RFP Submission Checklist 7-2025 rvsd.pdf
PDF 264 KB Posted
- Solicitation number
- 21260616095021
- Issued by
- Philadelphia County, Philadelphia City, Pennsylvania
About this file
This is a Request for Proposals (RFP) submission checklist developed by the City of Philadelphia for professional services opportunities at or above the formal RFP threshold. The checklist serves as a compliance tool to ensure applicants submit complete, accurate, and timely proposals. Key submission requirements include demonstrating how the applicant meets the scope of work requirements outlined in Section II of the RFP, providing a cost proposal consistent with specified requirements, adhering to all format and content standards in Section III, and reviewing the entire RFP and contract attachments including Appendix A (General Provisions). Applicants must submit the proposal electronically through eContractPhilly before the stated deadline under the correct opportunity number and must electronically sign and submit their application through the platform's designated process.
The checklist requires submission of Appendix C (City of Philadelphia Tax and Regulatory Status and Clearance Statement), a Statement of Financial Capacity, and supporting financial documentation such as audited or unaudited financial statements, bankruptcy disclosures covering the past five years, or IRS Form 990 for non-profit organizations. Applicants must disclose all information required under Chapter 17-1400 of the Philadelphia Code, including local political contributions, through their eContractPhilly account. Optional submissions include Appendix D (Local Business Entity or Local Impact Certification) and Appendix E (LGBTQ Applicant Opportunity Data). Critical administrative requirements include ensuring the applicant's registered name and Tax Identification Number on eContractPhilly match those on the application and W-9 form, and confirming that the individual submitting the application is an authorized signatory for the applicant organization.
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R UEST FOR PROPOSALS (RFP) SUBMISSION CHECKLIST
The below checklist is a tool designed to help Applicants complete, accurate, responsive, and on time application for Professional Services RFP opportunities at or above the formal RFP threshold.
Did you submit the proposal before the stated deadline in the RFP?
D proposal explain how Applicant meets the requirements described by the Department in Section II, “Scope of Work”, in the RFP?
Does your proposal include a Cost Proposal consistent with requirements detailed under “Cost Proposal” in Section II, “Scope of Work”, in the RFP?
Does your proposal meet the overall format and content requirements described in RFP Section III, “Proposal Format, Content, and Submission Requirements; Selection Process?”
Did you review the entire RFP and Contract Attachments, including Appendix A – General Provisions?
Did you state any objections to these General Provisions? You must raise any objections in your proposal. Objections are not favored and may be weighed against your proposal;
additionally, the City need not consider later-raised objections.
Reserved
Did you submit Appendix C: City of Philadelphia Tax and Regulatory Status and Clearance Statement?
Did you submit a Statement of Financial Capacity to perform the work sought in the RFP in addition to one or more of the following:
Applicant’s most recent audited or unaudited financial statements;
Disclosure of any bankruptcy filings over the past five years;
Most recent IRS Form 990 (for non-profit organizations only).
Did you disclose all information required under Chapter 17-1400 of the Philadelphia Code, including any local political contributions , on the electronic forms in your eContract Philly account?
If applicable, did you submit Appendix D: Local Business Entity or Local Impact Certification (optional) or the Appendix E: LGBTQ Applicant Opportunity Data (optional)?
Was the proposal submitted electronically through ?
Was the proposal submitted under the correct pportunity umber?
Was pplication signed by clicking on the “sign and submit” button at the conclusion of the eContractPhilly submission process?
Was the individual who signed and submitted the pplication an authorized signatory for the Applicant?
Is the name and Tax Identification Number (TIN) you registered with on eContractPhilly the same name and TIN on your pplication? The match Applicant Profile, Appendix C, and your W-9 form
Revised July 2025
File details come from the government source that posted it. Updated .