RFP No. 22408 On-Call Pipe Insulation.pdf

UNIVERSITY OF MARYLAND, COLLEGE PARK

DEPARTMENT OF PROCUREMENT AND BUSINESS SERVICES

REQUEST FOR PROPOSALS (RFP)

RFP NO. 22408

Issue Date: October 20, 2025

PROJECT NAME:

ON-CALL PIPE INSULATION

CONTRACTING SERVICES

University of Maryland, College Park

This is a Certified Small Business Procurement

Minority Business Enterprises Are Encouraged to Respond to this Solicitation

RFP KEY INFORMATION SUMMARY SHEET

Request for Proposal: On-Call General Contracting Services for Insulation Projects

RFP Number: 22408

RFP Issue Date: October 20, 2025

RFP Issuing Office: University of Maryland College Park Construction & Facilities Procurement 2113-R, Chesapeake Building 4300 Terrapin Trail College Park, MD 20742-3111

Procurement Officer: Patrick Walsh Phone: 301-405-3357 e-mail: walshpt@umd.edu

Project Management: University of Maryland College Park Department of Resident Life and Facilities Management

Proposals are to be sent to: https://bit.ly/RFP22408

Pre-Proposal Conference: Date: October 28, 2025 Time: 9:00 am ET Zoom: https://umd.zoom.us/j/95631593168

Deadline for Questions: November 4, 2025 at 3:00 pm ET

Proposal Due Date and Time: November 18, 2025 at 3:00 pm ET

MBE Subcontracting Goal: Not applicable

Contract Duration: Two (2) Years with four (4) one-year renewals

CSB Designation: YES https://bit.ly/RFP22408 https://umd.zoom.us/j/95631593168

Rev. 04/20

The State of Maryland’s Small Business Reserve Program requires Maryland State Agencies, including the University of Maryland, to reserve at least 15 % (increased from 10%) of their total procurements each year for competition exclusively among Maryland-certified Small Business Enterprises. The overall goal is to increase economic opportunities for small businesses.

Once a solicitation has been designated as “SBR,” an award can only be made to a registered SBR vendor. Registration is an online process through eMaryland Marketplace Advantage (EMMA). Vendors attest to meeting the eligibility standards and must re-certify annually. There is no cost to participate in the SBR Program. A Small Business is defined as a for-profit business, other than a broker, that meets the following criteria:

● Is independently owned and operated; the business is not a subsidiary of another business; and the business is not dominant in its field of operation;

AND

● The wholesale operations of the business did not employ more than 50 persons, or the gross sale of the business did not exceed an average of $4,000,000 in its most recently completed three (3) fiscal years*;

● The retail operations of the business did not employ more than 25 persons, or the gross sale of the business did not exceed an average of $3,000,000 in its most recently completed three (3) fiscal years*;

● The manufacturing operations of the business did not employ no more than 100 persons, or the gross sale of the business did not exceed an average of $2,000,000 in its most recently completed three (3) fiscal years*;

● The service operations of the business did not employ no more than 100 persons, or the gross sale of the business did not exceed an average of $10,000,000 in its most recently completed three (3) fiscal years*;

● The construction operations of the business did not employ more than 50 persons, or the gross sales of the business did not exceed an average of $7,000,000 in its most recently completed 3 fiscal years*.

● The architectural and engineering services of the business did not employ more than 100 persons, or the gross sales of the business did not exceed an average of $4,500,000 in its most recently completed 3 fiscal years*.

*If a business has not existed for three years, the gross sales average is computed for the period of the business’s existence. For newly formed businesses the determination will be based upon employment levels and projected gross sales.

● Register on eMaryland Marketplace Advantage(eMMA): http://procurement.maryland.gov/

● Under “Quick Links, click on: “Small Business Reserve Program” for details, updates and general information regarding the Governor’s Office of Small, Minority and Women’s Business Affairs.

● To register, complete the SBR self-certification process in eMaryland Marketplace Advantage (eMMA). If your company is not yet registered in eMMA. you can complete the SBR self-certification during your initial registration.

Follow the instructions to Register Your Business in eMaryland Marketplace Advantage. If your company is already registered in eMMA and you wish to review the status of your SBR certification or complete the SBR self-certification follow the instructions for SBR Certification Registration and Renewal through the QRG.

University of Maryland College Park Business Diversity Programs

Phone: (301) 405-6055 Email: bizdiversity@umd.edu

MARYLAND SMALL BUSINESS RESERVE PROGRAM

ATTENTION ALL

CONTRACTORS/SUBCONTRACTORS

HELP PREVENT FRAUD AND

ABUSE IN THE MINORITY

BUSINESS ENTERPRISE PROGRAM

REPORT KNOWN OR SUSPECTED VIOLATIONS TO:

UNIVERSITY OF MARYLAND AT COLLEGE PARK

DEPARTMENT OF PROCUREMENT & BUSINESS SERVICES

COLLEGE PARK, MARYLAND

MBE HOTLINE

301-405-6055

Examples of MBE Fraud Include:

! MBE's Acting As "Fronts" For ! MBE's Re-Contracting To Prime Contractors Non-MBE Firms

! Prime Contractors ! Falsifying Documents Managing MBE's Workforces ! Bribery

! Prime Contractors Naming MBE’s without permission or not using MBE’s named in their Participation Plan without prior Procurement Office authorization.

Rev. 8/11

TABLE OF CONTENTS

PART I PAGE

RFP KEY INFORMATION SUMMARY SHEET 1 -1

SOLICITATION TIMELINE SUMMARY 1 - 1

SECTION 00100 INSTRUCTIONS TO PROPOSERS 1 - 12

SECTION 00200 INFORMATION AVAILABLE TO PROPOSERS 1 - 1

SECTION 00300 PROPOSALS & EVALUATION 1 - 10

PART II GENERAL TERMS AND CONDITIONS OF

THE CONTRACT (Under Separate Cover) 1 - 37

PART III LONG FORM CONTRACT (Sample Copy) 1 - 3

MODIFICATION OF CONTRACT (Sample Copy) 1 - 2

PERFORMANCE BOND (Sample Copy) 1 - 2

PAYMENT BOND (Sample Copy) 1 - 2

PART IV SPECIFICATIONS & GENERAL REQUIREMENTS

PART V PROPOSAL FORM 1 - 5

BID PRICE FORMS 1 - 2

ATTACHMENT A PROPOSAL AFFADAVIT 1 - 5

ATTACHMENT B CONFLICT OF INTEREST 1 - 2

INFORMATION/AFFIDAVIT

AND DISCLOSURE

ATTACHMENT C SOCIAL RESPONSIBILITY 1 – 3

AFFIDAVIT

ATTACHMENT D CERTIFICATION REGARDING 1 – 1

INVESTMENT ACTIVITIES

IN IRAN

UNDER SEPARATE COVER

LOOSE FORMS PACKAGE-TECHNICAL

Major Milestone Schedule 1 – 1

Key Personnel Forms 1 – 4

General Contractor Experience Form (Three forms) 1 – 3

Company Profile 1 – 1

Annual Sales Volume 1 – 1

Current Workload Form 1 – 1

MBE FORMS: NOT APPLICABLE

SOLICITATION TIMELINE SUMMARY

Issue Date October 20, 2025

Pre-Proposal Conference October 28, 2025 9:00 am ET

Zoom Link for Pre-Proposal Conference:

Link: https://umd.zoom.us/j/95631593168

Questions Due November 4, 2025 3:00 pm ET

Send all questions to: walshpt@umd.edu Use Subject: RFP 22408 Questions

Technical and Price Proposal Due November 18, 2025 3:00 pm ET

Link for both Technical and Price Proposal: https://bit.ly/RFP22408

Submit one file for Technical Proposal and one file for Price Proposal Include Transmittal Letter in Technical Proposal https://umd.zoom.us/j/95631593168 mailto:walshpt@umd.edu https://bit.ly/RFP22408

SECTION 00100

INSTRUCTIONS TO PROPOSERS

RFP No. 22408 On-Call Pipe Insulation Contracting Services University of Maryland, College Park, MD

Rev. 7/18 - 1 - 00100

SECTION 00100 INSTRUCTIONS TO PROPOSERS

A. OBJECTIVE

1. The objective of this Request for Proposal (RFP) is for the University of Maryland, College Park (herein referred to as the University or UMCP) to select on-call Pipe Insulation Contractor(s) to provide all labor, materials equipment and supervision for projects on and “as needed basis” for the University of Maryland College Park and its USM Service Center Client Institutions. For purposes of this procurement and the resulting contracts, the meaning of “on-call” is as follows: The Contractor (s) are to be available (on call) as projects arise to provide insulation services for UMCP; the University cannot, however, forecast what the frequency of use will be.

2. All work performed under this contract shall be in accordance with the University of Maryland, College Park General Terms and Conditions of the Contract (PUR 050 (10/14), Rev: 08/25) as supplemented by the contract drawings, technical specifications, any amendments, supplementary conditions and, other components/sections of the contract documents as listed herein.

3. The initial contract is to be for a period of two (2) years from date of award. The

University retains, at its sole discretion, the right to renew any resulting contract(s) for four (4) additional one-year periods, under the same terms and conditions of the original contract.

a. Labor rate increases may be negotiated only at the time of renewal.

Written notice of the University’s intention to renew will be given approximately ninety (90) days prior to the expiration date of each contract period.

b. If the University elects to exercise the option to renew the contract for any additional successive one-year period, any requests for adjustments to contract price(s) for the additional one year shall not exceed the current contract increased/decreased by no more that the percentage increase/decrease of the “All Items” category of the Consumer Price Index (Report CWURS35ASA0) of the United States Bureau of Labor Statistics for the Washington-Arlington- Alexandria, DC-VA-MD-WV area for the latest twelve months for which statistics are available. Increase shall not exceed 5% for any annual increase.

4. The University anticipates making multiple awards to contractors. Upon selection of the contractors the Contracts will be executed.

Rev. 7/18 - 2 - 00100

5. It is anticipated that no project will exceed $100,000 with the average between $500.00 - $10,000.00

B. INSTRUCTIONS FOR SUBMITTAL OF PROPOSALS

For detailed information on preparation and submittal of Proposals see Section 00300.

C. ISSUING OFFICE

The Issuing Office shall be the sole point of contact with the University for the purpose of preparation and submittal of the proposal in response to this RFP.

The Issuing Office shall be the sole point of contact with the University for questions and inquiries regarding preparation and submittal of this proposal. See RFP Key Information Summary Sheet for contact information.

D. PRE-PROPOSAL CONFERENCE & SITE VISIT:

1. A Pre-proposal conference will be held at the date, time and specified in the RFP Key Information Summary Sheet.

2. Attendance is not mandatory, but is strongly recommended.

E. TERMINOLOGY

All references in this Proposal Request to Contractor, Proposer, Architect, and other person or persons are made relative to the singular person, male gender (e.g. "he", "him", "his", etc.) These are intended only as generic terms relative to number and gender, and are employed solely to simplify text and to conform with commonly used construction specification language.

F. QUESTIONS AND INQUIRIES

1. Questions and inquiries shall be directed to the individual referenced in RFP Key Information Summary Sheet. The Issuing Office is open from 8:00 a.m.

to 5:00 p.m. weekdays.

Rev. 7/18 - 3 - 00100

2. The sole point of contact between Contractors and the University will be formally made at scheduled meetings or in writing through the Issuing Office.

Requests for clarification or additional information must be made in writing to the Procurement Officer and received at the Issuing Office no later than November 4, 2025 at 3:00 PM. Such requests should contain the following subject: Questions: RFP #22408”. Only written communications relative to the procurement shall be considered. Electronic mail is the preferred method for submission of questions. It is incumbent upon the Contractor to verify University receipt of their questions.

3. All questions shall be answered in writing. Both questions and answers will be posted, without identification of the inquirer(s), on eMaryland Marketplace Advantage. No oral communications can be relied upon for proposal purposes.

G. TECHNICAL DUE DATE AND TIME

1. The Technical Proposals shall be prepared and submitted as specified in Section 00300 of this RFP. Technical must arrive at the Issuing Office, by the date and time specified in the RFP Key Information Summary Sheet in order to be considered. Proposers shall clearly mark submissions as such.

2. Proposers shall allow sufficient delivery time to ensure timely receipt of proposals by the Issuing Office. Proposals or unsolicited amendments arriving after the due date and time will not be considered.

3. LATE PROPOSALS: Any proposal, request for withdrawal, or modification of a proposal that is not received at the designated location, time and date set forth herein will be deemed late and therefore not be considered. Delivery of the proposal to the specified location by the prescribed time and date is the sole responsibility of the Contractor. Exceptions may be authorized, at the sole discretion of the Procurement Officer, when the reason for the late proposal, late request for withdrawal or late modification of a proposal is due to the action or inaction of the University. A record of the late proposal, request for withdrawal, or modification of a proposal, shall be made in the appropriate procurement file.

H. SITE INVESTIGATION

Once projects are bid by submitting a proposal, the proposer acknowledges that he has investigated and satisfied himself as to the conditions affecting the work, including but not restricted to those bearing upon transportation, disposal, handling and storage of

Rev. 7/18 - 4 - 00100 materials, availability of labor, water, and electric power. Any failure by the offeror to acquaint himself with the available information will not relieve him of responsibility for estimating properly the cost of successfully performing the work. The University shall not be responsible for any conclusions or interpretations made by the proposer of the information made available by the University.

I. PROPOSAL SECURITY

1. Due to the “On-call” nature of this procurement, a five percent (5%) proposal bond is not required with this solicitation.

2. The proposer to whom a “Task Order” in excess of $100,000 is awarded also must furnish Performance and Payment Bonds, each in the amount of one hundred percent (100%) of the Task order amount, including executed Change Orders, on the form provided. These Performance and Payment Bonds must be provided at the time of the signing of the Task Order, and prior to the start of any work. Cost for any bonds apply to the cumulative total of the work in progress under a given on call/time and material not to exceed contract but rather to a single project. The awardee will have ten (10) calendar days to return the Payment and Performance Bonds to the Procurement Officer after receipt of the Notice of Award, which will be prior to issuing the Task Order. The University will accept an electronic copy, but the originals must be mailed to the Procurement Officer.

3. Evaluation of a proposal takes a considerable length of time. Maryland law does not permit any information regarding the evaluation to be released prior to the award.

J. RIGHT TO REJECT PROPOSALS AND WAIVE INFORMALITIES

The University reserves the right to reject any and all proposals, or to accept any proposal, when it is in the best interest of the State of Maryland. For the same reason, the University reserves the right to waive any technicality or minor irregularity in a proposal.

K. DURATION OF PROPOSAL OFFER

Proposals shall be valid for a minimum of one hundred twenty (120) days following the closing date of this RFP. If an award is not made during that period, the proposal shall automatically extend for another one hundred twenty (120) days, unless the Contractor gives specific written notice to the Procurement Officer at least fifteen (15) days before

Rev. 7/18 - 5 - 00100 the expiration of the then current one hundred twenty (120) day period. Proposals shall automatically renew for an additional one hundred twenty (120) days until such time as an award is made or proper written notice is given to the University of Contractor's intent to withdraw its proposal. By submission of a proposal, Contractor guarantees that its offer shall be firm for the period specified above.

L. LICENSES AND QUALIFICATIONS

1. Proposers must be licensed as required by the Business Regulation Article of the Maryland Annotated Code, (Sections 17-301 through 17-308) and shall submit proof of current licensing with their technical offers.

2. The University reserves the right to require a proposer to demonstrate that he has the skills, equipment and other resources to satisfactorily perform work of the nature and magnitude necessary to complete the project within the proposed contract schedule.

M. CLARIFICATIONS AND AMENDMENT

1. Should a proposer find discrepancies in the proposal documents, or be in doubt as to the meaning or intent of any part thereof, the proposer must, no later than seven (7) calendar days prior to the technical or price proposal due date, request clarification in writing from the Issuing Office. Failure to request such clarification is a waiver of any claim by the proposer for expense made necessary by reason of later interpretation of the proposal documents by the University.

Requests shall include the proposal number and title.

2. Oral explanations or instructions will not be binding; only written Amendments will be binding. Amendments will be posted to eMaryland Marketplace.

Proposers shall acknowledge receipt of all amendments in the space provided on the price proposal form.

N. CANCELLATION OF SOLICITATION

1. Cancellation Before Opening - Before opening of bids or proposals, a solicitation may be cancelled in whole or in part when the University and when the procurement officer determines that this action is fiscally advantageous to the University or otherwise in its best interest.

Rev. 7/18 - 6 - 00100

2. Rejection of All Bids or Proposals - After opening of bids or proposals but before award, all bids or proposals may be rejected in whole or in part by the University when the procurement officer determines that this action is fiscally advantageous or otherwise in the University’s best interest.

3. Additional information and details can be found in the University System of Maryland Procurement Policies and Procedures as follows:

https://www.usmd.edu/usm/procurement/procedures.html

O. PROPOSAL ACCEPTANCE

1. The University reserves the right to accept or reject any and all proposals, in whole or in part, received as a result of this Request for Proposal; or to waive minor irregularities. Further, the University reserves the right to make a whole award, multiple awards, a partial award, or no award at all.

2. In order to be considered for an award, a bidder/proposer must be registered on eMaryland Marketplace. For registration, please visit their website at https://emma.maryland.gov/page.aspx/en/sup/registration_extranet_manage

P. ECONOMY OF PREPARATION

Proposals should be prepared simply and economically, providing a straightforward, concise description of the proposer's offer to meet the requirements.

Q. MODIFICATIONS AND WITHDRAWAL OF PROPOSALS

1. Withdrawal of, or modifications to, technical or price proposals are effective only if written notice thereof is filed with the Issuing Office prior to the time such proposals are due. A notice of withdrawal or modification must be signed by an officer with authority to commit the proposer.

2. No modifications will be accepted after the time technical or price proposals are due.

R. ELECTRONIC COMMUNICATION PROPOSAL MODIFICATIONS

Proposers may modify their technical or price proposals by electronic communication at https://www.usmd.edu/usm/procurement/procedures.html

Rev. 7/18 - 7 - 00100 any time prior to the due date and time set for receipt of technical or price proposals, provided such communication is received by the University's issuing office prior to such time and, provided further, that the University is satisfied that a written confirmation of the modification, over the signature of the proposer, was mailed prior to the time and date set for receipt of technical or price proposals. The communication shall not reveal the proposal price, but provide addition(s), subtraction(s), or other modifications so that the final prices, percentages or terms will not be known to the Issuing Office until the sealed price proposal is opened. If written confirmation is not received within two (2) days after the scheduled opening, no consideration will be given to the modification communication. No telephone proposal prices, price modifications, or requests for withdrawal will be accepted.

S. FINANCIAL DISCLOSURE BY PERSONS DOING BUSINESS WITH THE

STATE

Proposers providing materials, equipment, supplies or services to the University must comply with Section 13-221 of the State Finance and Procurement Article of the Annotated Code of Maryland, which requires that every business which enters into contracts, leases or other agreements with the State and receives in the aggregate $100,000 or more during a calendar year shall, within thirty (30) days of the time when the $100,000 is reached, file with the Secretary of State a list containing the name and address of its resident agent, each of its officers, and any individual who has beneficial ownership of the contracting business.

T. CONFIDENTIALITY/PROPRIETARY INFORMATION

Proposers should give specific attention to the identification of those portions of technical proposals deemed to be confidential, proprietary information or trade secrets, and provide justification of why such materials, upon request, should not be disclosed by the University under the Access to Public Records Act, State Government Article, Title 10, Subtitle 6 of the Annotated Code of Maryland. Contractors must clearly indicate each and every section that is deemed to be confidential, proprietary, or a trade secret. It is not sufficient to preface the technical offer with a proprietary statement.

U. REGISTRATION AND TAX PAYMENT:

All proposers must execute the Certificate of Corporation Registration and Tax Payment portion of the Proposal Affidavit and submit it with their proposal. A proposer that cannot execute the Certification may not contract with the University.

Rev. 7/18 - 8 - 00100

V. AFFIDAVITS

1. The Proposal Affidavit enclosed with this document (Attachment A) must be executed by each responding proposer and submitted with the price proposal.

2. Conflict of Interest Information/Affidavit and Disclosure enclosed with this document (Attachment B) must be executed by each responding proposers and submitted with the price proposal.

3. Social Responsibility Affidavit enclosed with this document (Attachment C) must be executed by each responding proposer and submitted with the price proposer.

4. Certification Regarding Investment Activities in Iran enclosed with this document (Attachment D) must be executed by each responding proposer and submitted with the price proposal.

W. ARREARAGES (January 2004)

By submitting a response to this solicitation, the proposers represents that it is not in arrears in the payment of any obligation due and owing the State of Maryland, including the payment of taxes and employee benefits, and that it shall not become so during the term of the contract.

The proposer is also informed that the Comptroller (per State Finance and Procurement Article § 7-222) may not, except under the conditions specified therein, issue a warrant for payment to a person if the person owes $50 or more to the State, a unit of the State government, or any governmental entity under the control of the State. Therefore, applications for payment submitted by a contractor and approved by the University for payment may not be processed by the Comptroller for payment to the contractor if an arrearage in excess of $50 exists.

X. MULTIPLE/ALTERNATIVE PROPOSALS

Proposer may not submit more than one (1) proposal in response to this request, nor may proposers submit alternative proposals.

Y. TIME OF COMPLETION AND LIQUIDATED DAMAGES

Work associated with each project solicited under the master contracts awarded as a result of this solicitation must be completed within the time specified for each project

Rev. 7/18 - 9 - 00100 following notice to proceed and shall be certified substantially complete as provided in the General Terms and Conditions of Contract. Liquidated Damages may be established as applicable and identified in the task order solicitation document.

Z. INCURRED EXPENSES

The University will not be responsible for any costs incurred by any vendor/firm in preparation and submittal of a proposal.

AA. DISCUSSIONS

This solicitation is a request for Competitive Sealed Proposals under University System of Maryland, Procurement Policies and Procedures. The University may elect to engage in discussions with one or more proposers on issues involving price or technical factors at any time prior to selection of the prospective awardee.

BB. DEBRIEFING OF UNSUCCESSFUL PROPOSERS

A debriefing of an unsuccessful proposer shall be conducted upon written request submitted to the Procurement Officer within ten (10) days of the date on which the proposer knew, or should have known, its proposal was unsuccessful. The debriefing shall be limited to a discussion of the proposer’s unsuccessful proposal. The debriefing will be oral and shall provide information on areas in which the proposal was deemed weak or insufficient. The debriefing may NOT include discussion of a competing offeror's proposal or discussion, thoughts, notes or ranking from an individual evaluation committee member. A summarization of the procurement officer's rationale for the selection may be given.

CC. ELECTRONIC FUNDS TRANSFER (EFT) – (June 2014)

Note: This provision applies to all contracts over $200,000 requiring approval by the Board of Public Works.

By submitting a response to this solicitation, the Offeror agrees to accept payments by electronic funds transfer (EFT) unless the State Comptroller’s Office grants an exemption. The selected Offeror shall register using the COT/GAD X-10 Vendor Electronic Funds Registration Request Form, which may be found on the following website:https://www.marylandtaxes.gov/forms/state-accounting/static-files/GADX10Form.pdf https://www.marylandtaxes.gov/forms/state-accounting/static-files/GADX10Form.pdf https://www.marylandtaxes.gov/forms/state-accounting/static-files/GADX10Form.pdf

Rev. 7/18 - 10 - 00100

Any request for exemption must be submitted to the State Comptroller’s Office for approval at the address specified on the COT/GAD X-10 form and must include the business identification information as stated on the form and include the reason for the exemption.

See Payment of University Obligations clause in the University of Maryland, College Park - General Terms and Conditions for additional information.

DD. MINORITY BUSINESS ENTERPRISE PARTICIPATION:

Does not apply to this solicitation

EE. MINORITY BUSINESS ENTERPRISE (MBE) NOTICE

Minority business enterprises are encouraged to respond to this solicitation.

FF. E-MARYLAND MARKETPLACE ADVANTAGE

All vendors interested in conducting business with the University of Maryland must register at https://emma.maryland.gov/page.aspx/en/sup/registration_extranet_manage. Registration is free. EMaryland Marketplace Advantage (eMMA) is the State of Maryland’s Internet-based procurement system. Registered vendors can access bid solicitations and receive email notification when new solicitations are posted.

GG. COMMERCIAL NONDISCRIMINATION CLAUSE

A. “As a condition of entering into this Agreement, Contractor represents and warrants that it will comply with the State's Commercial Nondiscrimination Policy, as described under State Finance and Procurement Article, Title 19, Annotated Code of Maryland. As part of this compliance, Contractor may not discriminate on the basis of race, religion, color, ancestry or national origin, sex, age, marital status, sexual orientation, or disability or other unlawful forms of discrimination in the solicitation, selection, hiring, or commercial treatment of subcontractors, vendors, suppliers, or commercial customers, nor shall Contractor retaliate against any person for reporting instances of such discrimination.

Contractor shall provide equal opportunity for subcontractors, vendors, and suppliers to participate in all of its public sector and private sector subcontracting and supply opportunities, provided that t h i s clause does not prohibit or limit lawful efforts to remedy the effects of marketplace discrimination that have occurred or are occurring in the marketplace. Contractor understands that a material violation of this clause shall be considered a material breach of this Agreement and may result in

Rev. 7/18 - 11 - 00100 termination of this Agreement, disqualification of Contractor from participating in State contracts, or other sanctions. This clause is not enforceable by or for the benefit of, and creates no obligation to, any third party.

B. The Contractor shall include the provision in §A of this regulation in all subcontracts to the State contract.

C. The following provision is mandatory for all State contracts: “As a condition of entering into this Agreement, upon the request of the Maryland Commission on Human Relations, and only after the filing of a complaint against Contractor under State Finance and Procurement Article, Title 19, Annotated Code of Maryland, as a me n de d from time to time, Contractor agrees to provide within 60 days after the request a complete list of the names of all subcontractors, vendors, and suppliers that Con tractor has used in the past 4 years on any of its contracts that were undertaken within the State of Maryland, including the total dollar amount paid by Contractor on each subcontract or supply contract. Contractor further agrees to cooperate in any investigation conducted by the State pursuant to the State's Commercial Nondiscrimination Policy as set forth under State Finance and Procurement Article, Title 19, Annotated Code of Maryland, and to provide any documents relevant to any investigation that is requested by the State. Contractor understands that violation of this clause is a material breach of this Agreement and may result in contract termination, disqualification by the State from participating in State contracts, and other sanctions."

HH. RECIPROCAL PREFERENCE FOR RESIDENT RESPONDERS

As set forth in § 14-401 of the State Finance and Procurement article of the Annotated Code of Maryland, a non-resident firm submitting a proposal, in response to a solicitation, is to attach to its proposal a copy of the current statute, policy, procedure, or executive order of the resident firm’s State if that State gives a preference to its residents firms. Where such a statute, policy, procedure, or executive order is in effect in the responder’s resident state, the University may apply a preference identical to that applied by the respondent firm’s resident state as long as application of that preference is not in conflict with a federal law or grant affecting the procurement contract.”

II. SMOKING POLICY

Smoking is prohibited on the campus.

Ref. https://www.usmd.edu/regents/bylaws/SectionVI/VI810.pdf https://www.usmd.edu/regents/bylaws/SectionVI/VI810.pdf

Rev. 7/18 - 12 - 00100

JJ. MARYLAND LAW PREVAILS. This Contract shall be construed, interpreted and enforced according to the laws of the State of Maryland, without reference to its conflicts of law principles”

END OF SECTION 00100

SECTION 00200

INFORMATION AVAILABLE TO PROPOSERS

Rev. 07/09 - 1 - 00200

SECTION 00200 - INFORMATION AVAILABLE TO PROPOSERS

A. CONTRACT DOCUMENTS

1. Contract Documents consisting of the contents of this RFP, the Specifications and General Requirements (Refer to Part IV), the UMCP General Terms and Conditions of the Contract, (PUR-046, 11/21/22, Rev.), the contract documents (i.e., contract and bond forms, etc. found in Part V), the Loose Forms Package, and any Amendment that may be issued prior to the proposal due date, all of which describe the scope of work to be furnished, shall be furnished to all interested parties.

2. All of these materials will be included in the Contract that the University awards as a result of this RFP, and will be among the Contract documents. The proposer, by submitting his proposal, agrees, if awarded the Contract, to be bound under the Contract to all the terms and conditions of the Contract Documents.

B. AVAILABLE RECORD DOCUMENTS

1. For each Task Order solicitation, the University of Maryland College Park upon request, will make accessible to proposers any available record drawings, utility plans, and other data pertinent to existing conditions to the extent that such material is available. The University, however, can offer no assurances that such drawings, property descriptions, or other data are accurate, current or complete.

5. Such documents must be used, or copied, at the UMCP Facilities

Management/Department of Capital Projects & Construction, unless permission is granted in writing from UMCP otherwise. Proposers shall assume responsibility for cost of reproduction and for replacing any damaged or lost documents.

3. Any time, expense, and effort devoted by the proposer to research of the available record documents discussed in this Section is strictly voluntary, and no compensation or extension of the proposal due date(s) will be granted as a result of this research.

END OF SECTION 00200

SECTION 00300

PROPOSALS & EVALUATION

LPTA Rev. 08/11 - 1 - 00300

SECTION 00300 PROPOSAL & EVALUATION

A. TRANSMITTAL LETTER

A transmittal letter prepared on the proposer’s business stationery must accompany the technical proposal. The purpose of this letter is to transmit the technical proposal, therefore, it should be brief, but shall confirm the proposer’s intent to be bound by the technical proposal, if accepted, and be signed by an individual authorized to bind the firm to all statements contained therein. Please include name and email of person of whom Procurement is to contact during the evaluation process.

B. SIGNING OF FORM

The technical and price proposals if submitted by an individual, shall be signed by the individual; if submitted by a partnership, shall be signed by a member or members of the partnership having authority to bind the partnership; if submitted by a corporation, shall be signed by an officer, and attested by the corporate secretary or an assistant corporate secretary. If not signed by an officer, there must be attached a copy of that portion of the by-laws or a copy of a board resolution, duly certified by the corporate secretary, showing the authority of the person so signing on behalf of the corporation.

C. BASIS FOR AWARD: QUALIFICATION BASED SELECTION

The University will follow a Competitive Sealed Proposals process. The evaluation procedure for this solicitation requires submittal of separate Technical and Price Proposals.

The basis for award will be to the lowest-priced, technically acceptable proposer, following completion of the evaluation process described herein.

D. TECHNICAL PROPOSAL SUBMITTAL

1. The technical proposal should be prepared in a clear and precise manner. All appropriate points of the solicitation must be addressed. The requirements for the technical proposal are listed in this section.

2. Submit one original of the technical proposal in electronic format. Supplemental information may be submitted as an appendix. Technical proposals shall be organized and tabbed according to the Technical Proposal Criteria listed below. The Technical Proposal and all required forms shall be completed in ink or typed; erasures and/or alterations shall be initialed in ink by the signer.

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3. The technical proposal shall be one (1) file combined together (not separated by each form) and submitted via electronic Box link (See Key Information Summary). The Proposal shall have the proposer’s name, RFP number, and the project name prominently displayed, together with the words, “RFP 22408: TECHNICAL PROPOSAL”. Example “Testudo, Inc RFP 22408: TECHNICAL PROPOSAL.”

4. The following items shall be included in the technical proposal:

(a) Transmittal letter as described in Section 00300 A.

(b) Detailed responses to the technical criteria listed in this section

(c) Submittal of all applicable forms provided in the attached Loose Forms

Package.

(d) Copy of proposer’s contractor license, per Section 00100 L 2.

(e) Information included in Paragraphs G and H of this section.

E. TECHNICAL PROPOSAL EVALUATION

The University will establish an Evaluation Committee for the purpose of evaluating Technical Proposals submitted in response to this RFP. The Evaluation Committee, considering each proposer’s response to the Technical Proposal Evaluation Factors described herein, will evaluate Technical Proposals and may recommend a short list of the best technically qualified proposers for further consideration by the Procurement Officer.

Subject to review and approval by the Procurement Officer, the short-listed proposers will then be classified as technically acceptable. Each technically acceptable proposer shall be considered as equal, going into the evaluation of Price Proposals.

F. TECHNICAL PROPOSAL EVALUATION FACTORS

The following information must be furnished in the Technical Proposal. Omission of any of the items noted below may result in the proposal being rejected as unacceptable.

Compile the technical proposal in the same order as the Technical Proposal Evaluation Factors listed below. Technical Proposal Evaluation Factors are listed below in relative order of importance.

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1. Project Approach/Major Milestone Schedule

(a) Provide a brief, overall narrative description (developed in specific response to this proposal) of the proposer’s proposed approach to the development and processes for establishing an On-Call contract as outlined in this solicitation this project. This description of how the work will be done should include, but not be limited to the following factors: quality control, quality assurance, schedule control, and testing and inspection services, noting work to be done by the proposing firms’ own forces. Provide narrative of how to mobilize trades for on-call work.

Use Major Milestone Schedule form for this section.

i. Identify project challenge(s), and proposed approach(es). Identify past projects with similar challenges and their outcome.

EVALUATION CRITERIA: Proposers will be evaluated based on their understanding of the project scope, the general execution plan, and by their presentation of the project challenge.

2. Experience on Similar or Relevant Projects

(a) Complete the Experience Form (Loose Forms Package; duplicate as needed) for three (3) projects similar in magnitude and scope to that described herein, which the proposer has successfully completed within the past five (5) years.

(b) Project Type: Only 1 of the 3 projects can be from the University of Maryland

(c) Qualifying reference projects shall reflect work completed successfully by the proposer. One project shall be valued at a minimum of $15,000 and the other two shall be valued at a minimum of $25,000.

NOTE: Small projects from an on-call type contract cannot be combined to reach the minimum dollar amount. The reference project shall be a standalone project at the minimum amount required.

The projects submitted under the Firm Experience category are to be similar in (1) size [i.e., construction cost] and complexity [facility type/use such as academic, scientific research, teaching facility in a higher

LPTA Rev. 08/11 - 4 - 00300 education setting (highest consideration), urban site constraints, with emphasis on occupied setting, on call/time and material contracting method, etc.] to projects to be done under this contract.

All proposers are to base their responses on their three (3) most recently completed projects that reflects the size, complexity, and on call services required under this RFP.

(c) As indicated on the form, provide the following information for each project:

1) A concise but detailed description of the project (s) (including project type, setting and schedule);

2) Customer/Project Owner’s name, address, contact name and current telephone number (Note: All references provided will be contacted);

3) Proposal’s project manager and/or field superintendent for the reference project;

4) Contract method used (CM, GC, DB, Other);

5) The start date, the original completion date at time of award, and the actual completion date of the project; and

6) The proposal price, final project cost, and percentage increase (or decrease) for the construction contract.

Use General Contractor Experience form for this section.

EVALUATION CRITERIA: Experience that clearly demonstrates the proposer’s knowledge of, and ability to, successfully perform work similar to that contemplated by these specifications.

Higher consideration will be given for experience involving projects most similar to the projects proposed by this RFP, in terms of size, scope and complexity. Ability to deliver projects on time.

Ability to deliver projects within cost established at award.

3. References

Provide a list of all Customers/Project Owners separate from the forms submitted in Section 2. The University will contact all Customer/Project owner

LPTA Rev. 08/11 - 5 - 00300 references identified by the proposer. Proposers should verify the accuracy of reference contact information (phone number and email) before submitting their proposal. The University will hold all reference data in strict confidence.

Although the References information is included in the “Experience on Similar or Relevant Projects” Section, provide a separate list with all pertinent information.

i. Provide contact name, address, telephone number and email address for each reference. Such references are to be from different projects; that is, only one reference per project is allowed. No more than one (1) reference may be from inside the University of Maryland.

(b) The University reserves the right to check other reference sources at its sole discretion, including sources not identified by the proposer. The University may also consider the performance of the proposer on any/all projects performed for the University prior to submittal of this proposal, including ongoing/active projects, whether identified by the proposer or not.

EVALUATION CRITERIA: Positive feedback from references identified by the proposer.

Positive feedback from any other reference sources identified by the University. Satisfactory performance of work for the University on past (or active) projects).

4. Proposer’s Personnel

(a) Key Personnel: Complete a Key Personnel Form (Loose Forms Package;

duplicate as necessary if submitting more than one Field Superintendent) for the Project Manager/Field Superintendent.

Note: Only one person is required for Proposer’s Personnel and can be called either “Project Manager” or “Field Superintendent.” Proposer is welcome to submit more than one person.

Project Manager/Field Superintendent The person from the Insulation contractor who will be on-site 100% once the project commences and will be responsible for the direct supervision of the trade contractors, daily coordination of the work on-site to maintain the schedule, on-site management such as material deliveries, outages, etc.

Minimum Requirements:

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High school graduate or GED equivalency required. Minimum of five (5) years’ experience in occupied/ institutional settings, and painting projects.

Considerable knowledge of painting materials, procedures, methods and equipment. Knowledge of safety hazards and OSHA requirement. Ability to interpret contracts plans and specifications for subcontractors.

Include the following for all Key Personnel:

1. Educational background, including degrees/certifications received.

2. Work experience with the proposing firm, including duration of employment, with dates, and position(s) held;

3. Work experience with prior employers, including duration of employment, with dates, and position(s) held.

4. Specific project experience which is similar to the work to be done under this contract and the role this person played in each selected project.

A minimum of three (3) projects are to be listed for each person. A brief description of the project should be given (if not provided elsewhere in the technical proposal) inclusive of type of work performed (i.e., renovation, new construction, additions, etc.), dollar volume of project, contract method (GM, GC, DB, etc.) job schedule and A/E.

(a) Supervisory Personnel References: Provide three (3) project references on each of the three (3) proposed key people inclusive of contact person, phone number and name of applicable project. Such references are to from the projects provided as experience above. As well, references are to be from different projects; that is, only one reference per project is allowed. One (1) reference for each person must be from outside the University of Maryland. In addition, the University reserves the right to check other sources available including itself if not provided as a reference by the contractor. Such references will be held in strictest confident by the University. Note: The same projects can be included for each key person. In addition, the company references may be the same as the individual references.

Please ensure that the information is accurate and that the reference named can speak to the individual’s performance in the role to be assigned on this contract.

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(b) Note - Personnel Commitment: By submitting the names for consideration under this Key Personnel Section, the Proposer is committing these people (MC Project Manager and Field Superintendent) to UM for this contract’s duration if awarded the project. No personnel changes will be permitted without written authorization from the University via a contract modification issued by UM’s Procurement Office.

Use Key Personnel form for this section. Repeat as necessary.

EVALUATION CRITERIA: Responses that fully address all information detailed above.

5. Proposer’s Company Profile

(a) Company Profile: Complete the Company Profile Form (Loose Forms

Package). Include a brief, but informative, history of the firm inclusive of the year in which your firm commenced providing General Contracting services and your firm’s background and/or ability to provide such services on an “on-call” basis. Please include number of years in business (a minimum of three years is required), number of employees with breakout for number of supervisory personnel, type of work done, and clients served.

(b) Annual Construction Volume: Complete the Annual Construction

Volume/Number of Projects form (Loose Forms Package). Provide the annual construction volume and number of projects for the firm for the last three (3) years.

(c) Current Workload: Complete the Current Workload form (Loose Forms

Package). Provide list of current projects on which the firm is committed, with the dollar volume and time frame for each. Describe the firm's ability to accomplish the proposed services on this project within specified time frames (this is in addition to the information required in other paragraphs).

Use Company Profile, Annual Sales Volume/Number of Projects, and Current Workload forms for this section.

EVALUATION CRITERIA: Higher consideration will be given to proposers whose company profile, construction volume, and current workload illustrate that the proposer has the resources available to successfully complete the University’s projects on time.

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6. Economic-Benefits Factors: *

A. Offerors shall submit with their proposals a narrative describing the estimated benefits that will accrue to the Maryland economy as a direct or indirect result of their performance of this contract (the “Project Construction Cost Limit” of $25,000 as referenced in Section 00300 (Proposal & Evaluation), paragraph F.2.C of this RFP should be used as the basis). Proposals will be evaluated to assess the benefit to Maryland’s economy specifically offered. Offerors shall take into consideration the following factors (Please do not include any details of the price proposals with this information):

1) The estimated percentage of contract dollars to be recycled into

Maryland’s economy in support of the contract, through the use of Maryland subcontractors, suppliers and joint venture partners. Be as specific as possible. Provide a breakdown of expenditures in this category.

2) The number and types of jobs for Maryland resident resulting from the contract. Indicate job classifications, number of employees in each classification and the aggregate payroll to which the contractor has committed at both prime and, if applicable, subcontract levels.

3) Tax revenues to be generated for Maryland and its political subdivisions as a result of the contract. Indicate tax category (sales taxes, payroll taxes, inventory taxes and estimated personal income taxes for new employees). Provide a forecast of the total tax revenues resulting from the contract.

4) Estimated Percentage of Subcontract/Supplier dollars committed to Maryland small business and MBEs. (These are also included under the first category (a) above.)

5) Estimated percentage of Subcontract/Supplier dollars committed to “local” Maryland businesses. For purposes of this proposal, a “local” Maryland business is a business with its primary base of operations

LPTA Rev. 08/11 - 9 - 00300 located in the same county as the job site for this project, or a Maryland business located within twenty-five (25) miles of the job site.

6) Other benefits to the Maryland economy which the offeror promises will result from awarding the contract to the offeror. Describe the benefit, its value to the Maryland economy (in terms of percentages), and how it will result from the contract award.

EVALUATION CRITERIA:

Highest consideration will be given to proposals offering the most benefit to Maryland, consider…