RFP_Project Statement_26287.pdf

DTMB-0427 (R 04/26) HJD 2026-0604, post 0611

PROJECT STATEMENT

STATE OF MICHIGAN

DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET

State Facilities Administration

Design and Construction Division 3111 West St. Joseph Street

Lansing, Michigan 48909

FILE NUMBER

472/26287.HJD

PROPOSAL DUE DATE

July 9, 2026 @ 2:00 PM Eastern

CLIENT AGENCY

Department of Corrections

PROJECT NAME AND LOCATION

Muskegon Correctional Facility – HVAC Controls Upgrade PROJECT ADDRESS (if applicable) 2400 South Sheridan Dr., Muskegon, MI 49442

CLIENT AGENCY CONTACT

Ben Verway, Physical Plant Division

TELEPHONE NUMBER

517-388-2171

DTMB - DCD PROJECT DIRECTOR

Heather DeKorte, Project Director

TELEPHONE NUMBER

517-243-7248

WALK-THROUGH INSPECTION DATE, TIME, AND LOCATION:

Muskegon Correctional Facility, 2400 South Sheridan Dr., Muskegon, MI 49442 Administration Building Lobby, Phone 231-773-3201 Monday, June 22, 2026, at 1:00 PM.

MANDATORY (Check box if Walk-Through is Mandatory)

LEIN CHECK (Dept. of Corrections ONLY) All contractor/vendor representatives attending a Pre-Bid Walk Through Meeting must submit a Vendor/Contractor LEIN Request five business days prior to the meeting date, (See the attached Vendor/Contractor LEIN Request form). Send the LEIN Request form, filled out and signed, by email to Daniel T. Smith & Sharon Frost at email addresses: SmithD76@michigan.gov & FrostS1@michigan.gov .The email “Subject” must include (Facility Name, Project Name, Date & Time of Pre-Bid Walk Through Meeting).

NOTE: An individual is only permitted to represent one bidder at a mandatory walk-through.

PROJECT DESCRIPTION/SERVICES REQUESTED:

On behalf of the Michigan Department of Corrections (MDOC), the Department of Technology, Management, and Budget (DTMB) is requesting professional engineering services for the design, bidding, and construction administration for upgrades to the existing HVAC controls throughout the Muskegon Correctional Facility. This request is to provide Phase 100 Study, 300 Schematic Design, Phase 500 Final Design, Phase 600 Construction Administration/Office, and Phase 700 Construction Administration/Field Inspection services.

The existing HVAC pneumatic controls throughout the facility are over 35 years old. The controls have exceeded their service life. The controls are outdated and replacement parts are hard to find. The controls do not integrate with facility’s Building Management System. It is hard to manage the heat in the Housing Units. The goal of this project is to upgrade to current controls technology to improve the facility’s ability to manage and monitor the existing HVAC systems.

The PSC shall provide a detailed assessment of existing controls, plan a phased installation to avoid operational disruption, and integrate modern DDC and BMS with energy-efficient components. PSC shall provide a Phase 100 Study for all buildings within the Facility. PSC shall provide Phases 300 through 700 services for HVAC control upgrades in the Powerhouse only. Future Phase 300 through 700 services may mailto:SmithD76@michigan.gov mailto:FrostS1@michigan.gov include control upgrades of other buildings within the Facility if budget allows but should not be included in the PSC proposal.

The PSC must consider the following items:

• Replace outdated controls, including pneumatic or obsolete controls.

• Standardize controls throughout the facility.

• Install Direct Digital Controls (DDCs).

• Connect HVAC controls to new MDOC facility Building Management System (BMS) for monitoring.

• Add new controls to existing Variable Frequency Drives (VFDs) on pumps and fans for energy efficiency.

• Integrate with energy recovery system for condensate, ensuring proper purge CFM and fan performance.

• Clean coils to maintain air quality.

• Ensure upgraded controls maintain proper ventilation.

• Asbestos abatement may be required for upgrades.

• Modify sprinkler, lighting, and utility systems as needed.

• Testing and Air Balancing of systems after controls upgrades.

• Ideally the new BMS system will be non-proprietary and compatible with State of MI software requirements.

• Some air handler controls in Education Building and Health Care have already been upgraded and will need to tie into a new Building Management System (BMS).

In addition to the requirements described in the DTMB Contract for Professional Services: Billing Rate – Not to Exceed sample contract, please accommodate the following:

1) Clearly document the number of meetings proposed and indicate which meetings will need to be on-site.

Design meetings shall be held via electronic format to the greatest extent possible.

2) Attend a bi-weekly progress phone call with the Project Director.

3) Provide construction estimates for owner review at the 50% and 90% of each phase. Review the construction budget at every design review meeting.

4) Coordinate all field work, construction phasing and scheduling with MDOC in advance to minimize disruption to their operation of the project site. Conduct field work in a manner that complies with MDOC policies currently in effect or which may come into effect.

5) Develop contract documents to include alternates for the improvement work to use all available funding.

6) Include as reimbursables in this proposal all testing required as part of the services requested.

7) Include LARA plan-review fees of $5000 as a reimbursable expense.

8) Agency will provide available drawings to the selected PSC. The PSC shall field verify all existing conditions.

Please NOTE:

• Proposal responses MUST be uploaded to SIGMA VSS.

https://sigma.michigan.gov/webapp/PRDVSS1X1/Advantage4

• Please enter the total cost for all phases as the bid amount.

• Firms are encouraged to combine their technical and cost proposals into one (1) attachment for proposal submission.

• Please remember that attachments can be no larger than 25mb.

• Do not wait until just before the 2:00 p.m. solicitation deadline to submit your proposal response.

SIGMA VSS will not allow a proposal to be submitted after 2:00 p.m., even if a portion of the proposal response has been uploaded.

• If you experience issues or have questions regarding your electronic submission, you must contact the SIGMA Help Desk for assistance prior to the 2:00 p.m., solicitation deadline. You may contact the SIGMA Help Desk by telephone at 517.284.0540 or toll-free at 888.734.9749. You may also email the SIGMA Help Desk at sigma-procurement-helpdesk@michigan.gov

• Please email the Design and Construction Contract Specialists if you are having SIGMA VSS issues. Please include your SIGMA ticket number and any supporting documentation (i.e., screenshots) to Anne Watros (WatrosA@michigan.gov) and Don Klein (KleinD4@michigan.gov).

https://sigma.michigan.gov/webapp/PRDVSS1X1/Advantage4 mailto:sigma-procurement-helpdesk@michigan.gov mailto:WatrosA@michigan.gov mailto:KleinD4@michigan.gov

• You may be asked by our contract specialists to email your proposal. Emailed submissions will require DCD approval and will be handled on a case-by-case basis.

• Approved emailed submissions MUST be received prior to 2:00 p.m. deadline to be considered responsive and responsible.

• Responses should not be emailed to the Project Director.

NIGP CODES

90607, 90644, 92507, 92531, 92533, 92567

DESIRED SCHEDULE OF WORK

RFP Process to award PSC Architect/Engineer 2 months (June -July ‘26) PSC conduct Phase 100 Assessment 2 months (August – Sept ’26) PSC design and Prepare Bid Documents 6 months (Oct ‘26-Mar ‘27) Bidding process and SAB Award/Permitting 3 months (April-June ‘27) Award Bid Package - Powerhouse Controls 1 month (July ’27) Construction – Powerhouse Controls 9 months (Aug ‘27-Mar ‘28)

ACCEPTING RFP QUESTIONS UNTIL:

Please do not submit online questions via VSS. ALL questions should be emailed to Heather DeKorte at dekorteh@michigan.gov address no later than 2:00 p.m., Eastern on July 1, 2026.

REFERENCE STANDARDS: This project will comply with all codes, standards, regulations, and workers' safety rules that are administered by federal agencies (EPA, OSHA, and DOT), state agencies (DCH, EGLE, DNR, and MIOSHA), and any other local regulations and standards that may apply.

This form is required to be a part of the professional service contract. (Authority: 1984 PA 431)

Attachment(s) are combined into a single PDF.

1) MCF Aerial site image with buildings identified

2) MCF Building List

3) MCF Image of Available Drawings

4) MDOC Special Working Conditions mailto:dekorteh@michigan.gov