RFP No. 72052724R00001 - Strategic Messaging to Reduce Xenophobia AGsigned.pdf

Issue Date: October 30, 2023

Closing Date for Questions: November 6, 2023

Post Solicitation Conference: November 8, 2023

Closing Date for Receipt of Proposals: December 4, 2023

SUBJECT: Request for Proposals (RFP) No. 72052724R00001, USAID/Peru - Strategic

Messaging to Reduce Xenophobia Campaign

Dear Prospective Offerors:

The Government of the United States (the “Government”) through its Agency for International

Development/Peru (“USAID/Peru”) is seeking proposals from qualified Local Entities specialized in

“communication for social change” to provide the services described in section C.

This procurement will follow FAR 15 procedures. USAID intends to make an award without discussions to the Highest Technically Rated Offeror with a Reasonable Price. Eligibility is restricted to Local Entities pursuant to ADS 302.3.4.5 (f). Only entities with an active SAM registration may respond to this request for proposals.

USAID anticipates awarding a firm-fixed-price (FFP) type contract with a period of performance of

18 months and a total cost of approximatelyUS $2,250,000.00.

Offerors must pay close attention to sections L and M. Sections B through J of the solicitation will become a substantive part of the anticipated Contract.

The issuance of this RFP in no way obligates USAID to award a contract nor does it commit USAID to pay any cost incurred in the preparation and submission of a proposal.

Thank you for your consideration of this USAID initiative.

Sincerely, Regional Contracting Officer/USAID/Peru

U.S. Agency for International Development USAID/Peru, Regional Office of Acquisition and Assistance (ROAA)

La Encalada Avenue, cuadra 17 Monterrico – Surco

Lima 33, Peru

RFP No. 72052724R00001 Strategic Messaging to Reduce Xenophobia Campaign

TABLE OF CONTENT

SECTION A - THE SCHEDULE

SOLICITATION/CONTRACT FORM (SF-33)

SECTION B - SUPPLIES OR SERVICES AND PRICES OR COSTS

B.1 PURPOSE

B.2 CONTRACT TYPE

B.3 ESTIMATED COST, FIXED FEE, AND OBLIGATED AMOUNT

B.4 CONTRACT BUDGET

B.5 ALLOWABLE COSTS

B.6 FIXED FEE

B.7 INDIRECT COSTS

SECTION C - DESCRIPTION / OBJECTIVES / SPECIFICATIONS

C.1 STATEMENT OF OBJECTIVES (SOO)

C.2 TITLE OF ACTIVITY

C.3 PURPOSE

C.4 GENERAL BACKGROUND AND COUNTRY CONTEXT

C.5 PROGRAMMATIC OBJECTIVES

C.6 RESULTS

C.7 KEY CONSIDERATIONS

SECTION D - BRANDING AND MARKING

D.1 BRANDING AND MARKING

D.2 AIDAR 752.7009 – MARKING (JAN 1993)

D.3 2 C.F.R. § 700.16(h) - MARKING EXCEPTIONS

SECTION E - INSPECTION AND ACCEPTANCE

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

E.2 INSPECTION AND ACCEPTANCE

E.3 PERFORMANCE WORK STATEMENT

E.4 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)/MONITORING AND EVALUATION

PLAN

SECTION F - DELIVERIES OR PERFORMANCE

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

F.2 PERIOD OF PERFORMANCE

F.3 PLACE OF PERFORMANCE

F.4 DELIVERABLES

F.5 PERFORMANCE STANDARDS

F.6 REPORTS AND DELIVERABLE OR OUTPUTS

F.7 PROGRESS REPORTING

F.8 KEY PERSONNEL

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 ADMINISTRATIVE CONTRACTING OFFICE:

G.2 CONTRACTING OFFICER & AUTHORITY

G.3 CONTRACTING OFFICER REPRESENTATIVE (COR)

G.4 PAYMENT OFFICE

G.5 INVOICES

G.6 ACCOUNTING AND APPROPRIATION DATA

G.7 TECHNICAL DIRECTION/RELATIONSHIP WITH USAID

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 LIMITATION ON SUBCONTRACTING TO NON-LOCAL ENTITIES (May 2012)

H.2 USAID-FINANCED THIRD-PARTY WEB SITES (August 2013)

H.3 SUBMISSION OF DATASETS TO THE DEVELOPMENT DATA LIBRARY (DDL)

H.4 AUTHORIZED GEOGRAPHIC CODE

H.5 NONEXPENDABLE PROPERTY PURCHASES AND INFORMATION TECHNOLOGY

RESOURCES

H.6 LANGUAGE REQUIREMENTS

H.7 EXECUTIVE ORDER ON TERRORISM FINANCING

H.8 CONSENT TO SUBCONTRACTS

SECTION I - CONTRACT CLAUSES

I.1 FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

SECTION J - LIST OF ATTACHMENTS

J.1 BUDGET TEMPLATE/SAMPLE

J.2 PERFORMANCE WORK STATEMENT TEMPLATE

J.3 PAST PERFORMANCE INFORMATION SHEET

J.4 QUALITY ASSURANCE AND SURVEILLANCE PLAN

J.5 FORM SF-33

SECTION K - REPRESENTATIONS, CERTIFICATIONS, AND OTHER STATEMENTS OF OFFERORS

K.1 NOTICE LISTING SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

K.2 52.203-18 PROHIBITION ON CONTRACTING WITH ENTITIES THAT REQUIRE CERTAIN

INTERNAL CONFIDENTIALITY AGREEMENTS - REPRESENTATION (JAN 2017)

K.3 52.209-5 CERTIFICATION REGARDING RESPONSIBILITY MATTERS. (AUG 2020)

K.4 KEY INDIVIDUAL CERTIFICATION NARCOTICS OFFENSES AND DRUG TRAFFICKING

K.5 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS. (OCT 2018)

K.6 52.209-11 REPRESENTATION BY CORPORATIONS REGARDING DELINQUENT TAX LIABILITY

OR A FELONY CONVICTION UNDER ANY FEDERAL LAW (FEB 2016)

K.7 CERTIFICATION REGARDING TRAFFICKING IN PERSONS COMPLIANCE PLAN (OCT 2020) 39

K.8 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO

SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

K.9 52.204-26 COVERED TELECOMMUNICATIONS EQUIPMENT OR

SERVICES-REPRESENTATION (OCT 2020)

K.10 52.229-11 TAX ON CERTAIN FOREIGN PROCUREMENTS—NOTICE AND REPRESENTATION

(JUN 2020)

K.11 SIGNATURE

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

L.1 NOTICE LISTING SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

L.2 52.216-1 TYPE OF CONTRACT (APR 1984)

L.3 52.233-2 SERVICE OF PROTEST (SEP 2006)

L.4 GENERAL INSTRUCTIONS

L.5 GENERAL DELIVERY INSTRUCTIONS

L.6 INSTRUCTIONS FOR THE PREPARATION OF THE TECHNICAL PROPOSAL

L.7 INSTRUCTIONS FOR THE PREPARATION OF THE COST/BUSINESS PROPOSAL:

SECTION M - EVALUATION FACTORS FOR AWARD

M.1 GENERAL INFORMATION

M.2 TECHNICAL EVALUATION FACTORS

M.3 COST/PRICE EVALUATION

SECTION A - THE SCHEDULE

SOLICITATION/CONTRACT FORM (SF-33)

[END OF SECTION A]

SECTION B - SUPPLIES OR SERVICES AND PRICES OR COSTS

B.1 PURPOSE

The purpose of the Contract is to combat disinformation and misinformation and promote positive narratives about migrants and their contribution to Peruvian society and economy.

B.2 CONTRACT TYPE

This Contract is a Fixed-Firm-Price (FFP) completion-type contract. The Contractor will provide the performance objectives and deliverables/outputs in the form of a Performance Work Statement

(PWS) and a Quality Assurance Plan as described in Section C, D, and F.

B.3 ESTIMATED COST, FIXED FEE, AND OBLIGATED AMOUNT

(a) The estimated cost for the performance of the work required hereunder, exclusive of fixed fee, if any, is $[TBD]. The fixed fee for the contract period, if any, is $[TBD]. The total estimated cost-plus fixed fee, if any, is $[TBD]. USAID will not pay the Contractor any sum in excess of the total estimated cost.

(b) Within the amounts in paragraph (a) above, the amount currently obligated and available for reimbursement of allowable costs incurred by the Contractor (and payment of fee, if any) for performance hereunder is $[TBD].

(c) Funds obligated hereunder are anticipated to be sufficient through the end of the

Contract.

(d) The Contractor must not exceed the obligated amount unless authorized by the

Contracting Officer pursuant to the clause of this contract entitled "Limitation of

Funds" (FAR 52.232-22).

B.4 CONTRACT BUDGET

The Contract budget structure is broken down as follows:

Item

No Supplies/Services (Description) Quantity Unit

Unit

Price Amount

Total Cost TBD TBD

Fixed Fee TBD TBD

Total Estimated Cost + Fee(s) TBD TBD

B.5 ALLOWABLE COSTS

Allowable costs will be limited to reasonable, allocable, and necessary costs determined in accordance with FAR 52.216-7 - Allowable Cost and Payment

B.6 FIXED FEE

(a) The Government shall pay the Contractor for performing this Contract the fixed fee specified in the Schedule.

(b) Payment of the fixed fee shall be made as specified in the Schedule; provided that the

Contracting Officer withholds a reserve not to exceed 15 percent of the total fixed fee or

$100,000, whichever is less, to protect the Government’s interest.

B.7 INDIRECT COSTS

In accordance with FAR 52.216.15, the allowable indirect costs under the Contract shall be obtained by applying predetermined indirect cost rates to bases agreed upon by the parties.

The proposed rates shall be based on the Contractor’s actual cost experience.

The appropriate Government representative and the Contractor shall establish the final indirect cost rates as promptly as practical after receipt of the Contractor’s proposal.

Allowability of costs and acceptability of cost allocation methods shall be determined in accordance with FAR subpart 31.3 in effect on the date of the Contract.

Predetermined rate agreements in effect on the date of the Contract shall be incorporated into the contract Schedule.

[END OF SECTION B]

SECTION C - DESCRIPTION / OBJECTIVES / SPECIFICATIONS

C.1 STATEMENT OF OBJECTIVES (SOO)

Statements of Objectives are different from Program Descriptions and Scopes of Work in that they focus on attainment of high level objectives and achievements being pursued by the Government.

They do not tell Offerors “how to” achieve those objectives, rather they provide the flexibility to be creative and innovative in their approach(es) to achieving the Government objectives.

C.2 TITLE OF ACTIVITY

Strategic Messaging to Reduce Xenophobia Campaign.

C.3 PURPOSE

The purpose of this activity is to combat disinformation and misinformation and promote positive narratives about migrants and their contribution to Peruvian society and economy.

C.4 GENERAL BACKGROUND AND COUNTRY CONTEXT

There are more than 1.5 million Venezuelan migrants residing in Peru, representing one of the largest displacement crises in the world today. Xenophobia in Peru against migrants is on the rise due to recent changes in the political and economic environment, increased competition over limited resources (including food, jobs, and social services), and public frustration with the prolonged nature of the crisis.

These factors have created tension and conflict between host communities and Venezuelan migrants. Venezuelans are increasingly reporting discrimination, loss of employment, rampant school bullying, sexual harassment and abuse. This rising xenophobia, discrimination and abuse is further fueled by prevalent negative media coverage of Venezuelans, which often attributes violent crimes and other societal problems to migrants. Mitigating tensions between local populations and

Venezuelan migrants is essential to their sustainable integration, as well as their equitable access to employment, social services, and other resources.

USAID/Peru through the service contract resulting from this procurement is hoping to foster a national conversation about xenophobia through creative strategies based on “communication for development and social change” methodologies to reduce xenophobia and discrimination in their most violent forms, counter pervasive anti-migrant messaging, and promote alternative- positive narratives based on shared values, interests and histories, as well as the contribution of migrants to

Peruvian economy and society.

C.5 PROGRAMMATIC OBJECTIVES

Using communication strategies, USAID is aimed at to achieving the following objectives:

● Objective 1: Assess the depth and breadth of dis/misinformation and its impact on migrants.

● Objective 2: Reduce dis/misinformation and negative stereotypes.

● Objective 3: Change public perceptions of migrants and highlight their positive contributions to Peruvian economy and society.

● Objective 4: Combat xenophobia by reducing discriminatory attitudes in host communities.

● Objective 5: Raise awareness and promote social cohesion of migrants and local populations.

C.6 RESULTS

● Increase in the holistic understanding of the depth and breadth of dis/misinformation and its impact on Venezuelan migrants in Peru.

● Increase public understanding on the elements of Peruvian identity, including shared values, shared interests, and shared history, promotable to reduce xenophobic attitudes.

● Expand the quantity and quality of positive messages about Venezuelan migrants circulating on the most accessed/visited/watched Peruvian social media, television channels, talk shows, and other relevant media outlets.

● Increase in the access to factual information about migrants leading to more informed public narratives.

● Increase in positive perception of Venezuelan migrants based on their valuable contributions to Peruvian economy and society and shared values.

● Increase in positive attitudes and behaviors in host communities toward Venezuelan migrants, fostering empathy and favorable interaction between both communities.

● Increase and strengthen social cohesion, fostering dialogue, sense of belonging, and local engagement between Venezuelan migrants and host communities.

PROGRAMMATIC OBJECTIVES RESULTS

Objective 1: Assess the depth and breadth of dis/misinformation and its impact on migrants.

1. Increase in the holistic understanding of the depth and breadth of dis/misinformation and its impact on Venezuelan migrants in Peru.

2. Increase public understanding on the elements of Peruvian identity, including shared values, shared interests, and shared history, promotable to reduce xenophobic attitudes.

Objective 2: Reduce dis/misinformation and negative stereotypes.

1. Expand the quantity and quality of positive messages about Venezuelan migrants circulating on the most accessed/visited/watched Peruvian social media, television channels, talk shows, and other relevant media outlets.

2. Increase in the access to factual information about migrants leading to more informed public narratives.

Objective 3: Change public perceptions of migrants and highlight their positive contributions to Peruvian economy and society.

1. Increase in positive perception of Venezuelan migrants based on their valuable contributions to Peruvian economy and society and shared values.

Objective 4: Combat xenophobia by reducing discriminatory and xenophobic attitudes in host communities.

1. Increase in positive attitudes and behaviors in host communities toward Venezuelan migrants, fostering empathy and favorable interaction between both communities.

Objective 5: Raise awareness and promote social cohesion of migrants and local populations.

1. Increase and strengthen social cohesion, fostering dialogue, sense of belonging, and local engagement between Venezuelan migrants and host communities.

C.7 KEY CONSIDERATIONS

The following elements are considered essential for achieving the objectives and results outlined above. USAID is open to other ideas about the qualifications and types of professionals that could best accomplish the objectives of this Contract.

Personnel:

A specialist in communication for development, a specialist in public/media relations, a community liaison coordinator and a monitoring and evaluation advisor.

Profile of the Implementing firm:

● Expert understanding and proven knowledge of conceptualizing, designing, planning, and implementing communications/public relations multimedia campaigns, which could include a balanced mix of traditional (television, radio, public service announcements, newspaper articles, opinion articles, print advertisements/supplements, outdoor advertising) and digital

(mobile phone messages, google ads, social media content - Facebook, Instagram and/or X accounts ) media. This should include the advertisement placement/media buying across all media platforms. And any and all negotiations with media platform owners that are required to maximize the impact of the advertisement budget assigned to the campaign.

Other media and communications activities for fostering greater awareness and a more positive perception of Venezuelan migrants in Peru, which may include talk show appearances, interviews, youth engagement events, entrepreneurships and/or accredited professionals relating their stories through a variety of forums.

● Close working relations/experience with market research firms to conduct quantitative (e.g., surveys) and qualitative studies (e.g., focus groups/in-depth interviews) for different stages of the campaign: at the beginning to know the starting point related to the perceptions about xenophobia in the main audience and to evaluate how the campaign proposal is received by the primary and secondary audiences.

● Verifiable track record in planning and implementing public relations events.

● Strong relationships with leading media outlets to generate media attention and ensure messages against xenophobia are disseminated appropriately and broadly.

● Relationships with private sector companies which may be interested in supporting the campaign, contacts with social influencers who can be key to reinforcing messages against xenophobia.

● Proven experience in developing similar campaigns from conception to implementation.

● Strong bilingual capacity to conduct campaigns in the local language but report to USAID in

English.

Illustrative Activities:

Below are some examples of activities that may be carried out to achieve the objectives of this

Contract. These are just examples, and Offerors are expected to present a PWS with specific interventions.

● Analysis on the elements of Peruvian values and identity which are promotable against xenophobia, highlighting shared values, shared interests, and shared history.

● Strategic communications campaign, to include validated-resonate messages, audience, and key geographies.

● Multimedia production and implementation that includes: the production of audiovisual and graphic pieces, dissemination channels that will be used, both online and in traditional media, budget for the dissemination of the campaign and exposure time.

● Collaborative alliances with traditional, social and alternative media, and the public and private sectors to carry out communications campaigns aimed at increasing access to factual information about migrants .

● Social cohesion events and engagement opportunities in selected areas aimed at promoting and raising awareness, empathy, and positive interactions to reduce xenophobia.

[END OF SECTION C]

SECTION D - BRANDING AND MARKING

D.1 BRANDING AND MARKING

The Contractor must comply with the requirements of the policy directives and required procedures outlined in USAID Automated Directive System (ADS) 320.3.2 “Branding and

Marking” and USAID "Standard Graphic Manual" available at http://www.usaid.gov/branding, or any successor branding policy.

D.2 AIDAR 752.7009 – MARKING (JAN 1993)

(a) It is USAID policy that USAID-financed commodities and shipping containers, and project construction sites and other project locations be suitably marked with the USAID emblem. Shipping containers are also to be marked with the last five digits of the USAID financing document number. As a general rule, marking is not required for raw materials shipped in bulk (such as coal, grain, etc.), or for semi-finished products which are not packaged.

(b) Specific guidance on marking requirements must be obtained prior to procurement of commodities to be shipped, and as early as possible for project construction sites and other project locations. This guidance will be provided through the cognizant technical office indicated on the cover page of this Contract, or by the Mission Director in the Cooperating Country to which commodities are being shipped, or in which the project site is located.

(c) Authority to waive marking requirements is vested with the Regional Assistant

Administrators, and with Mission Directors.

(d) A copy of any specific marking instructions or waivers from marking requirements are to be sent to the Contracting Officer; the original must be retained by the

Contractor.

D.3 2 C.F.R. § 700.16(h) - MARKING EXCEPTIONS

Pursuant to 2 C.F.R. § 700.16(h)(2) and ADS 320.2.c, the Contracting Officer has the authority to approve – in consultation with the Mission Director, Technical Office and Resident Legal Officer – exceptions to the USAID marking requirements.

[END OF SECTION D]

SECTION E - INSPECTION AND ACCEPTANCE

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by

Citation Number, Title, and Date) in accordance with the clause at FAR “52.252-2 CLAUSES

INCORPORATED BY REFERENCE” in Section I of this Contract. Full text of the FAR clauses is available at https://www.acquisition.gov/far.

FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1)

NUMBER TITLE

FAR 52.246-4 INSPECTION OF SERVICES-FIXED PRICE

FAR 52.246-5 INSPECTION OF SERVICES-COST-REIMBURSEMENT

E.2 INSPECTION AND ACCEPTANCE

USAID inspection and acceptance of services, reports and other required deliverables or outputs shall take place at principal place of performance or at any other location where the services are performed and reports and deliverables or outputs are produced or submitted. The designated

Contracting Officer's Representative (COR) listed in Section G has been delegated authority to inspect and accept all services, reports and required deliverables or outputs.

E.3 PERFORMANCE WORK STATEMENT

A performance work statement (PWS) shall be prepared in accordance with FAR 37.600 and submitted as a response to this RFP. See SECTION L for further guidance on the content of the PWS.

E.4 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)/MONITORING AND EVALUATION PLAN

The proposed QASP must outline what actions USAID (not the Offeror) will take to conduct quality assurance, specifically, the proposed QASP will indicate what aspects of the PWS should be monitored, how those aspects should be monitored, and how often monitoring should occur by

USAID to ensure quality standards are met. Offerors are encouraged to review FAR Subpart 46.4. The

QASP will be used as a Government monitoring process to enforce the inspection and acceptance clauses of the Contract.

The progress, success, and impact of the Contractor’s performance under this Contract will be monitored and evaluated as a part of the overall activity results. The QASP is the Government’s management tool designed to encourage maximum performance, efficiencies, and cost https://www.acquisition.gov/far effectiveness by the Contractor and can be modified at any time by the Government. The QASP will be used as a Government document to enforce the inspection and acceptance clauses of the

Contract and to monitor overall performance. This is intended to be a “living” document that will be reviewed and updated on an annual basis. It is based on the premise that the Contractor, not the Government, is responsible for managing and ensuring that quality controls meet the terms of the Contract. The Government reserves the right to modify performance standards and/or metrics during the life of this Contract, to ensure that the right outcomes are being assessed and that the performance standards are appropriate. The COR will use the QASP to measure how well the performance standards are being met, implemented, and updated. A variety of mechanisms may be used to monitor the progress/success of the activity and the Contractor’s performance:

a. Meetings during Contract implementation

b. Monthly progress review meetings

c. Review of Contractor’s scheduled reports

d. Feedback from stakeholders

e. Site visits by USAID personnel

f. Quarterly reviews of work plan with performance milestones

g. Periodic impact evaluations.

[END OF SECTION E]

SECTION F - DELIVERIES OR PERFORMANCE

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by

Citation Number, Title, and Date) in accordance with the clause at FAR 52.252-2 CLAUSES

INCORPORATED BY REFERENCE" in Section I of this Contract. See the following for electronic access to the full text of a clause:

FAR: http://www.acquisition.gov

AIDAR: http://www.usaid.gov/policy/ads/300/aidar.pdf

FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1)

NUMBER TITLE DATE

52.242-15 STOP-WORK ORDER AUG 1989

52.242-15 STOP-WORK ORDER ALTERNATE I APR 1984

52.242-17 GOVERNMENT DELAY OF WORK APR 1984

F.2 PERIOD OF PERFORMANCE

The estimated period of performance is eighteen (18) months from the date of Contract award.

F.3 PLACE OF PERFORMANCE

The place of performance under this Contract is the Republic of Peru.

F.4 DELIVERABLES

In addition to other required reports and deliverables in this Contract, the Contractor shall deliver the following:

[To be negotiated with the successful Offeror.]

F.5 PERFORMANCE STANDARDS

Evaluation of the Contractor's overall performance in accordance with the performance standards set forth in Section E, will be conducted jointly by the COR and the Contracting Officer, and shall form the basis of the Contractor's permanent performance record with regard to this Contract.

F.6 REPORTS AND DELIVERABLE OR OUTPUTS

In addition to the requirements set forth for submission of reports in Sections I and J and in the

AIDAR clause 752.242-70, Periodic Progress Reports, the Contractor shall submit the following deliverables or outputs to the COR specified in Section G:

1. The Contractor will submit detailed annual work plans to the COR on an annual basis, with the first year work plan to be submitted within 30 days of the award. The Annual Work Plan (AWP) should provide detailed interventions/activities and implementation plans and schedules.

2. The Contractor will perform and provide the COR with a gender analysis to determine the extent to which all genders participate and benefit.

3. The Contractor shall submit a final version of a Quality Assurance Surveillance Plan (QASP) within

60 calendar days from contract award describing how the Contractor will monitor itself to ensure that service or quality levels are achieved. The plans must specify all work requiring surveillance and the method of surveillance. The QASP also serves as the Monitoring, Evaluation and Learning

Plan and must therefore clearly describe expected and indicators for tracking achievement.

4. The Contractor will provide a program closeout plan for all activities associated with this project to the COR no less than 120 days before the Contract completion date.

F.7 PROGRESS REPORTING

The Contractor shall submit the reports detailed below:

● Indicators: The following indicators shall be reported on as part of the Operational Plan on a quarterly basis.

[To be determined -Indicators will be proposed by the Offeror.]

● Biweekly Status Report: Biweekly reports (biweeklies) are intended to be concise reports that summarize project progress against tasks, indicators and benchmarks, and identify implementation issues that may inhibit or enhance Contractor performance. These reports may also provide insights into development problems, suggestions on possible future interventions and general observations with respect to the overall development context of the region. From time to time, USAID may request the Contractor to add sections to the biweekly reports highlighting certain activities, reflecting high profile concerns of the

Government or recording significant or substantial investments of the Government to respond to information needs on the part of a variety of stakeholders. These requests will be made by the COR.

● Quarterly Reports: The Contractor shall prepare detailed quarterly reports with concise information on project progress relative to expected results and outcomes on a quarterly basis as outlined in annual work plans. These reports should summarize project progress against tasks and benchmarks, including tasks assigned through technical directives and identify implementation issues that may inhibit or enhance contractor performance. In each quarterly report the Contractor shall include SUCCESS STORIES which provide information that demonstrates the impact that the activity/program has had during the reporting period through materials such as stories, quotes and photos.

Quarterly reporting shall begin after the end of the first quarter from the Contract award.

The quarterly report is due on the last day of the month following the end of each quarter.

● Quarterly Financial Reports: A quarterly financial report is due to the Office of Financial

Management (OFM) of USAID/Peru through the COR with respect to the same reporting calendar as that for quarterly programmatic reports outlined above. This report shall provide a comprehensive accounting of how project funds were expended during the quarter, incurred costs to date and provide expected and unexpected expenditures through the anticipated end date of project.

● Final Project Report: The Contractor will produce a final project report with detailed and concise information describing accomplishments and results as well as a detailed description of the development context before and after the intervention. This report will be based on project indicators, tasks assigned in the Contract or by technical directive through the life of project and project benchmarks. The report will address, in a unique section, lessons learned, best practices and an analysis of further development issues to be addressed in the geographic work zone, including ways forward with particular reference to project elements unattainable or challenging and how these challenges could be overcome in future interventions. This final project report will be submitted to the COR not more than

90 days after the Contract completion date. The final report must also provide a summary of financial expenditures and remaining balance, if any, under the Contract.

F.8 KEY PERSONNEL

A. The Key Personnel which the Contractor shall furnish for the performance of this Contract are as follows:

[To be specified by the Offeror and incorporated into the Contract at time of award]

B. The personnel specified above are considered to be essential to the work being performed hereunder. Prior to replacing any of the specified individuals, the Contractor shall immediately notify both the Contracting Officer and USAID Cognizant Technical Officer reasonably in advance and shall submit written justification (including proposed substitutions) in sufficient detail to permit evaluation of the impact on the program. No replacement of personnel shall be made by the Contractor without the written consent of the Contracting Officer.

[END OF SECTION F]

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 ADMINISTRATIVE CONTRACTING OFFICE:

The Administrative Contracting Office is:

Regional Office of Acquisition & Assistance (ROAA)

USAID/Peru

La Encalada Cdra. 17, Santiago de Surco, Lima, Peru 15023

G.2 CONTRACTING OFFICER & AUTHORITY

The Contracting Officer (CO) is the only person authorized to make or approve any changes in the requirements of this Contract and notwithstanding any provisions contained elsewhere in this

Contract, the said authority remains solely in the Contracting Officer. In the event the Contractor makes any changes at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the

Contract terms and conditions, including price and fee.

All questions concerning the administration of this Contract will be sent to the Contracting Officer. It is the responsibility of the Contractor to inform the Contracting Officer of requests that affect any and all sections of this Contract.

The CO for this Contract is Mr. Andre-Guy Soh, asoh@usaid.gov.

G.3 CONTRACTING OFFICER REPRESENTATIVE (COR)

[To be determined at award]

G.4 PAYMENT OFFICE

The paying office for this Contract is: USAID/Peru

Regional Financial Management Office

USAID/Peru

La Encalada Cdra. 17, Santiago de Surco

Lima, Peru 15023 mailto:asoh@usaid.gov

G.5 INVOICES

The Recipient may make payment requests using Standard Form (SF) 1034, Public Voucher for

Purchases and Services other than Personal. Copies of the SF-1034 may be obtained from USAID web site at: http://www.usaid.gov/forms. The Recipient shall provide bank information on SF-1034 in order to receive payments. The SF-1034 must be signed, and it must be submitted along with the invoices and any other documentation in PDF format via email to: vouperulima@usaid.gov.

G.6 ACCOUNTING AND APPROPRIATION DATA

[To be determined at award]

G.7 TECHNICAL DIRECTION/RELATIONSHIP WITH USAID.

(a) Technical Directions is defined to include:

● Written directions to the Contractor which fill in details, suggest possible lines of inquiry, or otherwise facilitate completion of work;

● Provision of written information to the Contractor which assists in the interpretation of drawings, specifications, or technical portions of the work statement;

● Review and, where required, provide written approval of technical reports, drawings, specifications, or technical information to be delivered. Technical directions must be in writing, and must be within scope as detailed in Section C.

(b) The Contracting Officer, by separate designation letter, authorizes the Contracting Officer’s

Representative (COR) to take any or all action with respect to the following which could lawfully be taken by the Contracting Officer, except any action specifically prohibited by the terms of the

Contract:

● Assure that the Contractor performs the technical requirements of the Contract in accordance with the Contract terms, conditions, and specifications.

● Perform or cause to be performed, inspections necessary in connection with (a) above and require the Contractor to correct all deficiencies; perform acceptance for the Government.

● Maintain all liaison and direct communications with the Contractor. Written communications with the Contractor and documents will be signed as "Contracting Officer’s

Representative” with a copy furnished to the Contracting Officer.

● Issue written interpretations of technical requirements of Government drawings, designs, and specifications.

mailto:vouperulima@usaid.gov

● Monitor the Contractor's production or performance progress and notify the Contractor in writing of deficiencies observed during surveillance, and direct appropriate action to effect correction. Record and report to the Contracting Officer incidents of faulty or nonconforming work, delays or problems.

● Obtain necessary security clearance and appropriate identification if access to Government facilities is required. If to be provided, ensure that Government furnished property is available when required.

● Technical direction for the Contract will be provided to the COR. The COR, with assistance from appropriate USAID expertise, will be responsible for monitoring the quality and effectiveness of Contractor’s performance toward achieving performance targets and contract results.

LIMITATIONS: The COR is not empowered to award, agree to, or sign any contract (including delivery or purchase orders) or modifications thereto, or in any way to obligate the payment of money by the Government. The COR may not take any action which may impact on the

Contract schedule, funds, scope or rate of utilization of level of effort (LOE). All contractual agreements, commitments, or modifications which involve prices, quantities, quality, and schedules may be made only by the Contracting Officer.

(c) In the separately-issued COR designation letter, the CO designates an alternate COR to act in the absence of the designated COR, in accordance with the terms of the letter.

(d) Contractual Problems - Contractual problems, of any nature, that may arise during the life of the

Contract must be handled in conformance with specific public laws and regulations (i.e. Federal

Acquisition Regulation and Agency for International Development Acquisition Regulation). The

Contractor and the COR will bring all contracting problems to the immediate attention of the

Contracting Officer. Only the Contracting Officer is authorized to formally resolve such problems.

The Contracting Officer will be responsible for resolving legal issues, determining contract scope and interpreting contract terms and conditions. The Contracting Officer is the sole authority authorized to approve changes in any of the requirements under this Contract. Notwithstanding any clause contained elsewhere in this Contract, the said authority remains solely with the Contracting

Officer. These changes include, but will not be limited to the following areas: scope of work, price, quantity, technical specifications, delivery schedules, and contract terms and conditions. In the event the Contractor affects any changes at the direction of any other person other than the

Contracting Officer, the change will be considered to have been made without authority.

(e) Failure by the Contractor to report to the Administrative Contracting Office any action by the

Government considered to be a change, within the specified number of days contained in FAR

52.243-7 (Notification of Changes), waives the Contractor's right to any claims for equitable adjustments.

(f) In case of a conflict between this Contract and the COR designation letter, the Contract prevails.

[END OF SECTION G]

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 LIMITATION ON SUBCONTRACTING TO NON-LOCAL ENTITIES (May 2012)

(a) Applicability. This clause applies to (i) contracts that have been awarded to those local entities under the authority of and as defined in Section 7077 of Public Law 112- 74, the Consolidated

Appropriations Act, 2012 (P.L. 112-74), also known as "Local Competition Authority" and (ii) contracts awarded to local entities (as defined in Section 7077 of Public Law 112-74) under the authority at AIDAR 706.302-70.

(b) By submission of an offer and execution of a contract, the Offeror/Contractor agrees that in performance of the Contract for—

(1) Services (except construction), at least 50 percent of the cost of contract performance incurred for personnel must be expended for employees of the prime/local entity.

(2) Supplies (other than procurement from a non-manufacturer of such supplies), the prime/ local entity concern must perform work for at least 50 percent of the cost of manufacturing the supplies, not including the cost of materials.

(3) General construction, the prime/ local entity concern will perform at least 15 percent of the cost of the Contract, not including the cost of materials, with its own employees.

(4) Construction by special trade contractors, the concern will perform at least 25 percent of the cost of the Contract, not including the cost of materials, with its own employees.

(c) By submission of an offer and execution of a contract, the Offeror/Contractor represents that it is an individual, a corporation, a nonprofit organization, or another body of persons that—

(1) Is legally organized under the laws of Peru;

(2) Has as its principal place of business or operations in Peru; and

(3) Is--

(A) majority owned by individuals who are citizens or lawful permanent residents of Peru; and

(B) managed by a governing body the majority of whom are citizens or lawful permanent residents of Peru.

(d) For purposes of this clause, “majority owned” and “managed by” include, without limitation, beneficiary interests and the power, either directly or indirectly, whether exercised or exercisable, to control the election, appointment, or tenure of the organization's managers or a majority of the organization's governing body by any means.

H.2 USAID-FINANCED THIRD-PARTY WEB SITES (August 2013)

(a) Definitions:

“Third-party websites”

Sites hosted in environments external to USAID boundaries and not directly controlled by USAID policies and staff, except through the terms and conditions of a contract. Third-party Web sites include project sites.

(b) The Contractor must adhere to the following requirements when developing, launching, and maintaining a third-party Web site funded by USAID for the purpose of meeting the project implementation goals:

(1) Prior to Web site development, the Contractor must provide information as required in Section C-Statement of Work of the Contract (including a copy of the

Contractor’s privacy policy) to the Contracting Officer’s Representative (COR) for USAID's

Bureau for Legislative and Public Affairs (LPA) evaluation and approval. The Contractor must notify the COR of the Web site URL as far in advance of the site's launch as possible and must not launch the Web site until USAID's (LPA) approval has been provided through the COR. The Contractor must provide the COR with any changes to the privacy policy for the duration of the Contract.

(2) The Contractor must collect only the amount of information necessary to complete the specific business need as required by statute, regulation, or Executive Order.

(3) The Contractor must comply with Agency branding and marking requirements comprised of the USAID logo and brandmark with the tagline “from the American people,” located on the USAID Web site at www.usaid.gov/branding, and USAID

Graphics Standards manual at http://www.usaid.gov.

(4) The Web site must be marked on the index page of the site and every major entry point to the Web site with a disclaimer that states:

http://www.usaid.gov/branding http://www.usaid.gov/

"The information provided on this Web site is not official U.S. Government information and does not represent the views or positions of the U.S. Agency for International

Development or the U.S. Government."

(5) The Web site must provide persons with disabilities access to information that is comparable to the access available to others. As such, all site content must be compliant with the requirements of the Section 508 amendments to the Rehabilitation Act.

(6) The Contractor must identify and provide to the COR, in writing, the contact information for the information security point of contact. The Contractor is responsible for updating the contact information whenever there is a change in personnel assigned to this role.

(7) The Contractor must provide adequate protection from unauthorized access, alteration, disclosure, or misuse of information processed, stored, or transmitted on the

Web sites. To minimize security risks and ensure the integrity and availability of information, the Contractor must use sound: system/software management;

engineering and development; and secure-coding practices consistent with USAID standards and information security best practices. Rigorous security safeguards, including but not limited to, virus protection; network intrusion detection and prevention programs; and vulnerability management systems must be implemented and critical security issues must be resolved as quickly as possible or within 30 days. Contact the USAID Chief Information Security Officer (CISO) at ISSO@usaid.gov for specific standards and guidance.

(8) The Contractor must conduct periodic vulnerability scans, mitigate all security risks identified during such scans, and report subsequent remediation actions to CISO at

ISSO@usaid.gov and COR within 30 workdays from the date vulnerabilities are identified. The report must include disclosure of the tools used to conduct the scans.

Alternatively, the Contractor may authorize USAID CISO at ISSO@usaid.gov to conduct periodic vulnerability scans via its Web-scanning program. The sole purpose of USAID scanning will be to minimize security risks. The Contractor will be responsible for taking the necessary remediation action and reporting to USAID as specified above.

(c) For general information, agency graphics, metadata, privacy policy, and Section 508 compliance requirements, refer to http://www.usaid.gov

H.3 SUBMISSION OF DATASETS TO THE DEVELOPMENT DATA LIBRARY (DDL)

http://transition.usaid.gov/info_technology/xweb/federal_regs.html#508 http://www.usaid.gov/

(a) Definitions. For the purpose of submissions to the DDL:

(1) “Dataset” is an organized collection of structured data, including data contained in spreadsheets, whether presented in tabular or non-tabular form. For example, a Dataset may represent a single spreadsheet, an extensible mark-up language (XML) file, a geospatial data file, or an organized collection of these. This requirement does not apply to aggregated performance reporting data that the Contractor submits directly to a USAID portfolio management system or to unstructured data, such as email messages, PDF files, PowerPoint presentations, word processing documents, photos and graphic images, audio files, collaboration software, and instant messages. Neither does the requirement apply to the Contractor’s information that is incidental to award administration, such as financial, administrative, cost or pricing, or management information. Datasets submitted to the

DDL will generally be those generated with USAID resources and created in support of

Intellectual Work that is uploaded to the Development Experience Clearinghouse (DEC)

(see AIDAR 752.7005 “Submission Requirements for Development Experience

Documents”).

(2) “Intellectual Work” includes all works that document the implementation, monitoring, evaluation, and results of international development assistance activities developed or acquired under this award, which may include program and communications materials, evaluations and assessments, information products, research and technical reports, progress and performance reports required under this award (excluding administrative financial information), and other reports, articles and papers prepared by the Contractor under the award, whether published or not. The term does not include the Contractor’s information that is incidental to award administration, such as financial, administrative, cost or pricing, or management information.

(b) Submissions to the Development Data Library (DDL)

(1) The Contractor must submit to the Development Data Library (DDL), at www.usaid.gov/data, in a machine-readable, non-proprietary format, a copy of any

Dataset created or obtained in performance of this award, including Datasets produced by a subcontractor at any tier. The submission must include supporting documentation describing the Dataset, such as code books, data dictionaries, data gathering tools, notes on data quality, and explanations of redactions.

http://www.usaid.gov/data

(2) Unless otherwise directed by the Contracting Officer (CO) or the Contracting Officer

Representative (COR), the Contractor must submit the Dataset and supporting documentation within thirty (30) calendar days after the Dataset is first used to produce an Intellectual Work or is of sufficient quality to produce an Intellectual Work. Within thirty (30) calendar days after award completion, the Contractor must submit to the DDL any Datasets and supporting documentation that have not previously been submitted to the DDL, along with an index of all Datasets and Intellectual Work created or obtained under the award. The Contractor must also provide to the COR an itemized list of any and all DDL submissions.

The Contractor is not required to submit the data to the DDL, when, in accordance with the terms and conditions of this award, Datasets containing results of federally funded scientific research are submitted to a publicly accessible research database. However, the

Contractor must submit a notice to the DDL by following the instructions at www.usaid.gov/data, with a copy to the COR, providing details on where and how to access the data. The direct results of federally funded scientific research must be reported no later than when the data are ready to be submitted to a peer-reviewed journal for publication, or no later than five calendar days prior to the conclusion of the award, whichever occurs earlier.

(3) The Contractor must submit the Datasets following the submission instructions and acceptable formats found at www.usaid.gov/data.

(4) The Contractor must ensure that any Dataset submitted to the DDL does not contain any proprietary or personally identifiable information, such as social security numbers, home addresses, and dates of birth. Such information must be removed prior to submission.

(5) The Contractor must not submit classified data to the DDL.

H.4 AUTHORIZED GEOGRAPHIC CODE

The authorized geographic code for procurement of goods and services under this Contract is 937.

Geographic code 937 authorizes grantees to purchase goods and services from the United States, the recipient country or other developing countries, but excludes advanced developing countries and prohibited source countries.

H.5 NONEXPENDABLE PROPERTY PURCHASES AND INFORMATION TECHNOLOGY RESOURCES

http://www.usaid.gov/data

The Contractor is hereby authorized to purchase the following equipment and/or resources:

[to be filled in at time of award]

H.6 LANGUAGE REQUIREMENTS

Contractor Key Personnel and/or consultants shall have a professional command of English.

H.7 EXECUTIVE ORDER ON TERRORISM FINANCING

The Contractor/Recipient is reminded that U.S. Executive Orders and U.S. law prohibits transactions with, and the provision of resources and support to, individuals and organizations associated with terrorism. It is the legal responsibility of the Contractor/Recipient to ensure compliance with these

Executive Orders and laws. This provision must be included in all subcontracts/sub-awards issued under this Contract.

H.8 CONSENT TO SUBCONTRACTS

In accordance with Contract FAR clause 52.244-2, Subcontracts, the Contracting Officer consents to award of subcontracts as proposed in the Contractor’s proposal which resulted in the award of this

Contract to the following firms for the products or services specified here:

Contractor Name Services to be Performed

TBD TBD

The Contractor must request Contracting Officer consent and submit the information required by the aforementioned clause for any subcontracts requiring consent but not listed here.

[END OF SECTION H]

SECTION I - CONTRACT CLAUSES

I.1 FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This Contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their text available.

Also, the full text of a clause may be accessed electronically at this/these address(es):

FAR: http://acquisition.gov/far/index.html

AIDAR: http://www.usaid.gov/sites/default/files/documents/1868/aidar_0.pdf.e.

FEDERAL ACQUISITION REGULATION (FAR)

NUMBER TITLE DATE

52.202-1 Definitions (Jun 2020)

52.203-5 Covenant Against Contingent Fees (May 2014)

52.203-7 Anti-Kickback Procedures (Jun 2020)

52.203-17 Contractor Employee Whistleblower Rights and

Requirement To Inform Employees of Whistleblower

Rights (Jun 2020)

52.204-19 Incorporation by Reference of Representations and Certifications (Dec 2014)

52.204.23 Prohibition on Contracting…