University of Maryland College Park

Request for Proposal (RFP) No. 37802-RJ

For Real Estate Advisory Services

Issue Date: September 01, 2026 Pre-Proposal Conference: September 08, 2026 at 11:00 AM Deadline for Questions: September 15, 2026 at 3:00 PM Proposal Due Date: September 22, 2026 at 3:00 PM

Contractors who have received this document from a source other than the Issuing Office should immediately contact the Issuing Office and provide their name and mailing address in order that amendments to the RFP or other communications can be sent to them. Contractors who fail to notify the Issuing Office with this information assume complete responsibility in the event that they do not receive communications from the Issuing Office prior to the closing date.

Contractors are cautioned not to make changes to any of the terms and conditions in this solicitation.

Doing so may render a Contractor’s proposal unacceptable and subject to rejection. Questions and comments may be addressed to the point of contact identified in Section A-1, of this document.

TABLE OF CONTENTS

SECTION 1

Background Information

SECTION 2

Instructions and Notices to Contractors

2.1 Issuing Office

2.2 Pre-Proposal Conference

2.3 Questions

2.4 Submission of Proposals

2.5 Due Date and Time

2.6 Treatment of Late Proposals

2.7 Durations of Proposal Offer

2.8 Amendments to the RFP

2.9 Alternate Proposals

2.10 Economy of Preparation

2.11 Unable to Propose

2.12 Public Information Act Notice

2.13 Cancellation of the RFP

2.14 Two Volume Proposal

2.15 Volume 1- Technical Volume: Contractor Qualifications, Technical Requirements/Specifications, Business Requirements

2.16 Financial Volume

2.17 Incomplete Submissions

SECTION 3

Evaluation, Award, Contract Formation, Debriefing of Unsuccessful Proposers, Protests and Claims, Contract Implementation Meeting

3.1 Evaluation Method

3.2 Evidence of Responsibility

3.3 Solicitation, Proposal, Acceptance, Award and Discussion

3.4 Negotiation

3.5 Basis of Award

3.6 Formation of Agreement/Contract with Successful Contractor

3.7 Debriefing of Unsuccessful Proposers

3.8 Protests and Claims

3.9 Contract Implementation Meeting

3.10 Economic Benefit to the State of Maryland

SECTION 4

Requirements

4.1 Contractor Data

4.2 Contractor Qualifications

4.3 Minority Business Enterprise (MBE) Participation

4.4 Technical Requirements Matrix

SECTION 5

5.1 Price Proposal Form – Attachment 1

SECTION 6

Proposal and Contract Terms and Conditions Bid/ Proposal Affidavits Conflict of Interest Information Affidavits Principals of Social Responsibility Information Affidavits Corporate Diversity Addendum Insurance Addendum Certification Regarding Investment Activities in Iran Exhibit 1

SECTION 1

BACKGROUND

The Office of Real Estate within the Division of Administration at the University of Maryland, College Park is seeking qualified firms to provide real estate advisory services.

The Office of Real Estate supports the University's strategic and operational goals through the acquisition and leasing of real property, management of land records, and tracking of local market conditions. The department is involved with numerous public-private and joint venture development projects, in addition to supporting local economic growth and the revitalization of the larger College Park community.

OBJECTIVES

The University is seeking real estate advisory services for initiatives such as, but not limited to:

acquisition, disposition, and development of real properties; privatization of existing University assets to increase revenues through creative and cooperative arrangements with the private sector; selective engagement of private developers to assume risk and provide financing and management capabilities for capital projects; and support to the University in negotiating and documenting agreements and in providing on-going advice and assistance in such other matters that may require real estate advisory services. Real estate projects may, for example, be related to student services and housing, faculty/staff housing, athletic and recreation facilities, office/commercial development, research facilities, and guest services.

CONTRACTING APPROACH & WORK SCOPE

Respondents are to provide information requested for their proposal in the attached matrix. See instructions provided in Section 4.4 Technical Requirement.

Offerors must demonstrate a clear understanding that real estate initiatives are undertaken in support of the University's education, research and public service missions. The driving factor is not to use development or revenues for their own sake but rather to use University assets and resources in ways which can most effectively address current and future needs, enhance the University community, and advance state and local government interests. Offerors should also clearly demonstrate prior and/or current experience in a higher education setting providing advice that supports higher education missions.

Offerors must demonstrate readiness and accessibility, as the selected firm will be considered part of the University’s real estate team and, as such, must be available for short turnaround on various items, including regular and/or unscheduled briefings, on-site meetings, conference calls and/or phone inquiries. Services will be largely contracted on an as-needed, task order basis and will require some ad hoc activities. The proposal (Executive/Management Summary) should address how the required readiness and accessibility will be provided, particularly if the Offeror is not local.

An outline of potential areas of work is included below as information. These examples are not all inclusive but are provided to convey the breadth of activities upon which the contractor may be called for assistance. Offers are to include sufficient documentation of an array of past projects or tasks completed by the proposing team members that convey the strengths, ability and experience of the Offeror in providing effective advisory services in such areas as highlighted in the list of sample tasks below.

SAMPLE TASKS

The following are illustrative examples of potential work programs or task orders:

A. Negotiate on behalf of the University to leverage real property assets as part of development proposals and/or land transactions involving both the public and private sector.

B. Provide brokerage services for the acquisition, disposition, or lease of real property, upon request. Note that this is an optional service and ability to provide these services is not required.

C. Evaluate market conditions and financing strategies for various land use and development opportunities including but not limited to faculty, staff and graduate housing, market rate housing, office, hotel and retail.

D. Track local real estate market conditions, activities and development plans, which may impact the University and its local environment.

E. Provide strategic review, analysis and recommendations regarding the availability of leased space, property acquisitions/dispositions and related reporting.

F. Identify and advise on priorities for real estate development opportunities in which the University might appropriately participate.

G. Assess the financial impact and/or economic feasibility of selected initiatives, which may be identified by the University or its advisor.

H. Prepare offering memoranda and other documents necessary to the conduct of development projects and other real estate transactions.

I. Advise on finance options and structures: public-private partnerships, redevelopment authorities, parking districts and other entities; sources of public and private capital; the terms and conditions appropriate to specific public-private relationships; and innovative financing strategies such as tax increment financing and special tax districts.

J. Establish strategies and criteria for evaluating real property development proposals and assist in developer review and selection processes.

K. Support valuation and appraisal services for specific properties, as required.

L. Prepare and make presentations to official University bodies, such as the University System of Maryland and USM Board of Regents, and to external bodies, such as the Maryland State Board of Public Works, upon request.

M. Assist University staff in coordinating among local, county, state, and federal agencies as applicable to establish feasibility and/or approvals of potential development opportunities.

Support University members of the College Park City-University Partnership and Terrapin Development Company in reference to proposals which come before that body.

Inspection and Acceptance

The following inspection, testing and acceptance requirements apply to services provided under this contract.

1. Delivery of services shall be made in accordance with the scope of services identified in the individual task order. All services rendered/deliveries shall be in accordance with the requirements defined in this Section.

2. Third party services, external services or subcontracting are not permitted without prior written approval from the Department of Procurement and Strategic Sourcing.

3. Any services that fail to meet the University’s expectations for reasonable quality and specifications identified in the individual task order shall be rejected. At the University’s discretion, the contractor may be requested to re-work any services/deliverables, at no additional cost to the University, until such services/deliverables prove acceptable.

4. In the event the Contractor is not able to produce acceptable services/deliverables, the University reserves the right to purchase replacement services in the open market and charge the Contractor for any excess price paid for the replacement, plus applicable expenses, if any.

5. The University, in its sole discretion, may extend the time of performance for excusable delays due to unforeseeable causes beyond the Contractor’s control.

6. The University unilaterally may order in writing the suspension, delay, or interruption of performance hereunder.

7. The services listed in the scope of work/description of work specified in the individual task order shall be delivered to the point or points specified prior to, or on the period of performance specified in the task order.

8. The Project Administrator may extend a task order period of performance in writing on an as needed basis to allow sufficient time for acceptance under each task order.

Deliveries or Performance

The following delivery or performance requirements are incorporated herein:

1. Contracts for real estate advisory services will be coordinated through the Real Estate Office within the Office of the Vice President for Administration and Finance.

2. Contracts will be utilized by the University on an "on-call, as needed" basis with an estimated dollar figure. As tasks arise, the project administrator will provide the real estate advisory Contractor with a written scope of work inclusive of the required schedule. Based on the written scope of work, the Contractor will provide to the University a written not-toexceed fee proposal for the specific task. This not-to-exceed fee must include the name of the Contractor’s lead team member and must be based on the personnel, hourly labor rates, and labor categories listed in the contract. All expenses the Contractor considers to be reimbursable based on reasonableness, such as copying, overnight/same day courier service, travel, etc. must be included in the written fee proposal for the specific task order scope of work. The project administrator reserves the unilateral right to reject an unreasonable or inappropriate request for a reimbursable expense. Upon University review and approval of the fee proposal, a notice-to-proceed for the task order will be issued to the Contractor by the project administrator.

3. A task order form will be issued to the Contractor by the Real Estate Office and will be followed by a formal Task Order Purchase Order.

4. Task orders may, at times, require an amendment in the event an alternative or expanded scope of work or additional services are required by the University. In such event, the Contractor will make every effort to retain the same team lead and/or support, as required to address scope and maintain efficiency.

5. Hourly labor rates, external positions, other external services and reimbursable expenses that are not indicated in the contract are not allowed without prior written approval from the Procurement Officer.

6. Offeror understands and agree that reimbursements the University makes to the Contractor for incidental, out-of-pocket expenses the Contractor incurs pursuant to the Contract must comply with the Board of Regents Policy on University System Travel (VIII - 11.00- February 28, 1992), and the Schedule of Reimbursement Rates (FY 2015)(VIII - 11.10 - Approved by the Chancellor, December 18, 2014).

http://www.usmd.edu/regents/bylaws/SectionVIII/

The current University travel policies & procedures and rates shall apply to this contract.

Travel policy can be found at:

http://www.dbs.umd.edu/travel/policy/umtravel/

Travel notices and changes can be found at:

http://www.dbs.umd.edu/travel/notices/index.php http://www.usmd.edu/regents/bylaws/SectionVIII/ http://www.dbs.umd.edu/travel/policy/umtravel/ http://www.dbs.umd.edu/travel/notices/index.php

SECTION 2

Instructions and Notices to Contractors

2.1 Issuing Office

The sole point of contact at the University of Maryland, College Park (UMCP), for purposes of this

Request for Proposal (RFP), is the Issuing Office. The Issuing Office as identified on the Solicitation/Contract Form provided as Exhibit 1 is:

The University of Maryland Department of Procurement & Business Services 2113-R Chesapeake Building College Park, MD 20742

All contact throughout the process is to be made in writing, via email, throughout the RFP process with the exception of information received as a result of a Pre-Bid Conference. Responses to inquiries will be made in writing and issued to all known participants.

The Point of Contact is

Name Rahima Jamal

Title Senior Buyer

Email Address rjamal@umd.edu

2.2 Pre-Proposal Conference

A virtual pre-proposal conference will be held on September 08, 2026 at 11 A.M. ET at the zoom link below:

https://umd.zoom.us/j/8431794682?pwd=pibBrnv73tGtzmHXWSMHwzApUUdZ0S.1&o mn=97953410329&jst=2

2.3 Questions

The Contractor is responsible for carefully reading and fully understanding the requirements, terms, and conditions of this RFP. All contact between Contractors and the University will be made formally at scheduled meetings or in writing through the Issuing Office with the identified Point of Contact.

Requests for clarification or additional information must be submitted in writing, via email, to the Point of Contact and received by the Issuing Office no later than

September 15, 2026 at 3:00 PM. These requests are to contain the following subject line:

“QUESTIONS: RFP-37802-RJ Real Estate Advisory Services”. Outside of the Pre-bid meeting, only written communications relative to the procurement will be responded to. It is incumbent upon the Contractor to verify University receipt of their questions.

All questions will be answered in writing and posted to the eMaryland Marketplace Advantage (eMMA) webpage. Questions and answers will be distributed, without identification of the inquirer(s). Oral communications are not to be relied upon for proposal purposes. Any https://www.google.com/url?q=https://umd.zoom.us/j/8431794682?pwd%3DpibBrnv73tGtzmHXWSMHwzApUUdZ0S.1%26omn%3D97953410329%26jst%3D2&sa=D&source=calendar&usg=AOvVaw3d3zaJ2F5Bznhp38P-UOFT https://www.google.com/url?q=https://umd.zoom.us/j/8431794682?pwd%3DpibBrnv73tGtzmHXWSMHwzApUUdZ0S.1%26omn%3D97953410329%26jst%3D2&sa=D&source=calendar&usg=AOvVaw3d3zaJ2F5Bznhp38P-UOFT communication received from parties other than the identified Point of Contact are to be considered non-authoritative in nature.

To the extent that a question causes a change to any part of this RFP, an amendment shall be issued addressing such.

2.4 Submission of Proposals

Proposals must be:

(1) submitted in the designated format

(2) made in the official name of the firm or individual under which Contractor's business is conducted (including the official business address),

(3) signed by a person duly authorized to commit Contractor to the proposal, electronic signatures are acceptable

(4) submitted via the listed BOX folder on this solicitation clearly marked with the assigned RFP number and Contractor name as described below

(5) separated into Technical and Financial volumes, and

(6) addressed to the Procurement Officer identified as the Point of Contact in the Issuing Office

The Contractor must submit one electronic version of the Technical volume to the following Box folder: https://umd.app.box.com/f/4b73cc8b05aa458899a6b2b338467618.

Commingling of technical and financial information as instructed, may result in the proposal being deemed non-acceptable. Submittals deemed non-acceptable will be rejected. The volume which contain the offer to be considered, must be clearly identified as the RFP-37802-RJ Contractor Name - Technical Volume and RFP-37802-RJ Contractor Name - Financial Volume.

NOTE: PROPOSALS SUBMITTED THROUGH MEANS OTHER THAN IDENTIFIED WILL NOT BE

ACCEPTED.

2.5 Due Date

Proposals must arrive at the location identified in Section 2.4 of this document on or before

September 22, 2026 at 3:00 PM EST/EDT as applicable, in the designated format.

Depending upon the subject matter of the RFP, Contractors may be required to submit hard copy proposals. In these instances, Contractors are to allow sufficient time for delivery to ensure timely receipt by the Issuing Office.

Proposals, amendments to proposals, or requests for withdrawal of proposals arriving after the closing time and date shall not be considered.

There shall be no public opening of the proposals. The names of Contractors will not be released until after award.

2.6 Late Proposals

Any proposal, request for withdrawal, or modification of a proposal including a Best and Final Offer (BAFO) that is not received at the designated location at the designated due date and time will be considered late and will be rejected as non-acceptable. Delivery of the proposal to the https://umd.app.box.com/f/4b73cc8b05aa458899a6b2b338467618 specified location by the prescribed date and time is the sole responsibility of the Contractor.

Exceptions may be authorized, at the sole discretion of the Procurement Officer, when the reason for the late proposal, late request for withdrawal, late modification of a proposal or BAFO is due to the action or inaction of the University. A record of the late proposal, request for withdrawal, modification of a proposal or BAFO will be retained in the appropriate procurement file.

2.7 Duration of Proposal Offer

Proposals will be valid for a minimum of 120 days following the closing date of this RFP. If an award is not made during that period, the proposal will automatically extend for another 120 days, unless the Contractor gives specific written notice to the Procurement Officer at least 15 days before the expiration of the then current 120 day period. Proposals will automatically renew for an additional 120 days until such time as an award is made or proper written notice is given to the University of Contractor's intent to withdraw its proposal. By submission of a proposal, Contractor guarantees that its offer shall be firm for the period specified in this clause.

2.8 Amendments to the RFP

If it becomes necessary to revise any part of this RFP, notice of the revision will be issued in the form of an Amendment to Contractors on record with the Procurement Officer as having received this RFP. All Amendments shall become a part of this RFP. Each Contractor is required to acknowledge receipt of Amendments. Failure of a Contractor to acknowledge any Amendment will not relieve the Contractor of responsibility for complying with the content of the Amendment.

2.9 Alternate Proposals

Alternate proposals shall not be allowed or accepted, nor will they be considered, for this solicitation.

2.10 Economy of Preparation

Each proposal is to be prepared simply and economically, providing a straightforward, concise description of the Contractor's offer and capabilities to satisfy the requirements of this RFP.

Emphasis is to be placed on clarity of content and providing a complete response.

2.11 Unable to Propose

If Contractor is unable or unwilling to submit a proposal in response to the requirements, Contractor must indicate this in writing to the Procurement Officer on or before the proposal due date. Electronic mail is an acceptable delivery method for submittal of the Contractor’s inability to submit a proposal. UMD requests that Contractors who are unable to respond include a brief explanation of the rationale for non-submission of a proposal.

2.12 Public Information Act Notice

Contractors are required to specifically identify those portions of their proposals that they deem to contain confidential, proprietary information, or trade secrets. The Contractor is further required to provide specific justification, with respect to each separate portion identified, as to why the materials, upon request, should not be disclosed by the State under the Access to Public Records Act, State Government Article, Title 10, Subtitle 6, Annotated Code of Maryland.

For claims of confidentiality to be considered, Contractors must clearly identify and provide individual justification for each and every section that is claimed to contain confidential, proprietary information or trade secrets. It is not sufficient to preface your proposal with a proprietary statement, or to use a page header or footer that arbitrarily marks some or all pages as confidential. General claims of confidentiality or similar blanket designations will not be accepted and may result in a proposal being deemed non-acceptable, at the discretion of the Procurement Officer.

2.13 Cancellation of the RFP

The University may cancel this RFP, in whole or in part, or reject any or all proposals submitted in response to the RFP when such action is determined to be fiscally advantageous to the University and/or the State or otherwise in the best interest of the University and/or the State.

2.14 Two Volume Proposal

The selection procedure for this procurement requires an independent evaluation of the technical and financial proposals. This separation allows for evaluation of technical proposals, on a “go/no-go” or “pass/fail” decisional rule based on meeting the technical specifications and business requirements. Consequently, Contractor is required to submit its proposal in two separately sealed volumes as indicated in Section 2.4.

2.15 Volume 1- Technical Volume: Contractor Qualifications, Technical Requirements/Specifications, Business Requirements

Technical Volume Contents - the Technical Volume must contain

2.15.1 Executive Management Summary

The Contractor’s response is to contain an Executive/Management Summary. This section of the Contractor’s offer is to contain a brief synopsis of how the Contractor's proposal meets the needs of the University.

2.15.2 Technical Proposal

Contractors are expected to read the requirements in section 4 very carefully and to submit questions, in writing, by the due date for questions. Misinterpretation of specifications, requirements, or qualifications by the Contractor do not relieve the Contractor of responsibility to accurately address these components of this RFP or to perform the contract, if awarded.

The information/items specified as Requirements in section 4 must be addressed in the technical proposal, and the contractor must indicate that their proposal satisfies each item found within the technical requirements matrix. Simple YES or NO responses are insufficient when the requirement asks for an explanation. The Contractor must describe in detail how the proposed products and/or services meet or exceed the stated requirements. The Contractor must explain any exception or deviation from the requirements. In cases where the Contractor cannot or does not meet a requirement, this must be clearly stated along with the reason for not meeting the Requirement, Specification, or Qualification.

2.15.3 Exhibit 1, Solicitation/Contract Form

Contractors must complete Exhibit 1, Solicitation/Contract Form Offer Section as part of the Technical Volume. Failure to submit this document, signed by a person duly authorized to commit Contractor to the proposal may cause the Contractor’s proposal to be rejected, at the sole discretion of the University.

2.15.4 Completed Section 4 Mandatory Requirement

2.15.4.1 All required information listed as Contractor Data Requirements (Section 4.1) including but not limited to required demographic information, resumes, references, past performance documentation

2.15.4.2 All affidavits, addenda, and disclosures included as Exhibits in (Section 5)

2.15.4.3 Additional support documentation, as required

2.15.4.4 Contractor Qualifications, including financial viability documentation

2.15.4.5 Specifications/Requirements Matrix, as provided

2.15.4.6 Narrative Specification/Requirements responses, as required

2.16 Financial Volume

This volume consists of and must contain the offered pricing information in the format required by the University. Contractors are not to include any technical information or specifications in the financial volume. Inclusion of technical requirements in the Financial Volume, unless technical details are necessary to provide pricing clarity, may result in in disqualification of the Contractor’s response particularly if said technical details are not included in the Technical Volume.

2.17.1 Pricing Section

The Contractor is required to use the provided pricing submittal documents as included in Section 4.5. The pricing submittal documents will either be provided in the form of an electronic Pricing Matrix for those RFPs with numerous line items, complex pricing, etc. A Price Proposal Form will be used in instances when the pricing is simple and straightforward.

2.17.1.1 The Contractor is required to complete the electronic Pricing Matrix when provided

2.17.1.2 The Contractor is required to submit their proposal for pricing on the Price

Proposal Form provided when an electronic Pricing Matrix is not used. Using Price Proposal Form will help ensure consistency in the financial evaluation. The price proposal form is to be completed in full when used for submittal of pricing.

2.17.2 Best and Final Offers

The University reserves the right to request best and final offers (BAFO) following evaluation of technical and pricing proposals. Contractors must submit BAFO pricing information in the format required, on or before the date and time indicated on the BAFO request, and using the means of submission indicated by the Procurement Officer.

2.17 Incomplete Submissions

The University may make a final determination regarding a proposal’s acceptability solely on the basis of the proposal as submitted. The University is under no obligation to seek clarification for missing information or to repair responses that are deemed to be incomplete

SECTION 3

Evaluation, Award, Contract Formation, Debriefing of Unsuccessful Proposers, Protests and Claims, Contract Implementation Meeting

3.1 Evaluation Method

3.1.1 The University intends to make an award to the best value acceptable offeror. In order to be considered technically acceptable, contractors must meet all technical specifications and business requirements as delineated in this solicitation. Only those Contractors meeting the technical specifications and business requirements (supplier qualifications, including financial viability) will be considered in the Financial evaluation stage.

3.1.2 Technical Evaluation

3.1.2.1 Evaluation Committees

The Procurement Officer shall establish separate technical and financial evaluation committees to review and rate the proposals. The financial evaluation committee may be composed of the Procurement Officer and any other individuals appointed by the Procurement Officer. The technical evaluation committee shall be composed of other individuals appointed by the Procurement Officer.

3.1.2.2 Acceptability of Proposals

The Procurement Officer shall determine which contractors have met the basic requirements of the RFP

Failure to comply with any mandatory requirement will normally disqualify a contractor's proposal

The Procurement Officer shall have the sole authority to determine whether any deviation from the requirements of this RFP is substantial in nature

The Procurement Officer may waive or permit to be cured minor irregularities or minor informalities in proposals that are immaterial or inconsequential in nature, whenever it is determined to be in the University’s best interest

The Procurement Officer may reject in whole or in part any and all proposals if such is in the University’s interest, and may conduct discussions with contractors in any manner deemed necessary to best serve the interests of the University

The University reserves the right to make an award to more than one contractor or to split an award among contractors

3.1.2.3 Technical Evaluation

Evaluation of technical proposals will be based on “go/no-go” or “pass/fail” decisional rule, applied to each technical specification and business requirement delineated below.

A no-go or fail rating will eliminate a Contractor from further consideration.

The Contractor either meets or does not meet each of the technical specifications and business requirements.

There is no merit or extra credit awarded for exceeding the requirements.

Only those Contractors meeting the technical specifications and business requirements will be considered for financial evaluation.

The Technical Evaluation Committee may request site visits for the purpose of evaluating proposals and/or Contractor's responsibility. The Committee may request additional technical assistance from any source.

Industry standard references may be used during the evaluation process.

3.1.2.4 Evaluation Criteria

The terms "must" or "shall” and “required” are used throughout this document to indicate mandatory requirements. Contractors must meet all the requirements and specifications; that is, that the Contractor is fully capable of delivering the items and providing the services as specified in this RFP.

The following minimum technical information must be provided for the Contractor proposal to be considered technically acceptable:

Mandatory Requirements:

Contractor’s understanding of the University’s Mandatory requirement(s) and the nature of work to be performed. To include at a minimum, the quality and soundness of the offeror’s approach.

Highly Desirable Requirements:

Contractor’s understanding of the University’s Highly Desirable requirement(s) and the nature of work to be performed. To include at a minimum, the quality and soundness of the offeror’s approach.

Qualifications of Personnel as Demonstrated by Resumes (including key personnel, if applicable) in comparison with the minimum requirements and qualifications articulated in Section 1.

Past Performance Including, but not limited to, references, example projects, the quality of product delivered, ability to meet the specifications as defined, offeror’s record for on-time delivery, technical quality, cost control, demonstrated corrective actions, etc.

Clarity of Proposal Contractor’s response shall be evaluated based on clarity and conciseness of their response with how their proposed solution satisfies each criteria as specified.

Economic Benefits to Maryland Proposals will be evaluated per Section 4 of the Technical Requirements Matrix to assess the benefit(s) to Maryland’s economy specifically offered.

3.1.3 Oral Presentations

3.1.3.1 At the sole discretion of the Procurement Officer, short-listed Proposers may be invited to provide an oral presentation and product demonstration. Information provided during this phase will be used to supplement the prior evaluation of the written technical proposal and the final evaluation of technical capabilities will take into account both the written technical proposal and the oral presentation/product demonstrations.

3.1.3.2 The University reserves the right to waive the Oral Presentation/Product Demonstration, in which case the technical evaluation will be based on the written technical proposal submittal alone. Proposers are therefore encouraged to submit the best possible proposal at each opportunity for submittal

3.1.3.3 The due date and time of the oral presentation/product demonstration will be determined by the University upon evaluation completion of Technical Proposals.

The actual date will be verified with the applicable Proposers at the time the presentation is requested. Refer to the Solicitation Schedule for tentative dates.

Proposers are advised to set these dates aside so as to avoid a conflict

3.1.3.4 The oral presentation will be informal, as the University is not interested in a marketing presentation, rather, it will be a casual and informal format in which to view the Proposers presentations, etc.

3.1.3.5 The purpose and parameters of the Oral Presentation/Product demonstration will be defined by the Procurement Officer at the time of scheduling. This information may be included in Technical requirements in those instances when it is a requirement for short-listed Contractors.

3.1.3.6 The criteria and format of the demonstration will be provided with the written request to conduct an oral presentation.

3.1.4 Financial Evaluation

Only those Contractors meeting the technical specifications and business requirements will be considered in the Financial Volume evaluation. The Financial Volume evaluation will consist of ranking on the basis overall best value to the University and State when considering technical submittal). Information from the pricing proposal sheet contained in the on the Price Proposal Sheet contained in the Pricing Matrix or on the Price Proposal Form will be used to compute the total price.

3.2 Evidence of Responsibility

Prior to the award of a contract pursuant to this RFP, the Procurement Officer may require Contractor to submit such additional information bearing upon Contractor's ability to perform the contract as the Procurement Officer deems appropriate. The Procurement Officer may also consider any information otherwise available concerning the financial, technical, and other qualifications or abilities of the Contractor.

3.3 Solicitation, Proposal, Acceptance, Award and Discussion

This RFP creates no obligation on the part of the University to award a contract or to compensate Contractors for proposal preparation expenses. The University reserves the unilateral right to cancel this solicitation at any time and to accept or reject any and all proposals, in whole or in part, received in response to this RFP; the unilateral right to award a contract in whole or in part; to award a contract to one Contractor; and to waive or permit cure of minor irregularities; and to conduct discussions with Contractors in any manner necessary to serve the best interest of the University.

Discussions may be conducted with those Contractors who submit proposals initially judged by the Procurement Officer to be reasonably susceptible of being selected for award. However, the University reserves the right to award a contract based upon the proposals received without further discussions.

3.4 Negotiation

The University has the right to accept the best proposal as submitted, without discussion or negotiation. Contractors should therefore not rely on having a chance to discuss, negotiate and adjust their proposals.

Contractors who submit proposals initially judged by the Procurement Officer to be reasonably susceptible of being selected for award may be asked to discuss their proposals with the University to facilitate arrival at a contract most advantageous to the University. If the Procurement Officer determines that discussion is in the best interest of the University, the Procurement Officer will advise contractors to submit a best and final offer for consideration after discussions are held.

However, discussions may not be conducted if the Procurement Officer determines either that discussions are not in the best interests of the University or that discussions need not be conducted: (a) with respect to prices that are fixed by law or regulation, although consideration shall be given to competitive terms and conditions; (b) because the time of delivery or performance does not permit discussions; or (c) because it can be demonstrated clearly from the existence of adequate competition or accurate prior price experience with the particular item that acceptance of an initial offer without negotiation would result in a fair and reasonable price.

3.5 Basis of Award

The University will award a contract resulting from this solicitation to the responsible offeror whose offer conforms to the solicitation and is determined to the offers the best value to the University.

Recommended contract awards, if any, resulting from this RFP, may be subject to State and University approvals.

3.6 Formation of Agreement/Contract with Successful Contractor This RFP and any resulting contract shall be governed by the University System of Maryland Procurement Policies and Procedures. These policies and procedures may be viewed at the following web site:

https://www.usmd.edu/usm/procurement/procedures.html.

3.7 Debriefing of Unsuccessful Proposers

A debriefing of an unsuccessful proposer shall be conducted upon written request submitted to the Procurement Officer within ten (10) days of the date on which the proposer knew, or should have known, its proposal was unsuccessful. The debriefing shall be limited to a discussion of the proposer’s unsuccessful proposal. The debriefing will be oral and shall provide information on areas in which the proposal was deemed weak or insufficient. The debriefing will NOT include discussion of a competing offeror’s proposal or discussion, thoughts, notes or ranking from individual evaluation committee members.

A summary of the Procurement Officer’s rationale for the selection may be given.

Debriefings shall be conducted at the earliest feasible time.

3.8 Protests and Claims

Any protest regarding the award of this contract or claim arising out of this contract shall be administered in accordance with the University System of Maryland Procurement Policies and Procedures, Section X - Protests and Claims. Detail is available by accessing the following web site https://www.usmd.edu/usm/procurement/procedures.html.

3.9 Contract Implementation Meeting

Contractor receiving an award under this solicitation may be required to attend a Contract Implementation Meeting to be held after contract award, as scheduled by the Procurement Officer. The location and agenda for this meeting will be communicated to the Contractor by the Procurement Officer.

3.10 Economic Benefit to the State of Maryland

The offeror is instructed to quantify the economic benefit as a percentage of the offeror’s total price proposal. Please provide information for the following criteria. See the Matrix section 5.0

(1) The estimated percentage of contract dollars to be recycled into Maryland’s economy in support of the contract, through the use of Maryland subcontractors, suppliers and joint ventures partners. Be as specific as possible. Provide a breakdown of expenditures in this category.

(2) The number and types of jobs for Maryland residents resulting from the contract indicate job classifications, number of employees in each classification and the aggregate payroll to which the contractor has committed at both prime and, if applicable, subcontract levels.

(3) Tax revenues to be generated for Maryland and its political subdivisions as a result of the contract. Indicate tax category (sales taxes, payroll taxes, inventory taxes and estimated personal income taxes for new employees). Provide a forecast of the total tax revenues resulting from the contract.

(4) Estimated Percentage of Subcontract/Supplier dollars committed to Maryland small business and MBEs.

(5) Estimated percentage of Subcontract/Supplier dollars committed to “local” Maryland businesses. For purposes of this proposal, a “local” Maryland business is a business with its primary base of operations located in the same county as the job site for this project, or a Maryland business located within twenty-five (25) miles of the job site.

Other benefits to the Maryland economy which the offeror promises will result from awarding the contract to the offeror. Describe the benefit, its value to the Maryland economy (in terms of percentages), and how it will result from the contract award.

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SECTION 4 Mandatory Requirements

Contractor is required to provide the information listed below in their proposal and by completing the Technical Requirements Matrix. Failure to comply with this instruction may result in disqualification of Contractors proposal.

4.1 Contractor Data

The Contractor’s proposal must include the following information

4.1.1 Contractor/Company Details

4.1.1.1 Contractor (Company/Corporate) Name (as it appears on current W-9)

4.1.1.2 Contractor Primary Business Location/Address

4.1.1.3 Contractor to provide company organization chart and staffing profile including tenure for staff

4.1.1.4 Contractor Main Point of Contact (POC)

4.1.1.5 Contractor POC Contact Information, location, telephone number, cell phone number, email address

4.1.1.6 Contractor Office that will service the University

4.1.1.7 Contractor Tax Identification Number and current W-9

4.1.1.8 Contractor Parent Company (if applicable)

4.1.1.9 Parent Company business location

4.1.1.10 Contractor Authorized Signer for contractual purposes

4.1.1.11 Name and Address for delivery of notices

4.1.1.12 If proposing company is not publicly traded, identify principal owners of company

4.1.2 Company Size

4.1.2.1 Identify the number of people employed by Contractor

4.1.2.2 Identify the current number of customers serviced by Contractor

4.1.2.3 Identify the number of customers serviced by the location that will service the

University

4.1.3 Customer Service

4.1.3.1 Overview of customer service program

4.1.3.2 Customer Service key contact information

4.1.3.3 Location Customer Service is conducted from (if OCONUS provide

Country/State/Province/City customer service is delivered from)

4.1.3.4 Hours of operation for Customer Service location servicing the University

4.2 Contractor Qualification

The Contractor proposal must include the following information

4.2.1 Contractor References

Offerors must have in-depth expertise and experience in the analysis of executive compensation, particularly in the field of public higher education. Offerors must provide a minimum of three (3) and no more than six (6) references and ancillary information on the reference form provided below. This must include a summary of prior executive compensation study projects the company has completed over the past three (3) years that are comparable in size and scope to the project detailed herein. The University will consider all listed Projects to be valid references.

REFERENCE 1

Name of Customer:

Name of Customer Point of Contact:

Address:

Phone Number:

E-Mail Address:

Annual Dollar Value of Contract:

Start Date:

Completion Date:

Description of Service Provided:

Justification of Similar Size and Scope:

REFERENCE 2

Name of Customer:

Name of Customer Point of Contact:

Address:

Phone Number:

E-Mail Address:

Annual Dollar Value of Contract:

Start Date:

Completion Date:

Description of Service Provided:

Justification of Similar Size and Scope:

REFERENCE 3

Name of Customer:

Name of Customer Point of Contact:

Address:

Phone Number:

E-Mail Address:

Annual Dollar Value of Contract:

Start Date:

Completion Date:

Description of Service Provided:

Justification of Similar Size and Scope:

4.2.2 Financial Viability

The University reserves the right to require, during proposal evaluation, that the

Contractor provide a copy of its most current Annual Report or audited Statement of Financial Condition to include a Balance Sheet, Income Statement and Cash Flow Statement or other acceptable financial information. These documents may be relied on in any determination regarding Contractor financial responsibility and suitability for contract award.

4.2.3 Key Personnel

4.2.3.1 Contractor is required to provide appropriate support to carry out the functions described under Specifications and us required to identify all Key Personnel who will be involved in performing the work. See Section 4.0 on the Metrix below.

4.3 Minority Business Enterprise (MBE) Participation

MBE goal is not applicable for this procurement.

4.4 Technical Requirements Matrix

The Contractor is required to complete the Technical Requirements Matrix provided below.

Respondents are to provide information requested for their proposal in the matrix below.

The matrix outlines requirements for the scope of work. Using the fields in the

“Respondent Comments” column, respondents must explain (/E) or demonstrate (/D) how they will meet applicable requirements. Use the space provided to describe processes or elaborate on relevant experience in an area. It is acceptable to type directly into the box or to make reference to an attachment to your proposal that contains requested information such as resumes or organization charts. Attachments must refer to the section in the matrix to which they apply.

Priority Codes:

M = Mandatory Requirement

HD = Highly Desirable Requirement

/D = Contractor must demonstrate how their solution meets this requirement

/E = Contractor must explain how their solution meets this requirement

I = Information (no response required)

C= Contractor must confirm their understanding of the requirement

Item Description Priority Respondent Comments

1.0 Executive/Management Summary

1.1 Offeror shall submit an

Executive/Management Summary in accordance with the following:

i. The Executive/Management Summary shall contain a brief synopsis that communicates an understanding for the role of the advisor and how the Offeror’s proposal meets the needs of the University. This summary shall include a reference to the duration of the proposal, verification of compliance with Maryland law, and performance capability. The Offeror’s headquarters, nearest offices and managing office for the services should be listed.

ii. The Executive/Management Summary shall demonstrate the following: the Offeror’s readiness and accessibility (addressing how this can be provided if the Offeror does not have a local presence); the Offeror’s understands of the challenge inherent in real estate pertaining to a higher education environment; and an understanding of both the magnitude and the importance of the Scope of Work, and the

Offeror’s ability to meet these requirements.

M

2.0 Company Overview

2.1 Company Experience and Past

Performance. Offeror shall provide company overview, company’s experience, example projects, and project approach as detailed in this matrix.

M/E

2.2 Key Personnel. Offeror shall include an

organizational chart and staffing profile and shall address all Key Personnel requirements in Section 4.0 of this matrix. Resumes for Key Personnel are required, and must include experience and education.

M

2.3 Offerors shall describe the

organizational structure and experience of their company, both in terms of general real estate advisory services and pertaining to the State of Maryland and

Prince George's County. Offerors should include all relevant experience in, and knowledge of, the real property development process within the State of

Maryland and of development economics applicable to the State and

Prince George's County. This section must also include details describing the

Offeror’s experience dealing with the issues facing not-for-profit entities and specifically higher education relative to real estate advisement in the current economic climate.

3.0 Relevant Experience

3.1 Offeror shall emphasize the following skills

and types of experience as a company:

negotiating on behalf of a higher education client similar to the University; experience in the local planning and zoning environment; public and private land use and development; best practices involving market opportunities for university real estate initiatives; financial strategies; and public finance structures.

M/E

3.2 Offeror shall demonstrate successful past

performance in providing solutions related to a range of tasks and projects such as those specified in the Scope of Work in

Section C.

M/D

3.3 Offeror shall demonstrate at least 10 years

of experience working on real estate transactions in Maryland and Prince

George’s County.

M/D

3.4 Offeror must provide at least three (3)

example projects completed by the Offeror that demonstrate the Offeror’s ability to advise the University on real property transactions and projects of significant scope. Describe the Offeror’s role in these projects.

Note: For example projects, preference will be given to projects that are completed by the Key Personnel proposed in Section 4.0.

M/D

4.0 Project Approach

4.1 Offeror shall demonstrate how the Offeror

would leverage past performance experience in support of the University’s

Real Estate Advisory Service needs.

M/D

4.2 Offeror shall explain specific tools and

techniques used, including best practices, that demonstrate Offeror’s ability to meet goals and resolve issues that may arise during the University’s real estate transactions or projects.

M/E

4.3 Offeror shall identify Key Personnel that will

be assigned to the Real Estate Advisory Services team, including:

Contract Lead: the University’s main point of contact who will assign projects to Project Leads, manage the contract, and perform oversight tasks.

Project Leads: up to three (3) other personnel who will lead projects.

The Contract Lead can be one of the Project Leads.

Project Staff: other Key Personnel who will be assigned to projects..

Broker: if the University requires brokerage services, identify this key team member (this position is optional and response is not mandatory)

4.4…