RFP_ProjStmnt_MassTimberCabins_25467_2025-1106.pdf

DTMB-0427 (R 10/22) HJD 2025-1106

PROJECT STATEMENT

STATE OF MICHIGAN

DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET

State Facilities Administration Design and Construction Division

3111 West St. Joseph Street

Lansing, Michigan 48909

FILE NUMBER

751/25467.HJD

PROPOSAL DUE DATE

December 11, 2025 at 2:00 p.m., EASTERN

CLIENT AGENCY

Department of Natural Resources (DNR), Parks and Recreation Division (PRD)

PROJECT NAME AND LOCATION

Mass Timber Cabins Young State Park and Burt Lake State Park PROJECT ADDRESS (if applicable) Young State Park, 2280 Boyne City Rd, Boyne City, MI 49712 Burt Lake State Park, 6635 State Park Dr, Indian River, MI 49749

CLIENT AGENCY CONTACT

Jason Cherven

TELEPHONE NUMBER

989-578-8482

DTMB - DCD PROJECT DIRECTOR

Heather DeKorte

TELEPHONE NUMBER

517-243-7248

WALK-THROUGH INSPECTION DATE, TIME, AND LOCATION:

VIRTUAL Microsoft Teams meeting, Thursday, November 20, 2025, at 11:00 AM.

MANDATORY (Check box if Pre-Proposal Meeting is Mandatory)

MANDATORY RSVP: PSCs are required to RSVP by Tuesday, November 18, 2025, at 5:00 PM if they plan to attend the mandatory virtual pre-proposal meeting. Please e-mail the DTMB-DCD Project Director, Heather DeKorte, at dekorteh@michigan.gov, with the firm name and each attendee’s name, e-mail address and phone number. Microsoft Teams pre-proposal meeting invitation will be provided on Wednesday, November 19, 2025, only to firms that RSVP by the deadline.

LEIN CHECK (Dept. of Corrections ONLY) All contractor/vendor representatives attending a Pre-Bid

Walk Through Meeting must submit a Vendor/Contractor LEIN Request five business days prior to the meeting date, (See the attached Vendor/Contractor LEIN Request form). Send the LEIN Request form, filled out and signed, by email to Daniel T. Smith & Sharon Frost at email addresses: SmithD76@michigan.gov & FrostS1@michigan.gov .The email “Subject” must include (Facility Name, Project Name, Date & Time of Pre-Bid Walk Through Meeting).

PROJECT DESCRIPTION/SERVICES REQUESTED:

On behalf of the Michigan Department of Natural Resources (DNR) Parks and Recreation Division (PRD), the Department of Technology, Management, and Budget (DTMB) is requesting professional architectural and engineering services for a Phase 100 Study and Phase 300 Schematic Design of several mass-timber cabins to be located in Burt Lake State Park and Young State Park.

DNR desires to enable people to experience mass timber firsthand. Creating mass-timber cabins will increase exposure of mass-timber technology and give the public an immersive experience. The goal of these mass-timber cabins is to be a demonstration showpiece and an educational tool to showcase advancing mass-timber technology and renewable resources, which combine different industries and DNR programs. If successful, these mass-timber cabins will become a prototype that may be replicated in other state parks. In addition, the DNR anticipates the successful application of mass timber for this project may impact future DNR infrastructure such as contact stations, toilet buildings, and beach houses.

This request is to provide Phase 100 Study and Phase 300 Schematic Design only. DNR anticipates, but does not guarantee, that the services awarded to the PSC for this contract will be increased in the future to include additional design and construction administration services.

The PSC will be the prime contract holder with the State of Michigan for this project and will directly manage the project. The PSC may assemble a team of professional consultants to provide all expertise necessary for this project. Please note that per the DTMB Contract for Professional Services, PSC Team members and Consultants will not be eligible to submit a bid for construction. Therefore, if the awarded PSC includes a mass-timber manufacturer or alternative-energy vendor as consultants on the design team for Phases 100 and 300, those companies will not be able to bid on the construction of this project. DNR anticipates that upon completion of Phase 300, the DTMB will issue a separate contract to procure a mass-timber manufacturer on the project team for participation in future design and construction phases.

Phase 100 Study The awarded Professional Services Contractor (PSC) will conduct a Phase 100 Study. The Study will focus on two items: 1) mass-timber cabins design, and 2) cabin locations in each state park.

1) Mass-Timber Cabins Design.

Mass-timber cabins will offer innovative lodging that supports the DNR’s strategic goals and introduces renewable energy into the infrastructure. The cabins will generate revenue and offer educational opportunities.

Cabins will house up to 6 people, and will include a kitchen, bathroom(s), sleeping area(s), indoor and outdoor communal space(s).

Off-grid cabins will use renewable energy for all electrical needs.

Plumbing/Sewer – Fresh-water system and waste-water disposal system should be considered for each cabin where feasible.

Cabins will be constructed of mass-timber, using technology and design considerations recognized by the Wood Products Council.

Cabins will be year-round use, with capability of being winterized for seasonal use.

Furniture will be purchased by DNR. The PSC must include furniture recommendations.

Designs must comply with local and state codes, ordinances, and accessibility guidelines.

2) Cabin Locations.

The PSC must determine feasibility of DNR’s preferred cabin locations in each state park and recommend locations that are optimal for hosting off-grid cabins and plugged-in cabins. The cabins should be in highly desirable locations and should be located to take full advantage of the benefits of the natural environment.

The Study should include considerations for soil conditions, required utilities and/or use of renewable-energy, proximity to restrooms, vehicular access, parking requirements, accessibility, ease of maintenance, group teaching/observation areas, space limitations, budget restrictions, views, etc. Site design must comply with local and state codes, ordinances, and accessibility guidelines. The PSC’s design must meet DNR’s budget.

Phase 300 Schematic Design Upon DNR acceptance of the Phase 100 recommendations for location and design, the PSC will proceed into Phase 300 Schematic Design. The PSC will develop two different schematic design options for a plugged in mass-timber cabin and two different schematic design options for an off-grid mass-timber cabin.

A third, final design option for each plugged-in and off-grid cabin will be adjusted and refined based on DNR feedback of the designs presented in the first two options of each cabin. Both final cabin schematic designs must address the items below 1) as a “prototype” without regard to site-specific criteria, and also 2) with regard to site-specific criteria for each cabin within each park.

Master plan with configuration of the cabin and amenities, circulation, utilities, accessibility, etc.

Infrastructure tie-ins to existing and new systems Building infrastructure, plumbing and renewable-energy system schematic layouts Surrounding landscaping Connections to existing and proposed parking, existing restrooms and amenities Accessibility Design impacts from site-specific existing natural conditions Opinion of construction cost Budgets for operational costs, including seasonal opening/closing, maintenance, park labor, energy and water usage, monitoring, etc.

Wood carbon footprint calculations of each cabin prototype

In addition to the requirements described in the DTMB Contract for Professional Services: Billing Rate – Not to Exceed sample contract, please accommodate the following:

Clearly document the number of meetings proposed and indicate which meetings will need to be on-site. Design meetings shall be held via electronic format to the greatest extent possible.

Attend a bi-weekly progress phone call with the Project Director.

Coordinate all field work with DNR in advance to minimize disruption to their operation of the project site.

Include an EGLE Pre-Application Meeting at each park as part of the proposal.

Include reimbursable expense: $20,000 for site survey and $10,000 for geotechnical report -

Location(s) to be determined.

The following PDFs have been included as attachments to this RFP, which identify the preferred cabin locations. The PSC must field verify all existing conditions.

Burt Lake State Park preferred cabin location(s) map and images.

Young State Park preferred cabin location(s) map and images.

Please NOTE:

Proposal responses MUST be uploaded to SIGMA VSS. Please enter the total cost for all phases as the bid amount.

Firms are encouraged to combine their technical and cost proposals into one (1) attachment for proposal submission.

Please remember that attachments can be no larger than 25mb.

Do not wait until just before the 2:00 p.m. solicitation deadline to submit your proposal response.

SIGMA VSS will not allow a proposal to be submitted after 2:00 p.m., even if a portion of the proposal response has been uploaded.

If you experience issues or have questions regarding your electronic submission, you must contact the SIGMA Help Desk for assistance prior to the 2:00 p.m., solicitation deadline. You may contact the SIGMA Help Desk by telephone at 517.284.0540 or toll-free at 888.734.9749. You may also email the SIGMA Help Desk at sigma-procurement-helpdesk@michigan.gov

Please email the Design and Construction Contract Specialists if you are having SIGMA VSS issues. Please include your SIGMA ticket number and any supporting documentation (i.e., screenshots) to Anne Watros (WatrosA@michigan.gov) and Don Klein (KleinD4@michigan.gov).

You may be asked by our contract specialists to email your proposal. Emailed submissions will require DCD approval and will be handled on a case-by-case basis.

Approved emailed submissions MUST be received prior to 2:00 p.m. deadline to be considered responsive and responsible.

Responses should not be emailed to the Project Director.

NIGP CODES

90607, 90610, 90672, 92533, 92588

DESIRED SCHEDULE OF WORK

PSC Award – January 2026 Phase 100 Complete – April 2026 Phase 300 Complete – June 2026

ACCEPTING RFP QUESTIONS UNTIL:

Please do not submit online questions via VSS. ALL questions should be emailed to Heather DeKorte at dekorteh@michigan.gov address no later than 2:00 p.m., Eastern on December 3, 2025.

REFERENCE STANDARDS: This project will comply with all codes, standards, regulations, and workers' safety rules that are administered by federal agencies (EPA, OSHA, and DOT), state agencies (DCH, EGLE, DNR, and MIOSHA), and any other local regulations and standards that may apply.

This form is required to be a part of the professional service contract. (Authority: 1984 PA 431)

Attachment(s) – Attachments are combined into a single PDF.

1) Burt Lake State Park – Preferred Cabin Location Map (s) and images

2) Young State Park – Preferred Cabin Location Map(s) and images