RFP No. 22408 On-Call Pipe Insulation A001.pdf

Addendum form 2.2 Rev. June 7, 2017 Page 1 of 3

AMENDMENT OF SOLICITATION

1. AMENDMENT NUMBER A001

2. DATE ISSUED

October 28, 2025

3.NUMBER OF PAGES

Twenty (20) pages included

Attachments

4. ISSUED BY

UNIVERSITY OF MARYLAND

DEPARTMENT OF PROCUREMENT & BUSINESS SERVICES

2113-R CHESAPEAKE BUILDING

4300 TERRAPIN TRAIL

COLLEGE PARK, MARYLAND 20742-6050

POINT OF CONTACT: Patrick Walsh

TELEPHONE NUMBER: 301-405-3357

ELECTRONIC MAIL ADDRESS: walshpt@umd.edu

5. ADMINISTERED BY (If other than Item 4)

6. NAME, ADDRESS AND FEI NUMBER OF CONTRACTOR

TO ALL PROSPECTIVE PROPOSERS

7A. AMENDMENT OF SOLICITATION NUMBER

RFP No. 22408 On-Call Pipe Insulation

7B. DATED

October 20, 2025

8. AMENDMENT OF SOLICITATION

The solicitation identified in 7A above is amended as set forth in Item 9.

The due date and time specified for receipt of offers/bids is changed, is not extended.

Contractor must acknowledge receipt of this amendment prior to the due date and time specified in the solicitation or as amended, by completing Items 6 and 10 and returning __1 (ONE)___ copies of the amendment to the Issuing Office identified in Item 4.

FAILURE OF CONTRACTOR’S ACKNOWLEDGEMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR RECEIPT OF OFFERS/BIDS PRIOR TO THE DUE DATE AND TIME SPECIFIED MAY RENDER CONTRACTOR’S OFFER UNACCEPTABLE/NON-

RESPONSIVE AND SUBJECT TO REJECTION.

9. DESCRIPTION OF AMENDMENT (Use additional pages if required)

To include the following documents which are hereby made a part of RFP No. 22408 On-Call Pipe Insulation

1. Pre-Proposal Conference Meeting Minutes and Agenda, 2 pages

2. Pre-Proposal Conference Sign-In Sheet, 1 page

3. Pre-Proposal Conference PowerPoint Slides, 16 pages

Continued on page 2

Except as provided herein, all terms and conditions of the document referenced in Item 7A, including previous amendments, if any, shall remain in full force and effect.

10A. NAME AND TITLE OF SIGNER (Type or Print)

11A. NAME OF PROCUREMENT OFFICER (Type or Print)

Patrick Walsh

10B. CONTRACTOR SIGNATURE

(Signature of Person Authorized to Sign)

10C. DATE SIGNED

Proposal No. 22408 Amendment Number A001

On-Call Contract

Pipe Insulation University of Maryland College Park

RFP No. 22408

PRE-PROPOSAL CONFERENCE – MEETING MINUTES

MEETING DATE: October 28, 2025, 9:00 am

LOCATION: https://umd.zoom.us/j/95631593168

ATTENDEES: See attached sign-in sheet for full attendance

PUBLISHED: October 28, 2025

A. Introductions and Opening Remarks

• The meeting started on or around 9:00 am with a review of the meeting agenda and brief introductions of personnel involved with the project.

B. Procurement – Patrick Walsh (UMD) reviewed the project outline including a brief discussion of delivery method, award, and basis for award. Reviewed project schedule, including overall project milestone dates. Procedures and deadlines for submitting questions were covered: All questions must be in writing and submitted to the attention of the Procurement Officer to washpt@umd.edu using the RFP # and Project Name as instructed in the RFP. The Procurement Officer is the only point of contact during the solicitation process.

C. Project Description – Patrick Rhodes (UMD) gave a brief explanation of what is expected of awarded contractors and an overview of the types of projects that will be done under the awarded on-call contracts. It was noted that job sites should be kept clean of debris and UMD is not responsible for any equipment left behind.

D. Technical Proposal Submittal – Patrick Walsh (UMD) explained that proposers shall submit one (1) electronic copy, using the link provided in the RFP.

Participants were also reminded to prepare a detailed response to each area of the technical criteria, submittal of all forms, address all points in the RFP, include a Transmittal Letter with contact information, and name the file as: “RFP No., Technical Proposal, Company Name.”

E. Proposals and Evaluation (Technical Evaluation) – Patrick Walsh (UMD) provided a review of the requirements for submitting the technical proposal and associated documents, which included a discussion of the following factors: Project Approach, Experience on Similar or Relevant Projects, References, Proposer’s Personnel, Proposer’s Company Profile, and Economic Benefit to Maryland. It was also emphasized to participants the importance of reading the technical requirements to have clear comprehension and prepare a proposal that met them, as well as to use proper position title and use employees with the required minimum years of relevant experience. Regarding Experience, it was noted that the minimum value of the three projects vary – two are at $25,000 and one is at $15,000 – and that https://umd.zoom.us/j/95631593168 mailto:washpt@umd.edu

Proposal No. 22408 Amendment Number A001 multiple task orders in an on-call situation are not allowed to combine together in reaching those values.

Also, the RFP allows just one reference from UMD, but other University System of Maryland institutions do not fall under this requirement. In performing the Economic Benefit to Maryland, proposers should not use financial information from their Price Proposal.

F. Price Proposal Submittal - Patrick Walsh (UMD) explained that proposers shall submit one (1) electronic copy, using the link provided in the RFP.

Price Proposals will only be evaluated for those proposers determined by the Technical Evaluation Committee to be technically acceptable and susceptible of award. Please address all points in the RFP, and name the file as: “RFP No., Price Proposal, Company Name.” It was also stressed to not comingle information as the Price Proposal will not be opened unless the Technical Proposal passes, so any information included in the Price Proposal will not be seen by evaluators.

G. Participants were reminded to review insurance requirements, sexual harassment and smoking policies, parking on campus requirements, and that questions must be submitted in writing to walshpt@umd.edu using the RFP # and Project Name.

Note: The items mentioned above, which are not all-inclusive of the RFP, provide a summary of the project, and proposal submittal procedures. Prospective proposers should review the RFP in its entirety and submit questions, in writing, in areas where clarification is needed.

SEE ATTACHED POWERPOINT PRESENTATION FOR MORE DETAILED INFORMATION

PERTAINING TO THE ABOVE ITEMS.

END OF MEETING MINUTES

Attachments:

Sign-In Sheet

Procurement Power-Point Presentation

End of Amendment A001 mailto:walshpt@umd.edu

Attendance List

1. Patrick Walsh, UMD Procurement, walshpt@umd.edu

2. Leslie Mauck, UMD Procurement

3. Brennitta Welcher, UMD Procurement

4. Patrick Rhodes, UMD Residential Facilities

5. Roberto Díaz, Trinity Energy Insulation, Rdiaz@teinsulation.com

6. David Rodriguez, Delaware Cornerstone Builders, david.rodriguez@dcbuilders.com

7. Michael Roberts, Delaware Cornerstone Builders

8. Veronica Amaya, Delaware Cornerstone Builders, veronica.amaya@dcbuilders.com

9. Sami Ullah, Delaware Cornerstone Builders, sami.ullah@dcbuilders.com mailto:walshpt@umd.edu mailto:Rdiaz@teinsulation.com mailto:david.rodriguez@dcbuilders.com mailto:veronica.amaya@dcbuilders.com mailto:sami.ullah@dcbuilders.com

PRE PROPOSAL CONFERENCE

RFP 22408

On-Call for Insulation Contracting Services

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E Pre-Proposal Conference

RFP No. 22408

On-Call for Insulation Contracting Services

This is a Certified Small Business Procurement Department of Procurement & Business Services

Department of Residential Facilities Department of Facilities Management

1. Introductions

2. Procurement

3. Project Description

4. Proposals & Evaluation

5. Reminders

6. QuestionsAG

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⮚ Department of Procurement & Business Services

• Patrick Walsh, Procurement Specialist

⮚ Residential Facilities, UMD

• Patrick Rhodes, Project Manager

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PROJECT OUTLINE

• The intent of this procurement is to establish On- Call for Insulation Contracting Services for projects for the Department of Facilities Management and its Service Center Locations and Residential Facilities.

• AWARD: It is the University’s intent to make multiple awards to Insulation Contractors.

• The basis for award will be to the lowest priced, technically acceptable proposer.

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SOLICITATION SCHEDULE

• Pre-Proposal Conference: October 28, at 9:00 A.M. ET.

• Questions Due date: November 4, 2025 at 3:00 P.M. ET

• Proposals Due: November 18, 2025 at 3:00 P.M. ET

• Contract Award: January, 2026 (Estimated)

Certified Small Business Procurement

Contractor(s) must be registered in the Program in order to be awarded on this RFP.

https://procurement.maryland.gov https://emma.maryland.gov/

Sm al l B us in es s

QUESTIONS

Submit in writing to:

Patrick Walsh, at walshpt@umd.edu

Questions must be received by November 4, 2025 at 3:00 P.M. ET

(include RFP# and project name in subject, i.e. “RFP 22408 – Insulation Services”)

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The work done under the Insulation Services will generally include:

• Providing adequate labor, supervision, and equipment to install insulation materials in the specified work area in a safe manner and per the project manager’s specifications and schedules.

• Protect relevant building surfaces within the work area and surrounding areas. Remove all waste materials daily from the work site.

• Types of projects will include:

- Minor insulation repairs

- Medium- to large-scale insulation replacement

TECHNICAL PROPOSAL SUBMITTAL

(Section 00300 of the RFP)

Submit: 1 (one) electronic copy, using the following link:

https://bit.ly/RFP22408

(a) Detailed responses to the technical criteria

(b) Submittal of all applicable forms provided in the attached Loose Forms Package

(c) Include Transmittal Letter with contact info

• Address all points of the solicitation

• Name the file as: “RFP No., Technical Proposal, Company

Name”

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N TECHNICAL EVALUATION FACTORS

(Section 00300 of the RFP)

• Technical Evaluation Factors:

1 – Project Approach

2 - Experience on Similar or Relevant Projects: 3 projects within last 5 years, minimum value of $25k for 2 and minimum of $15k for 1 Only one from UMD 3 – References

TECHNICAL EVALUATION FACTORS

(Continued)

4 - Proposer‘s Personnel Ensure position title is correct

5 – Proposer’s Company Profile

6 - Economic Benefit to Maryland: Estimated

Te ch ni ca l F ac to rs

PRICE PROPOSAL SUBMITTAL

(Part V of the RFP)

Submit: 1 (one) electronic copy, using the following link:

https://bit.ly/RFP22408

Price Proposals will only be evaluated for those proposers determined by the Technical Evaluation Committee to be technically acceptable and susceptible of award.

• Price Proposal Form with Bid Price Form

• Proposal Affidavit

• Conflict of Interest Information/Conflict of Interest Affidavit and

Disclosure

• Social Responsibility Affidavit

• Certification Regarding Investment Activities in IRAN

• Address all points of the solicitation.

• Name the file as: “RFP No., Price Proposal, Company Name”

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• Insurance Requirements

• Sexual Harassment and Smoking Policies

• Parking on campus

• Questions and Inquiries shall be in writing and directed to the Issuing Office

• Questions should be submitted via email to walshpt@umd.edu

• Should a Proposer be in doubt as to the meaning or intent of any part of the RFP, they shall request clarification from the Procurement Officer by:

November 4, 2025 at 3:00 P.M. ET

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QUESTIONS?

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THANK YOU!

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