RFP_REC250728_Fort_King_Archaeology_Services_-_Addendum_1.pdf
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- Attached to
- Fort King Archaeology Services
- Solicitation number
- RFP# REC/250728
- Issued by
- Marion County, Orlando City, Florida
About this file
This document is Addendum #1 for a City of Ocala Request for Proposal (RFP) for Fort King Archaeology Services, solicitation number REC/250728. The contract is an on-call archaeological monitoring service agreement with a two-year base term and two potential one-year renewals, not to exceed $50,000. Two specific projects are currently planned: a 30-foot trench for fiber installation and archaeological monitoring for a sidewalk project from Fort King Street to a chickee. Future construction projects associated with the Master Plan will be bid separately, and this contract will provide on-call archaeological services for potential infrastructure improvement monitoring tasks.
The pricing structure requires hourly rates for archaeological monitoring, with rates varying based on staff qualifications (archaeologist, archaeological technician, or volunteer). The City prefers hourly rates because most monitoring jobs are expected to last only a few hours, such as for down trees, fence post monitoring, and small washouts. The pricing proposal will be submitted using an Excel form with a single hourly rate per task. Bidders are expected to provide rates within Exhibit A of their proposal, with the understanding that rates can differ based on the employee's level of expertise and role.
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Addendum # 1
Date: August 22, 2025
To: All bidders
From: Eileen Marquez, Senior Buyer
Solicitation Number: Fort King Archaeology Services
Solicitation Title: RFP# REC/250728
SECTION 1. QUESTIONS AND ANSWERS
1.1 QUESTION: Hourly rates have been requested for archaeological monitoring, but we typically provide monitoring day rates. Would the City consider revising the request for an hourly rate to be a request for a daily rate and a minimum number of days per mobilization for archaeological monitoring?
ANSWER: No, we are choosing to use an hourly rate because many of the jobs do not consist of a full day's work. The majority of the projects will only last a few hours. Examples include down trees, fence post monitoring, and small washouts.
1.2 QUESTION: If only an hourly rate is acceptable, is a rate sheet detailing the rate of staff necessary to execute the tasks in the RFP? For example, RFQ pg. 13, (i) Price Proposal: this section states, “
Provide any additional pricing for miscellaneous tasks that are not included on Exhibit A in your proposal.” Does this statement permit SEARCH to just provide our rates within the Exhibit A Price
Proposal?
ANSWER: Yes, rates may vary depending on the employee's qualifications. An archaeologist's rate may be less than that of an archaeologist tech or a volunteer.
1.3 QUESTION: The Pricing Proposal Excel form only includes a single place for the hourly rate per task.
Please clarify if a generalized rate for the task is expected.
ANSWER: We are only looking for an hourly rate, as the services provided will mostly consist of monitoring digs for infrastructure improvements.
1.4 QUESTION: Items 2 (Reporting & Documentation) and 4 (Prepare monthly Archaeological
Deliverables) are requested at hourly rates. Please confirm if these tasks will be set up as a limiting amount/NTE contract driven by task orders.
ANSWER: This will be a 2-year contract with two 1-year renewals. Not to exceed the contract limits of $50,000
1.5 QUESTION: A project schedule is requested, and RFQ pg. 7 mentions that a detailed written estimate” is to be submitted for tasks, but there is no specific project or scope outlined in the RFP, as this is an on-call contract. Is there an overall goal or planned projects list available to develop a schedule per this RFQ requirement?
ANSWER: We have two projects currently planned. Project 1. It is a trench approximately 30 feet in length for fiber installation. Project 2. Consists of monitoring the digging of a sidewalk from Fort
King Street to the chickee. Other services required will be on an on-call basis for issues that may arise over the contract term. For clarification, future construction of the Master Plan will be bid out on a separate RFP, and the contractor will be responsible for securing archeological services. This contract will not include future build-out projects of the Master Plan.
SECTION 1. QUESTIONS AND ANSWERS
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