RFP_Outline.pdf

A. OVERVIEW OF THE PROPERTY AND LICENSE PREMISES SUBJECT TO AND PURPOSE OF THIS RFP

1. Property Description:

The City of Tampa owns certain real property located at 1705 N. Howard Avenue, Tampa, Florida 33607 (the “License Premises”) which is the subject property of this RFP. The 2,600-square-foot facility currently serves as an office for a non-profit organization and includes two offices, a merchandise room, a conference room, fitting rooms, and a storage room.

The property is located within the West Tampa Community Redevelopment Area (CRA), offering a strategic location for community-based services. A map depicting the site is provided in Figure 1 below.

Figure 1 – Map of 1705 N. Howard Avenue:

2. RFP Purpose:

The purpose of this Request for Proposals (RFP) is to identify and select a qualified 501(c)(3) non-profit organization to license the designated City-owned premises on a non-exclusive basis. The selected organization will utilize the space to provide direct services to low-income residents of the greater Tampa community through both walk-in and appointment-based assistance. The City seeks a non-profit partner whose mission aligns with community needs and enhances access to critical services for underserved populations.

3. Published Notice:

The License Premises is located within the West Tampa CRA, and a license of the property is subject to published notice and issuance of this RFP pursuant to 163.380(3)(a), Florida Statutes. A copy of the form of the notice of this RFP that will be published is attached hereto as Attachment 1.

4. License and Hold Harmless Agreement:

The License and Hold Harmless Agreement (the “License Agreement”), prepared by the City, by and between the City and the successful proposer (“Licensee”) shall be the award document resulting from this RFP. The License Agreement shall be subject to approval by City of Tampa’s City Council, and will address, as applicable but not be limited to: (1) the terms and scope of the License Premises; (2) mutually agreed upon timelines for obtaining the necessary governmental approvals for construction/modifications of the License Premises and for the completion of such construction/modifications (if any); (3) rent and/or other forms of consideration and any conditions pertaining to the license of the License Premises from the City to the Licensee; and (4) if required or if volunteered by the Licensee, contractual assurances regarding compliance with the City’s Equal Business Opportunity (“EBO”) and Apprenticeship Programs set forth in the City’s Code of Ordinances, Chapter 26.5 (linked here:

https://library.municode.com/fl/tampa/codes/code_of_ordinances?nodeId=COOR_CH26.5EQBUOPPR) in connection with the design and construction of the License Premises (if any).

5. Proposer Prerequisites:

a. Proposers shall have at least ten (10) years of continuous experience immediately prior to the opening date and time of this RFP as a non-profit charitable organization with a 501(c)(3) designation who will license the License Premises for the operation of its business to serve low-income clientele in the greater Tampa community.

b. During the time period described in Section A. (OVERVIEW OF THE PROPERTY

AND LICENSE PREMISES SUBJECT TO AND PURPOSE OF THIS RFP), Subsection 5. (Proposer Prerequisites), Paragraph (a) immediately above, proposers shall have satisfactorily performed or shall be performing under at least one (1) license for another government agency and/or private company requiring similar services to those set forth herein. Such a determination of satisfactory performance shall be in the City’s sole discretion.

B. REQUIRED ELEMENTS OF THE PROPOSAL

The proposal submitted by a proposer in response to this RFP must be in writing and specifically address each of the following elements, questions, or issues:

1. Cover Letter Identifying Proposer and Proposer’s Team, and Other Relevant Information:

a. Introductory Cover Letter: Please provide an introductory cover letter signed by the proposer’s authorized signatory that contains the following information:

i. The legal entity name, mailing address, general email address, and general telephone number of the proposer, and identification of the proposer’s https://library.municode.com/fl/tampa/codes/code_of_ordinances?nodeId=COOR_CH26.5EQBUOPPR primary contact person in connection with the RFP (including primary contact person’s office and mobile number and email address).

ii. Proposer’s Federal Taxpayer Identification Number and whether the entity has achieved tax exempt status under the Internal Revenue Service (“IRS”) rules and regulations.

iii. A listing of the key members of the proposer’s team including any officers, principals and members, together with (as applicable) any architect(s), engineer(s) or contractor(s) that have been retained or intended to be utilized by proposer in connection with the License.

iv. Please state whether the proposer or any member of the proposer’s team (including any officer or principal of the proposer or (as applicable) third-party architect, engineer or general contractor engaged by proposer) are listed on the Federal Government’s list of “Excluded Parties” or on Florida State’s “Scrutinized Vendor List”, “Convicted Vendor List”, “Suspended Vendor List”, or the “Discriminatory Vendor List”.

v. Please state whether any of proposer’s officers or employees have ever been convicted of a felony or are now under charges for any offense? Provide any relevant details.

vi. Please state whether the proposer or any of its affiliates have ever filed for bankruptcy, or have any outstanding liens? If so, please provide any relevant details.

2. Describe License Use(s) and License Premises Development Requirements:

a. Description of Proposed Use(s): Describe in as much detail as possible the proposed use(s) of the License Premises including any improvements that will be constructed, repaired, or rehabilitated and operated in the License Premises by the proposer in compliance with the License.

b. Future Land Use, Zoning and Community Redevelopment Plan: Confirm that the proposed use(s) of the License Premises will comply with or be consistent with:

i. The applicable goals, objectives, and policies of the Comprehensive Plan;

and

ii. The City of Tampa, Land Development Code, as contained in Chapter 27 of the City Code of Ordinances (“City Code”) and subject to all applicable and required administrative and quasi-judicial requirements and approvals; and

Alternatively, please identify any possible modifications that may be required to the License Premises future land use or zoning to accommodate the License.

3. Proposer Experience:

Please provide a summary of any relevant experience of the proposer in connection with the License at facilities similar to the License Premises. Such summaries of relevant experience shall meet the minimum proposer prerequisites set forth Section A. (OVERVIEW OF THE PROPERTY AND LICENSE PREMISES SUBJECT TO AND PURPOSE OF THIS RFP), Subsection 5. (Proposer Prerequisites), Paragraphs (a) and (b) above.

4. Operating Requirements and Details:

a. Provide copies of the following documentation as it applies to the proposer:

i. Federal Tax Returns for the past five (5) years; and

ii. Financial Statements for the last five (5) fiscal years; and

iii. Operating and Business Plan; and

iv. Confirmation proposer is a non-profit charitable organization with a 501(c)(3) designation; and

v. Description of operations and services provided for the past five (5) years, including a description of proposer’s benefit to the community and services provided to the community; and

vi. Copy of statistics provided to a governmental agency related to who was helped in the community and how many clientele served for the past five (5) years; and

vii. List of Board Members and resumes; and

viii. Articles of Incorporation and Bylaws; and

ix. Link to organization’s website; and

x. List of monetary contributions, including grants, received by proposer from the State of Florida and/or Hillsborough County over the past five (5) years;

and

xi. Written referrals from at least three (3) organizations.

5. Provide Information on Business Terms Including the Cost and Financing of the License, and Proposer Projected Income:

a. Consideration for the License of the License Premises: Please detail License amount payable by proposer to the City (e.g., monthly or annual rent amount) and/or what other form(s) of consideration proposer is willing to provide the City for the License of the License Premises (e.g., coverage of utility expenses at proposer’s cost, furnishing of janitorial services at proposer’s cost, furnishing of security services at proposer’s cost, etc.).

b. Estimated Proposer License Costs and Expenses: Please provide proposer estimated License costs and expenses including but not limited to construction (if applicable), security services, janitorial services, utilities, furniture, fixtures, and equipment, operations labor, and other operation expenses. Proposers shall include all applicable supporting documentation to substantiate its estimated costs and expenses in their proposal submittal (e.g., supplier/sub-contractor quotes/invoices, utility bills from similar facilities where proposer operates, projected payroll budgets, independently audited financial statements by a certified public accountant).

c. Estimated Projected Income: Please provide estimated projected annual income for each year of the Term. Proposer’s income shall be itemized and include all applicable sources of revenue generated from the License Premises (and Additional License Space (if applicable)). Proposer’s proposal shall include all applicable supporting documentation to substantiate its projected income (e.g., independently audited financial statements by a certified public accountant or financial statements on its company letterhead signed by its Chief Financial Officer).

d. License Agreement Term: Please provide proposer’s proposed License

Agreement term (the “Term”). The Term proposed by proposer shall be in multiples of twelve-month periods (e.g., five (5) years, ten (10) years). Such Term shall be subject to the City’s acceptance and written approval in the License Agreement.

6. Proposer’s Diversity and Workforce Commitments:

a. General Diversity Commitment: Please confirm in writing that neither the proposer nor any proposer’s employees, consultants, representatives, suppliers, sub-tenants, sub-contractors, or agents will discriminate against any person or entity because of race, sex, religion or national origin, sexual orientation, color, pregnancy, age, marital status, familial status, disability, gender identification, gender expression, genetic information, ethnicity, or any other basis as prohibited by law or City ordinances in connection with the License, including, without limitation, sub-contracting and the acquisition of materials/services in connection with the design and construction (if any) of the License Premises (and Additional License Space (if applicable)).

b. Compliance with the City’s EBO and Apprenticeship Programs: Chapter 26.5 of the City Code, among other things, establishes the City’s “Small and Local Business Enterprise”, “Women / Minority Business Enterprise” and “Apprenticeship” programs (collectively the “EBO & Apprenticeship Programs”). Will the proposer and the proposer’s team voluntarily comply with and be subject to all or some of the City’s EBO & Apprenticeship Programs contained in Chapter 26.5 of the City Code (linked here:

https://library.municode.com/fl/tampa/codes/code_of_ordinances?nodeId=COOR_CH26.5EQBUOPPR) in connection with the License, including any design and construction of the License Premises (if applicable)? If so, please provide details.

7. Special Agreement or License Terms: Please specify any special or unusual contract or license terms and conditions requested by the proposer in connection with the License Agreement.

8. Proposer Performance:

a. License Termination for Default/Breach/Cause: Has proposer had a license/agreement/contract terminated for default/breach/cause in the last five (5) years immediately preceding the opening date of this RFP? Termination for default/breach/cause is hereby defined as notice by the counterparty to stop performance which was delivered to the proposer due to the proposer's non-https://library.municode.com/fl/tampa/codes/code_of_ordinances?nodeId=COOR_CH26.5EQBUOPPR performance or poor performance and the issue of performance was either not litigated due to inaction on the part of the proposer; or litigated and determined in a court judgement that the proposer was in default/breach.

If proposer has had a license/agreement/contract terminated for default/breach/cause in the time period set forth in the paragraph immediately above, please submit full details including the counterparty's full legal entity name, address, phone number, email address, and point of contact name.

Additionally, please present proposer’s position on the matter. The City will evaluate the information presented by proposer and facts and may, at its sole discretion, reject such proposer’s proposal on the grounds of its past experience. In the event a proposer fails to disclose in its proposal any termination for default/breach/cause as described in this Paragraph (a), upon the City’s discovery of such termination for default/breach/cause, the City shall have the right to either (a) reject such proposer’s proposal from further consideration for award or (b) immediately terminate any License Agreement and/or other agreements with such proposer resulting from the award of this RFP (as applicable).

b. License/Contract Litigation/Legal Proceedings: Proposer shall identify any pending lawsuits and any past litigation in the last five (5) years immediately preceding the opening date of this RFP by providing a statement of any litigation or pending lawsuits that have been filed against the proposer.

If an action has been filed against proposer, please state and describe the litigation or lawsuit filed, and identify the court or agency before which the action was instituted, the applicable case or file number, and the status or disposition for such reported action. If no litigation or lawsuit has been filed against the company as described in this Paragraph (b), please provide a statement to that effect.

C. REVIEW AND SELECTION PROCESS

1. EVALUATION CRITERIA AND POINTS:

An RFP Evaluation and Selection Committee (“Committee”) formed by the City will review and score all complete proposals, which are timely submitted, based on the following criteria:

EVALUATION CRITERIA MAXIMUM POINT VALUES

Consideration/Benefit to the City 20 points Complete Proposal Consistent with RFP’s Purpose 20 points Experience of Proposer and Proposer Team 15 points Financial Capacity 10 points Diversity/Apprenticeship Goals/Compliance 10 points Proposer’s Criminal History Screening Practices 5 points WMBE/SLBE Participation 20 points

TOTAL POINTS 100 points

2. EVALUATION/SELECTION PROCESS

Introduction: Following the opening of the timely received proposals, the proposals will be reviewed for responsiveness, completeness, and proposer responsibility by City staff in accordance with the requirements of this RFP. Incomplete, late, non-responsive proposals, or non-responsible proposers will be set aside and will no longer be considered. Responsive, timely and complete proposals will then be evaluated and scored by the Committee. The members of the Committee will have the appropriate experience and/or knowledge to evaluate the submitted proposals.

Proposal Evaluation: The Committee members will first evaluate and score responsive proposals based on the applicable evaluation criteria and points allowed for each itemized evaluation criteria as provided in Section C. (REVIEW AND SELECTION PROCESS), Subsection 1. (EVALUATION CRITERIA AND POINTS) above. Proposals will be scored based on point totals and not a percentage factor. Once the proposals are scored by the individual Committee members independently of each other, a member of City staff (if not serving on the Committee) will collect and compute the scores. The Committee will meet at a publicly noticed meeting in accordance with Florida law to review the proposal scores and to rank the proposals based on that scoring. Upon completion of the ranking and at the sole discretion of the Committee, the Committee may choose to require oral presentations from some, all or any number of the proposers if the Committee believes, at its discretion, that additional consideration is necessary. If oral presentations are conducted, the Committee may re-evaluate and/or re-rank the proposals remaining in consideration based upon the written proposal response documents combined with the oral presentation.

The recommendation of the award will be based on the Committee’s highest ranked score as determined by the Committee. The recommendation of the Committee shall be presented to the City’s Mayor (“Mayor”) for approval. Thereafter, City staff will negotiate the terms of the License Agreement, which shall be consistent with the terms of this RFP, with the Licensee. Any such License Agreement shall be subject to approval by City of Tampa’s City Council and execution by the Mayor.

The City reserves the right to reject any and all proposals or responses to this RFP at the City’s sole and absolute discretion.