RFP Solicitation - VA ST TFHRC 50(5).pdf

Contract No.

U.S. DEPARTMENT OF TRANSPORTATION

FEDERAL HIGHWAY ADMINISTRATION

EASTERN FEDERAL LANDS HIGHWAY DIVISION

VA ST TFHRC 50(5)

TURNER-FAIRBANK HIGHWAY RESEARCH CENTER

RECONSTRUCTION OF THE PAVEMENT TEST LANES

REQUEST FOR PROPOSAL

RFPNo. 693C73-22 -R-000017

This Contract Cites

STANDARD SPECIFICATIONS (FP-14)

CONTRACTOR:

ADDRESS:

STATE

COUNTY

AGENCY

Virginia

Fairfax

TURNER-FAIRBANK HIGHWAY RESEARCH CENTER

TYPE OF IMPROVEMENT

The work includes excavating the existing test lanes, constructing underground concrete walls, underdrain and storm drain systems, sanitary sewer line, waterline system, electrical conduit system, drainage improvement, lighting system, aggregate base, and hot asphalt concrete pavement. The work also includes resurfacing other areas within the test facility and other miscellaneous work.

Schedule Parking

Area

Project Length Totals

For Parking Areas, Lane Miles is calculated as SQFT/1 lft (nominal) lane

Roadway / Parking Area / Other Mileposts/ SQFT Linear

Feet

0.00

Route

Miles

0.00

Lane

Miles

TABLE OF CONTENTS

Page

Notice to Offerors 1 through 2

Checklist for Offer Submission 1 through 2

*SF-1442 Solicitation, Offer, and Award 1 through 5 RFP Statement 1 through 3

Proposal Schedule Instructions 1 through 8

*Proposal Schedule B-1 through B-7

*SF-24 Bid Bond C-1 through C-2

FEDERAL ACQUISITION REGULATION & TRANSPORTATION ACQUISITION

REGULATION SOLICITATION PROVISIONS & CONTRACT CLAUSES

Index to Federal and Transportation Acquisition Regulations 1 through 6

Representations and Certifications (SAMs online) D-1 through D-3

Instructions to Offerors E-1

*Socioeconomic Program Requirements F-1 through F-5 Minimum Wage Schedule F-6 through F-13

*General Contract Requirements G-1 through G-7 Construction Contract Requirements H-1 through H-7

Special Contract Requirements J-1 through J-68

Section K K-1 through K-3

SPECIFICATIONS On The Secure Large File Transfer

Plans 1 through 89

Categorical Exclusion Form (NEPA) 1 through 14

DAD 2021-02_A1 1 through 4

*Subcontracting Plan 1 through 5

*Offeror’s Qualifications Form 1 through 7

* Federal Contractor Veterans’ Employment Report VETS-4212 1 through 5

*BOLD FACED ITEMS ARE TO BE INCLUDED WITH THE PROPOSAL SUBMITTAL

PACKAGE

NOTICE TO OFFERORS

CONTRACT FORMAT:

Offerors should note that the format of this contract is in accordance with Federal Acquisition Regulations (FAR), promulgated by the General Services Administration (GSA), effective April 1, 1984, including all applicable revisions. Applicable FAR provisions and clauses are incorporated in this contract by reference or full text as indicated in the INDEX before the D-pages in this booklet.

FAR provisions and clauses incorporated by reference can be accessed on the Internet website at https://www.acquisition.gov/. Offerors are encouraged to review the documents thoroughly before submitting a proposal.

PROPOSAL BOOKLET AND OFFER SUBMITTAL:

It is the responsibility of the Offeror to verify that this proposal is complete as listed in the Table of Contents. The Offeror is responsible for submitting all required forms and documents with the offer.

Offerors should use the Checklist for Offer Submission included in this booklet to check that their proposals are complete.

CONSTRUCTION CONTRACTS:

As stated in FAR Clause 52.236-1, the Contractor shall perform on the site, and with its own organization, work equivalent to at least 50%. Additional guidance is given in FAR Subpart

35.005 where the majority of the project work is complex and specialized such as restoration work, bridge painting, and proprietary construction techniques (i.e. proprietary Cintec arch strengthening.)

There are exceptions and they will be reviewed on a case-by-case basis.

HAZARDOUS MATERIALS IDENTIFICATION AND MATERIAL SAFETY DATA:

As required by FAR Clause 52.223-3, Hazardous Materials Identification and Safety Data, the apparent low Offeror must submit prior to award a Material Safety Data Sheet (MSDSs) for all hazardous materials that the Offeror identifies in paragraph (b) of this clause in Section G of this booklet. Failure to submit MSDSs may render the Offeror ineligible for award of contract. The apparent low Offeror should submit their MSDSs within two weeks after bid opening.

ATTENTION LARGE BUSINESSES - UTILIZATION OF SMALL BUSINESS CONCERNS:

All offerors that are large businesses should note their responsibilities in the awarding of subcontracts in accordance with FAR Clause 52.219-8, Utilization of Small Business Concerns. An awardee, if a large business concern, should note its responsibility to establish and conduct a subcontracting plan in accordance with FAR Clause 52.219-9, Alternate II, Small Business Subcontracting Plan. Any offeror registered as a LARGE BUSINESS under the solicitation’s NAICS code is required to submit a subcontracting plan with their proposal in response to this solicitation. If the apparently successful offeror fails to submit a subcontracting plan within the time limit prescribed by the Contracting Officer, the offeror will be ineligible for award. PLEASE NOTE: A blank subcontracting plan is included in this solicitation package as a separate document for your use.

INTERNET BASED DATA BASES - REQUIRED INPUT:

According to FAR Subpart 4.1102 contractors are required to be registered in the System for Award Management (SAM) at the time an offer is submitted. Access the following web site to register: https://www.sam.gov/.

According to FAR Subpart 4.1201 contractors are required to complete electronic annual representations and certifications in SAM accessed via https://www.sam.gov/ as a part of required registration.

According to FAR Subpart 22.1302 (b) federal contractors and sub-contractors MUST complete the required annual Vets-4212 Form in order to be eligible for a contract award. It can be completed on-line at http://www.dol.gov/vets/vets4212.htm. The annual filing period for Form VETS-4212 is August 1 through September 30. Reports filed before August 1 will be treated as part of the previous year's filing cycle. Federal contractors and subcontractors who are required to file a form VETS-4212 can submit their forms electronically by using either the VETS-4212 Reporting Application or batch filing process, or by using the paper form by email or U.S. mail. It is recommended that you file your https://www.sam.gov/ https://www.sam.gov/ http://www.dol.gov/vets/vets4212.htm

NOTICE TO OFFERORS - (CONT'D.)

form electronically at https://vets4212.dol.gov/vets4212. Please visit http://www.dol.gov/vets/vets4212.htm for more information on the reporting process.

PAYMENT:

Offerors are advised to review the Standard Specifications for Construction of Roads and Bridges on Federal Highway Projects (FP), subsection 109.05, concerning direct and indirect payment included under a pay item in the bid schedule.

PROGRESS PAYMENTS:

ALL payments will be made via Electronic Funds Transfer (EFT) as such; the payment information in SAM must be accurate in order for contractors' invoices to be considered proper invoices for the purpose of prompt payment under DOT contracts. Contractors must input and maintain (update as necessary) their EFT information in the SAM database. Offerors are advised that under FAR Clause 52.232-5, Payments Under Fixed Price Construction Contracts, upon request, progress payments will include premiums paid by the Contractor to obtain performance and payment bonds as required under this contract. These payments shall not be made in addition to the contract price. As specified in the FP, “Section 151 - MOBILIZATION", payments for performance and payment bond premiums shall be included in mobilization.

WELFARE-TO-WORK INITIATIVE:

The President’s Welfare Reform Bill was initiated to assist welfare recipients and hopefully aid welfare recipients to find gainful employment. In support of this bill, Contractors are encouraged to hire welfare recipients whenever possible and to use welfare recipients in performance of duties on Government contracts.

INCREASING SEAT BELT USE IN THE UNITED STATES:

The President’s Executive Order 13043 dated April 16, 1997 was issued to increase the use of seat belts in the United States. In support of this Order, contractors and subcontractors are encouraged to adopt and enforce on-the-job seat belt policies for their employees when operating company-owned, rented, or personally owned vehicles.

OBTAINING PROPOSAL DOCUMENTS:

Request For Proposal (RFP) documents will not be mailed. All solicitation documents are available for direct download from the Contract Opportunities website: https://sam.gov/. Contractors are encouraged to register on the website (for this specific project) in order to receive automatic notifications when a document is added or updated for this specific project. All questions about this construction project must be emailed to the following address:

eflhd.contracts@dot.gov.

THE CONTRACTOR IS SOLELY RESPONSIBLE FOR MONITORING THE WEB PAGES

NOTED ABOVE FOR ALL CHANGES TO THE SOLICITATION AND ACTING ON

THOSE CHANGES.

PLEASE NOTE ELECTRONIC PROPOSALS WILL BE ACCEPTED VIA

EMAIL ONLY AT EFLHD.CONTRACTS@DOT.GOV. Proposals sent to any other email address besides EFLHD.Contracts@DOT.GOV will not be accepted. Proposals will not be accepted via facsimile.

https://vets4212.dol.gov/vets4212 http://www.dol.gov/vets/vets4212.htm https://sam.gov/ mailto:eflhd.contracts@dot.gov mailto:EFLHD.CONTRACTS@DOT.GOV mailto:EFLHD.Contracts@DOT.GOV

CHECKLIST FOR OFFER SUBMISSION

The following is a checklist of items included in the proposal/bid package that are required to be completed and returned (or filled in on-line) to the address in Block 7 of the Standard Form 1442, Solicitation, Offer, and Award (page 1). This checklist is for informational purposes only and is not required to be filled out by the Offeror. Failure to submit a complete proposal may be cause to reject your proposal.

PLEASE NOTE ELECTRONIC PROPOSALS WILL BE ACCEPTED VIA

EMAIL ONLY AT EFLHD.CONTRACTS@DOT.GOV. Proposals sent to any other email address besides EFLHD.Contracts@DOT.GOV will not be accepted. Proposals will not be accepted via facsimile. Hand-delivered proposals are not recommended.

1. Proposal Envelope (If the Offeror elects not to send the proposal electronically via email to EFLHD.Contracts@dot.gov):

a. Addressed as shown in Block 7 of SF-1442

b. In the lower left corner, indicate the following: Solicitation No., Project Name & Number, and mail to Suite E2-3-300, ATTENTION: ACQUISITIONS. If proposals are hand-delivered, bring them to the main entrance of Quantum Park, and ask for the Federal Highway Administration (EFLHD) Receptionist to be contacted and an EFLHD representative will come to collect the proposal. HAND-DELIVERED PROPOSALS ARE NOT RECOMMENDED.

2. Standard Form 1442: Solicitation, Offer and Award

a. Block 14: Name and Address of Offeror.

b. Block 15: Telephone Number of Offeror.

c. Block 16: Remittance Address if different from Block 14.

d. Block 19: All Amendments Acknowledged, with dates of Amendments.

e. Block 20: Proposal is signed and dated.

3. Proposal Schedule - (Pages B-1 through B-7)

a. Unit proposal price and proposal amount provided for each pay item in numbers.

b. Corrections initialed.

c. Price Evaluation eligibility is indicated on the Proposal Summary page.

4. Standard Form 24, Bid Bond (Pages C-1 through C-2) (Required if bid guarantee is bid bond)

a. Date executed

b. Legal name and address of Offeror.

c. Type of organization.

d. State of incorporation (if applicable).

e. Name and business address of Treasury approved surety.

f. Penal sum of bond (not less than 20% of proposal total).

g. Proposal identification.

h. Signature of Offeror

i. Seal, if corporation

j. Signature of Surety

k. Seal, if corporation

PROPOSALS RECEIVED WITHOUT A VALID BID BOND WILL BE REJECTED.

mailto:EFLHD.CONTRACTS@DOT.GOV mailto:EFLHD.Contracts@DOT.GOV mailto:EFLHD.Contracts@dot.gov

CHECKLIST FOR OFFER SUBMISSION

5. Power of Attorney.

a. Dated on or before execution date of bond

b. Power has original signature of surety, or is embossed with surety's seal in the certification section

PROPOSALS RECEIVED WITHOUT A VALID POWER OF ATTORNEY WILL BE REJECTED.

6. Fill-ins. The following full text Clauses and/or Provision numbers shall be checked or filled in and returned with the proposal package:

a. 52.219-4 – HubZone ONLY - See Section F, Clause 52-219-4, paragraph "C", check block if wavier is applicable.

7. Offeror's Qualifications form (provided separately as part of the proposal Documents Package). Form completed, signed and submitted with proposal

8. Subcontracting Plan - Large Businesses Only:

Submittal is mandatory per FAR 52.219-9 Alt II.

Legislated subcontracting goals: (15 USC 644 (g)(1))

• 46% - Small Businesses (SB)

• 5% - Small Disadvantaged Businesses (SDB)

• 3% - HUBZone

• 5% - Small Woman Owned Business Entities (SWBE)

• 3% - Service-Disabled Veteran-Owned Small Businesses (SDVOSB)

9. System for Award Management (SAM): The contractor is currently registered in the System For Award Management (SAM) database at https://www.sam.gov/ at the time the offer is submitted. If the contractor elects to not have its active SAM registration viewable by the public, then the contractor must submit a copy with the proposal.

10. Online Representations and Certifications Application: The contractor's Representations and Certifications have been input online via the electronic database at https://www.sam.gov/.

11. VETS – 4212 Reporting: The contractor has completed the annual reporting requirement online at http://www.dol.gov/vets/vets4212.htm.

The annual filing period for Form VETS-4212 is August 1 through September 30. Reports filed before August 1 will be treated as part of the previous year's filing cycle. Federal contractors and subcontractors who are required to file a form VETS-4212 can submit their forms electronically by using either the VETS-4212 Reporting Application or batch filing process, or by using the paper form by email or U.S. mail. It is recommended that you file your form electronically at https://vets4212.dol.gov/vets4212. Please visit http://www.dol.gov/vets/vets4212.htm for more information on the reporting process.

NOTE: THE CONTRACTOR IS FULLY RESPONSIBLE TO VERIFY THAT ALL

DATA IN THE ABOVE DATABASES IS CORRECT EACH TIME A PROPOSAL

PACKAGE IS SUBMITTED. FAILURE TO PROPERLY INPUT AND/OR

UPDATE YOUR DATA PRIOR TO OFFER SUBMISSION MAY CAUSE THE

PROPOSAL TO BE REJECTED.

https://www.sam.gov/ https://www.sam.gov/ http://www.dol.gov/vets/vets4212.htm https://vets4212.dol.gov/vets4212

FEDERAL HIGHWAY ADMINISTRATION

EASTERN FEDERAL LANDS HIGHWAY DIVISION

TURNER-FAIRBANK HIGHWAY RESEARCH CENTER

PROJECT VA ST TFHRC 50(5)

RECONSTRUCTION OF PAVEMENT TEST LANES AT TFHRC

REQUEST FOR PROPOSALS

RFP No. 693C73-22-R-000017

Project Description: The purpose of the project is to reconstruct the pavement test lanes at the Pavement Test Facility (PTF) located at the TFHRC located in Fairfax County, Virginia. The proposed scope of work includes excavating the existing test lanes, constructing underground concrete walls, underdrain and storm drain systems, sanitary sewer line, waterline system, electrical conduit system, drainage improvement, lighting system, aggregate base, and hot asphalt concrete pavement. The work also includes resurfacing other areas within the test facility, and other miscellaneous work.

The construction cost for the project is estimated to be between $2,000,000 and $5,000,000.

Scope of Work: The detailed scope of work to be undertaken by the successful Offeror under the contract for this project is outlined in the Request for Proposal (RFP) solicitation documents.

These include the Plans, Special Contract Requirements (J Pages), and supplemental Government Furnished Information.

Procurement Overview of the Project: In accordance with Federal Acquisition Regulation (FAR) Part15, the Eastern Federal Lands Highway Division (EFLHD) is conducting a Best Value Trade-off Source Selection Process for this project. Under this Notice, the EFLHD (also referred to as “the Government”) is soliciting all eligible Contractor firms/teams (Offerors) to participate in a two-step RFP process. The two steps will include the submittal of two proposal packages; a Technical Proposal and a Price Proposal. A description of these proposals and their requirements can be found in the RFP’s Proposal Instructions (B Pages).

During step one, a selection evaluation board will review and evaluate the technical proposals submitted by all interested, responsive Offerors. The selection committee will select qualified Offerors based on a confidence rating evaluation criteria as stated in the RFP’s Proposal Instructions - Evaluation of Proposal Documents (B Pages). Offerors should submit technical proposals that are acceptable without additional explanation or information. The Government may make a final determination regarding a technical proposal’s acceptability solely on the basis of the technical proposal as submitted. The Government may proceed with the second step (trade-off evaluation) without requesting further information from any Offeror; however, the Government may request additional information from any Offeror with a technical proposal considered reasonable and close to acceptable, and may discuss any technical proposal with any Offeror. Only one technical proposal may be submitted by each Offeror. The step one technical proposal shall not include any prices or pricing information.

During step two, the Government will select the offer that represents the best value to the Government by using the trade-off process described in FAR Part 15. This process permits tradeoffs between price and technical “noncost” factors and allows the Government to accept other than the lowest priced offer. The award decision will be based on a comparative analysis and an integrated assessment of proposals against all source selection criteria in the solicitation.

All evaluation factors other than cost or price, when combined, are approximately equal in their importance to cost or price. The Government is concerned with striking the most advantageous balance between technical merit (“quality”) and cost to the Government (i.e., the price). The degree of importance of price could become greater depending upon the equality of the technical proposals. If competing technical proposals are determined to be essentially equal, price could become the controlling factor. Only one price proposal may be submitted by each Offeror and the price proposal must be based upon the Offeror’s own technical proposal.

As stated in FAR Clause 52.236-1, the Contractor shall perform on the site, and with its own organization, work equivalent to at least 50% of the total amount of work to be performed under the contract.

Contract award is anticipated to be no earlier than July 2022, with Notice to Proceed anticipated to be issued after the receipt of valid Performance and Payment Bonds (see Block 12a of the SF- 1412 and FAR Clause 52.228-15), and the anticipated start of construction activities to be no earlier than August 2022. See Subsection 108.01 of Special Contract Requirements (J Pages) for additional construction activity restrictions.

It is not the intent of EFLHD to receive project specific design or engineering recommendations as part of the step one technical proposal. Offerors should limit their technical proposal to the information required by this notice, and other information that may be relevant to the qualifications and experience of the Offeror. No reimbursement will be made for any expenses associated with the preparation of a step one technical proposal or a step two price proposal.

Obligation to Keep Team Intact: In connection with the services covered by this procurement process, any in-house personnel, subcontractors, and outside associates will be limited to the individuals or firms that are specifically identified during the step one technical proposal. The Contractor shall obtain the Contracting Officer’s written consent before making any substitution for these designated in-house personnel, subcontractors, or outside associates.

Supplemental Work: Offerors are expected to provide qualified and experienced staff to develop appropriate pre-construction or construction protocols as designated by Federal, state, and local regulations/guidelines, including but not limited to the following:

• Work Plan.

• Accident Prevention Plan.

• Health and Safety Plan.

• Environmental Management Plan.

• Waste Management Plan.

• Recycling Plan.

Submittals: Each Offeror must provide the required number of Technical and Price Proposals as described below to EFLHD in separate, sealed envelopes/boxes or pdf attachments (if submitted electronically via email) clearly addressed and identified for “Project No. VA ST

TFHRC 50(5).”

Hard Copy (Paper) Submissions:

Submit one (1) bound paper copy, one (1) unbound copy, and one (1) CD-ROM copy of the Technical Proposal. Submit the Technical Proposal copies separately from the Price Proposal in a sealed envelope/box and clearly labeled as the “Technical Proposal.”

Submit two (2) unbound paper copies and one (1) CD-ROM copy of the Price Proposal. Submit the Price Proposal copies separately from the Technical Proposal in a sealed envelope and clearly labeled as the “Price Proposal.”

Submit all proposal documents by the due date specified in Block 13 of the SF-1442 to the following address:

Federal Highway Administration Eastern Federal Lands Highway Division Quantum Park 22001 Loudoun County Parkway Suite E2-3-300 Ashburn, VA 20147 ATTN: Acquisitions

Electronic Copy (Email) Submissions:

Submit one (1) Technical Proposal and one (1) Price Proposal electronically via one (1) email containing two (2) pdf attachments. One pdf attachment shall be the Technical Proposal and the second pdf attachment shall be the Price Proposal. Electronic proposals will be accepted only via email sent to EFLHD.CONTRACTS@DOT.GOV. Proposals submitted to any other email address will not be accepted. Please be sure to indicate the solicitation number, project number, and ATTN: C. Shawn Long on the subject line of your email.

It is the Offeror’s sole responsibility to see that its proposal documents are received. Proposal documents received after the time due will be rejected and returned without consideration or further evaluation.

Other Information: Questions concerning this solicitation may be directed to Mr. C. Shawn Long via e-mail to: EFLHD.contracts@dot.gov.

mailto:EFLHD.CONTRACTS@DOT.GOV mailto:EFLHD.contracts@dot.gov

SOLICITATION, OFFER,

AND AWARD

2. TYPE OF SOLICITATION

6. PROJECT NO. 4. CONTRACT NO. 5. REQUISITION/PURCHASE REQUEST NO.

PAGE OF PAGES

7. ISSUED BY CODE 8. ADDRESS OFFER TO

SOLICITATION

(Construction, Alteration, or Repair)

1. SOLICITATION NO. 3. DATE ISSUED

IMPORTANT -- The "offer" section on the reverse must be fully completed by offeror.

9.

INFORMATION

a. NAME

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder."

CALL:

FOR

SEALED BID (IFB)

NEGOTIATED (RFP)

FEDERAL HIGHWAY ADMINISTRATION

EASTERN FEDERAL LANDS HIGHWAY DIVISION

QUANTUM PARK, 22001 LOUDOUN COUNTY PKWY

SUITE E2-3-300

693C73

ATTN:ACQUISITIONS

ASHBURN VA 20147

See Block 7

YULIYA KENT

b. TELEPHONE NO. (Include area code) (NO COLLECT CALLS)

EFLHD.Contracts@dot.gov

See Block 10 x 05/02/2022

693C7322R000017

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying no., date)

This Invitation for Bids is for the Turner-Fairbank Highway Research Center

(T-FHRC), Project No. VA ST TFHRC 50(5), located in Fairfax County, Virginia in strict accordance with the Solicitation/Contract instructions, notices, clauses, provisions, items listed below, and for the quantities of work actually performed at the unit prices as bid in the Bid Schedule, including all applicable Federal, State, and local taxes.

FP - Standard Specification for Construction of Roads & Bridges on Federal Highway Projects.

Bid Schedule, Section B - pages B-1 through B-7.

Special Contract Requirements, Section J - pages J-1 through J-68.

Plans, Sheets 1 through 89.

Categorical Exclusion Form (NEPA), pages 1 through 14.

DAD 2021-02_A1, pages 1 through 4.

11. The Contractor shall begin performance

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

award, notice to proceed. The performance period is mandatory negotiable. (See ________________________________________________.)

13. ADDITIONAL SOLICITATION REQUIREMENTS:

a. Sealed offers in original and is not required.is, b. An offer guarantee

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

(date). If this is a sealed bid solicitation, offers will be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, and the date and time offers are due.

d. Offers providing less than

12b. CALENDAR DAYSYES NO

(If "YES", indicate within how many calendar days after award in Item 12b.)

10 385 calendar days and complete it within ________________ ________________ calendar days after receiving

Continuation Sheet, Block 11

________________________ 06/02/2022

NSN 7540-01-155-3212

x x x x copies to perform the work required are due at the place specified in Item 8 by _____________ ___________________ (hour) local time calendar days for Government acceptance after the date offers are due will not be considered and will be rejected . _________________

STANDARD FORM 1442 (Rev. 4-85)

Prescribed by GSA

FAR(48 CFR) 53.236-1(d)

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Federal Highway Administration Eastern Federal Lands Highway Division ATTN: Construction Branch Quantum Park 22001 Loudoun County Parkway Suite E2-2-200 Ashburn, VA 20147

Federal Highway Administration Eastern Federal Lands Highway Division A/P Branch, AMZ-150 P.O. Box 25710 or E-MAIL

9-AMC-AMZ-EFLINVOICES@FAA.GOV

Oklahoma City, OK 73125

EFLHD-CO

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CONTINUATION OF SF 1442

Block 2:

This project is UN-RESTRICTED - Proposals will be accepted from ALL eligible business concerns.

This procurement falls under North American Industry Classification System (NAICS) code 237310 - Highway, Street, and Bridge Construction (see FAR Subpart 19.10)

The award of this project is subject to a 10% price evaluation preference for eligible HUBZone Small Business Concerns (must be on the SBA listing) (see FAR Clause 52.219-4).

Electronic proposals will be accepted via email sent to EFLHD.Contracts@dot.gov. Please be sure to indicate the solicitation number, project number, and ATTN: C. Shawn Long on the subject line of your email. Please note you must include a scanned copy of your official bid bond along with your proposal documents if you submit your proposal electronically.

PHYSICAL DATA AVAILABLE FOR REVIEW

1. Manual on Uniform Traffic Control Devices for Streets and Highways, 2009 Edition, published by the Federal Highway Administration. http://mutcd.fhwa.dot.gov.

2. Categorical Exclusion Form (NEPA)

3. DAD 2021-02_A1

Block 9:

In accordance with FAR Provision 52.236-27, Site Visit, a Government representative can be available to show the project to prospective offerors. All requests for site visits see Section E of the solicitation and e-mail all questions concerning this construction project to the following e-mail address EFLHD.Contracts@dot.gov. Interested parties must provide the Solicitation Number and the relevant project number with all requests and questions.

∗Block 11:

The performance period for the completion of Schedule A is 385 calendar days.

See Completion of Work section of the B-Pages – Proposal Schedule Instructions for further information. The completion time for the contract is not to exceed the maximum time above. Work restrictions can be found in SCR Sections 108 and 156.

Offerors are to assume that the award of the contract and approval of the Contractor’s Performance and Payment Bonds (see Block 12a of the SF-1442 and FAR Clause 52.228-15) may result in the start of construction activities to be no earlier than August 2022. See Subsection 108.01 of the SCR’s for additional details.

Notice to Proceed will be issued within 30 days following receipt of acceptable performance and payment bonds with the result of construction activities to be no earlier than August 2022.

(Actual Notice to Proceed date will be 10 days from issuance or the date specified in the Notice.)

Block 12A:

Furnish performance and payment bonds in accordance with FAR Clause 52.228-15.

Block 13:

A bid guarantee in the amount of not less than 20 percent of the price proposal or $3 million, whichever is less, is required with this proposal. If the offeror fails to provide the required bid guarantee, such failure may require rejection of the offer. Reference FAR Provision 52.228-1, Bid Guarantee. Please note you must include a scanned copy of your official bid bond along with your proposal documents if you submit your proposal electronically.

Block 17:

Amounts should be completed as follows:

Schedule A - $

Other:

The estimated price is expected to fall within the price range of $2,000,000 to $5,000,000.

Responsibility of offerors shall be evaluated in accordance with the information provided on the Offeror's Qualifications Form, which can be downloaded from the Contract Opportunities website located at http://SAM.gov. FP-14 versions can be downloaded at the FHWA web site located at http://flh.fhwa.dot.gov/resources/specs/.

Electronic proposals must contain the required signatures (electronic or by hand).

Basis for Award:

EFLHD intends to award a fixed price contract without discussions with offerors (except clarifications as described in FAR 15.306(a)); therefore, the offeror's technical and price proposal should be clear and complete and contain the offeror's best terms. The Government reserves the right to conduct discussions if later deemed necessary. The Government further reserves the right to reject any or all offers if such action is in the Government's best interest.

The Government will select the offer that represents the best value to the Government by using the trade-off process described in FAR Part 15.101-1. This process permits tradeoffs between price and technical “non-cost” factors and allows the Government to accept other than the lowest priced offer. The award decision will be based on a comparative analysis and an integrated assessment of proposals against all source selection criteria in the solicitation.

Evaluation of Award:

All evaluation factors other than cost or price, when combined, are approximately equal in their importance when compared to cost or price. The Government is concerned with striking the most advantageous balance between technical merit (“quality”) and cost to the Government (i.e., the price). The degree of importance of price could become greater depending upon the http://sam.gov/ http://flh.fhwa.dot.gov/resources/specs/ equality of the technical proposals. If competing technical proposals are determined to be essentially equal, price could become the controlling factor. The Technical Proposal of the Offeror awarded the contract will be incorporated into the contract by reference and the Contractor shall be bound by its contents. The technical proposal evaluation factors will be weighted equally.

Please Note:

This solicitation is a Request for Proposal (RFP). Therefore, there will not be a public bid opening and proposals are not available for review.

Subcontracting Goals

Required from all other than Small business when the requirement is expected to exceed $750,000 ($1,500,000 for Construction) [FAR 19.702]. The Contracting Officer, along with review and advisory comments from the Office of Small Disadvantaged Business Utilization (OSDBU), is responsible for approving a reasonable and realistic plan [FAR 19.705-4] [TAM 1219.201(e)(6)]. The legislated subcontracting goals are as shown below. A copy of each subcontracting plan (or contractor statement that no subcontracts are to be awarded) must be provided to OSDBU prior to close of negotiations [TAM 1219.705-5 and - 6].

Legislated subcontracting goals: (15 USC 644 (g)(1)

• 46% - Small Businesses (SB)

• 5% - Small Disadvantaged Businesses (SDB)

• 3% - HUBZones

• 5% - Women-Owned Small Businesses (WOSB)

• 3% - Service-Disabled Veteran-Owned Small Businesses (SDVOSB)

PROPOSAL INSTRUCTIONS

PROJECT: VA ST TFHRC 50(5)

OFFERORS PLEASE NOTE: Before preparing the proposal, carefully read the Instructions to Offerors. While preparing the proposal, comply with the following:

Hard Copy (Paper) Submissions:

Submit all required proposal information to EFLHD in sealed envelopes/boxes clearly addressed and identified for “Project No. VA ST TFHRC 50(5) - Solicitation No. 693C73-22-R-000017."

Submit all proposals so that they will arrive at the address shown in Block 7 of the SF-1442 on the due date specified in Block 13 of the SF-1442. Send proposals directly to the attention of Acquisitions.

Submit one (1) bound paper copy, one (1) unbound copy, and one (1) CD-ROM copy of the Technical Proposal. Submit the Technical Proposal copies separately from the Price Proposal in a sealed envelope/box and clearly labeled as the “Technical Proposal.”

Submit two (2) unbound paper copies and one (1) CD-ROM copy of the Price Proposal. Submit the Price Proposal copies separately from the Technical Proposal in a sealed envelope and clearly labeled as the “Price Proposal.”

Electronic Copy (Email) Submissions:

Submit one (1) Technical Proposal and one (1) Price Proposal electronically via one (1) email containing two (2) pdf attachments. One pdf attachment shall be the Technical Proposal and the second pdf attachment shall be the Price Proposal. Electronic proposals will be accepted only via email sent to EFLHD.CONTRACTS@DOT.GOV. Proposals submitted to any other email address will not be accepted. Please be sure to indicate the solicitation number, project number, and ATTN: C. Shawn Long on the subject line of your email.

It is the Offeror’s sole responsibility to see that its proposal is received. Proposals received after the time due will be rejected without consideration or further evaluation. In addition, it is the Offeror’s responsibility to ensure all requirements of both the Technical Proposal and Price Proposal are included in their respective envelopes/boxes.

EVALUATION OF PROPOSAL DOCUMENTS

STEP 1 – TECNICAL PROPOSAL EVALUATION

The Technical Proposal is limited to 10 pages, 8.5” x 11” size paper, printed on one side only, pages numbered, and using Times New Roman font size 12. Gantt charts, site maps, or charts can be submitted on single sided sheets up to 11” x 17”. The Technical Proposal cover letter, outside covers, and section dividers do not count toward the 10-page limit.

(a) Example of Project and Past performance: Submit documentation that shows direct experience working and coordinating with the Federal/State/Local Agencies within the State of Virginia. Experience in projects that included utility improvements:

electrical, water, sewer, and instrumentation facilitation. Ability to deliver projects on a compressed schedule. Provide customer/owner point of contact, phone number, and email address for each relevant project. Include details regarding project bid total vs. total cost and original completion date vs. actual completion date. Include any statements as to the Offeror’s integrity, reasonable and cooperative conduct, and commitment to customer satisfaction.

(b) Proposed Team: Provide an organizational chart and submit resumes of key personnel to be involved in the project, indicating their specific experience within the past 5 years performing technically similar pavement reconstruction work, construction project management, and construction quality control (QC) work for EFLHD and /or a similar DOT. At a minimum, include the Construction Superintendent and the QC Manager, each having a minimum of 2 years’ experience within the past 5 years performing technically the same or similar work. List any subcontractors whom the Offeror proposes to provide services and indicate their experience performing similar work.

Factor 1 – Prior Experience, Past Performance, and Proposed Team

The Government will evaluate the qualifications of the Offeror by considering the Offeror’s example projects, past performance, and proposed project team, as described below.

Offerors demonstrating a higher level of successful past performance in the evaluated areas will be more favorably rated.

An Evaluation Board will evaluate each Technical Proposal using the following evaluation criteria (Factors 1, 2, and 3 are equally important):

FACTOR 1 – PRIOR EXPERIENCE, PAST PERFORMANCE, AND PROPOSED

TEAM RATINGS

Rating Description / Indicators

Substantial Confidence

Based on the offeror’s recent/relevant experience and performance record, the Government has a high expectation that the offeror will successfully perform the required effort in each of the 2 sub-factors mentioned above.

Satisfactory Confidence

Based on the offeror’s recent/relevant experience and performance record, the Government has a reasonable expectation that the offeror will sufficiently perform the required effort in each of the 2 sub-factors mentioned above.

Limited Confidence

Based on the offeror’s recent/relevant experience and performance record, the Government has a reasonable expectation that the offeror will meet minimum expectations in performing the required effort in each of the 2 sub-factors mentioned above.

No Confidence

Based on the offeror’s recent/relevant experience and performance record, the Government has a low expectation that the offeror will meet minimum expectations in performing the required effort for each of the 2 sub-factors mentioned above.

Unknown Confidence

Based on the offeror’s recent/relevant experience and performance record, the Government has no expectation that the offeror will be able to meet minimum expectations in performing the required effort for each of the 2 sub-factors mentioned above.

Factor 2 – Planned Approach to Construction and Project Understanding

The Government will review and evaluate each Offeror’s understanding of the contract work and overall approach to managing and constructing the project. Provide a general description of the Offeror’s methods and ability to complete the contract work on time and within the total bid amount including reconstruction of the pavement test lanes, includes building 5-below grade multifunctional concrete barrier walls among the other contract work.

(a) Demonstrate knowledge and experience/capability of reconstruction of the pavement test lanes includes building 5-below grade multifunctional concrete barrier walls (each 150 ft. in length), and installing a series of subsurface pipes with valves to control water saturation in some of the pavement test pits, utility improvements, instrumentation cable installation, and drainage improvements surrounding the site.

Provide a detailed approach how Offeror will exercise care to minimize any damage to instrumentation devices and connecting cables during construction.

(b) Demonstrate experience of the placement of aggregate, unique asphalt mixes and acceptance will adhere to strict material specification criteria, thickness and compaction tolerances, and other QC/QA requirements. Compaction of the material will include the use of Intelligent Compaction (IC) equipment. Asphalt test patches will be required to unsure the calibration of paving equipment.

(c) Submit a document that summarizes the proposed means and methods for building all critical elements of the construction project. The detail and completeness of this document will be used as a factor in contract selection. The critical elements include but are not limited to:

• Site preparation.

• Survey control.

• General sequence of construction to include the placement aggregates with each of the pavement pits.

• Excavation and removal of the existing aggregate base.

• Excavation of the subgrade material to ensure reuse without contamination.

• Elevation grading control.

• Coordination with FHWA to successfully install instrumentation and perform IC

• Barrier wall construction:

o Placement of concrete.

o Prescribed wall elevations; 0% north-south slope, and the 1% west-east slope.

o Compaction plan of material(s) adjacent to pavement pit barrier walls to mitigate damage or movement of wall(s).

• Placement and compaction of the aggregate materials in the pavement pits. This includes:

o Any measures to protect the integrity of aggregate base from weather

(precipitation) or contamination during construction.

o Coordination with installation of instrumentation in the aggregate layers as outlined plans.

o Measures and precautions to protect instrumentation and cables.

• Installation of the Cement Treated Aggregate (CTA) in pavement pit D.

• Asphalt Paving Plan includes:

o Small quantities of asphalt production and placement o Product hauling schedule o Proposed paving equipment to include any special equipment features to control thickness, segregation and uniformity o Measures to control thickness, segregation, uniformity and temp.

o Paving 150 ft. long x (12 ft., 14 ft. and 14 ft-2 in.) lanes o Starting and stopping paver to avoid interruptions o Filling the hopper in the middle of each lane run o Rolling the during asphalt placement.

Provide a strategy to complete the construction work within the specified calendar days.

FACTOR 2 – PLANNED APPROACH TO CONSTRUCTION AND PROJECT

UNDERSTANDING RATINGS

Rating Description/Indicators

Substantial Confidence

Proposal meets requirements of the 3 sub-factors mentioned above and indicates an exceptional approach and understanding of the requirements to manage and construct the project. The proposal contains multiple strengths and no deficiencies.

Satisfactory Confidence

Proposal meets requirements of the 3 sub-factors mentioned above and indicates a thorough approach and understanding of the requirements to manage and construct the project. Proposal contains at least one strength and no deficiencies.

Limited Confidence

Proposal meets requirements of the 3 sub-factors mentioned above and indicates an adequate approach and understanding of the requirements to manage and construct the project. Proposal has no strengths or deficiencies.

No Confidence

Proposal does not clearly meet requirements and has not demonstrated an adequate approach and understanding of the requirements to manage and construct the project.

Unknown Confidence

Proposal does not meet requirements and contains one or more deficiencies and is not awardable.

Factor 3 – Project Management and Controls

The Government will evaluate the Project Management and Controls of the Offeror by considering the Offeror’s approach to the project’s QC, schedule, and coordination as described below. Offerors demonstrating effective and efficient project management procedures will be more favorably rated.

(a) Quality Control (QC): Provide a description of the planned approach to overall quality control, to deliver a quality construction project on-time. Include a summary of the proposed Quality Control Plan demonstrating soundness and reasonableness of the planned approach to QC for construction including materials sampling and testing.

(b) Schedule: Identify the system to be used for managing the construction schedule and provide a reasonable project schedule including critical activities, durations, logical relationships, contract time restrictions, and construction milestones. Describe the means and methods by which the Offeror will plan and control the scheduling of work to ensure the project is constructed on time or ahead of schedule.

STEP 2 – PRICE PROPOSAL EVALUATION

COMPLETING THE BID SCHEDULE

Complete the Bid Schedule(s) by handwriting in ink or typing. Specify a Unit Bid Price, in figures with cents to only two decimal places, for each pay item in the Unit Bid Price column for which a quantity is given. Do not enter or tender a Unit Bid Price for any pay item for which no estimated quantity appears in the Bid Schedule. Determine the products of the respective unit prices and quantities, and show them, in figures, in the Amount Bid column. If a Unit Bid Price and Amount Bid have been inserted by the Government for a pay item, do not change the Unit Bid Price and Amount Bid for the pay item. Determine the Bid Total by adding the amounts of the listed items, and show in the block provided on Page B-6. In case of multiplication errors, the Amount Bid for the item will be based on the Unit Bid Price.

To be eligible for award, bidders must submit prices for each pay item.

Review Subsection 109.05 of the FP (standard specifications book) regarding scope of payment for direct and indirect payment work.

FACTOR 3 - PROJECT MANAGEMENT RATINGS

Rating Description/Indicators

Substantial Confidence

Has little to no potential to cause disruption of schedule or degradation of performance. Normal contractor effort and normal Government monitoring will likely be able to overcome any difficulties.

Satisfactory Confidence

Has some potential to cause disruption of schedule or degradation of performance. Special contractor emphasis and close Government monitoring will likely be able to overcome difficulties.

Limited Confidence

Potential is approximately 50% to cause disruption of schedule or degradation of performance. Special contractor emphasis and close Government monitoring will likely be able to overcome difficulties.

No Confidence

Is likely to cause significant disruption of schedule or degradation of performance. Is unlikely to overcome any difficulties, even with special contractor emphasis and close Government monitoring.

Unknown Confidence

Government has no expectations that schedule, and performance requirements will be met.

Fill in the Bid Total as directed on the Proposal Summary page.

SCHEDULE OF WORK

The Bid Schedule is comprised of the following:

Schedule A - Pages B-1 thru B-6

COMPLETION OF WORK

The Government has estimated the number of calendar days necessary to complete all contract work from the effective date of the Notice to Proceed to contract completion. The maximum number of calendar days allowed (i.e., the contact performance period) is shown in Block 11 of the SF-1442 and described below.

The performance period to complete all Schedule A work will be 385 calendar days and will start on the effective date of Schedule A’s Notice to Proceed.

In developing a construction schedule to determine the number of calendar days, the Government considered and included the work limitations shown in Sections 108 and 156 of the FP and Special Contract Requirements (SCR’s). Specific work limitations may be (but are not limited to): National legal holidays, weekends, rush hours, night work, specified no work periods, work or traffic control phasing, etc. The Government also considered those work items that are weather sensitive and when those work items will be performed. Specific work items are (but not limited to): those that require a minimum ambient air temperature (asphalt paving and surface treatment, pavement striping, stone masonry, etc); those that require maintaining a minimum surface temperature (concrete pavement, structural concrete, painting, etc); and those that have specific planting seasons (turf establishment, sod, trees, plants, etc). The Government also considered time required for preparing material and drawing submittals, and the allowable Government review times for those submittals (Subsection 104.03 of the FP and SCR’s).

Offerors are to assume that the award of the contract and approval of the Contractor’s Performance and Payment Bonds (see Block 12a of the SF-1442 and FAR Clause 52.228-

15) may result in the start of construction activities to be no earlier than August 2022. See Subsection 108.01 of the SCR’s for additional details.

STEP 3 – BEST VALUE DETERMINATION

EFLHD intends to award a fixed price contract without discussions with Offerors (except clarifications as described in FAR 15.306(a)); therefore, the Offeror's Technical and Price Proposal should be clear and complete and contain the Offeror's best terms. The Government reserves the right to conduct discussions if later deemed necessary. The Government further reserves the right to reject any or all offers if such action is in the Government's best interest.

The Government will select the offer that…