RFP_SiletzBroadbandRemodel_2026.pdf

CTSI Construction/Siletz Administration II Broadband Remodel Project

CONFEDERATED TRIBES OF SILETZ INDIANS

REQUEST FOR PROPOSALS (RFP)

Broadband Infrastructure Remodel & Interior Improvements

Siletz Administration II Building

Siletz, Oregon 97380

1. INVITATION TO BID

The Confederated Tribes of Siletz Indians (CTSI) Planning and Public Works Departments are requesting proposals from qualified contractors to complete a Broadband Infrastructure Remodel Project at the Siletz Administration II Building, including:

• Construction of a secure server/data room

• Installation of broadband-ready infrastructure

• Remodel of a small kitchen/breakroom space

• Associated electrical, HVAC, and structural improvements

This project supports tribal data sovereignty, emergency resilience, and operational continuity.

2. PROJECT OVERVIEW

The Administration II facility requires modernization to support:

• Redundant and resilient broadband systems

• Secure data management and storage

• Improved staff support facilities (kitchen/breakroom)

This project integrates telecommunications infrastructure upgrades with interior remodel construction, requiring coordination between IT specialists, electricians, and general contractors.

3. SCOPE OF WORK

3.1 Server Room Construction (Primary Component)

Contractor shall:

• Construct a dedicated server/data room including:

o Insulated walls with fire-rated assemblies (minimum 1-hour rating) o Secure access door with badge/keycard system o Raised flooring or cable management system o Cable trays and structured cabling pathways

• Install:

o Server racks (coordination with CTSI IT, Planning, and Broadband Project Management) o Fiber optic backbone conduit and termination points o Grounding and bonding systems

• Provide climate-controlled HVAC system:

o Redundant cooling (mini-split or equivalent) o Temperature and humidity monitoring

• Install backup power readiness:

o UPS integration-ready electrical system o Generator tie-in provisions (future phase compatibility)

• Fire suppression system:

o Clean agent system preferred (FM-200 or equivalent)

3.2 Broadband Infrastructure Upgrades

• Install conduit pathways for:

o Fiber optic cabling (internal and external connection-ready) o Redundant ISP connections

• Structured cabling:

o Cat6A or higher throughout designated areas

• Network panel/Wallmounts/closet upgrades

• Coordination with CTSI IT and telecom providers

• Labeling and documentation of all systems

3.3 Kitchen / Breakroom Remodel

Contractor shall:

• Demolish and rebuild existing small kitchen area

• Install:

o New cabinetry (commercial-grade or high-durability residential) o Countertops (solid surface or equivalent) o Sink, plumbing fixtures, and water lines o Appliances (owner-supplied or contractor-supplied per bid)

• Upgrade:

o Electrical outlets (GFCI compliant) o Lighting (LED fixtures) o Flooring (durable, water-resistant)

• Ensure ADA accessibility compliance where applicable

3.4 Electrical & Mechanical

• Upgrade electrical panel capacity if required

• Dedicated circuits for:

o Server equipment o HVAC systems

• Install energy-efficient lighting throughout project areas

• Coordinate all HVAC modifications

3.5 General Construction Requirements

• Site protection and cleanup

• Work phasing to minimize disruption to operations

• All permits, inspections, and code compliance

• As-built drawings and documentation upon completion

4. PROJECT LOCATION

Siletz Administration II Building Siletz, Oregon (Lincoln County)

5. SCHEDULE

• RFP Issued: 04/28/2026

• Mandatory Site Visit: N/A

• Questions Due: 05/14/2026

• Proposals Due: 05/29/2026

• Notice of Award: 06/08/2026

• Project Start: 06/15/2026

• Substantial Completion: 10/23/2026

6. MINIMUM QUALIFICATIONS

Proposers must demonstrate:

• Experience with commercial remodel construction

• Experience with data/server room construction or IT infrastructure

• Licensed, bonded, and insured in the State of Oregon

• Ability to coordinate multi-discipline work (electrical, HVAC, IT)

7. PROPOSAL REQUIREMENTS

Proposals must include:

1. Cover Letter

2. Company Qualifications

3. Relevant Project Experience

4. Project Approach & Methodology

5. Detailed Cost Proposal

6. Project Schedule

7. References (minimum 3)

8. Proof of Licensing & Insurance

9. Subcontractor List (if applicable)

9. INDIAN PREFERENCE

Contractors shall comply with CTSI Tribal Code Indian Preference requirements.

Proposals shall include:

Description of Indian-owned business status

Workforce utilization plan

Subcontractor participation plan

Evaluation Factors Proposals meeting minimum qualifications shall be evaluated on the criteria listed below. Each proposal shall be scored based on the points allotted to each criteria, 100 combined points maximum.

The number of points assigned to a proposal does not necessarily determine the award of a contract; rather it establishes benchmarks to assist in the overall evaluation of the proposal. CTSI will evaluate all proposals on a scale from 1 to 100 based on the following criteria:

A. Cost: Maximum Points – 30 Price is an important consideration for this proposal.

The proposal must clearly indicate the cost of providing services.

B. Must include Appendix A. B. Experience and Capability: Maximum Points – 30 Bidders skill, knowledge, qualifications, and experience with broadband and complex server/network room assemblies, site planning and remodels, commercial kitchen, or other similar facilities maintenance will be considered under this evaluation factor.

C. Environmental Practices:

Maximum Points – 15 Bidders skill, knowledge, qualifications and experience with IT infrastructure/Broadband construction/IT server room special design systems/commercial remodel activities.

D. References and past performance:

Maximum Points – 5 References may include Tribally owned construction firms, construction management and/or Tribally managed projects/server room/IT infrastructure/remodels. References preferred from similar projects, and/or Tribal governments or organizations.

E. Indian Preference:

Maximum Points – 15 Indian-owned and controlled companies will receive preference in accordance with the CTSI Tribal Plan of Operations, Siletz Tribal Code § 2.019(c)(6)(B)(ii) and 25 U.S.C. §450e(b)(7).

Companies must furnish adequate proof of at least 51% Indian ownership and control with their proposal to qualify for Indian Preference points. F. Evidence of Completeness and Quality of Proposed Work:

Maximum Points – 5 Consideration will be given to proposals that offer quality and informative proposals demonstrating project approach and understanding.

9. CONTRACT REQUIREMENTS

• Compliance with CTSI procurement policies

• No waiver of sovereign immunity

• Compliance with:

o Equal Employment Opportunity requirements o OSHA safety standards o All applicable federal, state, and tribal regulations

• Contractor responsible for all permits and inspections

10. INSURANCE REQUIREMENTS

• General Liability: $1,000,000 per occurrence

• Workers Compensation: As required by law

• Automobile Liability: $1,000,000

11. QUESTIONS & ADDENDA

All questions must be submitted in writing to:

CTSI Planning Department Ian Keene

Planning Director

Iank@ctsi.nsn.us 541-444-8323

Addenda will be issued as necessary.

mailto:Iank@ctsi.nsn.us

12. SUBMISSION INSTRUCTIONS

Submit proposals electronically and/or physically to:

Confederated Tribes of Siletz Indians Attn: Planning Department Ian Keene

Planning Director

Iank@ctsi.nsn.us 541-444-8323

13. ATTACHMENTS (TO BE INCLUDED)

• Site photos and existing floor plan (if available)

• Concept layout for server room

• Kitchen remodel concept

• CTSI sample contract template

14. RIGHT TO REJECT

CTSI reserves the right to:

• Reject any or all proposals

• Waive minor irregularities

• Award in the best interest of the Tribe

OPTIONAL ADD-ON -

• Future satellite communication integration conduit

• Tie-in for redundant emergency communications tower network

• Integration with tribal GIS/data systems infrastructure mailto:Iank@ctsi.nsn.us