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GENERAL INFORMATION

City of Greenville, Texas

PROPOSALS WILL BE ACCEPTED IN THE OFFICE OF THE PURCHASING MANAGER

REQUEST FOR PROPOSAL

May 8th, 2024

The SportsPark Center and

Reecy Davis Recreation Center Expansion

PROPOSALS ARE DUE TO THE

PURCHASING OFFICE ON OR BEFORE

June 4th, 2024 @ 3:00PM CST

ELECTRONIC RESPONSES

ARE PREFERRED

https://procurement.opengov.com/portal/greenvilletx/

PROPOSAL PACKAGES

MAY BE DELIVERED TO:

CITY OF GREENVILLE PURCHASING DEPARTMENT

2821 WASHINGTON STREET

GREENVILLE, TX 75401

LATE BIDS WILL NOT BE ACCEPTED

FACSIMILE OR E-MAILED BIDS WILL NOT BE ACCEPTED

FOR ADDITIONAL INFORMATION CONCERNING THIS

PROPOSAL PLEASE CONTACT:

Brenna Hazelip, Purchasing Agent: bhazelip@ci.greenville.tx.us Brett Quarles, Director of Parks and Recreation: bquarles@ci.greenville.tx.us

City of Greenville Request for Proposals: General Contractor for Recreation Center

TABLE OF CONTENTS

SECTION I. NOTICE OF REQUEST FOR PROPOSALS

SECTION II. GENERAL TERMS AND CONDITIONS OF PROPOSAL

A. Proposal Procedures B. Project General Description C. Form of Contract

SECTION III. PROPOSAL REQUIREMENTS

PART ONE (Qualifications):

General Firm Overview

(1) Experience of the Team

(2) Demonstrated Ability to Schedule and Manage the Work

(3) Ability and Availability of Key Personnel

(4) Ability to Accommodate Current Workload

(5) Required Exhibits (excluding Bid)

PART TWO (Cost Proposal):

(1) Bid

(2) Scope of Services/Exclusions

SECTION IV. EVALUATION CRITERIA

SECTION V. PRICING TABLES (E-PRICING TABLES IN OPENGOV)

ATTACHMENTS:

Attachment A: New Vendor Forms (Optional to Complete Prior to Bid Award)

Attachment B: Reecy Davis Construction Drawings, signed and sealed April 19, 2024, issued by Barker Rinker Seacat Architecture

Attachment C: Reecy Davis Project Manual, signed and sealed April 19, 2024, issued by

Barker Rinker Seacat Architecture

Attachment D: SportsPark Center Construction Drawings, signed and sealed April 19, 2024, issued by Barker Rinker Seacat Architecture

Attachment E: SportsPark Center Project Manual, signed and sealed April 19, 2024, issued by Barker Rinker Seacat Architecture

Attachments F - J: Exhibits (Required Forms)

F: Exhibit 1 – Addendum Acknowledgment Form

G: Exhibit 2 – Affidavit of No Prohibited Acts Nor Interest

H: Exhibit 3 – Bid Bond

I: Exhibit 4 – Construction Pricing Bid Form

J: Exhibit 5 – Bidders Qualification Statement

Attachment K: SAMPLE ONLY AIA A101 Draft (Standard Form of Agreement Between

Owner and Contractor where the basis of payment is a Stipulated Sum)

Attachment L: SAMPLE ONLY AIA A101 Draft/Sample (Exhibit A Insurance and

Bonds)

Attachment M: SAMPLE ONLY AIA A201 Draft/Sample (General Conditions)

SECTION I.

NOTICE OF REQUEST FOR PROPOSALS

Greenville Recreation Centers Proposal Submission

General Contractor Services for City of Greenville SportsPark

Center and Reecy Davis Center Expansion

The project will generally consist of the following:

The SportsPark Center project is located at: 6705 Monty Stratton Parkway, Greenville, Texas on City of Greenville owned property. The SportsPark Center project will be a new Multi-Generational Recreation / Athletic Center featuring athletic, aquatic, fitness, and recreation amenities.

Reecy Davis Center Expansion project is located at: 4320 Lee Street, Greenville, Texas on City of Greenville owned property. The Reecy Davis Center Expansion project will include updating and remodeling of the existing facility while adding a gymnasium, game room and classroom space.

The project is funded by a GO bond, voted in approval in November 2023, where the overall budget assumptions were roughly $52M in Construction Costs for Reecy Davis and the SportsPark Center and $11M in Soft Costs for architecture/engineering design fees, professional services, utilities, furnishings, fixtures, equipment, and owner's contingency.

SCOPE OF SERVICES

The City of Greenville has issued a Request for Proposals (“RFP”) for General Contractor services for the project named above.

The scope of the project is defined within the Construction Drawings and Project Manual signed and sealed by Barker Rinker Seacat Architecture, Inc., issued April 19, 2024; along with all information contained within this Request for Proposal (“RFP”), its attachments, and any Addenda distributed as part of this RFP.

SECTION II

GENERAL TERMS AND CONDITIONS OF PROPOSAL

A. PROPOSAL PROCEDURES

Responses are due by 3:00 p.m. CST, Friday, June 4th, 2024.

Electronic responses submitted via OpenGov online procurement system are preferred.

OpenGov: https://procurement.opengov.com/portal/greenvilletx/

All proposals shall be either uploaded and submitted via MyGov or physically delivered (sealed) to the City of Greenville Purchasing Office prior to the 3:00PM deadline. Hard copy proposals shall include one (1) original and (5) copies signed by Proposer’s authorized representative(s). Late proposals will not be accepted under any circumstances. Part One and Part Two of the Proposal shall be clearly marked.

Proposals shall remain the property of the City of Greenville. If submitting a hard copy, the original copy shall be unbound and clearly marked “Original”.

Proposals shall include two parts: (Part 1) Qualifications, and (Part 2) Cost Proposal. The project consists of two facilities and site work; however, the expectation is that a single Qualifications packet shall be submitted for the entire project. The Cost Proposal shall be broken down to include the SportsPark Center, the Reecy Center, and all Site work, plus a sum total for the entire project. See BID FORM exhibit for required formatting.

Proposals shall be submitted in two separate PDFs (if submitting via OpenGov) or if a physical bid submission by way of two separate envelopes within one main sealed envelope.

PDF/Envelope 1 shall read: “PART ONE: Greenville Recreation Centers Proposal Qualifications Submission”

PDF/Envelope 2 shall read: “PART TWO: Greenville Recreation Centers Cost Proposal”

PRE-PROPOSAL CONFERENCE

A Pre-Bid Conference will be held via teleconference on Wednesday, May 15th at 1:00 PM CST.

The information for the Pre-Bid teleconference:

https://cigreenville.zoom.us/j/82667888462?pwd=HNXzNwbDMAiN02UU5KaydnSCPldAgm.1

Meeting ID: 826 6788 8462 Passcode: 20241505

One tap mobile +13462487799,,82667888462# US (Houston) +16699006833,,82667888462# US (San Jose)

• 877 853 5257 US Toll-free

• 888 475 4499 US Toll-free

PROPOSAL INFORMATION

All questions regarding proposal preparation, the selection process, specifications, and interpretations of the terms and conditions of the bid shall be submitted via email to Brenna Hazelip, Purchasing Manager bhazelip@ci.greenville.tx.us on or before Wednesday, May 22nd at 5pm CST.

All costs incurred developing/producing a Proposal and possible subsequent interview or presentation are entirely the obligation of the proposer and shall not be chargeable in any manner to the City of Greenville.

All proposals will be reviewed and evaluated by City staff. The City reserves the right to evaluate each proposal on a separate and individual basis and to invite selected firms to interview. Notices of selection for interview will be given on or around June 20th, 2024. The City reserves the right to reject any proposal submitted or accept a proposal deemed most advantageous to the City.

SCHEDULE OF EVENTS (ALL EVENTS ARE IN 2024)

ADVERTISEMENT FOR REQUEST FOR PROPOSAL Saturday April 27 & May 4

REQUEST FOR PROPOSAL ISSUE DATE Wednesday May 8

PRE-BID CONFERENCE (VIRTUAL) Wednesday, May 15 at 1:00pm

DEADLINE FOR SUBMISSION OF WRITTEN

QUESTIONS TO CITY OF GREENVILLE

Wednesday, May 22 at 5:00pm

CITY OF GREENVILLE RESPONSES TO

SUBMITTED QUESTIONS (ADDENDA I)

Wednesday, May 29

REQUEST FOR PROPOSAL DUE DATE Tuesday, June 4 at 3:00pm

EXTENSION OF INVITATION TO INTERVIEW FOR

CERTAIN SELECTED FIRMS

Thursday, June 20

INTERVIEWS Wednesday, July 24

NOTICE OF AWARD PENDING COUNCIL

APPROVAL

Friday, July 26

SELECTED BID SUBMITTED TO CITY OF

GREENVILLE COUNCIL FOR APPROVAL

Tuesday, August 13

FINALIZE CONTRACT/NTP August 14 – August 20

DISCLOSURE OF RESPONSE

All information submitted in an accepted response must be retained by the City of Greenville for the period specified in the City of Greenville’s record retention schedule created under Government Code Section 441.180, et sequitur. The information will not be returned to the respondent. The Public Information Act (PIA), Government Code Chapter 552, allows the public to have access to information in the possession of a governmental body through an open records request. Therefore, the respondent shall clearly identify in the response any confidential or proprietary information. Proprietary information identified by the respondent in the response, will be kept confidential by the City of Greenville to the extent permitted by state law. The City of Greenville merely raises the exception on behalf of the vendor. The City of Greenville takes no legal position on disclosure. The City of Greenville will use best efforts to give the respondent or the awarded vendor an opportunity to present to the Office of the Attorney General its arguments for non-disclosure of its identified confidential or proprietary information.

ADDENDUMS/AMENDMENTS

Any interpretations, corrections and/or changes to a bid solicitation or extensions to the opening date will be made by addenda to the respective document when necessary. Any addendum will be published and distributed via MyGov. It shall be the sole responsibility of the bidder to check all avenues of document availability to ensure bidder’s receipt of any addenda issued. Any addenda issued within 3 working days of the bid opening will automatically delay the bid opening by one week. Bidders will be notified of the new bid opening time via addendum. Please review the Schedule of Events for deadlines for questions and posting of addendums. The offeror is required to submit an attestation of receipt of each addendum (see Attachments Section: EXHIBIT 1 – ADDENDUM AKNOWLEDGMENT FORM.)

ACCEPTANCE

Any offer received shall be considered an offer, which may be accepted by the City of Greenville based on initial submission without discussions or negotiations. By submitting an offer in response to this solicitation the proposer agrees that any offer it submits may be accepted by the City of Greenville at any time within 90 days from the close date.

The City of Greenville reserves the right to reject any or all offers and to waive informalities and minor irregularities in offers received, and/or to accept any portion of the offer if deemed in the best interest of the City of Greenville. Failure of the proposer to provide in its offer any information requested in the bid may result in rejection for non-responsiveness.

AWARD

The City of Greenville intends to make an award using the evaluation criteria and other factors as indicated in Section IV of this solicitation. Notice of Award pending council approval is anticipated on or around July 26th, 2024.

B. PROJECT GENERAL DESCRIPTION

On November 7, 2023 the voters of Greenville approved a Recreation Center bond to build a new multi-generational center at the SportsPark and the expansion of the current recreation center at Reecy Davis.

The SportsPark Center project will be a new Multi-Generational Recreation / Athletic Center featuring athletic, aquatic, fitness, and recreation amenities. The Reecy Davis Center Expansion project will include updating and remodeling of the existing facility while adding a gymnasium, game room and classroom space.

C. FORM OF CONTRACT

Proposed contracts AIA A101 (Standard Form of Agreement Between Owner and Contractor where the basis of payment is Stimulated Sum) and AIA A201 (General Conditions) are included as Attachments to this RFP. Please confirm in your Proposal that these contracts are agreeable as drafted. Identify any contract modifications as exceptions or exclusions to your proposal.

SECTION III.

PROPOSAL RESPONSE REQUIREMENTS

PART ONE (Qualifications):

General Firm Overview

Include the following information in your Proposal:

Firm Profile.

Total value of all projects completed during each of the years 2020, 2021, 2022, and 2023.

Total value of all work currently under contract to your company, with estimated completion dates.

Identify all projects completed in the past five (5) years with construction values of over Thirty Million Dollars ($30M).

Provide a list of all litigation your firm has been involved in currently or in the last 5 years.

Experience of the Team

Provide five (5) examples of projects that the proposed team, or members of the proposed team, has completed that are similar in purpose and scope to the Project. In providing these examples, include the project name, address of the project, a general description of the project, the name, title, address, and phone number of a contact person for the owner of the project, and the role the contact person held with respect to oversight of the construction, inspection, and acceptance of the project. Please include the following for each project:

Percent difference between bid and actual cost.

Dollar Value of Change Orders or other adjustments to the Original Contract amount, with explanations of cause.

Original contractual schedule duration and actual schedule to completion.

Offerors should consider, when selecting example projects, the following factors that will be considered by the evaluation team.

Project of similar scope and size ($30M+ construction value) Projects located and permitted within the City of Greenville

Provide an organizational chart graphically indicating how your firm would staff and structure the proposed team (both in the field and in the office).

Provide resumes for your proposed Project Manager and Project Superintendent with descriptions of their roles on past projects and a statement of length of time employed with your company. Confirm your proposed team will remain intact for the duration of the project. Personnel may not be removed or substituted from the proposed team without the consent of the City of Greenville.

Demonstrated ability to schedule and manage the work.

The City of Greenville intends to provide Notice of Award for General Contractor Services on or around July 26, 2024, pending City Council approval. Notice to Proceed is anticipated by mid-August. Provide the proposed Project Schedule showing duration of Project and key milestones. Include activities for pre-construction and permitting along with major milestones, critical path items, and completion of major construction components and systems for the entire project. Identify any items (permitting, long lead, etc.)

that constitute a high risk and identify how you will manage that risk. Develop an overall project duration and propose a Construction Completion Time.

Ability and availability of key personnel.

Submit resumes and current workload for the Project Manager, Project Engineer and Superintendent to be assigned to the Project (i.e. other projects on which the personnel are presently working or anticipate working during the period the Work is progressing). Points will be assigned based on a comparison of the demonstrated experience of the individual members of the project team and the team members’ respective availability to regularly communicate and/or meet with Owner’s project representatives as the Project progresses and to otherwise oversee and supervise the Project as required by the Contract Documents.

Ability to accommodate current workload

Provide a list of projects completed in the past year by the company office that will be tasked with handling the construction of the Project. List shall include project name, basic project type (i.e., new recreation center, renovated school, new church, etc.…) and final construction price for each project.

Provide sum of the total volume of work in construction dollars performed during the past year by the proposer. Also provide the total volume of work in construction dollars currently under contract for the company office that will be tasked with handling the construction of the Project. Proposers to submit an explanation of the relationship between current workload and past workload. Points to be awarded based on a demonstrated ability to accommodate current workload.

REQUIRED FORMS TO BE RETURNED WITH PART 1: QUALIFICATIONS PROPOSAL

Certificate of Insurance or Insurance Requirement Affidavit Affidavit of No Prohibited Interest Bidders Qualifications Statement

PART TWO (Cost Proposal):

TOTAL BID AMOUNT

50 Points to be allocated to the qualified low proposal. The remaining bids to receive points based on proportional difference from low proposal. (i.e. if next proposal is 10% above the qualified low proposal, then that contractor receives 5 fewer points.)

It is specifically intended that all General Conditions’ costs, field overhead costs, and General Contractor’s (“GC”) overhead and profit margin shall be included in the Stipulated Sum (“Bid”). All General Conditions and General Requirements for the Project shall be provided and performed by the GC and shall include all costs associated with contract close-out and a warranty period of one (1) year. Cost reimbursement will not be allowed for General Conditions or General Requirements unless specifically provided as an exclusion.

Submit the Stipulated Sum Proposal as a separate file if provided electronically, or in a separate sealed envelope if providing a hard copy. Cost proposals will remain unopened until after the qualitative scoring is completed. The submission of a response to this RFP is a binding offer to perform the services associated with the scope of work defined in this RFP. The City of Greenville reserves the right to negotiate a cost adjustment based on scope clarification subsequent to selection and prior to contract execution. Cost Proposals (Bids) shall be submitted using the attached Greenville RFP BID EXHIBIT BID FORM.

SCOPE OF SERVICES/EXCLUSIONS

The scope of services provided by the selected candidate will include industry-standard assistance to the City of Greenville during the process of construction and the subsequent warranty period. The City of Greenville will be using the Stipulated Sum method of contracting. A more specific scope description can be found below, as well as in the AIA’s A101 (Agreement between Owner and Contractor) and A201 (General Conditions to the Contract for Construction), both amended by the City of Greenville and available as attachments to this RFP. The final Agreement and General Conditions are intended to be identical to these documents with the addition of the date of commencement and substantial completion, contract schedule, contract amount, and any exclusions or modifications identified in either the Proposal response or as required by the City after the selection process.

The Contractor’s services include, but are not limited to, construction management, administration, field supervision, coordinating subcontractors, maintaining quality, meeting schedules, and providing the general conditions work for the completion of functional, operational facilities to the intent of the project design.

PRE-CONSTRUCTION SERVICES:

Within 10-business days of Contract award:

Provide Owner and Architect with a finalized list of subcontractors, including proof of insurance and emergency contact information;

Set up and maintain SWPPP, as regulated by all local, State, and Federal environmental codes;

Attend meetings with Owner and Architect as requested, and provide cost savings recommendations for value engineering (if needed);

Meet with Owner and Architect to spot location for temporary on-site construction office, fencing, dumpsters, traffic control and contractor parking, temporary toilet facilities; utilities, and overall project logistics; provide laydown plan for owner’s use in coordinating and communicating with stakeholders and community.

CONSTRUCTION SERVICES (including, but not limited to):

Coordination with Owner’s testing Contractor for site inspections, testing, and lab results;

Other Standard Construction and Construction Management Services as described in AIA

A201 including, but not limited to:

o All General Conditions that can reasonably be anticipated for this project, including but not limited to: full-time site supervision; lease, permits, and installation of field office and all required field office equipment and temporary business services and accounts;

safety; equipment; construction vehicles; tools; telephone, computer, and fax service;

dumpsters; sanitary facilities; waste containers; temporary utilities; project safety and trespass signage; barricades; lights; general clean-up; as-built drawings; and scheduling.

(Note: building permits and tap fees shall be obtained by the General Contractor. Permit fees will waived by the City);

o Provide on-site Management for the duration of the project to: facilitate project meetings;

author and distribute weekly written reports; supervise day-to-day activities; track, discuss and amend project schedules; coordinate all on-site activities; and the timely and effective communication of all project issues with Owner and consultant team;

o Provide cost estimating, budgetary control/value engineering and management;

o Assure quality and completeness of the Work with continued on-site and office support monitoring and inspections;

o Maintain job safety measures, no less than what would be considered industry standard, meeting general OSHA guidelines;

o All insurance and bonding including, but not limited to: Builder’s Risk Insurance for the cost of the work; General Liability and Umbrella Insurance for the cost of the work;

Bond Premium for the cost of the work (100% performance and payment bonds.);

o Achieve “Substantial Completion” within approved schedule and as defined in AIA A201.

POST CONSTRUCTION PHASE SERVICES (including but not limited to):

Final resolution to all punch-list items and submission of all close-out documents within thirty (30) days. Failure to do so, without written approval by Owner, may result in liquidated damage penalties;

Implement warranty repair process, including distribution of a formal warranty repair request forms, and response plan for the duration of all Project warranties;

Provide Owner with two (2) year maintenance bond (commencing with substantial completion) updated and including all Project construction, for the actual price of the Project;

Provide all closeout documents within 30-days of substantial completion, including but not limited to, O&M manuals, items to remain for Owner stock, and keys;

Remove all furniture, fixtures, equipment, dumpsters, and all materials and equipment not belonging to Owner, including disconnection of all temporary utilities, removal of rock base, removal of all temporary fencing and gates, and restoration of grass and irrigation where impacted by removal of temporary items.

REQUIRED FORMS TO BE RETURNED WITH PART 2: COST PROPOSAL SUBMITTAL

Bid Submission Form including Bid Endorsement Page Bid Bond for 5% of total project Addendum Acknowledgment

SECTION IV.

EVALUATION OF PROPOSALS

EVALUATION PROCESS AND GENERAL NOTES

The objective of this evaluation process is to select the proposer that meets and exceeds all requirements of this project for the City of Greenville. All proposals received by the submission deadline will be evaluated by the City of Greenville evaluation committee. The evaluation committee will review and score each proposal in accordance with the weighted criteria contained in this document.

The award to the successful bidder will be determined by best value to the City of Greenville as allowed by Chapter 252 of the Local Government Code. The following criteria will be considered when selecting a contractor:

• the purchase price;

• the reputation of the bidder and the bidder's services;

• the quality of the bidder's service;

• the extent to which the bidder's services meet the City's needs;

• the bidder's past business relationship with the City;

• the impact on the ability of the City to comply with laws and rules relating to contracting with historically underutilized businesses and non-profit organizations employing persons with disabilities;

• the total long-term cost to the City to acquire the bidder’s goods or services;

• any relevant criteria specifically listed in the request for bids or proposals

The following rubric will be used by the members of the selection committee to aid evaluation of Proposals:

1. Total Bid Amount and Schedule

2. General Firm Profile

3. Experience of the proposed team in similar size and type of project

4. Demonstrated ability to schedule and manage the Work.

5. Ability and availability of key personnel.

6. Ability to accommodate current workload

Total Points 100

The City of Greenville reserves the right to award a vendor bid as an “alternate award”. The alternate vendor’s bid shall remain in effect for the term of the awarded contract, should the primary vendor become unable or unwilling to complete the contract term. The alternate vendor will be notified in writing of their official contract and start date. All terms and conditions of the original bid will remain in effect.

The City of Greenville reserves the right to award a separate contract to separate vendors for each item/group or to award one contract for the entire bid.

Texas Government Code, Chapter 2252, non-resident bidders; Texas Law prohibits Cities and Governmental units from awarding contracts to a non-resident unless the amount of such bid is lower than the lowest bid by a Texas resident by the amount a Texas resident would be required to underbid in the non-resident bidders state.

Bid prices cannot be altered or amended after submission deadline. Any interlineations, alteration, or erasure made before opening time must be initialed by the signer of the bid, guaranteeing authenticity.

At the time of the opening of bids each bidder shall be presumed to have inspected the site and to have read and shall be thoroughly familiar with the contract requirements. The failure or omission of any bidder to examine any form, instrument, document, or site shall in no way relieve any bidder from any obligation in respect to this bid.

CERTIFICATE OF INTERESTED PARTIES

Government Code § 2252.908 Disclosure of Interested Parties (Form 1295) The statute applies to all city contracts entered into after December 31, 2015 that have a value of $50,000 or greater. The statute requires business entities entering into such contracts to disclose the interested parties to the contract. A “business entity” is any entity recognized by law through which business is conducted, including a partnership, corporation, or sole proprietorship. “Interested parties” include a person who has a controlling interest in the business entity or who actively participates in facilitating the contract or negotiating the terms of the contract (including a broker, intermediary, advisor, or attorney for the business entity). The business entity disclosure must be on a 1295 form prescribed by the Texas Ethics Commission. The rules and form have been adopted by the Texas Ethics Commission and has been posted on its Internet web site Texas Ethics Commission. https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm The disclosure must be submitted to the city at the time the business entity submits the signed contract to the city (as opposed to some point prior to award and selection of the contractor/vendor). Not later than 30 days after the date the city receives the disclosure, the city shall submit a copy of the disclosure to the Texas Ethics Commission.

SECTION V.

OPENGOV E-PRICING TABLES

In addition to the Construction Pricing Form (Attachment I: Exhibit 4 – Construction Pricing Form) proposals are asked to input their pricing in this section on the OpenGov submission platform for all electronic submissions. It matches the format of the Construction Pricing Form and will expedite bid tabulations as well as serves as a double check for all bidders that the pricing is accurately reflected. It will also automatically total out all Reecy Davis and SportsPark Center totals for each The only difference between the Construction Pricing Form and the OpenGov e-Pricing Tables, from a formatting standpoint, are that the pricing tables are clearly separated out between Reecy Davis and SportsPark Center for each pricing metric table, project timing input, total base bid project input, and each alternate proposal table.