RFP S-44300-00010245 Pre-Proposal Conference Agenda~1.pdf
PDF 100 KB Posted
- Attached to
- RFP for Laboratory and Collection Services
- Solicitation number
- S-44300-00010245
- Issued by
- Marion County, Oregon
About this file
This is a pre-proposal conference agenda for the Oregon Health Authority's Request for Proposals (RFP S-44300-00010245) for laboratory billing and collection services. The conference, facilitated by Enrique Rodriguez, Procurement & Contracts Specialist, is scheduled for October 22, 2025, from 9:00 AM to 10:00 AM Pacific Time via Microsoft Teams. The agenda covers a project overview by Sarah King addressing the Oregon State Public Health Laboratory's need for outsourced billing and collection services, including implementation, planning, testing, stabilization, ongoing billing operations, customer service, reporting, and optional medical billing consultation services. Key dates include an RFP release date of October 17, 2025, a proposal submission deadline of November 14, 2025, at 3:00 PM Pacific Time, and a written question deadline of October 29, 2025, at 10:00 AM. The pre-proposal conference will address the RFP process overview, evaluation criteria, submission requirements, and competitive range procedures. The initial contract term is five years with potential renewal options, and implementation is targeted for May 29, 2026.
The project encompasses comprehensive laboratory billing services for an anticipated annual volume of approximately 105,000 claim records across six healthcare facilities in Oregon and Washington, including billing to Medicaid, Medicare, Oregon Coordinated Care Organizations, and third-party payers. The RFP specifically encourages participation from small businesses, with preferential consideration for enterprises certified as disadvantaged, minority-owned, woman-owned, or service-disabled veteran-owned. Required technical capabilities include electronic claims submission, payment posting, detailed monthly reporting, a subscription-based software solution with 99.99% service availability, a trouble ticket management system, comprehensive disaster recovery plans, and adherence to Oregon Statewide Information Technology Control Standards and federal healthcare regulations. Specific contract value details are not publicly disclosed in the pre-proposal conference materials.
View the file
Other files
Show all 12
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
General Agenda for RFP S-44300-00010245 Laboratory and Collection Services
Oregon Health Authority- Pre-Proposal Conference Agenda RFP S-44300-00010245 – Laboratory and Collection Services Date: Wednesday, October 22, 2025 Time: 9:00 AM – 10:00 AM (Pacific Time) Location: Microsoft Teams (link provided in RFP)
1. Welcome and Introductions (9:00 – 9:05 AM) – Enrique Rodriguez
a. Facilitator: Enrique Rodriguez, Procurement & Contracts Specialist
b. Introductions of Agency staff
c. Housekeeping and participation guidelines:
i. Participation is voluntary
ii. Verbal statements made today are not binding; however, clarifications that reference existing written content may be considered part of the official record
iii. All questions during the conference must be submitted via the Microsoft Teams Chat;
Agency responses will be provided in writing after the meeting
2. Purpose of the Pre-Proposal Conference (9:05 – 9:06 AM) – Enrique Rodriguez
a. The purpose of this conference is to provide an overview of the project, explain the RFP process, and allow proposers to submit related questions
3. Project Overview and Background (9:07 – 9:25 AM) – Sarah King
a. Overview of Oregon State Public Health Laboratory (OSPHL)
b. Need for outsourced billing and collection services
c. Key statistics and billing complexity
d. Project goals and anticipated outcomes
4. Scope of Services Summary (9:25 – 9:35 AM) – Sarah King
a. Implementation, planning, and testing expectations
b. Stabilization period and performance monitoring
c. Ongoing billing, collections, customer service, and reporting
d. Optional medical billing consultation services
5. RFP Process Overview (9:35 – 9:45 AM) – Enrique Rodriguez
a. Key dates and deadlines
b. Submission requirements and format
c. Evaluation criteria and scoring
d. Competitive range and potential additional rounds
e. Questions and protest procedures
6. Q&A Session (9:45 – 9:55 AM) – Enrique Rodriguez
a. Open floor for general questions not previously addressed—submit via chat
b. Reminder: verbal responses provided today are not binding
c. Written questions are due by October 29, 2025, at 10:00 AM
7. Closing Remarks (9:55 – 10:00 AM) – Enrique Rodriguez
a. Reiterate submission instructions and deadlines
b. Provide contact information for the Single Point of Contact (SPC)
c. Thank attendees for their interest and participation
File details come from the government source that posted it. Updated .