RFP - Office Furniture - SAO.pdf

This document is a Request for Proposal (RFP) issued by Madison County Government's Procurement Office for office furniture for the State's Attorney's Office located in the Administration Building in Edwardsville, Illinois. The RFP seeks sealed proposals for office furniture, specifically "U" shaped desks with specific configurations for offices 404, 422, 415, 421, 427, and 417. Bidders are required to attend a mandatory pre-bid site visit on Monday, July 21, 2025, between 8:30 AM and 3:30 PM, coordinating with Stephanie Seehausen. Sealed bids are due by 2:00 P.M. on Wednesday, July 30, 2025, with a public bid opening at 2:30 P.M. in the County Board Committee Meeting Room. The furniture specifications include desks with BBF (box-box-file) pedestals, bridges, credenzas, and hutches, with all storage units to be locking and keyed.

The RFP includes detailed requirements for bidders, including providing a Certificate of Liability Insurance with specific coverage limits: $1,000,000 for commercial general liability, $500,000 for workers' compensation, and $1,000,000 for cyber liability. Bidders must submit a 5% bid bond and are expected to provide performance and labor/material payment bonds. The county emphasizes that all furniture must be current model (latest day) and meet exact specifications, with no surplus, refurbished, or used products permitted. Madison County is an Equal Opportunity Employer and reserves the right to reject any or all bids. The furniture is available in two color options: a light wood tone and a dark cherry wood tone. Bidders must also address potential building modifications, such as electrical or data location adjustments, needed to accommodate the new furniture layout.