RFP Supplemental Files Folder - Part I.zip

This RFP supplemental files folder contains procurement documentation from the State of Maine Department of Administrative and Financial Services, Office of State Procurement Services, on behalf of the Department of Inland Fisheries & Wildlife, for GPS and VHF wildlife tracking collars. The solicitation seeks quotations for multiple collar types across five species categories: up to 50 Bear-GPS collars, 20 Bear-VHF collars, 20 Coyote-GPS collars, 15 Lynx-GPS collars, and a combination of 10 high-fix-rate and 75 standard-fix-rate Moose-GPS/VHF collars. Vendors must submit quotations through the State of Maine's e-Procurement system (AdvantageME/Vendor Self Service) by 4:00 p.m. Eastern Standard Time on December 5th, 2025. The resulting contract will be structured as a Master Agreement allowing all State of Maine departments and agencies to purchase items on an as-needed basis, with an initial contract term running from January 1, 2026, through December 31, 2026, and optional renewal periods potentially extending through December 31, 2030.

Submissions must include manufacturer names, part numbers, unit pricing with FOB Destination shipping terms, warranty information, and delivery timeframes. Evaluation will be conducted on a line-item basis with awards made based on specification compliance and lowest price, with emphasis on technical requirements including GPS communication capability via Globalstar or Iridium satellite systems, battery performance, and specific collar design parameters. Quoted prices must remain firm for at least one year, with subsequent price adjustments permitted with proper cost increase documentation and sixty-day advance notice. The procurement does not identify specific set-aside designations or restrictions on responding organizations, nor does it guarantee any minimum purchase quantity. All deliveries will be made to the Department of Inland Fisheries & Wildlife in Bangor, Maine, and will be subject to inspection with potential refusal at the vendor's expense if deemed unacceptable. The State is tax-exempt and reserves the right to negotiate and potentially not make an award.