RFP_Public_Predesign_18310_Addendum_01.pdf
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- Solicitation number
- 2000018310
- Issued by
- Scott County, Minnesota
About this file
This is Addendum #1 to a Request for Proposal (RFP) issued by the Minnesota Department of Administration, Real Estate and Construction Services, for pre-design services related to heating and cooling plants at Minnesota Correctional Facility-Shakopee (MCF-Shakopee). The addendum documents the mandatory pre-design meeting held on May 20, 2026, and includes clarifications on project scope, consultant qualifications, and technical specifications. The project, designated RECS Project Number 78SH0060 and Event ID 2000018310, requires qualified mechanical engineering consultants to prepare a comprehensive pre-design study evaluating the replacement of existing boiler and heating systems with a Ground Source Heat Pump (GSHP) system across the MCF-Shakopee campus, which encompasses approximately 206,543 square feet distributed across multiple buildings constructed between 1985 and 2009. Ten firms attended the mandatory meeting, including Pierce Pini & Associates, Victus Engineering, EEA, CMTA, Wold AE, Hallberg Engineering, FVB Energy, DLR Group, Kimley-Horn, and Salas O'Brien.
Key requirements clarified in the addendum specify that consultant teams must include a professional cost estimator to project pricing escalations through 2030, and firms must demonstrate at least two projects completed within the last five years that were designed and constructed with ground source heat pumps or energy-efficient cooling systems within the past ten years. The pre-design scope focuses primarily on central plant upgrades including boiler and chiller replacements, with piping changes limited to those necessary to operate the new plant and serve all currently served areas. Building automation system upgrades may be required to implement the new heating and cooling systems. The state indicated that the revised fee structure is presented as a lump sum rather than percentage-based allocation, all deliverables may be provided electronically with printed copies also acceptable, and a commissioning agent will not be engaged during pre-design. The facility operates two separate heating and cooling plants with specific supply and return temperatures, 100 percent life safety generator backup, and chilled water supply temperatures ranging from 47 to 52 degrees Fahrenheit depending on the plant.
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REAL ESTATE AND CONSTRUCTION SERVICES
309 Administration Building
50 Sherburne Ave St. Paul, Minnesota 55155
Voice: (651) 201.2550
TTY: (800) 627.3529
FAX: (651) 215.6245
http://mn.gov/admin/
Addendum #1
Date: May 27, 2026
Request for Proposal: RECS RFP Pre-design for Heating and Cooling Plants at MCF-Shakopee RECS Project Number: 78SH0060 Event ID: 2000018310
Subject: RFP Mandatory Meeting Attendees, Questions & Answers, Supporting Documents
Mandatory Meeting Attendees:
The following firms attended the mandatory meeting held on May 20, 2026:
Firm Name Contact Name Email Pierce Pini & Associates Kevin Gardner kevin@piercepini.com Victus Engineering Eric Rodgriguez erod@victusengineering.com EEA Matt Armstead marmstead@eeaengineers.com CMTA Lucy Dolinsky Lucy.dolinsky@cmta.com Wold AE Keven Chng KChng@woldae.com Hallberg Engineering Bernie Barrie EDanenberg@hallbergengineering.com FVB Energy James Bohn jbohn@fvbenergy.com DLR Group Matt Strasser mstrasser@dlrgroup.com Kimley-Horn Anthony Hughes Anthony.Hughes@kimley-horn.com Salas O’Brien Nathanael Rairdon Nathanae.rairdon@salasobrien.com
Questions & Answers:
Question #1: Confirm that the design team will be responsible for completing the PD phase of B3 Guidelines Tracking Tool as part of this project.
Answer #1: With a pre-design a B3 tracking tool is not needed just to follow the B3 guidelines.
Question #2: Is a professional cost estimator required as part of the design team?
Answer #2: Yes, we will need to have a cost estimator to show the pricing with the escalation of prices for upcoming years of 2028, 2029, and 2030 to do the work.
http://mn.gov/admin/ http://mn.gov/admin/ mailto:kevin@piercepini.com mailto:erod@victusengineering.com mailto:marmstead@eeaengineers.com mailto:Lucy.dolinsky@cmta.com mailto:KChng@woldae.com mailto:EDanenberg@hallbergengineering.com mailto:jbohn@fvbenergy.com mailto:mstrasser@dlrgroup.com mailto:Anthony.Hughes@kimley-horn.com mailto:Nathanae.rairdon@salasobrien.com
Question #3: During the pre-proposal meeting there was discussions about how far into the existing building HVAC systems this Pre-Design should review (replacement of air handlers for example). Please indicate if these systems are to be fully reviewed as part of the Pre-Design or some other level of review.
Answer #3: Primary focus shall be on the plant side to include boiler & chiller upgrades. Unless end use of equipment which serves within the areas, their condition conflicts with upgrading the source equipment it shall remain in service. If equipment is determined to not work with upgraded central plant items, we can address them via supplemental agreement later. One exception to this is building automation systems. Upgrades to BAS may be required to implement the new heating/cooling plant.
Question #4: As discussed at the meeting, please confirm that prior experience with ground source heat pumps can include pre-designs and/or studies.
Answer #4: After meeting as a group, we have confirmed that firms must have at least two projects in the last five years that were designed and constructed with ground source heat pumps and/or energy‑efficient cooling systems. These systems must have been constructed within the last ten years.
Question #5: Will existing utility/site plans be made available prior to RFP response due date to determine site feasibility for ground source wells?
Answer #5: See drawing, which have been provided via ShareFile link: https://mnadmin.sharefile.com/d-s3684b11029a34c1e8180125b89c373f2
Question #6: Is it acceptable for a prime contractor to have not attended the mandatory site meeting if critical members of a partner firm did attend? For example, if an electrical engineering firm was prime and did not attend, but a mechanical engineering firm that did attend was their sub consultant?
Answer #6: The prime firm must have a member of their team attend the RFP mandatory meeting.
Subconsultants must work with a prime consultant who attended the meeting. A list of attendees has been provided and is noted at the top of this addendum.
Question #7: If a construction manager is used as a cost estimator, will they be precluded from bidding on future project work that may result from the pre-design?
Answer #7: No, this does not preclude them from bidding on the project if construction is funded and moves forward.
Question #8: Will the pre-design scope include changes to the 2-pipe distribution system or other infrastructure changes outside of the central plant(s)? This will have significant impact on fee in the proposal.
Answer #8: Piping changes will be limited to what is required to operate the new plant. Upgrades only to ensure all areas currently served by the existing plant(s) can receive heating/cooling form new plant.
Question #9: Are the “percent of total” values shown in Exhibit B prescribed, or may the consultant propose a different breakdown?
Answer #9: There is a revised Exhibit B attached that represents only a lump sum fee.
Question #10: Are other building upgrades—such as improvements to the building envelope—planned or expected to be included in this scope of work?
Answer #10: No this would be part of a separate project. This project is only for the heating and cooling systems of the prison. If a building envelope upgrade is required for B3 compliance or an option of, this can be addressed via supplemental agreement later.
https://mnadmin.sharefile.com/d-s3684b11029a34c1e8180125b89c373f2 https://mnadmin.sharefile.com/d-s3684b11029a34c1e8180125b89c373f2
Question #11: Are printed plans and reports required, or may all documents be provided electronically?
Answer #11: Both
Question #12: The RFP states: Qualified consultants must have four projects within the last five years involving ground source heat pumps (GSHP). Projects must have been designed and constructed no more than 10 years prior to the date of the request for proposal.
Answer #12: Please see answer to question # 4 regarding experience.
Question #13: During the site visit, it was indicated that only one project is required and that projects currently in pre-design may be included. Please confirm whether one project is sufficient and whether projects in the pre-design phase may be submitted.
Answer #13: Please see answer to question # 4 regarding experience.
Question #14: The RFP states that all services must be performed within the United States. Please confirm whether this requirement restricts all project work to personnel physically located within the U.S., or whether team members based outside the U.S. may contribute in a supporting role.
Answer #14: Yes, team members outside the US should be able to have a supporting role in design.
Question #15: Does the State intend to engage a commissioning provider during the pre-design phase? If yes, please clarify the expected scope of the commissioning provider and how responsibilities will be delineated between the commissioning provider and the design consultant during pre-design.
Answer #15: No, we do not plan to hire a commissioning agent for the pre-design process.
Question #16: How much of the campus does the generator back up?
Answer #16: 100% life safety only.
Question #17: How many tons of cooling does the water cooled and air-cooled chiller provide?
Answer #17: Industry Plant: H Building Plant: 300 Ton.
Question #18: Do you use glycol in the hot water/chiller water system? If so what %?
Answer #18: No.
Question #19: How many sqft is the campus?
Answer #19: 206,543 sf H Building Plant: Year Square Feet Total: 136,723
Bldg A-B-C Main Complex 1986 72934 Bldg D Roosevelt 1986 11786 Bldg G Novello 1986 8695 Bldg H Power Plant 1985 4144 Bldg J Anthony 1986 11786 Bldg F Higbee 1986 10450 Bldg E Tubman 1986 11786 Bldg M Mead 1994 5142
Industry Building Plant: Year Square Feet Total: 69,820 Bldg K Broker 1994 18674 Bldg L Bethune 1994 18676
Bldg N Industry 1994 32470 Stand-Alone HVAC Buildings Year Square Feet Total: 47,551
Building P Monahan 2000s 2009n 41220
Greenhouse 1995 6331
Question #20: What is the hot water supply and return temperature?
Answer #20: Industry Plant: Supply 156 average Return: 144 average H Building Plant: Supply 157 average Return: 145 average
Question #21: What is the chilled water supply and return temperature?
Answer #21: Industry Plant: Supply 52 average Return: 56 average H Building Plant: Supply 47 average Return: 51 average
Question #22: Can you provide campus utility map?
Answer #22: Yes
Question #23: Can you provide any HVAC plans showing ductwork and air handling units?
Answer #23: Yes
End of Addendum #1
| Mandatory Meeting Attendees: |
| Questions & Answers: |
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