RFP_-_Springinsguth_Road.pdf

V I L L A G E O F S C H A U M B U R G

M UN I CI P AL CE N TE R / 101 SC H AUM BUR G COUR T / SC H AUM BUR G , IL 60193-1899

847 .895 .4500 / FAX 847 .895 .7806 / W WW .VI L L AGE OF SCH AUM BUR G .C OM

July 26, 2024

Subject: Springinsguth Road Improvements (Weathersfield Way to Schaumburg Road)

Request for Proposal for Phase I Engineering Services

The Village of Schaumburg Department of Transportation (hereafter Village) is seeking the assistance of a Consulting Engineer for Phase I Engineering Services for the Springinsguth Road Improvements project between Weathersfield Way and Schaumburg Road. Springinsguth Road is under the jurisdiction of the Village of Schaumburg.

Phase I and II Engineering are planned to be funded locally; however, Phase III Engineering and Construction of the project are anticipated to be funded through the federal Surface Transportation Program (STP). Therefore, all work must be done in accordance with STP guidelines.

The Village of Schaumburg is a member of the Northwest Municipal Conference (NWMC). The Consulting Engineer will need to work with the Village and NWMC to determine how STP funding can best be secured and coordinated. This project includes the completion and submittal of a project application for STP funding through NWMC as part of the next call for projects.

The Consulting Engineer shall perform and carry out, in a professional and satisfactory manner, the necessary services required to complete the requirements included in the project. The Village shall provide a qualified project manager to assist the Consulting Engineer in Village interpretations. Phase I of the project will be managed through the Village’s Transportation Department in coordination with the Engineering and Public Works Department. The services to be provided related to this Request for Proposal (RFP) are described in the Minimum Scope of Services section of this RFP. All work must adhere to Village and Illinois Department of Transportation (IDOT) standards as required.

The Consulting Engineer shall have successfully completed a minimum of three projects of the same type and size as this roadway improvement project within the past five years. The proposed Phase I Project Manager shall have a minimum of three years of experience in the respective phases of Engineering on IDOT Bureau of Local Roads and Streets (BLRS) projects. A list of these projects and the IDOT BLRS contact and local agency contact for the project should be provided.

Project Description

Springinsguth Road between Schaumburg Road and Weathersfield Way is a major collector in western Schaumburg that is a four-lane cross section. Springinsguth Road is an urban cross section with curb and gutter throughout the project limits, and sidewalks are provided on both the east and west sides of the road. There is no dedicated on-street parking within the project limits.

Springinsguth Road is characterized by residential land uses throughout the corridor, with some commercial property on the north end and Campanelli elementary school near the southern terminus.

At the northern terminus, the intersection of Springinsguth Road and Schaumburg Road is served by a traffic signal. The intersection and the traffic signal are both controlled by the Cook County Department of Transportation and Highways (CCDOTH). If possible, the Village desires to keep the project outside of CCDOTH right of way; however, that may not be feasible and coordination with CCDOTH should be anticipated. At the southern terminus of the project limits, the intersection of Springinsguth Road and Weathersfield Way is all-way stop controlled. Except for the intersection at Schaumburg Road, Springinsguth Road is owned by the Village of Schaumburg.

The south end of the project is the intersection of Springinsguth Road and Weathersfield Way. The intersection is all-way stop controlled. Weathersfield Way is a minor collector owned by the Village of Schaumburg, and is a two lane cross section to the east and west of the intersection with Springinsguth Road, with bicycle lanes provided.

The Village is anticipating full-depth reconstruction of Springinsguth Road. All improvements will need to follow applicable STP guidelines. In addition to pavement reconstruction, the project will consider drainage, lighting, and bicycle and pedestrian improvements. Within the project limits approximately 2,600 linear feet of water main will require replacement, and the location and condition of other Village-owned infrastructure within the corridor will need to be evaluated. The intersection of Springinsguth Road and Weathersfield Way underwent a detailed intersection study in 2020 that evaluated alternative traffic control options to the existing all-way stop. As a result of that evaluation, a roundabout was recommended at the intersection to be accompanied by a travel lane conversion on Springinsguth Road from a four-lane cross section down to two travel lanes and a two-way center turn lane. Because this project includes the intersection of Springinsguth Road and Weathersfield Way, the recommendations from that intersection study must be considered as part of Phase I Engineering—including proposed bicycle and pedestrian facilities. In accordance with the Village’s Complete Streets Policy, Phase I will include upgrading all bicycle and pedestrian facilities to meet the current applicable Americans with Disabilities Act standards.

Minimum Scope of Services – Phase I Engineering

• Attend, with Village staff, all appropriate meetings with other agencies involved to ensure appropriate project coordination. The selected consultant must be familiar with the submittal requirements as set forth by the Village and the Northwest Municipal Conference (NWMC). The consultant shall coordinate the project on behalf of the Village with IDOT, Cook County, NWMC, and any other agencies as deemed necessary by the Village.

• Prepare all necessary design reports and studies as required by the Village, Cook County, and IDOT in the processing of the project. These include, but are not limited to, project reports, IDS studies, drainage reports, and environmental reports. Refer to the IDOT Bureau of Design and Environment Manual and Bureau of Local Roads Manual for additional information on Phase I Engineering requirements.

• Obtain updated development plans, maps, traffic data, and crash reports. The Village will be able to provide this information as requested.

• Perform a detailed topographic survey of the project area for use in Phase I Engineering. The survey information shall meet all necessary requirements of IDOT, Cook County, and the Village for project implementation. The survey shall also be suitable for use during Phase II Engineering.

• Meet with the various property owners as necessary to discuss access requirements, right-of-way requirements, construction staging, schedule, and project-related issues.

• Determination of any needed right-of-way, temporary, and/or permanent easements required for the proposed improvement.

• Coordinate with private utility companies to identify potential conflicts.

• Perform a cleaning and video inspection of all existing storm and sanitary infrastructure within the project limits and present potential concerns.

• Conduct regularly scheduled meetings with the Village throughout the duration of the project to present design studies, obtain environmental and design concerns, and administer the project.

• Conduct informational meetings with other impacted agencies, including interested groups, and prepare all exhibits necessary to convey project information at meetings.

• Conduct public outreach such as property owner letters or a public meeting as required. Additional outreach may be needed for a proposed roundabout and travel lane conversion.

• Preliminary estimates of cost based on the improvement plan shall be prepared when requested by the Village. The Village funding cycle is different than other agencies, and it is important to ensure that the consultant provides accurate information to the Village on all identified issues which may impact the budget.

• Complete and submit an application for STP funds for the Springinsguth Road Reconstruction project.

The Village anticipates submitting for STP funding for Springinsguth Road Improvements as part of the 2025 call for projects through NWMC.

Deliverables

Submittals shall include:

• Statement of Project Understanding: A brief description of the scope of the project and items that may require special attention or detail. Not to exceed two (2) pages.

• Statement of Qualifications: A brief summary that shall contain a list of the names and roles of each of the personnel assigned to the project, including subconsultants. Not to exceed two (2) pages.

• Project Team: Resumes for three key personnel on the project. Not to exceed one (1) page each.

• Project References: Up to five (5) project summaries for recent related projects completed by the proposed project team, not to exceed three (3) pages total. Project references should include:

o Project Name o Brief Summary o Project Manager o Local Agency Contact Information

• Project Schedule: A schedule demonstrating how the work is planned to be implemented. The schedule shall include the following activities and milestones (at a minimum), and any other activities or milestones deemed relevant to the successful completion of the project:

o Assume a October 14, 2024 project start date o Phase I Kick-off Meeting with the Village o IDOT/FHWA/Village coordination meeting (if necessary) o Submittal of preliminary plans to Village for review o Village review of preliminary plans (one month duration) o Response to the Village’s review and comments (Consultant to estimate duration) o Submittal of draft Phase I PDR to IDOT o IDOT review and comment (Consultant to estimate duration) o Response to IDOT’s review and comments (Consultant to estimate duration) o Submittal of final Phase I PDR to IDOT o IDOT approval of Phase I PDR

• Cost Proposal: A fee and hour-based proposal shall be provided in a separate file due at the same time as the proposal.

Selection Procedure

The Village reserves the right to reject any or all Proposals, to waive any and all technicalities, or to accept the proposal deemed most advantageous to the Village. The winning selection will be based on professional qualifications, personnel, project approach, and previous municipal experience.

Responses will be reviewed by the Village evaluation team for the purpose of identifying and recommending the firm offering the highest qualifications and experience with this scope of work. If desired, the Village may interview a short-list of applicants in order to better evaluate and compare.

Interviews may be waived if determined unnecessary in order to reduce the amount of effort requested by unsuccessful applicants.

Due Date

The Village is requesting that responses be submitted no later than Friday, August 16th at 5:00 PM CDT. Proposals may be submitted via the Village’s OpenGov portal.

Proposal Evaluation

Proposals will be evaluated based on the following criteria:

Evaluation Criteria Maximum Points

Key Personnel 10

Qualifications of Firm and Team 10

Project Approach 20

Relevant Experience 10

Total 50

Proposals will be scored for each criterion. Criterion totals are then summed and the firm with the highest total is selected.