RFP Specs - Manhole Cover Raising Services 2026.pdf

Manhole Cover Raising Services RFP P a g e | 1

TOWN OF ENFIELD, CONNECTICUT

DEPARTMENT OF PUBLIC WORKS

REQUEST FOR PROPOSALS

MANHOLE COVER RAISING SERVICES

October 26, 2026

The Town of Enfield Department of Public Works is seeking services to Raise Manhole Covers or Replace Damaged Manhole Covers where needed in the town.

Sealed responses for the products and materials named above will be received at the office of the Director of Finance until 11:00 a.m. EST on November 17, 2026. Thereafter, proposals will be opened in public and read aloud or opened and read aloud pursuant to the applicable provisions of the Governor’s Executive Orders. Responses received after this date and time will not be accepted.

Specifications and response documents may be obtained from Carl Johnson, Deputy Director of Public Works – Administration & Capital Projects, at the Stanley E. Jablonski Public Works Complex, 40 Moody Road, Enfield, CT, 06082, telephone number (860) 763-8806 | cajohnson@enfield.org, or the Town’s website at www.enfield-ct.gov/bids.aspx.

The Town is an Affirmative Action/Equal Opportunity Employer. Disadvantaged, minority, small and women owned business enterprises are encouraged to respond.

The Town of Enfield reserves the right to accept or reject any, all, or any part of responses, to waive formalities or informalities, and to make an award that is deemed to be in the best interests of the Town.

John A. Wilcox, Director of Finance

EOE/AA

mailto:cajohnson@enfield.org file://THData1/finance/.PURCHASING/RFPs/.REVIEWING/2026%20Manhole%20Raising%20Services/Proof%20#2/www.enfield-ct.gov/bids.aspx

Manhole Cover Raising Services RFP P a g e | 2

STANDARD INSTRUCTIONS

1. INTRODUCTION

The Town of Enfield Department of Public Works is seeking services to Raise Manhole Covers or Replace Damaged Manhole Covers where needed in the town. If there are any conflicts between the instructions in these Standard Instructions and any other proposal document(s), these Standard Instructions shall prevail.

2. KEY EVENT DATES

Advertisement of Request for Proposals October 26, 2026 Public Proposal Opening 11:00 a.m. EST on Tuesday, November 17, 2026 Proposal Awarded (not definite) November 24, 2026

3. OBTAINING PROPOSAL DOCUMENTS

Specifications and proposal documents may be obtained from Carl Johnson, Deputy of Director Public Works – Administration & Capital Projects, at the Stanley E. Jablonski Public Works Complex, 40 Moody Road, Enfield, CT, 06082, at (860) 763-8806 | cajohnson@enfield.org or the Town’s website at www.enfield-ct.gov/bids.aspx.

4. PROPOSAL SUBMISSION INSTRUCTIONS

A. One (1) original and one (1) copy on standardized electronic media in “pdf” format of all proposals must be submitted in a sealed envelope clearly marked " MANHOLE COVER RAISING SERVICES” If forwarded by mail or courier, the sealed envelope must be addressed to "Director of Finance, Town of Enfield, 820 Enfield Street, Enfield, Connecticut 06082". Proposals must be at the Office of the Director of Finance by the time of the Public Proposal Opening date noticed in Section 2 entitled KEY EVENT DATES. Since all submissions must be time and date-stamped, the Finance Department will accept proposals Monday through Friday, from 9:00 a.m. to 5:00 p.m. EST (excluding holidays).

Postmarks are NOT an acceptable waiver of this policy. Corrections and/or modifications received after the first proposal is publicly opened will NOT be accepted.

B. Ditto marks or words such as "SAME" on the Proposal Form are NOT considered writing and must not be used.

C. All information must be submitted in ink or typewritten. Mistakes may be crossed out and corrections inserted. Corrections must be initialed by the person signing the proposal.

D. Responses are considered valid for ninety (90) days after responses(s) are opened. Vendors may not withdraw, cancel or modify their response for a period of ninety (90) days after responses are opened.

E. Responses must be signed by an authorized person representing the legal entity of the firm submitting the response.

mailto:cajohnson@enfield.org http://www.enfield-ct.gov/bids.aspx

Manhole Cover Raising Services RFP P a g e | 3

STANDARD INSTRUCTION (continued)

F. The inability to meet any specified requirements must be stated in writing and attached to the

Proposal Form or written on the Proposal Form.

5. PRESUMPTION OF PROPOSER BEING FULLY INFORMED

At the time the first response is opened, each vendor is presumed to have read and be thoroughly familiar with all RFP documents and contract documents for this project. Failure or omission of the vendor to receive or examine any information shall in no way relieve any vendor from obligations with respect to this RFP and their responses.

6. INTERPRETATION OF ACCEPTABLE WORK, PRODUCTS OR MATERIALS

The Scope of Work, specifications, responses and contract documents are to be interpreted as meaning those acceptable to the Town of Enfield. Any substantive changes or interpretations will be issued by the Town in writing as an addendum.

7. TAX EXEMPTIONS

The Town of Enfield is exempt from Federal Excise taxes and Connecticut Sales and Use taxes. Firms shall avail themselves of these exemptions. The Town will provide approved vendors with Tax Exemption Certificates upon request.

8. INSURANCE AND INDEMNIFICATION

Provider shall agree to always maintain in force during the contract the following minimum coverage.

Insurance shall be written with Carriers approved in the State of Connecticut and with a minimum AM Best’s Rating of “A” VIII. In addition, all Carriers are subject to approval by the Town of Enfield. Minimum Limits:

A. General Liability – Coverage limits for bodily injury, property damage, and personal injury, $1,000,000 per occurrence/$2,000,000 general aggregate. Product and completed operations aggregate of $2,000,000. General Liability must also include Contractual Liability. Town of Enfield shall be named as an Additional Insured. Waiver of Subrogation in favor of the Town of Enfield to be provided.

B. Auto Liability – Limits for property damage and bodily injury caused by the operation of motor vehicles, $1,000,000 per occurrence. Town of Enfield shall be named as an Additional Insured. Waiver of Subrogation in favor of the Town of Enfield to be provided.

C. Umbrella/Excess Liability - $5,000,000 and $5,000,000 Aggregate. General Liability, Auto Liability and Workers’ Compensation to be listed as underlying coverages. Umbrella/Excess Liability to follow form with respect to Additional Insured and Waiver of Subrogation.

D. Workers’ Compensation - For all the employees employed on said Work shall be maintained in accordance with Connecticut’s Workers’ Compensation Act. In case any class of employees engaged in hazardous Work under the contract at the site of the Work is not protected under the Workers’ Compensation Act, the contractor shall provide Workers’ Compensation Insurance for the protection of its employees not otherwise protected. Waiver of Subrogation in favor of the Town of Enfield to be provided.

Manhole Cover Raising Services RFP P a g e | 4

E. A thirty (30) day Notice of Cancellation applies for the Town of Enfield.

If any policy is written on a “Claims Made” basis, the policy must be continually renewed for a minimum of five (5) years from the completion date of this contract. If the policy is replaced and/or the retroactive date is changed, then the expiring policy must be endorsed to extend the reporting period for claims for the policy in effect during the contract for five (5) years from the completion.

Exceptions to the Town’s Insurance requirements are subject to the sole discretion of the Town of Enfield.

To the extent provided by law, the Contractor shall indemnify and hold harmless the Town of Enfield and all of its officers, employees, and agents from all suits, actions, or claims of any character, name, or description brought for or on account of any injury or damage caused to any person or property as a result of, in connection with, or pursuant to the performance of the Contractor, including all costs incurred by the Town of Enfield in defending itself against such claims or actions, in proportion to the extent that the Contractor is held liable for same by an arbiter of competent jurisdiction. As much of any money that may be due to the Contractor under the Contract as the Town of Enfield considers necessary for the purpose of such indemnification or holding the Town of Enfield harmless may be retained for such use by the Town of Enfield. Such indemnity shall not be limited by reason of any insurance coverage required under the Contract.

9. PROPOSAL BOND

Proposers are required to furnish a proposal surety at the time the first proposal is opened in the amount two thousand ($2,000) dollars. The proposal surety should be in one of the following three (3) forms: (a) a bank certified check, (b) a bank check, or (c) a surety company bond. The surety company must be authorized to write such surety bonds in the State of Connecticut. Checks or bonds must be drawn to the order of "Town of Enfield, Attention Finance Director".

10. GUARANTEE

The Vendor(s) awarded this proposal shall guarantee all work supplied for a period of one (1) year from the date of completion as determined by the Town.

11. FAIR EMPLOYMENT PRACTICES

The Vendor agrees not to discriminate against any employee or applicant for employment in the performance of this Contract's work with respect to hire, tenure, terms, conditions, or privileges of employment due to race, sex, age, religion, national origin, or other conditions proscribed by State or Federal law.

Manhole Cover Raising Services RFP P a g e | 5

12. STANDARD FORM OF CONTRACTUAL AGREEMENT

The Town of Enfield intends to enter into a contract with the Vendor. The contract will include and incorporate the provisions of this Request for Proposals, including the Scope of Work, and the Proposal Form submitted by the approved vendor. In the event of any conflict between the RFP documents and the successful vendor’s Proposal Form, the RFP documents shall prevail.

13. CONTRACT PERIOD

It is anticipated that the initial Contract period shall be from date of contract execution through June 30, 2027. Subsequent one (1) year renewals at the option of the Town of Enfield may be available for two (2) additional years. Total contract period, including all options for renewal, shall not exceed thirty-six (36) months.

14. AWARDING THE PROPOSAL

The Town of Enfield reserves the right to accept or reject, any, all, or any part of responses, to waive formalities or informalities, and to make an award that is deemed to be in the best interests of the Town.

It is the Town's policy not to award to those who owe Town of Enfield prior year(s) property taxes.

The "Proposal Awarded" date noticed in Section 2, entitled Key Event Dates, is the date the contract(s) are anticipated to be awarded. It is not a date certain.

The lowest priced proposal is NOT the sole determining factor when awarding this proposal.

15. MODIFICATIONS AND ADDENDA

The Town may, before or after proposal opening and in its sole discretion, clarify, modify, amend or terminate this RFP if the Town determines it is in the Town’s best interest. Any such action shall be affected by a posting on the Town’s website at www.enfield-ct.gov/bids.aspx. Each respondent is responsible for checking the Town’s website to determine if the Town has issued any addenda and, if so, to complete its proposal in accordance with the RFP as modified by the addenda.

16. PERMITS

The Proposer is solely responsible for obtaining all required permits.

END OF STANDARD INSTRUCTIONS

http://www.enfield-ct.gov/bids.aspx

Manhole Cover Raising Services RFP P a g e | 6

TOWN OF ENFIELD, CT

SCOPE OF WORK

The Town of Enfield Department of Public Works seeks the services of a contractor to raise manhole frames & covers, and replace damaged manhole covers & frames, or expose & clear paved over manhole frames and covers where needed in the Town. The work includes replacement of approximately 25+ (known) standard or watertight manhole frames and covers.

The contractor shall cover new manhole frame base with bituminous concrete, (2" over base plate) then fill in the remainder of opening with compacted hot bituminous pavement to match existing roadway or as approved by engineer. Hot sealer will be installed at all new seams. When hot bituminous pavement is not available (winter months) contractor will be allowed to substitute hot pavement with the use of a minimum 2-inch thickness of "Hybrid Asphalt" (such as Wespro, QPR High Performance Pavement Repair, or equivalent).

Contractor will have to return to excavate cold patch and repave with hot bituminous pavement and sealer. All cuts shall be circular.

The contractor will obtain all necessary permits with the Town and State and will supply all work zone safety patterns and signage. Police detail will be billed directly to the Town.

The contractor shall return all temporary frames & covers and old manhole covers & frames to the Water Pollution Control Facility (WPCF) located at 90 Parsons Rd, Enfield, CT 06082. The contractor will be responsible to dispose of all fill remaining during manhole frame replacement at their cost.

Manhole Frames and Covers will be supplied by the WPCF and inventoried by the same. The Contractor will make arrangements with the WPCF office to pick up the frames and covers.

Contact person is Todd Matthewson, Superintendent of the Water Pollution Control Facility, (860) 253-6450.

During the replacement of manhole frames and covers it may be determined that there is additional work to be performed to correct structure problems. The contractor shall contact the WPCF Manager's office for authorization prior to any work being performed. If additional work needs to be performed on a manhole to fix the structure properly, the WPCF will be contacted to determine the correct procedure to fix the problem.

Manhole Cover Raising Services RFP P a g e | 7

SCOPE OF WORK (Continued)

The Contractor will meet all Town of Enfield and State of Connecticut insurance requirements, design criteria, means and methods. All work shall conform to the Connecticut Department of Transportation Form 819 (2024 version or latest) Standard Specifications.

The successful bidder will need to provide evidence of at least five years of experience in completing similar projects, and the methods must be approved by the Town.

The initial contract shall be from date of contract execution to June 30, 2027, renewable upon mutual written agreement of the Contractor and the Town of Enfield for up to two (2) additional one (1) year terms, for a total term not to exceed thirty-six (36) months.

End of Scope or Work

Manhole Cover Raising Services RFP P a g e | 8

PROPOSAL FORM

The undersigned , doing business in the City/Town of

, in the State of , herewith, after reading thoroughly the Specifications and other Proposal documents (including if any addendum or addenda) submit the following proposal:

REQUIREMENTS:

Vendor shall provide pricing below. All pricing shall be complete and include all costs per task order requisition.

The quantities provided are approximate. The Town may request more or less depending on need and budget. The Town reserves the right to award on a line-by-line basis and to one or multiple vendors.

PLEASE NOTE: All spaces must be filled in with figures or words, or your bid may be automatically rejected.

END OF PROPOSAL FORM

SPECIFIED ITEM APPROX.

QTY

UNIT

PRICE

1 R & R Manhole Frame & Cover

(Exposed – Worn/Damaged) 1 –10 $

11 – 29 $ 30+ $

2 R & R Manhole Frame & Cover

(Paved Over 0-4”) 1 – 10 $

3 R & R Manhole Frame & Cover

(Paved Over 4+”) 1 – 10 $

Vendor Name:

Manhole Cover Raising Services RFP P a g e | 9

REQUEST FOR PROPOSALS

SAMPLE AGREEMENT

This Agreement is made this day of , 2026 by and between the Town of Enfield, a municipal corporation organized and existing under the laws of the State of Connecticut, with a principal office at 820 Enfield Street, Enfield, Connecticut 06082 (hereinafter referred to as the “Town”) and , a Connecticut (corporation/limited liability company/partnership) located at , , Connecticut 06 (hereinafter referred to as “Contractor”).

The Town and Contractor enter into this Agreement whereby the Vendor shall provide Manhole Cover Raising Services for purchase by the Town.

The term of this Agreement shall commence on the date set forth above and shall continue for the period set forth in the Request for Proposals referenced below.

The terms and conditions of this Agreement are set forth in the following documents that are attached and made a part hereto and are incorporated by reference:

1. Request for Proposals entitled “MANHOLE COVER RAISING SERVICES”;

2. The Standard Instructions entitled “MANHOLE COVER RAISING SERVICES”;

3. Scope of Work entitled “MANHOLE COVER RAISING SERVICES”; and

4. Proposal Form entitled “MANHOLE COVER RAISING SERVICES”.

The Town may terminate this agreement for convenience.

This Agreement cannot by altered, modified, amended or revised except by an instrument in writing signed by the Town and Vendor.

This Agreement shall be governed by the law of the State of Connecticut.

Vendor Name Town of Enfield

By: By:

Gary A. Evans, Acting Town Manager