supplement existing CDOS staff. Position description(s) have been updated to accommodate CDOS requirements.

NOTE: Estimates of historical usage are provided below for reference and information purposes only. CDOS makes no guarantees of future volume under agreements resulting from this solicitation.

For example, volume of hours for Fiscal Year 2014 reported by all vendors awarded under previous agreements for similar services totals approximately 5,500 hours, with approximately 85% from the Senior Java Developer positions. Total Dollar sales volume for previous fiscal years reported by all vendors awarded under previous agreements for similar services are as set forth below:

FY2013 $450,000 FY2012 $320,000 FY2011 $312,000

An awarded Offeror is required to maintain its initial pricing for the first 24 months of its initial award. Pricing must include all service costs associated with the services. Estimated prices are not acceptable and pricing must be in United States funds. Any costs not included in the proposal are disallowed.

· Price Increases. An awarded Offeror may amend pricing once in each 12-month period (following the initial 24 months of the initial term) of the RFP. The awarded Offeror shall request any price increase in writing to the CDOS at least 60 days prior to the anticipated increase, and such request shall document the requested increase by describing verifiable awarded Offeror cost increases. Such requests may be based on Producer Price Index, Consumer Price Index, or similar industry pricing guides. Such price changes may be accepted by the CDOS and become effective by a fully executed amendment to the awarded contract.

· Price Decreases. An awarded Offeror shall pass on any price decreases to the CDOS without delay of any kind.

· Market Analysis Pricing. An awarded Offeror is expected to provide a market analysis for Temporary IT Java Staffing Services. Throughout the term of a contract, an awarded Offeror is expected to review its pricing with the CDOS, at least once a year. This enables the CDOS and the awarded Offeror to consider making changes. An analysis of services offered by the awarded Offeror, updated to be kept current with changes, shall be available upon CDOS request.

· Pricing must include all service and administrative costs associated with the services.

· Offeror must provide pricing for 100% of the items on the market analysis for Temporary IT Java Staffing Services to be considered complete and responsive.

· ANTI-KICKBACK ACT of 1986. Offeror represents and warrants that it has not provided or attempted to provide any kickback to any employee or agent of the CDOS. All reports of possible kickback shall be submitted in writing to the State Purchasing Office.

3.4 Administration of Resulting Contract.

· Contract Term. The resulting awards from this solicitation will have an initial term (“Term”) commencing upon full execution of the RFP and ending on 08/31/2017. At the sole discretion of the CDOS, there will also be three (3) successive and consecutive one (1) year renewal options for a maximum Term, not to exceed five (5) years in total.

· Confidential and/or Sensitive Information. An Awarded Offeror will come into contact with confidential information contained in the records and/or files of the CDOS in the performance of its obligations under any resulting contract. Such records and information shall be kept confidential, secure, and in compliance with all laws and regulations. The Awarded Offeror shall notify its employees that they are subject to the confidentiality requirements before its employee is permitted access to confidential data. The Awarded Offeror shall provide and maintain a secure environment that ensures data confidentiality. The confidentiality of all information will be respected and no confidential information shall be distributed or sold to any third party nor used by the Awarded Offeror or its assignees and/or retained in any files or otherwise by the Awarded Offeror. Disclosure of such information may be cause for legal action and defense of any such action shall be the sole responsibility of the Awarded Offeror.

Section 4 - Format & Proposal Instructions

4.1 Submission General Instructions.

· Offerors are encouraged to respond in detail to the Statement of Work, Section 3, information requested in this Section 4. It is the Offeror’s responsibility to deliver its proposal on or before the RFP’s closing date and time indicated in the Section 1.5 (Schedule of Activities) or otherwise modified on VSS, regardless of the delivery method used. Late proposals will not be accepted. Offerors are cautioned that daily mail may not be received prior to 3:00 p.m.; therefore, if the proposal is not hand delivered, Offeror is to ensure its proposal is received by mail or delivery service the prior day. Faxed, telephone, e-mailed, or otherwise electronically submitted proposals are not acceptable. Offeror will assume full responsibility for any costs related to this proposal including but not limited to express delivery, parcel post, packing, cartage, insurance, license fee permits or cost of bonds.

· Submit one (1) hard copy original and four (4) hard copies of your company’s complete response to this solicitation, and a CD or flash drive with an electronic version of all proposal files in MS WORD and Excel as appropriate. ALL Offerors’ responses shall consist of the following:

· Completed and signed Request for Proposal Cover Sheet. Be sure that the Offeror Name on the Colorado VSS registration matches the Company Name submitting the proposal.

· Complete response to Section 3.1. Offeror’s Obligations and Responsibilities, (all subsections) and also Attachments 1, 2, 3, 5 and 6, and any other information as requested.

· Complete response to Section 3.3 Cost Proposal Pricing.

· Administrative Documents

· Signed RFP Response Cover page (in blue ink, please)

· Completed W-9 (Attachment 1)

· Completed Vendor Disclosure Statement (OSC) (Attachment 2)

· Colorado Secretary of State’s certificate of good standing

· Table of Contents

· Executive Summary. (Page limit – 1 page, single side.)

Condense and highlight the contents of the proposal. The summary is to provide the reader with an overall understanding of the proposal and Offeror’s approach. List the numbers and locations of offices in Colorado, and employee headcount within Colorado.

· Additional Tips for Submission of Technical Proposal:

· Describe how you will address the individual elements set forth in Section 3.2, Statement of Work Be thorough and number responses to match each element in Section 3, Statement of Work.

· Complete and submit the Proposed Resource Qualifications Response (Attachment 3). Include a hardcopy of the form in its proposal and in the Workbook electronic file. Include a current resume for each individual proposed in addition to completing the Proposed Qualifications Response form.

· Company Experience and Demonstrated Capability Fact Sheets.

· Submit evidence of recent projects it has completed that are similar in size, scope and type (services and/or goods delivered) as that described in the RFP. Recent projects are defined as projects that have been completed within the past two (2) years. The Offeror shall provide all information requested in the form. Failure to provide verifiable project references may cause the proposal to be rejected.

· The descriptions of these projects shall be detailed and comprehensive enough to enable the CDOS to assess the similarity of those projects to the work anticipated in the award of the contract resulting from this procurement. The CDOS’s determination of the similarity of the project references to the project specified in the RFP shall be final.

· Provide this information using the Company Experience and Demonstrated Capability Fact Sheet (Attachment 6). Offeror shall submit one fact sheet for each primary governing agreement or contract described. Submit at least 2 fact sheets with a maximum of four (4), each not more than of 2 pages long.

· Additional Tips for Submission of Cost Proposal: (refer to Section 3.3)

· Describe how you will address the individual elements set forth in Section 3.3, Cost – Proposal Pricing. Be thorough and number your responses to match each element in Section 3.3.

ATTENTION: Offeror must segregate the Technical component of the Proposal from the Cost/Pricing component of the proposal. (Note: the electronic file copy must also segregate the Technical proposal file separately from the Cost proposal file.)

· The CDOS encourages submitting proposals in 3-ring binders, spiral bound, or book bound. Note: binder clipped, rubber banded, or loose paged proposals will not be considered responsive.

· The proposal must be signed in ink, preferably in blue ink, by an officer of the Offeror who is legally authorized to bind the Offeror to the proposal.

· Proposals must be submitted and sealed in an envelope/box containing the separated Technical component and Cost component proposals. Unsealed proposals will not be considered responsive. Place the Cost proposal hard copy original and numbered copies in a separately sealed envelope, with an appropriate label affixed to the Cost proposal envelope AND to the outside of the box/container. The labels must show the following information:

Offeror’s Name RFP-TT-00001-2016 Proposal Due Date and Time Offeror’s E-mail Address

The proposal package shall be delivered or sent by courier to:

Colorado Department of State Attention: Marcia Bartelheim 1700 Broadway, #200 Denver, Colorado 80290

· Page Limit and Font Limits.

Unnecessarily elaborate proposals are not desired. Font size for basic narrative descriptions must be no smaller than 10 point font (Arial, Courier, or Times Roman fonts are…